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HomeMy WebLinkAboutMarch_26_2014_Agenda_PacketCO w AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MARCH 26, 2014 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA Call To Order Invocation Pledge of Allegiance Adoption of Agenda Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda (Tentative Agenda Items for Consent are Tabs: G) Public Hearing 1. Fiscal Year 2014 -2015 Budget. (See Attached) ------------------------------ - - - - -- A Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes (See Attached) ------------------------------------------------------------------------- - - - - -- B 1. Budget Work Session, March 5, 2014. 2. Regular Meeting, March 12, 2014. County Officials 1. Employee of the Month Award for March, 2014. (See Attached) -------- - - - - -- C AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MARCH 26, 2014 PAGE 2 2. Committee Appointments. (See Attached) -- WE 3. Correspondence and Resolutions from Winchester and Western Railroad Re: Rail Preservation Applications: (See Attached) ------------------------ - - - - -- E a. Resolution for Project FY 2013 -2017; b. Resolution for Project FY 2015 -2020. 4. Request from Commissioner of the Revenue for Refund. (See Attached) ------------------------------------------------------------------------- - - - - -- F Committee Reports 1. Human Resources Committee. (See Attached) ------------------------------ - - - - -- G 2. Finance Committee. (See Attached) --------------------------------------------- - - - - -- H Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn }^-�. NOTICE OF PUBLIC HEARING FREDERICK COUNTY, VIRGINIA The Board of Supervisors of Frederick County invite comments on the Proposed Budget for the fiscal year ending June 30, 2015. Verbal comments may be presented at the Public Hearing scheduled at: 7:00 p.m., Wednesday, March 26, 2014 at County Administration Office Building For the purpose of the public hearing on March 26, 2014, written comments may be mailed to the Office of the County Administrator, 107 North Kent Street, Winchester, Virginia 22601, or may be presented to the Board at its public hearing. Anyone wishing to address the Board on March 26, 2014, is encouraged to call the County Administrator's office (665 -5600) and have their name placed on a speaker list. The following synopsis of the budget is published for information and planning purposes only. No money shall be paid out or become available to be paid out for any contemplated expenditure unless and until there has first been made an appropriation by the Board of Supervisors. PROPOSED FY 2014 -2015 BUDGET ADOPTED PROPOSED DIFFERENCE 2013 -2014 2014 -2015 GENERAL OPERATING FUND: Revenue 128,724,407 138,087,562 9,363,155 Non - Revenue 4,300,000 4,300,000 0 TOTAL REVENUE - GENERAL OPERATING FUND 133,024,407 142,387,562 9,363,155 GENERAL OPERATING FUND: Expenditures 52,869,263 57,371,558 4,502,295 Transfer to Adult Detention Center 4,755,887 4,991,484 235,597 Transfer to Airport Operating 45,785 50,629 4,844 Transfer to School Operating 60,727,321 65,347,740 4,620,419 Transfer to School Debt 14,626,151 14,626,151 0 TOTAL EXPENDITURES - GENERAL OPERATING FUND 133,024,407 142,387,562 9,363,155 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND: Revenue 13,138,066 13,885,686 747,620 Non - Revenue 521,421 510,200 - 11,221 Transfer from General Operating Fund 4,755,887 4,991,484 235,597 TOTAL REVENUE - NRADC FUND 18,415,374 19,387,370 971,996 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND: Expenditures 18,415,374 19,387,370 971,996 FREDERICK - WINCHESTER LANDFILL FUND: Revenue 5,306,260 5,411,187 104,927 Non - Revenue 1,320,360 1,705,018 384,658 TOTAL REVENUE - LANDFILL FUND 6,626,620 7,116,205 489,585 FREDERICK - WINCHESTER LANDFILL FUND: Expenditures 6,626,620 7,116,205 489,585 DIVISION OF COURT SERVICES FUND: Revenue 600,489 579,572 - 20,917 DIVISION OF COURT SERVICES FUND: Expenditures 600,489 579,572 - 20,917 SHAWNEELAND SANITARY DISTRICT FUND: Revenue 664,470 664,470 0 Non - Revenue 185,080 435,277 250,197 TOTAL REVENUE - SHAWNEELAND SANITARY DISTRICT FUND 849,550 1,099,747 250,197 SHAWNEELAND SANITARY DISTRICT FUND: Expenditures 849,550 1,099,747 250,197 AIRPORT OPERATING FUND: Revenue 2,229,694 2,178,365 - 51,329 Non - Revenue 23,359 0 - 23,359 Transfer from General Operating Fund 45,785 50,629 4,844 TOTAL REVENUE - AIRPORT OPERATING FUND 2,298,838 2,228,994 - 69,844 AIRPORT AUTHORITY OPERATING FUND: Expenditures 2,298,838 2,228,994 - 69,844 COMMUNITY DEVELOPMENT AUTHORITY FUND: Revenue 0 525,256 525,256 COMMUNITY DEVELOPMENT AUTHORITY FUND: Expenditures 0 525,256 525,256 LAKE HOLIDAY SANITARY DISTRICT FUND: Revenue 773,099 800,570 27,471 Non - Revenue 347,227 0 - 347,227 TOTAL REVENUE - LAKE HOLIDAY SANITARY DISTRICT FUND 1,120,326 800,570 - 319,756 LAKE HOLIDAY SANITARY DISTRICT FUND: Expenditures 1,120,326 800,570 - 319,756 EMS REVENE RECOVERY FUND: Revenue 0 2,028,000 2,028,000 EMS REVENE RECOVERY FUND: Expenditures 0 2,028,000 2,028,000 SCHOOL OPERATING FUND: Revenue 73,272,722 75,156,739 1,884,017 Transfer from General Operating Fund 60,727,321 65,347,740 4,620,419 TOTAL REVENUE - SCHOOL OPERATING FUND 134,000,043 140,504,479 6,504,436 SCHOOLOPERATING FUND: Expenditures 133,578,535 140,028,310 6,449,775 Transfer to Textbook Fund 421,508 476,169 54,661 TOTAL EXPENDITURES- SCHOOL OPERATING FUND 134,000,043 140,504,479 6,504,436 SCHOOL CAPITAL PROJECTS FUND: Non - Revenue 100,000 600,000 500,000 Transfer from School Debt Service Fund 1,082,640 1,566,316 483,676 TOTAL REVENUE - SCHOOL CAPITAL PROJECTS FUND 1,182,640 2,166,316 983,676 SCHOOL CAPITAL PROJECTS FUND: Expenditures 1,182,640 2,166,316 983,676 SCHOOL NUTRITION SERVICES FUND: Revenue Non - Revenue TOTAL REVENUE - SCHOOL NUTRITION SERVICES FUND SCHOOL NUTRITION SERVICES FUND: Expenditures SCHOOL DEBT SERVICE FUND: Revenue Non - Revenue Transfer from General Operating Fund TOTAL REVENUE - SCHOOL DEBT SERVICE FUND SCHOOL DEBT SERVICE FUND: Expenditures Transfer to School Capital Projects Fund TOTAL EXPENDITURES - SCHOOL DEBT SERVICE FUND SCHOOL TRUST FUNDS: Revenue 5,008,987 4,966,615 - 42,372 1,115,940 1,233,680 117,740 14,626,151 14,626,151 0 6,124,927 6,200,295 75,368 6,124,927 6,200,295 75,368 297,500 271,500 - 26,000 31,050 857,000 825,950 14,626,151 14,626,151 0 14, 954, 701 15, 754, 651 799,950 14, 954, 701 15, 754, 651 799,950 13,872,061 14,188,335 316,274 1,082,640 1,566,316 483,676 49,850 33,900 Transfer to Textbook Fund 14, 954, 701 15, 754, 651 799,950 16,100 50,000 33,900 SCHOOL TRUST FUNDS: 4,793,650 284,355 310,567 Expenditures 15,950 49,850 33,900 Transfer to Textbook Fund 150 150 0 TOTAL EXPENDITURES- SCHOOL TRUST FUNDS 16,100 50,000 33,900 SCHOOL TEXTBOOK FUND: Revenue 760,521 815,698 55,177 Non - Revenue 976,250 1,281,116 304,866 Transfer from School Operating Fund 421,508 476,169 54,661 Transfer from School Trust Funds 150 150 0 TOTAL REVENUE- SCHOOL TEXTBOOK FUND SCHOOL TEXTBOOK FUND: Expenditures 2,158,429 2,573,133 414,704 2,158,429 2,573,133 414,704 NREP OPERATING FUND: Revenue Non - Revenue TOTAL REVENUE - NREP OPERATING FUND NREP OPERATING FUND: Expenditures Transfer to NREP Textbook Fund TOTAL EXPENDITURES - NREP OPERATING FUND NREP TEXTBOOK FUND: Non - Revenue Transfer from NREP Operating Fund TOTAL REVENUE - NREP TEXTBOOK FUND 4,509,295 4,793,650 284,355 310,567 300,000 - 10,567 4,819,862 5,093,650 273,788 4,794,862 5,068,650 273,788 25,000 25,000 0 4,819,862 5,093,650 273,788 25,000 10,000 - 15,000 25,000 25,000 0 50,000 35,000 - 15,000 NREP TEXTBOOK FUND: Expenditures CONSOLIDATED SERVICES FUND: Revenue CONSOLIDATED SERVICES FUND: Expenditures TOTAL REVENUE - ALL FUNDS Less Transfers Between Funds NET REVENUE - ALL FUNDS TOTAL EXPENDITURES -ALL FUNDS Less Transfers Between Funds NET EXPENDITURES - ALL FUNDS 50,000 35,000 - 15,000 3,100,000 3,100,000 0 3,100,000 3,100,000 0 329,342,306 351,630,800 22,288,494 81,684,442 87,083,639 5,399,197 247,657,864 264,547,161 16,889,297 329,342,306 351,630,800 22,288,494 81,684,442 87,083,639 5,399,197 247,657,864 264,547,161 16,889,297 PROPOSED TAX RATES Property Taxes - Rates per $100 of assessed value Real Estate $0.585 Personal Property $4.86 Qualifying Personal Property for Volunteer Firefighters $2.25 Antique Vehicles $0.00 Mobile Homes $0.585 Aircraft $0.01 Business Equipment $4.86 Machinery and Tools $2.00 Contract Carrier Classified Vehicles $2.00 Machinery and Tools and Contract Carrier Classified Vehicles are assessed on declining values based on acquisition year, as follows: Year Assessment Ratio 1 60% 2 50% 3 40% 4 and all subsequent years 30% Vehicle License Taxes Vehicles other than motorcycles $25 each Motorcycles $10 each Business and Professional Occupational License Taxes Contracting, and persons constructing for their own account for sale $0.16 per $100 of gross receipts Retail sales $0.20 per $100 of gross receipts Financial, real estate, and professional services $0.58 per $100 of gross receipts Repair, personal, and business services $0.36 per $100 of gross receipts Wholesale merchants $0.05 per $100 of purchases All other Business and Professional Occupational License Taxes will remain unchanged, all as currently set forth in Article XVI of Chapter 155 of the County Code. Meals Tax - 4% of gross receipts Transient Occupancy Tax - 2% of gross receipts Shawneeland Sanitary District Taxes Unimproved Lots $180 per lot Improved Lots $530 per lot Unimproved - External Users $180 per lot Improved - External Users $530 per lot Lake Holiday Sanitary District Taxes Buildable Lots $678 per lot Unbuildable Lots $264 per lot Star Fort Subdivision Taxes /Fees - $60 per lot Street Light Fees Oakdale Crossing, Stephens City - $60 Annually Green Acres - $25 Annually Sanitary Landfill Fees Commercial /Industrial $45 per ton Construction Demolition Debris $42 per ton Municipal Solid Waste $12 per ton Municipal Sludge $32 per ton Miscellaneous Rubble Debris $12 per ton All other taxes and fees imposed by Frederick County will remain unchanged, all as currently set forth in the County Code, otherwise previously adopted by the Board of Supervisors, or authorized pursuant to state law. CHERYL B. SNIFFLER FINANCE DIRECTOR FREDERICK COUNTY, VIRGINIA FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES BUDGET WORK SESSION March 5, 2014 A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, March S, 2014 at 5:00 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Christopher E. Collin; Gene E. Fisher; Gary A. Lofton; Robert A. Hess; and Robert W. Wells. OTHERS PRESENT Finance Committee members Ron Hottle, Angela Rudolph, and Judith McCann- Slaughter; John. R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue Ellen Murphy; Treasurer C. William Omdoff, Jr.; Finance Director Cheryl B. Shiffler; Assistant Finance Director Sharon Kibler; Budget Analyst Jennifer Place; School board member Dr. John Lamanna, and Executive Director of Finance for Frederick County Public Schools Lisa Frye. CALL TO ORDER Chairman Shickle called the work session to order. He then turned the presentation over to Administrator Riley. Administrator Riley advised that staff was seeking direction from the Board regarding a scenario to advertise for public hearing. He noted the budget public hearing would be held March 26, 2014, Supervisor Fisher stated he would like to see Our Health put back in the budget at current level. He went on to say that he would like to see Our Health provide the Board with a report each year showing the number of county citizens they serve, because that number is significant. Supervisor Hess stated he could support that, but the organizations need to understand funding might not continue in the future. Supervisor Collins thought the money should be put directly towards the Child Advocacy Center versus giving the contribution to Our Health. Supervisor Lofton stated the organization had a year to address this reduced funding in their budget. He went on to say they knew last year at this time that reduced funding was an option. Supervisor Wells advised that he had received several calls from individuals associated with and supporters of Our Health and he would like to see all or a portion of the funding restored. Supervisor Collins stated he would like to reopen the dialogue on funding for the Discovery Museum. Administrator Riley noted there would be an opportunity to revisit outside agencies prior to adoption of the budget. Chairman Shickle stated he would poll the Board and Finance Committee on what to advertise for the budget public hearing. Supervisor Collins stated, although no one wants to raise taxes, he would support advertising scenario B so the Board could hear from the public. Supervisor Wells concurred with Supervisor Collins in supporting scenario B. Supervisor Hess stated each scenario supported the case for that particular tax level; however, if he accepted the different points supporting the need to advertise a higher tax rate, then he would support scenario C because it gave the Board more options. P) Mr. Hottle felt the citizens should be given an opportunity to speak about the tax rate, so he supported scenario B. Mrs. Rudolph stated she would entertain scenario C for advertisement. She noted that nothing on the proposed cut list would be reinstated until the tax rate matched scenario C. Supervisor Collins stated based upon the comments so far, that he had no problem advertising scenario C. Administrator Riley reminded the Board and Finance Committee they could not choose a tax rate higher than what would be advertised for public hearing, but they could approve a tax rate lower than advertised. Supervisor Wells stated he would be willing to change his preference to scenario C. Supervisor Fisher noted that sometimes what gets advertised sends a false impression. Supervisor Hess stated the advertisement would not be setting the tax rate, He went on to say we should not be afraid to advertise to higher tax rate just because some citizens do not understand the budget process. Chairman Shickle polled the Board and Finance Committee members regarding a preferred scenario. Those favoring scenario C were: Supervisor Collins, Supervisor Hess, Supervisor Wells, Mr. Hottle, Mrs. Rudolph, and Mrs. McCann - Slaughter. Those against scenario C were: Chairman Shickle, Vice - Chairman DeHaven, Supervisor Fisher, and Supervisor Lofton. Finance Director Shiffler advised that she needed a majority of the Board to favor a scenario for advertisement. Chairman Shickle polled only the Board regarding a scenario for advertisement. 3 Those favoring scenario A were: Chairman Shickle, Vice - Chairman DeHaven, Supervisor Fisher, and Supervisor Lofton. Those against scenario A were: Supervisor Collins, Supervisor Hess, and Supervisor Wells. Scenario A, a level tax rate, would be advertised for public hearing. There being no further discussion, the work session adjourned at 8:20 a.m. 4 FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES REGULAR MEETING March 12, 2014 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, March 12, 2014 at 7:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells CALL TO ORDER Chairman Shickle called the meeting to order, INVOCATION Supervisor Fisher delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman DeHaven led the Pledge of Allegiance. ADOPTION OF AGENDA -- APPROVED Administrator Riley advised he had one addition to the agenda. He added a resolution urging the Governor of Virginia and the Virginia General Assembly to timely pass a clean budget, as item number five under County Officials. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the amended agenda by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CONSENT AGENDA -- APPROVED Administrator Riley offered the following items for the Board's consideration under the consent agenda: Proclamation Declaring April 13 -19, 2014 as National Telecommunicator's Week — Tab C; Joint Finance Committee Report — Tab F; and Transportation Committee Report — Tab G. Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CITIZEN COMMENTS Don Sutler, Chairman of Our Health and resident of the Stonewall District, read the following statement: "Mr. Chairman, Members of the Board of Supervisors, Mr. Riley, and Frederick County staff My name is Don Butler. I am Chairman of Our Health and a resident of Frederick County in the Stonewall District. Our Health received no written or verbal notice that we were taken off the list for non profit funding this year, but read it in the Winchester Star. In response, 1 asked our Board members to contact their representative requesting the funding be reinstated. I would like to thank the BOS for their courtesy in responding to the calls, from the Our Health Board of Directors seeking both answers and asking for support. I hope the information we provided has been helpful in showing why Our Health exists. Our Health meets the needs of our community and is a great value to Frederick County taxpayers. The Our Health campus offers a safe, attractive place for our residents to receive any number of services from our 1 6 partner agencies. There has been a dramatic increase in the need for health and human services for those most in need in our community. The 2012 census shows that there were 32, 000 client visits to Our Health partner agencies in 2012 from Frederick County residents. This number will increase when the 2013 numbers are totaled. The need exists today and will exist tomorrow to provide services to our residents who are struggling in their everyday lives. The Frederick County funding four Our Health in 2013 was $20,600. The 2013 Our Health census is expected to exceed 32, 000 Frederick County residents visits. This represents a cost of about 65 cents per visit. if Our Health did not exist, and if Frederick County wanted to duplicate the services Our Health provides for its residents, could you do it far 65 cents per visit? Our Health has shown that we are very good stewards of Frederick County tax payer money. Our Health is asking to be reinstated in the Frederick County budget this year at the level funding of $20,600. This would take a motion on your part. Without a motion, Our Health remains on the unfunded non-profit list ... 65 cents per visit... A pretty good value for Frederick County taxpayers. " BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES - APPROVED Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Lofton, the Board approved the minutes from the February 12, 2014 regular meeting by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board approved the minutes from the February 19, 2014 budget work session by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board approved the minutes from the February 26, 2014 budget work session by the following recorded vote: 3 Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board approved the minutes from the February 26, 2014 regular meeting by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COUNTY OFFICIALS PROCLAMATION DECLARING APRIL 13-19,2014 AS NATIONAL TELECOMMUNICATOR'S WEEK — APPROVED UNDER CONSENT AGENDA WHEREAS, emergencies can occur at anytime that require police, fire or emergency medical services; and WHEREAS, when an emergency occurs, the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Frederick County Department of Public Safety Communications Center; and WHEREAS, Public Safety Dispatchers are the first and most critical contact our citizens have with emergency services; and WHEREAS, Public Safety Dispatchers are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information and ensuring their safety; and WHEREAS, Public Safety Dispatchers of Frederick County, Virginia have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and 4 WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year. NOW THEREOFRE BE IT RESOLVED, that the Board of Supervisors of Frederick County, Virginia does hereby proclaim the week of April 13 -19, 2014 to be National Telecommunicator's Week in Frederick County, in honor of the men and women whose diligence and professionalism keep our county and citizens safe. ADOPTED this 12` day of March, 2014, REQUEST FROM COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Riley advised this was a request from the Commissioner of the Revenue for a supplemental appropriation and to authorize the Treasurer to refund DBl Services LLC the amount of $9,630.09, for adjustments to personal property taxes filing for half of 2012 and all of 2013 and registration fees for 2013. The refund was the result of three trucks moving to another locality. The Commissioner has verified with the receiving locality that the vehicles are being taxed in the other locality. The county attorney has reviewed the request and it appears to be justified. Upon a motion by Supervisor Hess, seconded by Vice - Chairman DeHaven, the Board approved the appropriation and refund request for DBl Services, LLC. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye MEMORANDUM RE. SITE PLAN SUBMISSION FOR REPLACEMENT ROUND HILL FIRE STATION — APPROVED SUBMITTING THE SITE PLAN FOR APPROVAL Administrator Riley advised this was a site plan for the proposed replacement Round Hill Fire Station, Staff was seeking authorization to submit the site plan to the Planning Department for final approval. He reminded the Board an approved site plan was required before the Board could collect the proffers associated with this project. Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board authorized the submittal of the site plan to the Planning Department for approval. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye RESOLUTION URGING THE GOVERNOR OF VIRGINIA AND THE VIRGINIA GENERAL ASSEMBLY TO TIMELY PASS A CLEAN BUDGET - APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor ]Lofton, the Board approved a resolution urging the Governor of Virginia and the Virginia General Assembly to timely pass a clean budget. WHEREAS, each year the foremost duty of the Virginia General Assembly is to pass a budget or budget amendments that serve as Virginia's financial bluepririt for each fiscal year; and WHEREAS, Virginia is consistently recognized for its sound fiscal management and budgetary practices as illustrated by its AAA bond rating and the strong bond ratings of many local government divisions throughout the Commonwealth; and WHEREAS, the County of Frederick is currently in the process of developing and adopting its budget for the upcoming fiscal year; and WHEREAS, the Frederick County Board of Supervisors relies on the timely passage of a budget to allocate funding to local government services and make policy and hiring decisions for the upcoming fiscal year, and WHEREAS, 51,000 residents of Frederick County depend on county government to provide critical services such as education and public safety; and WHEREAS, failure to pass a timely budget will result in uncertainty for the County of Frederick, which receives over 33% of its funding as direct aid from the Commonwealth; and WHEREAS, the Frederick County School Board relies on the timely passage of the state budget in order to set its budget and make staffing decisions, which includes teacher contracts; and WHEREAS, interruption of the provision of educational services to Frederick County students will have a significant negative impact on students and families; and WHEREAS, the interruption of public safety services would likely result in the loss of property, serious injury, or loss of life for Frederick County citizens; and WHEREAS, critical mental health services to Frederick County residents are provided via funds that flow from the state budget through county, and WHEREAS, the Virginia General Assembly adiounied sine die on Saturday, March 8, 2014 without adopting a budget for the two year biennium beginning July 1, 2014, NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors, that the Governor of Virginia and the Virginia General Assembly are urged to pass a budget as soon as practicable to ensure the continued functioning of state and local governments; and, BE IT FURTHER RESOLVED, that the issue of Medicaid Expansion under the Affordable Care Act should be decoupled from budget negotiations and considered in a separate legislative session to facilitate prompt passage of a state budget; and, BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors shall transmit copies of this resolution to the Honorable Terence R. McAuliffe, Governor of the Commonwealth of Virginia and the members of the Virginia General Assembly so that they may be apprised of the sense of the Frederick County Board of Supervisors in this matter. ADOPTED this 12 day of March, 2014. The above motion was approved by the following recorded vote; Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COMMITTEE REPORTS JOINT FINANCE COMMITTEE — APPROVED UNDER CONSENT AGENDA The Joint Finance Committee met on Tuesday, February 18, 2014 at 9:30 A.M., in the First Floor Conference Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were Chairman Richard Shickle and Charles S. DeHaven, Jr., Frederick County representatives; and John Willingham, and Milt McInturff, City of Winchester representatives. Others present: John R. Riley, Jr„ County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Cheryl Shiffler, Finance Director, Frederick County; Dale Iman, City Manager; Anthony Williams, City Attorney; Mary Blowe, Finance Director City of Winchester; Doug Hewett, Assistant City Manager; Jim Deskins, Executive Director of the Winchester Economic Development Authority; Perry Eisenach, Winchester Public Services Director; Brenda L. Vance, Clerk of the Winchester - Frederick County General District Court; Ann Lloyd, Winchester - Frederick County Juvenile & Domestic Relations Court; and Matt Armstrong, The Winchester Star. Mr. Shickle called the meeting to order. ** *For Information Only * ** GENERAL DISTRICT AND JUVENILE & DOMESTIC RELATIONS COURTS EMPLOYEE SUBSIDY REQUEST Mr. Riley advised the clerks had asked for this item to be placed on the agenda for consideration by both localities. He noted the request totaled approximately $44,000, which equated to $22,000 per locality. Mrs. Vance reviewed the personnel responsibilities for the positions to be covered. She stated 92% of those employees are paid below the state average for the same positions. In addition, those employees must pay the 5% VRS contribution and are facing increased health insurance costs. She went on to say she was having trouble retaining personnel. She concluded by saying this supplement would help with employee retention and they were requesting help from both localities with this issue. Mr. Riley noted the County had a funding request for consideration in next year's budget. Mr. Willingham advised he could bring this discussion to the council level, but he could not make a recommendation without all of the information regarding the funding request. Mr. Iman noted there were a number of employees at the city who would want the same treatment, if this request were approved. He suggested allowing those employees to ask for dual insurance coverage, which was permissible under the Affordable Care Act. He also noted the City does not pay the 5% VRS contribution for employees. Mr. Shickle stated it would appear the request would be justified on a parity issue based on the way the County treats other offices, but he would like to hear from the City. No action was taken. 8 UPDATE ON THE CONCEPTUAL DESIGN OF PROPOSED IMPROVEMENTS AT THE JOINT JUDICIAL CENTER Perry Eisenach, Public Services Director, provided an update on the conceptual design of the proposed improvements at the Joint Judicial Center. He advised that Moseley Architects are working on the project. They are developing a conceptual plan with specifics to be available in about one month. Mr. Iman stated it was important for the City to get some direction regarding this project for budget purposes. He went on to say the City obtained financing through a bond issuance and they need to determine when and how to move forward. OUTSIDE AGENCY FUNDING STATUS/UPDATE The committee reviewed each locality's funding of outside agency requests. Mr. Riley advised the Board of Supervisors discussed elimination of some or all funding for Blue Ridge Legal Services, Northern Virginia 4 -H Center, Discovery Museum, and Our Health. Mr. Willingham advised the City had not yet discussed outside agency requests. Mr. Riley noted the joint projects remain a work in progress and once a revenue strategy is established the Board would deal with them. He noted there would be no cuts below present level, but he was not sure about any funding increases. Mr. Iman advised the Lord Fairfax Small Business Development Center submitted a request to the City.for $20,000. UPDATE /STATUS OF EDC MEMORANDUM OF UNDERSTANDING Mr. Riley advised this was a housekeeping matter to dissolve the current Economic Development Commission, given the City has its own EDA and Frederick County now has its own EDA as well. He concluded by saying he would defer to the two attorneys regarding the particulars. Mr. Iman stated the City would like to get an accounting of the City's funding for the EDC. The city attorney and county attorney advised they would work together to craft a final document that would also address the disposition of any real or personal property owned by the EDC. Upon a motion by Mr. McInturff, seconded by Mr. DeHaven, the Joint Finance Committee endorsed the joint resolution to dissolve the Winchester- Frederick County Economic Development Commission with the attorneys to work out the disposition of joint assets. Mr. Willingham voted against the motion. There being no further business, the meeting was adjourned at 9:55 a.m. TRANSPORTATION COMMITTEE — APPROVED UNDER CONSENT AGENDA The Transportation Committee met on February 24, 2014 at 8:30 a.m. Members Present Chuck DeHaven (voting) James Racey (voting) Gene Fisher (voting) Christopher Collins (voting) Lewis Boyer (liaison Stephens City) Gary Oates ( Iiaison PC) Members Absent Mark Davis (liaison Middletown) ** *Items Requiring Action * ** None ** *Items Not Requiring Action * ** 1. Shenandoah Private Streets Staff provided an updated request from the Shenandoah Development regarding the use of private streets in the non age - restricted portion of the development. The committee has requested that the item return with feedback from the Development Review and Regulation Committee as well as a more complete description of how the development would provide financial security for the ongoing maintenance of the private streets. 2. Cougill Road Paving Staff reviewed a citizen's request to advance Cougill Road for paving ahead of roadways that have scored higher on the County's unpaved road ranking system. Key reasons given by the resident were significant tourism traffic, particularly with the upcoming anniversary of the Battle of Cedar Creek as well as the general conditions of the roadway. The committee determined that not enough information was forthcoming to justify over ruling the adopted ranking system. 3. Getting Private Roadways Adopted for State Maintenance VDOT staff gave a brief overview of the process involved in adopting a private roadway into the state system. Key points include providing an unencumbered right of way and bringing the roadway up to current state standards. Specific examples of expected costs were given for Arklow Road, for which recent inquiries have been received. 4. Devolution VDOT staff was on hand to give an overview of their devolution program. This is the program by which localities take over ownership and maintenance responsibility of their roadways with 10 funding from the State. Since the advent of the devolution program several communities have investigated it extensively, most notably Fairfax, and found that the financial benefit is not present. They actually found that it would cost them more to do the job than it does VDOT and that state funding would not cover the obligation. Also worth noting is that since the advent of the devolution program, no localities have entered the program. To date, the only Counties that maintain their own roadways are Arlington and Henrico, both of whom did not surrender their roadways when the Byrd Act was passed. 5. Other PUBLIC HEARING OUTDOOR FESTIVAL PERMIT REQUEST OF CINDY FAHNEST_O_CK SCHAFER AND WAYNE SCHAFER — "HOGGING UP BBQ FESTIVAL ". PURSUANT TO THE FREDERICK COUNTY CODE, CHAPTER 86, FESTIVALS; SECTION 86 -3, PERMIT REQUIRED, APPLICATION; ISSUANCE OR DENIAL• FEE FOR AN OUTDOOR FESTIVAL PERMIT. FESTIVAL PERMIT TO BE HELD FRIDAY THRU SUNDAY JUNE 27 -29 2014 FROM 4:00 P.M. TO 9:30 P.M. ON FRIDAY JUNE 27 A.M. TO 10:00 P.M. ON SATURDAY, JUNE 28; AND 10:00 A.M. TO 5:00 P.M. ON SUNDAY, JUNE 29 2014 ON THE GROUNDS OF THE FREDERICK COUNTY FAIRGROUNDS, 167 FAIRGROUNDS ROAD, (ROUTE 11 NORTH), CLEARBROOK, VIRGINIA. PROPERTY OWNED BY FREDERICK COUNTY FAIR. - APPROVED Administrator Riley advised this was a request for an outdoor festival permit by Cindy Fahnestock Schafer and Wayne Schafer for the "Hoggin' Up BBQ Festival" pursuant to Frederick County Code, Chapter 86, Festivals. The event will be held Friday through Sunday, June 27th through 24th on the grounds of the Frederick County Fairgrounds, 167 Fairgrounds Road, Clearbrook, VA. Property owned by Frederick County Fair. He noted additional information submitted since the applicant's permit application was received: a) Winchester Exchange is confirmed for the beer /wine sales this year. They will keep 100% of profits and must obtain all permits and insurance. A copy of the ABC license will be provided to the County once it is obtained. b) Onsite SECURITY will be provided by retired police officers - - -> John "Poppa Bear" DeRito WV- Mountaineer, President Defenders LE -MC He concluded by saying this was the second year for this event and staff was not aware of any problems or issues arising during last year's event. Cindy Fahnestock Schafer, applicant, thanked the Board for their support last year. She cited the amount of money they raised for various charities last year and hoped the Board would approve their permit request. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Collins, the Board approved the outdoor festival permit for Cindy Fahnestock Schafer and Wayne Schafer for the "Hoggin' Up BBQ Festival ". The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING 2014 -2015 CAPITAL IMPROVEMENT PLAN (CIP). THE CIP IS A PRIORITIZED LIST OF CAPITAL PROJECTS REQUESTED BY VARIOUS COUNTY DEPARTMENTS AND AGENCIES. THE PLAN IS CREATED AS AN ..... ...... INFORMATIONAL COMPONENT OF THE 2030 COMPREHENSIVE PLAN. - APPROVED Deputy Planning Director Michael Ruddy appeared before the Board regarding this item. He advised the proposed 2014 -2015 Capital Improvements Plan (CIP) conforms to the 2030 Comprehensive Plan and the Planning Commission has recommended the Board adopt the plan. He noted there were a total of 92 projects in this year's plan. New projects included the joint 12 county administration/school board administrative office building, various Parks and Recreation projects based on their community survey, and transportation projects, which have been classified as funded or unfunded. Chairman Shickle convened the public hearing. There were no citizen comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Collins, seconded by Supervisor Lofton, the Board approved the 2014 -2015 Capital Improvements Plan. WHEREAS, the Frederick County Planning Commission held a public hearing on the proposed 2014 -2015 Capital Improvements Plan (CIP) for Frederick County on March 5, 2014; and WHEREAS, the Frederick County Planning Commission recommended approval of this plan at their regular meeting on March 5, 2014 and determined that the projects contained in the Capital Improvements Plan (CIP) conform to the Frederick County Comprehensive Policy Plan; and WHEREAS, the Frederick County Board of Supervisors held a public hearing on this plan during their regular meeting on March 12, 2014; and WHEREAS, the Frederick County Board of Supervisors supports the priorities for capital expenditures contained in the Capital Improvements Plan (CIP) and has affirmed the determination of the Planning Commission that the projects contained in the Capital Improvements Plan (CIP) conform to the Frederick County Comprehensive Plan. NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby approves the 2014 -2015 Capital Improvements Plan (CIP) for Frederick County, Virginia as an element of the Comprehensive Policy Plan. Passed this 12 day of March, 2014. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye 13 Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye OTHER PLANNING ITEMS RESOLUTION RE. RAIL ACCESS GRANT FOR CARMEUSE LIME AND STONE, INC. - APPROVED Deputy Planning Director — Transportation John Bishop appeared before the Board regarding this item. He advised this was a request from Carmeuse Lime and Stone, Inc. seeking the County's support for their Rail Access Grant application. This application is for their Clear Brook facility. The applicant is seeking $1,050,000.00. Upon completion, it is projected the use of railcars by this facility could remove approximately 42,000 truck trips from local roads in and around the plant. Chairman Shickle questioned the language in the last paragraph of the resolution, specifically the language pertaining to providing financial assistance to Carmeuse Lime and Stone. He wanted to ensure that language did not mean the County would be providing any money for this project. Deputy Director Bishop responded the County would not be making any financial commitment to this project. Thomas Moore "Ty" Lawson, applicant's attorney, agreed with Deputy Director Bishop's statements regarding that paragraph. He stated no County money would be provided. Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Fisher, the Board approved the resolution in support of the utilization of Industrial Access Railroad Track Funds for Carmcuse Lime and Stone, Inc. 14 WHEREAS, Carmeuse Lime and Stone, Inc. has expressed its intent and desire to the Board of Supervisors to improve its industrial operation in Clear Brook, Frederick County, Virginia; and, WHEREAS, Carmeuse Lime and Stone, Inc. and its operation will require rail access; and, WHEREAS, construction of rail access to Carmeuse Lime and Stone, Inc.'s Clear Brook, Frederick County, Virginia facility is projected to remove the equivalent of 42,000 truckloads per year from Virginia highways by converting to the use of railcars; and, WHEREAS, the Officials of Carmeuse Lime and Stone, Inc. have reported to Frederick County the intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of $1,050,000.00 which is the maximum grant allowed pursuant to Code of Virginia §33.1- 221.1:1(E); and, WHEREAS, Carmeuse Lime and Stone, Inc. has requested that the Board of Supervisors provide a Resolution supporting its application for said funds which are administered by the Virginia Department of Rail and Public Transportation, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Frederick County, Virginia, hereby endorses and supports the application of Carmeuse Lime and Stone, Inc. for $1,050,000.00 in Industrial Access Railroad Track Funds pursuant to Code of Virginia §33.1 - 221.1:1(E); and, BE IT FURTHER RESOLVED, that the Board of Supervisors hereby makes known its desire and intent to assist the Commonwealth Transportation Board in providing the maximum financial assistance to Carmeuse Lime and Stone, Inc., for the purpose of installing rail access to its Clear Brook, Virginia facility. ADOPTED this 12" day of March, 2014. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye DISCUSSION — FLOODPLAIN DISTRICTS -- SENT FORWARD FOR PUBLIC HEARING Senior Planner Candice Perkins appeared before the Board regarding this item. She noted these were proposed revisions to Part 702 of the Frederick County Zoning Ordinance, 15 Floodplain Districts. She noted the current ordinances were revised in 2009 as directed by the Department of Conservation and Recreation. The Department has since modified the floodplain ordinance; therefore, revisions are necessary to Frederick County's floodplain overlay district to meet the minimum regulatory standards required in a fully compliant floodplain ordinance. The primary revisions are: • New text regarding designation and duties of the Floodplain Administrator. • New section for jurisdictional boundary changes and submitting technical data. • Relocation and revisions to the "Description of Special Flood Hazard Districts" sections. Revised "Factors to be considered in granting variances" • Revised "Elevation and Construction Standards ". • New and revised definitions. She noted the County was responsible to see our ordinance meets the minimum standards. She concluded by saying staff was seeking Board direction regarding whether or not the proposed revisions should be sent forward for public hearing. Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Hess, the Board approved sending the proposed revisions to the floodplain ordinance forward for public hearing. WHEREAS, the Frederick County Department of Planning and Development was directed by the Virginia Department of Conservation and Recreation (DCR) to prepare changes to Chapter 165 Zoning pertaining to the Floodplain Districts, to meet the minimum regulatory standards required in a fully compliant floodplain ordinance. WHEREAS, the Development Review and Regulations Committee (DRRC) recommended this item be forwarded to the Planning Commission and Board of Supervisors; and WHEREAS, the Planning Commission discussed the proposed changes at their regularly scheduled meeting on March 5, 2014; and WHEREAS, the Board of Supervisors discussed the proposed changes at their regularly scheduled meeting on March 12, 2014; and 16 WHEREAS, the Frederick County Board of Supervisors finds that in the public necessity, convenience, general welfare, and good zoning practice, directs the Frederick County Planning Commission hold a public hearing regarding an amendment to Chapter 165 to meet the minimum regulatory standards required in a fully compliant floodplain ordinance. Passed 12` day of March, 2014. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS Michael Steere, Shawneeland resident and Back Creek District, noted the meetings of the Shawneeland Sanitary District Advisory Committee have been snowed out for the last three months. He stated the biggest issue is the roads in the community. He expressed concern about the proposed installation of three inches of asphalt in Shawneeland. He asked how and why this was being done to the roads and was told the tar and chip was no longer working. He noted the current layer of tar and chip had been applied in 2012, but most had worn off. He advised that residents had asked to obtain a copy of the contract with Carroll Construction for this work, but were provided with only a bid sheet and proposal and were told those documents served as the contract. He went on to say he would like to see the asphalt proposal studied and built to VDOT standards. He did not want the asphalt installed until the proper analysis was performed. He 17 concluded by asking that the asphalt proposal be properly reviewed before undertaking the project. Ken Hunter, Shawneeland resident and Back Creek District, noted he was formerly in command of an Army paving unit and might have some expertise that would be beneficial to this project. He then presented the following letter to the Board noting he had nine items that he would like to get on the record and get responses: "Shawnee land Frederick County owned and double taxed area? County position is Shawnee land is a sanitary district and has a right to tax under this law established by the circuit court? I plan to get more involved in this with the board ofsupervisors? I have some little items that I have run across over the last few months and I thought I would bring these to your attention? I wish to thank the County Manager for not returning my many e -mails to him plus I thank a few of you in this room for not answering e -mails I have out to you, you know who are and thank you. I don't understand why you have a blackberry or smart phone plus internet on the tax payer and you don't respond to taxpayers request for information? I. Frederick County vehicles, request number of vehicles to include license numbers and model and make. Not including law enforcement vehicles? 2. All county vehicles including equipment needs to be labeled either Shawnee Land equipment use only or Frederick County for official use only or Frederick County for official use only plus must have VA official plates? Very few do? 3. All Frederick county, Shawnee land vehicles and equipment needs to have GPS's on them ASAP controlled by contracted company and a monthly report sent to the board of supervisors.? 4. What county officials drive county cars daily to and from work, shopping, ect? This must stop? 5. Request a Shawnee Land audit for the last 10 years? To include mileage of all vehicles, hours on all equipment, to include everything? 6 Why does a Shawnee Land Loader returned to Shawnee land on 2 March 2014 with a Frederick county sheriff's deputy escorting it into the 50 Tomahawk Trail office gates? It's a Sunday at 10 :30am. 7. When does Frederick County start it's maintenance program at Shawnee land? We are in a destruction plan I feel? Every building on the property is in need of repair? This is because of no maintenance from Frederick County employees. I invite the board of supervisors out to see for them selves. 8. DOD DRMO which is the department of defense auctioneers county governments gets first dibs on free equipment? 5 to 6 months ago I offered Kevin Alderman the chance to get a 5tn selectomatic dump truck from DRMO? He declined and said to me that he will purchase a used one for $30,000 that only needs 5 to $6,000 in repair? The ones I offered him we brand new Federal government surplus? He just bought a new loader. Same item is on the DRMO site for free to county governments? 18 9. There are 50 culverts that are failing? Most have been installed in the last three to five years? What are the qualifications of the Department of Public works folks? Do they have to be certified in things like safe operation of equipment or maybe installing stone and chip road ways or other certifications? Ken Hunter Shawnee Land" Jessica VanMeter, Back Creek District, stated many people favor paved roads in Shawneeland. She noted the roads are well traveled and will receive more damage. She went on to say the initial cost of paving would be high, but in the long term they investment would be recouped. She concluded by thanking the Board for supporting the Advisory Committee. Patty Yarborough, Shawneeland, stated her opposition to going through the expense of paving the roads in Shawneeland. She stated it was not fair to make assessments based on the last tar and chip job because the last job was inadequate. She went onto say tar and chip looks better and compliments the community. Karen Steere, Back Creek District, noted Shawneeland still had many roads that were dirt roads and it did not make sense to put down asphalt. She went on to say she felt some of the citizens were being discriminated against because their roads are not even tar and chip. BOARD OF SUPERVISORS COMMENTS Supervisor Lofton advised that he and the staff had planned to have a budget meeting to go over the Shawneeland process and the work program, but those meetings have been snowed out. He hoped to be able to reschedule in the near future. He reminded those in attendance that the Shawneeland Sanitary District Advisory Committee holds monthly and quarterly meetings. He went on to say it was time for them to hear the concerns and decide what to do. He concluded by urging those in attendance to attend those meetings. 19 Chairman Shickle stated the Board always relies heavily on the recommendations of the Sanitary District Advisory Committee. Supervisor Wells addressed the comments made earlier in the meeting regarding Our Health, He stated he would support revisiting the funding request for Our Health. A T%TIlTT"T1 T UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (7:49 P.M.) 20 Employee of the Month Resolution Awarded to: Andrew L. Baker WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors selects one employee from those nominated, based on the merits of outstanding performance and productivity, positive job attitude and other noteworthy contributions to their department and to the County; and, WHEREAS, Andrew L. Baker who serves the Northwestern Regional Adult Detention Center was nominated for Employee of the Month; and, WHEREAS, Andrew L. Baker, a seasoned, veteran officer who has a great work ethic, dedication to his job and can work any post assignment in each of the jail facilities is being awarded Employee of the Month for March. Officer Baker never complains about any duty that he is assigned, he always displays great initiative to complete all tasks in a timely manner, and Officer Baker has a positive relationship with his co- workers; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 26` day of March, 2014, that Andrew L. Baker is hereby recognized as the Frederick County Employee of the Month for March 2014; and, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Andrew L. Baker for his outstanding performance and dedicated service and wishes his continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Andrew L. Baker is hereby entitled to all of the rights and privileges associated with his award. County of Frederick, VA lard of Supervisors - -- Richard C. Shickle, Chairman - - -- 'i 0 Q mma�w 4-J C: 0 2 4-J 4- 0 O GJ 0 ro !ft MEMORANDUM TO: Paula Nofsinger, HR Director FROM: .Tames F. Whitley, Superintendent - NRADC DATE: January 29, 2014 SUBJ: Employee of the Month Nominations 1 am submitting the following. nomination of NRADC personnel to be considered for Frederick County Employee of the Month. Andrew Barer, CO III — Mr. Baker is a seasoned, veteran officer who has great work ethic, dedication and can work any post assignment is all NRADC facilities. On several occasions, during recent tours of duties, he has had to be moved from one post to another to fill -in due to staff shortages. He has proved to be instrumental in pitching -in and helping out in Booking (not his regular assignment) during periods of being very bl-L-,V in that area. Officer Baker never complains about any task that he is assigned; he always displays great initiative to complete all tasks in a timely manner. Officer Baker enjoys a positive relationship with his co- workers and one can always count on seeing a snlife oil his face. COUNTY of FREDERICK. TO: Board of Supervisors FROM: John R. Riley, Jr., County Admini r to DATE: March 20, 2014 RE: Committee Appointments John R. Riley, Jr. County Administrator 5401665 -5666 Fax 5401667 -0370 E -mail: jri1ey@co.frederick.va.us Listed below are the vacancies /appointments due through April, 2014. As a reminder, in order for everyone to have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. VACANCIES/OTHER Human Resources Committee (See Attached Application of Mr. Don Butler.) The Chairman is appointing Mr. Don Butler as a Citizen Representative on the Human Resources Committee. Transportation Committee (See Attached Application of Mr. Thom Ruffin.) The Chairman is appointing Mr. Thom Ruffin as a Citizen Representative on the Transportation Committee, Sanitation Authority Richard A. Ruckman — County Representative 481 Stoneymeade Drive Winchester, VA 22602 Home: (540 )6672697 Term Expires: 04/15/16 Four year appointment (Staff has been advised that Mr. Ruckman has resigned. The Sanitation Authority is composed of five members as stated in their Articles of Incorporation.) 107 North Kent Street ® Winchester, Virginia 22601 Memorandum - Board of Supervisors March 20, 2014 Page 2 Community Policy and Management Team (CPMT) Greta Cherry - Parent Representative 112 Corral Drive Stephens City, VA 22655 -Term Expires: 06/30/14 Two year term - (Ms. Greta Cherry has resigned CSA Coordinator Jackie Jury and CPMT staff is attempting to get recommendation(s) for 'appointment and upon receipt, will forward same to the Board of Supervisors at a future meeting, ) FEBRUARY 2014 Historic Resources Advisory Board Claus Bader Red Bud District Representative 102 Whipp Drive Winchester, VA 22602 Home: (540)722.6578 Term Expires: 02/22/14 Four year term APRIL 2014 Parks and Recreation Commission Martin J. Cybulski -- Red Bud District Representative 134 Likens Way Winchester, VA 22602 Home: (540)667 -6035 Term Expires: 04/28/14 Four year term Sanitation Authority Robert P. Mowery - County Representative 1160 Salem Church Road Stephens City, VA 22655 Home: (540)869 -5752 Term Expires: 04/15/14 Four year term INFORMATIONAL DATA SHEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS h ! rd Shickle District Supervisor, would like to nominate o ... to c yo to serve on the Human Resources Committee As a brief personal introduction to the other Board members, please fill out the information requested below for their review prior to filling the appointment. (Please Print Clearly. Thank You.) Name: . 1. PJ Ilome Phone: / Address: aD &A64blyell - Caff�-7 Office Phone: n� Employer: i 6 (!, prd �&IIL2 Email: LLl)A f tr - , to I C r. 'Te Occupation:' Civic /Community Activities: ►r,[ " C f (/6 LJ16}04 � B Will You Attend This Committee's Regularly Scheduled Mee ng On: " ' I r k 1 T C II 0 jL�r � - �7 Yes: No: _ Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: L-" Explain: Additional Information Or Comments You Would Like To Provide (If you need more space, plea a use the reverse side or include additional sheets): ? 0 v 6-_ Applicant's Signature: Nominating Supervisor's Comments: Date: _ <�, p V/ (06109146) INFORMATIONAL DATA SHEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS Chairman Richard Shickle District Supervisor, would like to nominate you to serve on the 7 As a brief personal introduction to the other Board members, please fill out the information requested below for their review prior to filling the appointment. (Please Print Clearly. Thank You.) Name: Address: l _ �al -e Home Phone: 5410 _ Office Phone: Fax: Employer:'46' =So Email: Occupation: Civic /Community Activities: f ljrx �Cc C /C. jr: 44�"11 VI ea' AlY e 114d;3 t Will You Be Able To Attend This Committee's larly Scheduled Meeting On; yes: No: Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: ::: Explain: Additional Information Or Comments You Would Like To Provide (if you need more space, please use the reverse side or include additional sheets): Applicant's Nominating Supervisor's Comments: Date: (06/09/06) Thomas H. Ruffin BACKGROUND Financial services professional with over twenty -five years experience in mortgage and commercial banking. Strong skills in all aspects of special and construction loan asset management, property inspections and employee training. EMPLOYMENT Agency Advisors, Inc. Winchester, VA Vice President, October 2013 to Present Asset Management, Property Inspections Develop a national network of certified property inspectors to perform inspections on commercial properties Provide expertise in managing defaulted loans and REO. Shenandoah Asset Management, LLC Winchester, VA Consultant, April 2013 to October, 2013 Special Servicing, Due Diligence, Inspections and Contract Underwriting. • Conduct property inspections of commercial properties nationwide to identify and document deferred maintenance, code /zoning issues and compliance with loan documents. • Manage defaulted loans and REO, market and dispose of assets minimizing losses. Greystone Servicing Corporation, Inc. Rockville, MD Director - Special Servicing, 2007 to 2013 Special Servicing and Loss Mitigation on the company's various Fannie Mae and Bridge portfolios. Conduct inspections of construction loans, bridge loans and defaults. Coordinate loan related litigation, bankruptcies, foreclosures and workouts. Supervise one Senior Asset Manager and one Analyst. Serve as a voting member on Fannie Mae DUS and Affordable as well as Bridge Portfolio Credit Committees. Review all underwriting packages for Fannie Mae and Bridge Loans for both new production and assumptions. Represent the company through participation in related MBA initiatives, including development of the MBA's new Commercial Mortgage Servicer certification program. Served as Vice Chair of the MBA Servicing Counsel. Regular instructor in MBA's GSE Inspection Training Program, and serve on MBA's Committee to Revise the MBA Inspection Form. CWCapital LLC, Special Servicing Division Washington, D.C. Vice President -- CMBS Surveillance, 2006 to 2007 Manage a staff of 3 asset managers and 6 analysts in the surveillance and analysis of markets and property performance for a portfolio of $130 Billion in CMBS Commercial and Multifamily loans. CWCapital is a real estate lender, special servicer and an issuer and investor in commercial mortgage backed securities. • Monitor the financial performance and physical condition of over 10,500 commercial and multifamily properties. Manage a watch list of 2,000 underperforming loans. • Report regularly to senior management regarding loan performance and provide up to date reports on related markets and submarkets. Prudential Financial, Inc. Dallas, Texas Sr. Director — Agency Portfolios, 2001 — 2006 Managed Prudential Multifamily Mortgage, Inc.'s portfolio of Fannie Mae ($7.5 Billion) and FHA ($5.5 Billion) loans. Responsible for agency business relationships and all Asset Management functions relating to the portfolio. • Increased ancillary fee income by 40% during 2004; 55% during 2005 • Worked with GSEs and MBA in developing inspector training and certification program; served as an instructor in MBA inspection course • Served on FHA Lender Roundtable Committee facilitated by the MBA • Participated on Prudential's Risk Management and Watchlist Committees • Reviewed and approved all assumption and lender consent proposals. • Negotiated modifications and workouts of problem loans Vice President — Asset Management, 1997 - 2001 McLean, Virginia (WMF Group, acquired by Pru in 2001) Managed Fannie Mae, Master Servicing and Special Servicing portfolios. Developed written policies and procedures for all Asset Management and Servicing functions Resolved defaulted loans through foreclosure or note sales with no losses. EDUCATION University of Texas, Arlington, Texas Business Administration Curriculum Graduate School of Banking of the South, Louisiana State University Baton Rouge, Louisiana (three year graduate program) CONTACT INFO 105 Aulee Court Winchester, VA 22602 Home 540 - 450 -8155 Cell 540- 905 -2405 a 4 i:. Virginia Division 126 E. Piccadilly Street Winchester, VA 22601 540- 662 -2600 Corporate Office 258 Elm Street New Canaan, CT 06840 203- 966 -8880 New Jersey Division P. O. Box 1024 Bridgeton, NJ 08302 856 -451 -6400 March 05, 2014 Mr. J. Tibbs 107 N. Kent Street Winchester, VA 22601 Dear Mr. Tibbs, itr- 20 Per our telephone discussion, attached are two letters requesting a resolution from the Frederick County Board of Supervisors supporting the Winchester & Western Railroad's rail improvement projects. These projects are funded by the Commonwealth of Virginia with the Winchester & Western Railroad providing the matching portion of the grant. No County money will be requested. The first project FY 2013- 2017 has been approved with construction expected to begin this spring. An application for the second project FY 2015 -2020 has been submitted. The Commonwealth has requested a resolution be submitted in addition to the application. Project descriptions with scope of work and budget, and suggested format for the resolutions are included. Your assistance with introducing this matter to the Board of Supervisors at the earliest opportunity is very much appreciated. Please contact me with any questions. Art Amador Roadmaster Ph; 856- 451 -6400 Cell: 609 - 335 -6846 email: aaanador @unimin.com Virginia Division 126 E. Piccadilly Street Winchester, VA 22601 540 -662 -2600 Corporate Office 258 Elm Street New Canaan, CT 06840 203 - 966 -8884 New Jersey Division P. 4. Box 1024 Bridgeton, NJ 08302 856- 451 -6400 March 03, 2014 Board of Supervisors of Frederick County 107 N. Kent Street Winchester, VA 22601 Honorable Ladies and Gentlemen: The WINCHESTER & WESTERN Railroad, serving Winchester and Frederick County as a common carrier public utility, has received a multi year agreement with the Commonwealth of Virginia Department of Rail & Public Transportation, for Financial Assistance for Rehabilitation of certain local rail lines. This 6 year $4,379,980 project , has been planned to improve both public safety and the physical condition of the railroad. The Winchester and Western Railroad will fund the matching portion of this project. No County money is requested. The FY2013- FY2017 project improvements will take place in the County; therefore, the Department has requested a Resolution from the governing body, indicating their support of the project(s). A proposed Resolution, in the format suggested by DOT personnel, is forwarded as Enclosure 1. The Agreement scope of work and budget provides additional information; a copy is attached as Enclosure. 2. The WINCHESTER & WESTERN Railroad respectfully requests introduction and approval of this RAIL PRESERVATION Resolution at your earliest opportunity. Questions may be directed to our Winchester office, to the undersigned, who will also be available, if required, at your next Council Meeting, Very Respectfully, vv W.R.Light President WW Virginia Division Encl. ARTICLE 1 SCOPE OF WORD, BUDGET, AND MILESTONE SCHEDULE Section IA The Work, by year, under the terms of this Agreement is as follows: A. Fiscal Year 2013: $576,000 1. Development of final Project Scope, Project Budget, and Project Schedule for the Work for approval by the Department between MP 106.7 and W 109. 2. The list of Work to be accomplished is as follows: a. On the WST Branch,, construction of a 3,000 foot sidetrack including installation of two turnouts, all in the existing right -of -way owned by the Grantee. B. Fiscal Year 2014: $749,500 1. Development of final Project Scope, Project Budget, and Project Schedule for the Work for approval by the Department between MP 112 and MP 115. 2. The list of Work to be accomplished is as follows: a. On the WST Branch, yard area modifications to include construction and installation of 4 turnouts; build approximately 3,000 +/- feet of new track.. C. Fiscal Year 2015: $1,018,160 1. Development of final Project Scope, Project Budget, and Project Schedule for the Work for approval by the Department between MP 110 and MP 115. 2. The list of Work to be accomplished is as follows: a. On the WST Branch, install 4,000 ties; install 5,280 track feet of rail. D. Fiscal Year 2016: $1,018,160 1. Development of final Project Scope, Project Budget, and Project Schedule for the Work for approval by the Department between MP 3.0 and MP 10.5. 2. The list of Work to be accomplished is as follows: a. On the Sandman Branch, install 4,000 ties; install 5,280 track feet of rail. E. Fiscal Year 2017: $1,018,160 5 1. Development of final Project Scope, Project Budget, and Project Schedule for the Work for approval by the Department between MP 10.5 and MP 18.0. 2. The list of Work to be accomplished is as follows: a. On the Sandman Branch, install 4,000 ties; install 5,280 track feet of rail. Section 1.2 The initial Project Budget and Project Schedule as an estimate at date of Agreement are as follows: Total Project Bugger $4,379,980 Maximum Department Participation: $3,065,986 Grantee Contribution at a minimum of 30 percent of Project Budget: $1,313,994 It is agreed that the maximum funding for reimbursement by the Department as provided for in its Fiscal Years 2013 through 2017 Program of Projects shall be as follows: Fiscal Year 2013 576,000 Maximum Department Participation: $ 403,200 Grantee Contribution at a minimum of 30 percent of Project Budget: $ 172,800 Fiscal Year 2014 $749,500 Maximum Department Participation: $ 524,650 Grantee Contribution at a minimum of 30 percent of Project Budget: $ 224,850 Fiscal Year 2015 $1 Maximum Department Participation: $ 712,712 Grantee Contribution at a minimum of 30 percent of Project Budget: $ 305,448 Fiscal Year 2016 $1 Maximum Department Participation: $ 712,712 Grantee Contribution at a minimum of 30 percent of Project Budget: $ 305,448 Fiscal Year 2017 $1.41$.160 Maximum Department Participation: $ 712,712 Grantee Contribution at a minimum of 30 percent of Project Budget: $ 305,448 A RAIL PRESERVATION APPLICATION WINCHESTER & WESTERN RAILROAD RESOLUTION WHEREAS, the WINCHESTER & WESTERN RR has filed an application with the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION for safety and improvement projects; and WHEREAS, the identified improvement projects are estimated to cost $4,379,980.00; and WHEREAS, the General Assembly, has approved funding for the acquisition, lease or improvement of railways within the Rail Industrial Access Program budget; and WHEREAS, the WINCHESTER & WESTERN RR is an important element of the WINCHESTERIFREDERICK COUNTY transportation system; and WHEREAS, the WINCHESTER & WESTERN RR is instrumental in the economic development of the WINCHESTERIFREDERICK COUNTY area, and provides relief to the highway system by transporting freight, and provides an alternate means of transporting commodities; and WHEREAS, THE COUNTY OF FREDERICK supports the project and the retention of rail service; and WHEREAS, the COMMONWEALTH TRANSPORTATION BOARD has established procedures for all allocation and distribution of the funds approved by the General Assembly, NOW, THEREFORE, BE IT RESOLVED that THE COUNTY OF FREDERICK does hereby request the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION to give priority consideration to the projects proposed by the WINCHESTER & WESTERN RR totaling $4,379,980.00 in FREDERICK COUNTY. At a Regular Meeting of the Board of Supervisors for the County of Frederick, Virginia, held on March 26, 2014, upon motion made by and seconded by , the above resolution was by the following recorded vote: Resolution - Winchester & Western Railroad (FY 2012 -2017 Project - $4,379,980.00) Board of Supervisors Meeting of March 26, 2014 Page 2 Richard C. Shickle Gene E. Fisher Gary A. Lofton Robert A. Hess RESOLUTION NO.: 043 -14 cc: Cheryl B. Shiffler, Finance Director C. William Orndoff, Jr., Treasurer Robert W. Wells Christopher E. Collins Charles S. DeHaven, Jr. A COPY TESTE: John R. Riley, Jr. Clerk, Board of Supervisors County of Frederick, Virginia U: NTJPl resolutionsNRaiIroadApplication ($4,379,980)(03261413dMtg).docx Virginia Division 126 E. Piccadilly Street Winchester, VA 22601 540 -662 -2600 Corporate Office ce 258 Elm Street New Canaan, CT 06840 203 - 966 -8880 New Jersey Division P. O. Box 1024 Bridgeton, NJ 08302 856- 451 -6400 March 03, 2014 Board of Supervisors of Frederick County 107 N. Kent Street Winchester, VA 22601 Honorable Ladies and Gentlemen: The WINCHESTER & WESTERN Railroad, serving Winchester and Frederick County as a common carrier public utility, has submitted an application with the Commonwealth of Virginia Department of Rail & Public Transportation, for Financial Assistance for Rehabilitation of certain local rail lines. This 6 year $3,680,000 project, has been planned to improve both public safety and the physical condition of the railroad. The Winchester and Western Railroad will fund the matching portion of this project. No County money is requested. The FY2015- FY2020 project improvements will take place in the County; therefore, the Department has requested in addition to the application, a Resolution from the governing body, indicating their support of the proj ect(s). A proposed Resolution, in the format suggested by DOT personnel, is forwarded as Enclosure 1. The proposed scope of work and budget provides additional information: a copy is attached as Enclosure. 2. The WINCHESTER & WESTERN Railroad respectfully requests introduction and approval of this RAIL PRESERVATION Resolution at your earliest opportunity. Questions may be directed to our Winchester office, to the undersigned, who will also be available, if required, at your next Council Meeting. Very Respectfully, W.R.Light President WW Virginia Division Encl. WINCHESTER & WESTERN RAILROAD Rail Replacement, Bridge deck renewal FY2015 FY2016 Na funds requested M.P. 12.75,14.25, Sandman Branch M.P. 113.7 WST Branch Renew Bridge Decks FY2017 M.P. 2.25, 8.75, 17.75 Sandman Branch Renew Bridge Decks FY2018 M.P. 7.7 -12.0 Sandman Branch M.P. 4.75 M.P. 3.0 -3.5, 4.75 -5.25 FY2019 M.P. 10.0 -15.0 Sandman Branch M.P. 108.44 WST Branch M.P. 6.5 Sandman Branch M.P. 5.5 -7.0 FY2020 M.P. 12.0 -18.0 Sandman Branch M.P. 6.5, 6.75 M.P. 12.5-13, 17.5 -18,0 Replace 5,280 track ft. rail, Install 4,000 ties Renew Bridge deck Ditching $100,000.00 $110,000.00 $1,150,000.00 Replace 5,280 track ft. rail, install 4,000 ties Renew Bridge deck Renew Bridge deck Ditching $1,160,000.00 Replace 5,280 track ft. rail, Install 4,000 ties Renew Bridge deck Ditching $1,160,000.00 RAIL PRESERVATION APPLICATION WINCHESTER & WESTERN RAILROAD RESOLUTION WHEREAS, the WINCHESTER & WESTERN RR has filed an application with the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION for safety and improvement projects; and WHEREAS, the identified improvement projects are estimated to cost $3,680,000.00; and WHEREAS, the General Assembly, has approved funding for the acquisition, lease or improvement of railways within the Rail Industrial Access Program budget; and WHEREAS, the WINCHESTER & WESTERN RR is an important element of the WINCHESTER /FREDERICK COUNTY transportation system; and WHEREAS, the WINCHESTER & WESTERN RR is instrumental in the economic development of the WINCHESTERIFREDERICK COUNTY area, and provides relief to the highway system by transporting freight, and provides an alternate means of transporting commodities; and WHEREAS, THE COUNTY OF FREDERICK supports the project and the retention of rail service; and WHEREAS, the COMMONWEALTH TRANSPORTATION BOARD has established procedures for all allocation and distribution of the funds approved by the General Assembly. NOW, THEREFORE; BE IT RESOLVED that THE COUNTY OF FREDERICK does hereby request the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION to give priority consideration to the projects proposed by the WINCHESTER & WESTERN RR totaling $3,680,000.00 in FREDERICK COUNTY. At a Regular Meeting of the Board of Supervisors for the County of Frederick, Virginia, held on March 26, 2014, upon motion made by by the following by vote: _ the above resolution was Resolution - Winchester & Western Railroad (FY 2015 -2020 Project - $3,680,000.00) Board of Supervisors Meeting of March 26, 2014 Page 2 Richard C. Shickle Gene E. Fisher Gary A. Lofton Robert A. Hess Robert W. Wells Christopher E. Collins Charles S. DeHaven, Jr. A COPY TESTS: John R. Riley, Jr. Clerk, Board of Supervisors County of Frederick, Virginia RESOLUTION NO.: 044 -14 cc: Cheryl B. Shiffler, Finance Director C. William Orndoff, Jr., Treasurer UA TJPVesoIutionsl RailroadApplication ($3,680,000)(032614BdMtg).docx COUNTY OF FREDERICK Roderick B. Williams County Attorney 5401722 -8383 Fax 5401667 -0370 E -mail: rwillia @fcva.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: March 18, 2014 RE: Refund — Matthew P. Kibler, Jr. and John A. Kibler 1 am in receipt of the Commissioner's request, dated March 18, 2014, to authorize the Treasurer to refund Matthew P. Kibler, Jr. and John A. Kibler the amount of $3,620.00, for adjustment to real estate taxes filing for 2013. This refund was a result of property qualifying for land use taxation but not recorded as such. The Commissioner has verified the property and owners have met all regulations and adjustments have been made. Pursuant to the provisions of Section 58.1 - 3981(A) of the Code of Virginia (1950, as amended), 1 hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memorandum. Ro,dericifB. iams County Attorney Attachment 107 North Kent Street • Winchester, Virginia 22601 March 18, 2014 ME FROM an Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 107 North Kent Street Winchester, VA 22601 Phone 540 -665 -5681 Fax 540 -667 -6487 email. emurphya@co.frederick.va.us Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board Ellen E. Murphy, Commissioner of the Revenue Exoneration Matthew P. Kibler, Jr, and John. A. Kibler 1 Please approve a refund of $3,620.00 for 2013 real estate takes for Matthew P Kibler, Jr. and John. A. Kibler on property qualifying for land use taxation but not recorded as such. Property and owners have met all regulations and adjustments have been made. Please also approve a supplemental appropriation for the Finance Director on this request. Documentation for this refund has been reviewed by the Commissioner's staff and meets all requirements. It is retained in the Commissioner of the Revenue office and contains secure data. Exoneration is $3620.00. 41 111 m LO N 3 33 U U #1 i 31 i1 1 13 b rt s4 la !I E- F- rl N II 11 C - rti tll II 31 H yr u U t--i H cn 11 II =1 II 0 [:7 U 11 1 C Q II 11 tl� Cti II I! L + 11 !I II II W 11 !I O II II E I H 11 II � Z II � II E O o 0 O II II r-G m m I€ II n H I€ 11 b of N h EE IV II F � Ef -rl II -H f1 II II - Ef O o U II €E w o CG II N IT 1 m W II O Ef U rn a II IE I} E- � r P9 II �' Ei F o 0 H II ! O x u � II y 13 m ti N n'7 •• N €E •• !I L O o 41 Ei !t d Q U U 37 O II O P 0 0 N �a rn - CS .H �d 7L O h County of Frederick IYIIN111WINY. IYNI i1( NIYAH..HUaliiuN...... xalln. HH iYiii.ii .H.......,,,,NI..Ypf........HpllIH.... ..i- 1......lu.. ............ ...N N YWNHIHH11.Nli.YH..I.- pxiilllHN Y4Ylul. ..................... J.,_ Paula A. Nofsinger Director of Human Resources (540) 665 -5668 Fax: (540) 665 -5669 pnnofsinger fcva us TO: Board of Supervisors FROM: Paula Nofsinger, Director of Human Resources DATE: March 13, 2014 SUBJECT: Human Resources Committee Report IXIIIIN IIIH.IIINIHINIHHII IIIIHH IYIHIIH.s 111 H!Y 1111!! Nl HNl 1 ....... p11Ype+1111111ppl lHipH11 H!!p!.IHH....HHH.HHi1111HHlHHIHl II.H1N IIYHHII 111......HINNIi11111 NN YNpINNYNNY11N1i11H 111lINNNINIIIIIINY.IYYI The HR Committee met in the First Floor Conference Room at 107 North Kent Street on Friday, March 7, 2014, at 8:00am. Committee members present were: Supervisor Robert Hess, Supervisor Robert Wells, Citizen Member Dorrie Greene, and Citizen Member Beth Lewin. Supervisor Chris Collins was absent. Also present were: Assistant. County Administrator Kris Tierney, County Attorney Rod Williams, NRADC Superintendent Jim Whitley, Director of Social Services Tamara Green, Assistant Director of DSS Linda Gibson, and DSS Representative Delsie Butts. There were also three members of the Department of Social Services Board present. * ** Items Requiring Action * ** 1. Approval of the Employee of the Month Award. The Committee recommends approval of Correctional Officer Andrew Baker as the Employee of the Month for March 2014. ** *Items Not Requiring Action* ** 1. Presentation by the Director of Social Services, Tamara Green. At the request of the Committee, Ms. Green presented an overview of the objectives and responsibilities of the Department of Social Services. The presentation also provided the Committee an understanding of her department's role, authority, and programs offered to the citizens, and topics of importance within her department. Presentation Attached. 2. Presentation from the HR Director on the migration of the County's 457(b) plan. Presentation attached. There being no further business, the meeting was adjourned. 107 North Kent Street, Winchester, VA 22601 The next HR Committee meeting is scheduled for Friday, April 4, 2014. Respectfully Submitted, Human Resources Committee Robert Hess, Chairman Robert Wells Chris Collins Dorrie Greene Beth Lewin B t l( Paula A. Nofsinger Director of Human IL 107 North Kent Street, Winchester, VA 22601 LL— 4=J E 0 E U ,, t.9 0 � a Lei V 0 0 L U u LL— 0 L.9 O i rti V) LA © cn V'1 V) 2 C .� >' l/] s E cn E (z 0 rz m ` O ' �I tA rI L ! .61 w 0 U Y - T -s L) ._ 0 s � cv � 0. 4-, Ln E O 4 rz LL 4-J CL Ln CU rz cn 0- rz rz V) O .— cn 0 u �3 Cl O E 0.— ce Ln R 4-J .L 0 E i � o as � Ln V) u a O > Ln C�1 � I— o .. V'1 s � m ` tA 0 E U L) ._ 0 s � cv � 0. 4-, L O LL 4-J 0 cn t V) O u �3 Cl 4-- Ln O E 0.— ce Ln R 4-J .L 0 E i � o as � Ln V) u a O > Ln C�1 � I— o .. .. 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Shiffler Director 540/665 -5610 Fax: 540/667 -0370 E -mail: cshiffle @fcva.us TO: Board of Supervisors FROM: Finance Committee DATE: March 19, 2014 SUBJECT: Finance Committee Report and Recommendations The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, March 19, 2014 at 8:00 a.m. All members were present. (Q) Item 3 was approved under consent agenda. 1. The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of $9,000 to purchase portable field equipment to create cable channel programming. Funds are available through the Comcast Public Education and Government (PEG) grant and are reserved and designated for use for PEG access equipment. No local funds required. See attached memo, p. 3. The committee recommends approval. 2. The Winchester Regional Airport Director requests an Airport Fund supplemental appropriation in the amount of $106,088 and a General Fund supplemental appropriation in the amount of $75,853 (71.5 %) to cover anticipated expenses through year end (FY14). See attached information, p. 4 -11. The committee recommends approval. 3. (Q) The Sheriff requests a General Fund supplemental appropriation in the amount of $125. This amount represents restitution funds received for cruiser damage. See attached memo, p. 12. 107 North Kent Street • Winchester, Virginia 22601 Finance Committee Report and Recommendations March 19, 2014 Page 12 4. The Fire & Rescue Chief requests a General Fund supplemental appropriation in the amount of $280,000 to cover overtime expenses through year end. See attached memo, p. 13. The committee recommends approval. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for FY 2014. See attached, p. 14. 2. The Finance Director provides FY 2014 financial statements for the period ending February 28, 2014. See attached, p. 15 — 25 3. The Finance Director provides the FY 2014 Fund Balance Report for the period ending March 14, 2014. See attached, p. 26. 4. The Finance Director provides the FY 2015 budget advertisement. See attached, p. 27 — 31. Respectfully submitted, FINANCE COMMITTEE Charles DeHaven, Chairman Richard Shickle Gary Lofton Judy McCann - Slaughter Angela Rudolph By ek,,,k,,6--4 COUNTY of FREDERICK Job n R. Riley, Jr. County Administrator 540/665 -5666 Fax 540/667 -0370 E -mail: jriley@co.ffederick.va.us TO: Finance Committee FROM: Jay E. Tibbs, Deputy County Administr THROUGH: John R. Riley, Jr., County Adminis ato DATE: March 10, 2014 RE: Broadcast Equipment Upgrade This is a request for a supplemental appropriation in the amount of $5,000 .00 from the Comcast Public Education and Government (PEG) Grant to purchase portable field equipment, to include a camcorder, microphones, lighting, and battery packs. The field equipment will enable departments to create cable channel programming such as public service announcements and advertisements for county services and special events. As background, the PEG Grant is a recurring financial contribution from Comcast to Frederick County based on.the number of subscribers and is designated for use for PEG access equipment, including, but not limited to, studio and portable production equipment, editing equipment and program playback equipment. Should you have any questions, please do not hesitate to contact me 107 North Kent Street ® Winchester, Virginia 22601 SERVING THE TOP OF VIRGINIA / 491 AIRPORT ROAD WINCHESTER, VIRGINIA 22602 (540) 662 -5786 1 To: Cheryl Shiffier, Finance Director, Frederick County CC: John R. Riley, Administrator, Frederick County Gene Fisher, Frederick County Board of Supervisors Mary Blowe, Finance Director, City of Winchester From: Renny Manuel, Director, Winchester Regional Airport Date: March 12, 2014 Re: Supplemental Revenue Request — Operating Fund Contribution On behalf of the Winchester Regional Airport Authority I respectfully request a revenue supplemental appropriation from the County of Frederick and the City of Winchester for the Airport Operating Fund in the amount of $106,088 to cover anticipated expenses through current year ending June 30, 2014 to cover anticipated cash deficit in the general fund. Sale of aviation fuel at the airport generates approximately 75% of the budget revenues. Revenue from the sale of fuel is based on estimated number of gallons to be sold. For fiscal year FY 2014 the budget number was estimated at 210,000 gallons unfortunately fuel sales have declined and we anticipate a revenue shortfall creating a cash deficit at year end. Estimated expenses and revenues through June 30, 2014 are depicted on the attached sheets. Purchase and sale of fuel is based on one load of Jet -A fuel a month equaling 30,000 gallons and one load of AVGAS equaling 8,500 gallons. We have dropped the minimum levels of fuel inventory to maintain on hand in an effort to reduce costs. Based on the figures in this supplemental request for projected gallons of fuel to be sold over the next four months, I projected only selling what we purchase which would be 7,500 gallons of Jet -A per month and 2,125 gallons of AVGAS per month. I have included a chart showing the history of fuel gallons sold over the past several years. The airport generates a higher profit margin on Jet -A fuel than AVGAS and with the loss of two based jets and a decline in the economy we are selling less than what was projected in the FY 2014 budget. We have attempted to hold down operating costs and decrease the amount of operating contributions needed from both localities over the past ten years but have now reached the point of depleting the cash reserves. The continued support and financial assistance provided by the County of Frederick and the City of Winchester is critical and invaluable in helping to maintain and operate the airport. Thank you for your continued support and assistance. If you require additional information or have any questions, please do not hesitate to contact me. d Sf? LL7 LL7 0 0 0 d N O Q O 00 4 LO C} On 0 C3 00 0 0 0 M Ca a U© CO © C') T C] 0 0 00 0 0 0 W Gil U W 0 CO d T r r t+7 r- [(p� N m CrJ C3 M P? 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C} 4 C7 CS CJ C 17 C3 9 n C} CD C5 CD O CS ED 0 CS n C] C.3 0 G Q Cs iz �D 9 CD 17 C3 C5 U � C � U l� G C + V , n r T r 1 4 1 - f� 4 V� Y 0 0 O Q O m CD 00 Q t7 0 cc 0 cc C] 0 0 <D Lo to LL. 6 b n C3 C7 CET co W oo M 06 co 9Ca VD 91 CA is "1 C ) C7 C7 O O Q g g 4 C7 C] 0 I c W z W W 0� W 0. 0 1 R e C A LL W LIJ Ix -9 z LU 5 LLI CL CL U) i I i z 13L 0 r z 0 LL LU ICL Lu W CID- I t cm 0 c� J C u� D C �+ L CL CL . 3 -S �o Ill M J I Sly x LLJ m m m 0 EL W N c� 61+ ate+ o a C y {� c77 U N LL } J z O I) z O J J a LL CL J W LL } m z O 0 Y a LL w m R Lo 0 O O 0 ;=, In 6 q a O V 0 f- M 0 N R R > o N N Ln O N U�! CO a) V } O = M N O O , " Q O N L 69 N N ti CO 69 ti O O O �L W W N co L .. r N (D LO a) M O O LO — O M I-- co d L I- O M CO O O H CO O R p I-- O O M I� '14 O M C) > N O O O M V O CO V N N N N (j co N N — — — N C LL M O M [I--- Lf) [N-- [0-- CO 0 — M N CO N I� L O �� N O O M � M � — O O'- LO LO O Ln M N M N N N N O Q N CO O O I-- LO I-- M f O M V M N M CA CO CO ( Ln LL CO N N M M O O I-- N O LO N co N V Lo co M Lo 0 0— O I-- N V 0 0 V co N co co N I-- O Ln 1 O v N LO O V CD } M O H O Ln � O O O� Lo O M� (O co co U- M V Ln Ln fz M Q LO O N Nt Nt LO M M CO CO O I-- M CO N I-- N M O O O m O O M I-- I- p CO CO M Lo O = - --t M O LO N Lo I-- M V N Q �i CA N (6 O M M O M O O N r co co C CO V O O m M M T O V I� O Ln O V M O O N I- O m M CO = N M U') a0 O O O I� O M 1- O V M I- 0 V N - = O O N M M O M N I� N O N N N N N co V (6 [-� N_ Q � N N N M N N N O N M M M N LL N M O V M V N M M O M I- CO N M O U') N U') M V M Q LC) LO M M O 1 M a0 O M I- M CA M N N V N V = O O M N N V N M (6 O m V O m m CA M LC) m N N U V M M V N N N N N N M co CO CO O O N_ I� O V O N M M V co I- O LO v U' ) O co m o M 0 m CO CO 0 M O V M O ao O N O V O M M Lf) M N > r- N co CO V V O LO CO LC) V O CD r- L() Lo V Lo V co N N N co co co V M CO LI7 N M M O V O O N m M V V O LO O O (O I� O M M M M V I- co I- O Ln V N V V O CO co LC) O I- O N co N V v V O CO O V M O O N LC) O CD CO } O V V V V V co co co co co V V V LL O I- O V LO CD O LC) LO CO co M O O N V CD co M co O O M O I� M Lo m CO I- CO V O M V O N N � O V CO O co N M V O I� O ao N M } O O I- CA I- N C Ln co O M V V V M M M V LO LO L; LO Lo M O V CO V N LO I- I- N_ N M LO CD CD Q M LC) O M M M V M M V V M LO CO V O M O LO M LC) I- M r- M O N I- = N� O CO N O CO CO CO M CO CO N N } N M M M V M M M M N LO co co co LL V V LC) O V LO O V LC) co co N CO O (� a0 M O M O M 0 0 x 0 M N M r (6 �_ N V m O M O r- O� V _ C _ O O r- r- O co M N V O I- O N LO L(') O O LO LO I- } CA O V (O LO (O (O N M O N co M V CO N N CO LO V V V N p I- O V I- m V O N M V CA M L C O D M V M M O m M N O ao r O M O M V N O M LC) O N M M M M M M M N LO } N CA CO O Ln CO N CA ( V O M Ln N N O N O M m m M N I- M M O m O CO CO O M CA M m M ao M CA O Lo N m N O O M B CO N LO I- CO CO N I- M I- O V U') CO M Lo M O V CA LI7 V O V I- M N N N M M N N N N N M M Cl) O O U O CA N I- V N m m M M LO V O O M M O M M m M N M M CA M M O M N Q N I- LC) lf) M O O M O V V O Ln CO Lo O N I� 0 V CO O O_ N N N M N r- co I- N co N N N O V V N V M N= N N M co co co m co LC) N co r M N N V I- N LO M I- V CO a } J z O I) z O J J a LL CL J W LL } m z O 0 Y a LL w m R a 0 U�! ti M M N O O Q O 0 0 69 N N ti CO 69 ti O O ti W W N co L .. r N (D LO a) M co Lo V 1- M V N N N co Q O N N LO LO N CO co I- LL Q N= LO (0 O r- M O f +I V M N M CA CO CO ( Ln CO M (0 CO co N V N LO LO co LC) O O V co V V co O co r- V O LO M 1 v CO (o CD V CD CO M M CO O M V LO Lo Lo (O (O co co M V Ln Ln fz M Q LO O N } I m O N U') co M co I- LO CO LL N N O M r- r V M N N V Q N CA U') M r- N CO M N CO N N r co co C CO V O O m M M T V V O M Ln M O Ln I- Ln V I� CO = N M N M V M CO I- = V O O I- 1- V N O O O CD = O O CO I- Ln N N N N N co V (6 (6 [-� N_ Q O N O I- co N V U') N U') O U') CO Q N V M O M a0 CO M CA Lo V N O V W CD N CA CO W M NI,: M( co N N U CA O O CO V co N I- I- CO co I- m V U' ) O N CO = L() O O O LO N M CO M O ao O O N M ao Q r- CO m CO I-� Ln M V M V Lf) I- 0 O N V V V LO O LO (O V I- V (O M LL Q I- r- I- O Ln Ln � O M LO LO I- O CA M V V I- r- LO (C V w M LC) O M CO V O CO N CO V M V O I- O V LO co LC) LO CO O I- ao V N I- co O O CO M M LO O CO M O V CO CD O Lo N M � CO LO O CO a0 M� LO co V N M M Mr-� M O Q 0 N M O V CO V N LO I- I- N_ N CO LO LL Q O _ LO N N M M O M m LO CO CO O Lf) O Lo M M O M O co LC) O I- M O O D I- M I- V V (6 LC) N N N N N N N N V O LO LO O V LC) co co N CO O (� a0 M O M V M M V M M M N V (6 I- O O V M r- r- O� V co CD CD O CO r- r- O V M M V M Lo M Ln O Q O O N O O M O I- M N LO O V M V M Q1;3 LO CO r- M LO O O I- N V V N CA M O CO M V M N ( L O = LO N M CO O O M O M V M O CO N N m M CO LC) U') O M m M r- N O fn N m I- O co L(') � I- I- CO M CO O M I- I- O V U') M M N LC) O Lf) M O O V I- M LC) V M M CO I- co O Q O N M M M I- N CO I- M O M N Q N I- LC) lf) M O O M O V V O Ln CO Lo O N I� ao V CO O O_ M I� a) O N r- co I- M m V a0 r- O V V N V M N= N N M co co co m co LC) N co N M N N V I- N LO M I- V CO M w CO CA N N I- CO U') O NT O co I� co (O N V LC) CO O I- M O O O O Q O N } J z O I) z O J J a LL CL J W LL } m z O 0 Y a LL w m VO ROBERT T. WILLIAMSON Sheriff coUN'TY SHERIp MAJOR R.C. ECKMAN Chief Deputy 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 5401722 -4001 DATE :March 7, 2014 Attached: please find a check in the amount of $125.00 payable to Frederick County. This amount represents court ordered restitution for damage sustained to Deputy Darlington's cruiser during an arrest /transport on October 21, 2013. We are requesting this amount be posted to 3010 - 019040 -0010 (10CZ). A separate memo will be sent to Finance requesting appropriation. Thank you. RTW /asw Attachment Cc; Finance 3�a- 3c)D4 - Uv C �Ilklk� COUNTY OF FREDERICK, VIRGINIA FIRE AND RESCUE DEPARTMENT 1080 Coverstone Drive Winchester, VA 22602 William R. Bowmaster, Sr. Deputy Chief Operations Division MEMORANDUM TO: Cheryl Shiffier, Director Finance Department FROM: Dennis D. Linaburg, Chief , Fire and Rescue Department SUBJECT: Request for Supplemental Appropriation DATE: March 11, 2014 Our Department has had an increase in Overtime due to numerous employees being out on injury leave and several employees resigning, leaving vacancies within the Department that require coverage. With four (4) pay periods anticipated to be remaining in FY14, the Fire and Rescue Department would need an additional $280,000 to cover the increase in overtime through the end of this fiscal year. Total Request: $280,004 I request these funds be placed into line item 4- 010 - 035050 -1005 -000 Overtime. If you have any questions or need additional information regarding this request, please do not hesitate to contact me so 1 may further discuss this will you. DDL:mhn Cc: file Office (540) 665 -5618 0 wbowmast @co.frederick.va.us 0 Fax (540) 678 -4739 A-ul I U (,UVLK FULL LAFLNSL�) Jt)U5 4UU.i I UUU UUL ')CUE 3505 5408 000 000 DURCES EOM - FEBRUARY 1203 1003 000 000 DURCES 1203 1007 000 003 VGFOA DUES 1213 5401 000 000 1213 5801 000 000 -TER PURCHASE NEW COPIER 4305 3002 000 001 -TER 4305 5401 000 000 iN TECHNOLOGY BALANCE LINE ITEM 1220 5413 000 003 iN TECHNOLOGY 1220 5401 000 000 ALTH'S ATTORNEY PAY FOR VEHICLE PARTS AND REPAIR 2201 5408 000 001 ALTH'S ATTORNEY 2201 3004 000 002 iN TECHNOLOGY LEASE /RENT DELL FINAL INVOICE 1220 8007 000 003 iN TECHNOLOGY 1220 9001 000 000 E PROGRAM SUPPLIES 8301 5506 000 000 E 8301 5401 000 000 JER OF THE REVENUE COVER PART -TIME 1209 1003 000 000 NT /BOARD OF ASSESSORS 1210 1001 000 042 EXPENDITURES FOR APPLICANT TESTS 3102 9001 000 000 3102 3001 000 000 General Fund February 28, 2014 ASSETS FY14 FY13 Increase Formance Bonds Payable 2/28/14 2/28/13 (Decrease) h and Cash Equivalents 40,073,647.95 34,895,949.16 5,177,698.79 *A :y Cash 1,555.00 1,555.00 0.00 eivables: 5,448,155.52 7,388,104.25 (1,939,948.73) xes, Commonwealth,Reimb.P /P 4,180,306.39 5,314,218.64 (1,133,912.25) , eetlights 1,659.92 1,302.81 357.11 nmonwealth,Federal,45 day Taxes 26,811.05 24,565.80 2,245.25 from Fred. Co. San. Auth. 734,939.23 734,939.23 0.00 paid Postage 2,429.52 6,624.84 (4,195.32) controls (est.rev / est. exp) (9,973,956.67) (12,234,683.02) 2,260,726.35 (1) Attached TOTAL ASSETS 35,047,392.39 28,744,472.46 6,302,919.93 LIABILITIES rued Liabilities 537,584.10 364,027.00 173,557.10 *B Formance Bonds Payable 420,363.54 1,495,951.17 (1,075,587.63) *C es Collected in Advance 281,131.52 187,729.54 93,401.98 srred Revenue 4,209,076.36 5,340,396.54 (1,131,320.18) *D TOTAL LIABILITIES 5,448,155.52 7,388,104.25 (1,939,948.73) EQUITY d Balance ;served: ncumbrance General Fund 1,047,272.37 539,929.43 507,342.94 (2) Attached ;onservation Easement 2,135.00 2,135.00 0.00 eg Grant 190,138.00 128,354.00 61,784.00 repaid Items 949.63 949.63 0.00 lvances 734,939.23 734,939.23 0.00 'nployee Benefits 93,120.82 93,120.82 0.00 )urthouse ADA Fees 177,748.15 124,084.63 53,663.52 storical Markers 17,264.37 17,227.91 36.46 'ansportation Reserve 0.00 377,396.00 (377,396.00) *E iimal Shelter 335,530.02 325,780.61 9,749.41 'offers 2,796,108.30 1,630,662.27 1,165,446.03 (3) Attached ;onomic Development Incentive 550,000.00 550,000.00 0.00 :ar Fort Fees 0.00 0.00 0.00 DOT Revenue Sharing 436,270.00 436,270.00 0.00 idesignated Adjusted Fund Balance 23,217,760.98 16,395,518.68 6,822,242.30 (4) Attached TOTAL EQUITY 29,599,236.87 21,356,368.21 8,242,868.66 TOTAL LIAB. & EQUITY 35,047,392.39 28,744,472.46 6,302,919.93 TES: The cash increase can be attributed to an increase in fund balance. The difference can be attributed to the timing of the deposits. Performance bonds decreased $1.1 million due to completed projects and pay out of the bonds for the county to complete the project. Deferred revenue includes taxes receivable, street lights, misc. charges, dog tags, and motor vehicle registration fees. The FY14 balance of $377,396 was transferred to the Project Development Fund for various road projects. i /Amount uescnpuon e 6,485.56 Lightbars & Misc. Equipment 29,165.65 2014 Chevy Tahoe 47,665.41 Uniforms 3,775.00 Custom Command Cabinet 20,720.00 Leak Sealing System& Bag Kits for HAZMAT 33,508.56 2014 Ford F -250 61,757.03 Chest Compression System 26,261.42 (6) Motorola Radios 4,495.00 Fire Management Subscription 4,511.80 Instructor Resources Iments 46,546.92 (188) Microsoft 2013 Licenses For Various Departments 130,817.88 (185) Dell Computers With Accessories For Various Departments 38,909.02 Dell Licensing &Poweredge Server 18,520.83 Rapid Image(Duplicator) 3,635.00 Chemicals for Pools 1,870.85 Fall T- Shirts 4,975.05 Staff Uniforms 25,509.40 (2) Toro Mowers 9,162.00 Shade Structure 24,468.00 Building 8,100.00 Infield Mix 2,790.00 Suits for Lifeguards on 17,800.00 Electrical Line for Gainesboro Citizens Site 5,960.00 Concrete Wall /Slab for Gainesboro Citizens Site 49,098.07 Sungard OSSI Software 23,090.00 F150 XL Supercab Truck 330,995.60 (13) Police Interceptors 6,360.00 (3) Genesis Radar Units 6,545.00 (7) 50" Justice Bar and Strap Kits 5,775.00 (12) Spring Loaded Shields and Partitions 18,000.00 (8) XTL2500 Radios 29,998.32 (44) Portable Radios & (2)Remote Speakers 1,047,272.37 ects Detail 153, 340.04 - 400.00 Does not include $1,000 collected FY14 80,000.00 12/11/13 Board Action designated $50,000 for final debt payment. 38,217.00 10, 000.00 25,000.00 25,000.00 162,375.00 24,460.00 12, 000.00 26,000.00 Corridor 330.000.00 Designated Other SCHOOLS PARKS FIRE & RESCUE Projects TOTAL 1,307,008.84 224,730.17 378,377.25 885,992.04 2,796,108.30 ects Detail 153, 340.04 - 400.00 Does not include $1,000 collected FY14 80,000.00 12/11/13 Board Action designated $50,000 for final debt payment. 38,217.00 10, 000.00 25,000.00 25,000.00 162,375.00 24,460.00 12, 000.00 26,000.00 Corridor 330.000.00 S: operty Taxes taxes 'rivilege fees om use of money wo pe rty r Services Jus Costs imental: nwealth VENUES M 0 *3 Iministration ministration :ty ks Welfare reation, Culture ( Development PENDITURES VANCING SOURCES ( USES): transfers from / to )ficiency)of revenues & other ,ter expenditures es nce per General Ledger nce Adjusted to reflect atement 2/28/14 FY14 FY13 YTD 2/28/2014 2/28/2013 Actual Appropriated Actual Actual Variance 87,168,379.00 40,443,483.17 39,238,663.36 1,204,819.81 (1) 28,429,460.00 15,243,958.08 14,681,322.87 562,635.21 (2) 971,610.00 795,403.08 790,959.77 4,443.31 (3) 168,609.20 122,551.10 200,109.68 (77,558.58) (4) 2,309,230.00 1,382,163.57 1,412,050.89 (29,887.32) 5,335,377.22 535,413.00 286,692.14 382,387.87 (95,695.73) 2,260,936.95 960,994.71 1,894,715.74 1,578,129.96 316,585.78 (5) 9,647,944.80 12,304,596.05 11,885,083.05 419,513.00 (6) 15,000.00 42,905.77 165,485.13 (122,579.36) (7) 0.00 0.00 0.00 0.00 130,206,640.71 72,516,468.70 70,334,192.58 2,182,276.12 9,668,524.23 6,222,865.31 5,628,047.23 594,818.08 2,291,848.06 1,349,791.97 1,312,574.29 37,217.68 29,074,162.10 18,594,022.46 17,000,167.06 1,593,855.40 4,483,871.42 2,743,460.38 2,344,034.33 399,426.05 6,985,132.00 3,999,915.75 4,066,761.52 (66,845.77) 56,493.00 42,369.75 42,369.75 0.00 5,335,377.22 3,336,296.32 3,191,619.14 144,677.18 3,381,917.76 2,260,936.95 1,116,424.31 1,144,512.64 61,277,325.79 38,549,658.89 34,701,997.63 3,847,661.26 (8) 79,950,543.96 40,153,242.02 41,617,766.60 (1,464,524.58) (9) (11,021,229.04) (6,186,432.21) (5,985,571.65) 200,860.56 29,404,193.19 22,381,090.33 7,023,102.86 23,217,760.98 16,395,518.68 6,822,242.30 find Interest 665,303 610,277 55,026 J Chgs. /Delinq.Advertising (20,822) (17,580) (3,241) For Liens &Distress 272,564 231,182 41,382 icenses 40,443,483 39,238,663 1,204,820 .ocal Taxes and Use Tax 5,845,906.87 5,657,318.75 188,588.12 rations Sales Tax 684,032.57 702,767.70 (18,735.13) es 1,600,448.95 1,731,762.54 (131,313.59) icenses 3,135,242.60 2,736,126.50 399,116.10 al Tax 68,228.46 62,593.47 5,634.99 dcle Licenses Fees 457,371.49 452,428.95 4,942.54 ( Taxes 361.00 - 361.00 )n Taxes 785,855.38 837,599.64 (51,744.26) d Permits 2,394,856.81 2,240,406.70 154,450.11 ix 251,492.50 237,910.02 13,582.48 its 16,070.17 18,103.43 (2,033.26) ees 4,091.28 4,305.17 (213.89) ?rmits 15,243,958.08 14,681,322.87 562,635.21 &Privileges es 32,667.00 28,160.00 4,507.00 application Fees 4,775.00 7,225.00 (2,450.00) ees 1,750.27 1,681.20 69.07 ent Review Fees 190,949.85 233,872.44 (42,922.59) armits 434,762.69 394,662.68 40,100.01 ees 2,570.88 2,461.68 109.20 lermits 44,903.00 43,933.00 970.00 Permits 5,625.00 6,675.00 (1,050.00) d Permits 32,169.39 31,342.17 827.22 Is 2,370.00 2,421.60 (51.60) r Commercial Burning 225.00 350.00 (125.00) itorage Permits 200.00 700.00 (500.00) ?rmits 315.00 225.00 90.00 irbance Permits 38,520.00 36,900.00 1,620.00 filers Permit 200.00 - 200.00 stallation License 300.00 300.00 - Pump And Haul Fee 50.00 50.00 - evelopment Rights 3,050.00 - 3,050.00 795,403.08 790,959.77 4,443.31 ie from use of 70,223.47 68,928.03 1,295.44 52,327.63 131,181.65 (78,854.02) *1 122,551.10 200,109.68 (77,558.58) le of Stephens City School($99,025 in FY13) insportation Proffer from BPG Properties for Rt.11 Corridor Container Fees 24,890.61 11,901.15 12,989.46 es 45,527.30 41,613.54 3,913.76 61,278.11 75,089.00 (13,810.89) 9.36 - 9.36 nandise (Resale) 78.00 193.18 (115.18) Nman Library 1,128.18 823.21 304.97 Witness 6,283.13 7,401.63 (1,118.50) Gen.District Court 18,217.17 22,904.56 (4,687.39) :s Salaries - 41,682.00 (41,682.00) 54,000.00 54,000.00 - 36,532.70 37,020.77 (488.07) - (60.00) 60.00 sts 1,400.00 480.00 920.00 ling 50.00 (150.00) 200.00 actions 2,640.65 4,043.36 (1,402.71) �rbury Lieu of Taxes - 12,260.55 (12,260.55) reet Signs 1,394.40 2,471.89 (1,077.49) nce Frederick Co.School 174,265.96 104,677.61 69,588.35 t 47,286.80 46,288.40 998.40 55,000.00 345,000.00 (290,000.00) n s 17, 391.00 14, 280.00 3,111.00 (illage 36,587.30 18,293.65 18,293.65 - 16,891.55 (16,891.55) n 109,718.00 103,264.00 6,454.00 lent to County 8,104.50 8,407.26 (302.76) tes 8,175.94 - 8,175.94 arvest Ridge 10,773.00 7,695.00 3,078.00 ridge 407,172.62 313,056.96 94,115.66 Age Racey Tract 402,880.00 50,360.00 352,520.00 nent 110,439.77 44,745.14 65,694.63 lows Proffer 24,405.00 - 24,405.00 :om mons - 1,000.00 (1,000.00) 1,894,715.74 1,578,129.96 316,585.78 insportation Proffer from BPG Properties for Rt.11 Corridor 1e) t-ommonweaiin revenue L /L25/14 L /L25 /13 FY14 FY13 Increase /Decrease Motor Vehicle Carriers Tax 37,981.90 34,612.37 3,369.53 Mobile Home Titling Tax 60,343.04 52,974.07 7,368.97 State PP /Reimbursement 6,526,528.18 6,526,528.18 - State Non - Categorical Funding 95,034.88 - 95,034.88 Recordation Taxes 257,690.12 235,589.00 22,101.12 Shared Expenses Comm.Atty. 234,747.05 257,488.84 (22,741.79) Shared Expenses Sheriff 1,344,487.16 1,339,897.71 4,589.45 Shared Expenses Comm.of Rev. 122,528.64 116,484.91 6,043.73 Shared Expenses Treasurer 94,503.69 87,556.22 6,947.47 Shared Expenses Clerk 252,515.48 235,898.26 16,617.22 Public Assistance Grants 2,192,516.27 2,096,449.80 96,066.47 Litter Control Grant 15,502.00 17,573.00 (2,071.00) Emergency Services Fire Program 223,725.00 209,360.00 14,365.00 Recycling Grant - 5,489.94 (5,489.94) DMV Grant Funding 18,869.14 18,907.66 (38.52) DCJS & Sheriff State Grants 27,269.40 44,314.79 (17,045.39) JJC Grant Juvenile Justice 96,269.00 96,269.00 - Rent /Lease Payments 169,410.49 162,116.73 7,293.76 Spay /Neuter Assistance -State 2,511.25 2,183.76 327.49 State Reimbursement EDC 400,000.00 - 400,000.00 VDEM Grant Sheriff 6,598.33 223,500.00 (216,901.67) Wireless 911 Grant 36,668.91 36,904.67 (235.76) State Forfeited Asset Funds 11,643.12 26,446.14 (14,803.02) Victim Witness Commonwealth Office 50,111.00 50,111.00 - Social Services VOCA Grant - 3,325.00 (3,325.00) F/R OEMS Reimb. 2,142.00 5,102.00 (2,960.00) IT /GIS Grant 25,000.00 - 25,000.00 Total 12,304,596.05 11,885,083.05 419,513.00 County of Frederick General Fund February 28, 2014 (7) Federal Revenue FY14 FY13 Increase /Decrease Federal Forfeited Assets 21,693.77 182.80 21,510.97 Housing Illegal Aliens 18,814.00 24,595.00 (5,781.00) Federal Grants Sheriff 2,398.00 140,707.33 (138,309.33) Total 42,905.77 1 165,485.13 (122,579.36) (8) Expenditures Expenditures increased $3,847,661.26 in total. General Administration increased $594,818.08 and reflects the $273,899.92 telephone system upgrade to Cisco VOID solutions. Public Safety increased $1,593,855.40 and included the Sheriff's department cost of the IT Virtualization Project, implementation of the Sungard OSSI software, and equipment for IT upgrades including servers, PC's, printers and licenses totaling $434,065.26 year to date. The Sheriff's department also purchased (3) 2014 Ford Explorer's for $74,639 and (4) unmarked police sedans for $120,963. Additionally, Inspections purchased a 2013 Ford F150 for $20,952 and Fire and Rescue a Lifepak 15 for $65,995.97, two Chevrolet Tahoes totaling $58,747 and a 2014 Ford F -250 for $32,771. Contributions to Fire Departments and Rescue Squads increased $183,318.25. The contribution for the local share for the Jail through the third quarter reflects an increase of $200,628 over the previous year. Public Works increased $399,426.05 due to the earthwork, concrete wall /slab, and refuse equipment costs of $410,027.71 for the Gainesboro citizen's site. The Community Development increase of $1,144,512.64 reflects the $1,150,000 Economic Development Commission incentive for McKesson Medical Surgical, Navy Federal Credit Union, and HP Hood (See previous page (6) on Commonwealth revenue for $400,000 State Reimbursement EDC). Transfers decreased $1,464,524.58. See chart below: (9) Transfers Decreased $1,464,524.58 FY14 FY13 Increase /Decrease School Operating 30,679,564.15 32,274,604.34 (1,595,040.19) Debt Service School 7,313,075.50 7,313,075.50 - Shawneeland 0.00 597.36 (597.36) Debt Service County 1,425,149.91 1,404,483.91 20,666.00 School Capital Projects Fund 800,882.79 - 800,882.79 Jail Fund 0.00 972.98 (972.98) Operational Transfers (65,430.33) 624,032.51 (689,462.84) Total 1 40,153,242.02 41,617,766.60 (1,464,524.58) *1 Decrease includes $1.1 million Reappropriation in FY13 *2 Increase represents one time funding for capital purchases from FY2013 year surplus *3 Decrease includes one time employer payments and timing of insurance charge outs *1 *2 *3 LIABILITIES ied Operating Reserve Costs 2,077,528.07 2,004,040.97 73,487.10 TOTAL LIABILITIES 2,077,528.07 2,004,040.97 73,487.10 EQUITY Balance �rved imbrances 35,217.51 106,800.00 (71,582.49) �signated I Balance 2.413.077.65 1.157.549.00 1.255.528.65 *2 TOTAL EQUITY VVUI ILy VI 1 1 UUU11k,r\ 1,264,349.00 1,183,946.16 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER 1,257,433.26 February 28, 2014 ASSETS FY2014 FY2013 I ncrease 2/28/14 2/28/13 (Decrease) 4,868,345.45 4,658,951.04 209,394.41 *1 ants Receivable Other 0.00 0.00 0.00 >ntrols(est.rev /est.exp) (342,522.22) (1,390,561.07) 1,048,038.85 TOTAL ASSETS 4,525,823.23 3,268,389.97 1,257,433.26 LIABILITIES ied Operating Reserve Costs 2,077,528.07 2,004,040.97 73,487.10 TOTAL LIABILITIES 2,077,528.07 2,004,040.97 73,487.10 EQUITY Balance �rved imbrances 35,217.51 106,800.00 (71,582.49) �signated I Balance 2.413.077.65 1.157.549.00 1.255.528.65 *2 TOTAL EQUITY 2,448,295.16 1,264,349.00 1,183,946.16 TOTAL LIABILITY & EQUITY 4,525,823.23 3,268,389.97 1,257,433.26 =S: e increase in cash can be attributed to the increase in fund balance. and balance increased $1,255,528.65. The beginning balance was $2,151,080.44 and includes ting entries, budget controls for FY2014($521,421.00), and the year to date revenue less expenditures of 418.21. :nt Unrecorded Accounts Receivable- ner Billing )ensation Board Reimbursement 2/14 24,865.36 461,230.44 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 2/28/2014 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FY2014 REVENUES: 2/28/14 Appropriated Actual Interest Sale of Salvage &Surplus Supervision Fees Drug Testing Fees Work Release Fees Federal Bureau Of Prisons Local Contributions Miscellaneous Phone Commissions Food & Staff Reimbursement Elec.Monitoring Part.Fees Employee Meal Supplements Share of Jail Cost Commonwealth Medical & Health Reimb. Shared Expenses CFW Jail State Grants Local Offender Probation DOC Contract Beds Bond Proceeds Transfer From General Fund TOTAL REVENUES EXPENDITURES: Excess(Deficiency)of revenues over expenditures FUND BALANCE PER GENERAL LEDGER Fund Balance Adjusted To Reflect Income Statement 2/28/14 FY2013 2/28/13 YTD Actual Actual Variance - 5,388.37 4,748.72 639.65 - 76.00 - 76.00 45,000.00 24,663.30 28,127.50 (3,464.20) 5,500.00 1,445.00 3,192.46 (1 ,747.46) 384,616.00 212,632.74 230,803.76 (18,171.02) 0.00 1,509.32 165.00 1,344.32 5,888,444.00 4,148,073.75 3,839,041.00 309,032.75 26,680.00 15,730.93 30,292.08 (14,561.15) 120,000.00 65,914.01 58,793.95 7,120.06 100,000.00 61,735.95 59,259.41 2,476.54 83,767.00 65,983.85 33,535.04 32,448.81 200.00 42.50 0.00 42.50 997,975.00 509,680.00 515,569.00 (5,889.00) 57,600.00 39,407.99 34,015.84 5,392.15 4,947,976.00 3,058,914.41 3,017,558.33 41,356.08 249,551.00 136,612.00 139,178.00 (2,566.00) 242,437.00 125,432.00 125,568.00 (136.00) 0.00 6,624.00 13,292.00 (6,668.00) 221,000.00 221,000.00 0.00 221,000.00 4,755,887.00 3,350,251.50 3,150,596.48 199,655.02 18,126,633.00 12,051,117.62 11,283,736.57 767,381.05 18,504,372.73 11,267,699.41 11,322,262.20 (54,562.79) 783,418.21 (38,525.63) 821,943.84 1,629,659.44 1,196,074.63 433,584.81 2,413,077.65 1,157,549.00 1,255,528.65 eivable 508,186.25 Livable Other -tible Fees ) epreciation t.rev /est.exp) 80.00 (84,000.00) 43,287,786.24 (23,311,767.48) (2,300,385.70) )TAL ASSETS ABILITIES able Pay and Comp TimePay ,diction Costs able �nue Misc.Charges )TAL LIABILITIES 48,761,630.43 159,728.90 11,791,736.42 0.00 80.00 11,951,545.32 503,118.40 104.00 (84,000.00) 42,516,271.35 (21,543,603.09) (4,460,738.90) 45,916,204.67 134,423.76 11,653,036.50 47,620.17 104.00 11,835,184.43 5,067.85 *2 (24.00) 0.00 771,514.89 (1,768,164.39) 2,160,353.20 2,845,425.76 25,305.14 138,699.92 *3 (47,620.17) (24.00) )U ITY on nent Costs I Project Costs )TAL EQUITY )TAL LIABILITY AND EQUITY 212,847.30 1,048,000.00 3,812,000.00 1,948,442.00 3,050,000.00 48,761,630.43 140,973.27 1,048,000.00 3,812,000.00 1,948,442.00 3,050,000.00 24,081,604.97 34.081.020.24 45,916,204.67 116,360.89 71,874.03 *4 0.00 0.00 0.00 0.00 2,657,190.84 *5 2,729,064.87 2,845,425.76 ;e in cash can be attributed to the increase in fund balance. sivables increased $5,067.85. Landfill fees at 2/14 were $344,105.07 compared to $333,590.23 at 2/13 of $10,514.84. Delinquent fees at 2/14 were $165,899.95 compared to $167,050.76 at 2/13 of $1,150.81. in increased $138,699.92, and includes $111,998.00 for post closure costs and $26,701.92 interest. brance balance at 2/28/14 was $212,847.30 and includes $1,237.95 for (5) Microsoft office 2013 licenses 5) Dell computers w /software & accessories, $193,956.00 for a 2014 Caterpillar model 963D with rid $13,878.60 for granular silica gel. ce increased $2,657,190.84. The beginning balance was $28,478,302.42 that includes adjusting t controls for FY14($1,320,360.00), ($1,178,000.00) carry forwards of unused FY13 funds for projects, for FY13 audit adjustments that include depreciation, equipment and capital projects, and the year to date xpenses $1,733,187.86. LANDFILL ES narge n Bank Deposits ►nd Surplus _andfill Fees :o County :o Winchester cling cling Electronics eous cycling :or RTOP le Energy Credits as To Electricity I Recycling 'nbursement Tire Operation EVENUES Expenditures (penditures xpenditures lefiency)of revenue over ures ance Per General Ledger 25,005,607.95 23,350,358.55 1,655,249 ►LANCE ADJUSTED 26,738,795.81 24,081,604.97 2,657,190 FY14 FY13 YTD 2/28/14 2/28/13 Actual Appropriated Actual Actual Variance 0.00 2,443.09 3,693.21 (1,250 40,000.00 37,652.04 31,615.67 6,036 0.00 76,629.00 79,159.70 (2,530 4,632,600.00 2,895,047.02 2,822,233.25 72,813 0.00 207,862.12 213,419.63 (5,557 0.00 58,978.64 62,847.12 (3,868 70,000.00 79,132.17 67,453.32 11,678 40,000.00 24,620.60 30,307.00 (5,686 0.00 7,990.70 4,478.00 3,512 120,000.00 0.00 8,637.50 (8,637 0.00 0.00 0.00 0 0.00 81,910.36 0.00 81,910 403,660.00 342,624.43 326,378.87 16,245 16,635.05 11,688.89 4,946 0.00 0.00 6,120.00 (6,120 5,306,260.00 3,831,525.22 3,668,032.16 163,493 4,928,993.00 1,912,757.36 2,099,902.75 (187,145 2,890,500.00 185,580.00 836,882.99 (651,302 7,819,493.00 2,098,337.36 2,936,785.74 (838,448 1,733,187.86 731,246.42 1,001,941 25,005,607.95 23,350,358.55 1,655,249 ►LANCE ADJUSTED 26,738,795.81 24,081,604.97 2,657,190 County of Frederick, VA Report on Unreserved Fund Balance March 14, 2014 Unreserved Fund Balance, Beginning of Year, July 1, 2013 33,888,096 Prior Year Funding & Carryforward Amounts C/F Dare (71) C/F Fire Company Capital (217,280) Return unspent Parks proffer (13,681) C/F Forfeited Assests (62,561) Return unspent SCFR proffer (29,004) C/F DSS phone system (50,000) C/F VDEM grant (7,008) C/F designated School Operating funds (97,012) Parks & Rec maintenance building donation (476,618) Other Funding / Adjustments Kraft incentive (325,000) Tax refunds (13,472) Sheriff gap pay (135,062) Round Hill station design (403,648) Airport capital (499,004) New 911 phone system (50,000) Gainesboro Convenience Center (99,061) Parks & Rec maintenance building donation (25,000) Fire & Rescue reimbursement Gear Clean (4,429) ICAC grant 78,614 Eliminate Kelly Day (354,506) Capital purchases from FY13 surplus (1,526,666) BMW refund (COR) (4,484) GE Capital refund (COR) (3,294) Navy Federal incentive (250,000) American Telephone & Telegraph refund (COR) (4,536) TW Wallace refund (COR) (2,537) LaSalle Systems refund (COR) (3,062) BB &T Leasing refund (COR) (2,593) Disabled Veteran's Relief refund (COR) (3,317) Comm Atty Case Mgmt software & hardware (140,000) PC refresh - general fund (166,002) Return unspent VJCCCA funds (6,657) Darien LLC refund (COR) (5,920) Charon refund (COR) (3,781) Fire programs (11,627) Pactiv incentive (50,000) Stuart M Perry refund (COR) (18,742) Wheel 2 Wheel Promotions refund (COR) (4,383) Disabled Veteran's Relief refund (COR) (5,745) (4,043,914) Fund Balance, March 14, 2014 29,367,564 NOTICE OF PUBLIC HEARING FREDERICK COUNTY, VIRGINIA The Board of Supervisors of Frederick County invite comments on the Proposed Budget for the fiscal year ending June 30, 2015. Verbal comments may be presented at the Public Hearing scheduled at: 7:00 p.m., Wednesday, March 26, 2014 at County Administration Office Building For the purpose of the public hearing on March 26, 2014, written comments may be mailed to the Office of the County Administrator, 107 North Kent Street, Winchester, Virginia 22601, or may be presented to the Board at its public hearing. Anyone wishing to address the Board on March 26, 2014, is encouraged to call the County Administrator's office (665 -5600) and have their name placed on a speaker list. The following synopsis of the budget is published for information and planning purposes only. No money shall be paid out or become available to be paid out for any contemplated expenditure unless and until there has first been made an appropriation by the Board of Supervisors. PROPOSED FY 2014 -2015 BUDGET ADOPTED PROPOSED DIFFERENCE 2013 -2014 2014 -2015 GENERAL OPERATING FUND: Revenue 128,724,407 138,087,562 9,363,155 Non - Revenue 4,300,000 4,300,000 0 TOTAL REVENUE - GENERAL OPERATING FUND 133,024,407 142,387,562 9,363,155 GENERAL OPERATING FUND: Expenditures 52,869,263 57,371,558 4,502,295 Transfer to Adult Detention Center 4,755,887 4,991,484 235,597 Transfer to Airport Operating 45,785 50,629 4,844 Transfer to School Operating 60,727,321 65,347,740 4,620,419 Transfer to School Debt 14,626,151 14,626,151 0 TOTAL EXPENDITURES - GENERAL OPERATING FUND 133,024,407 142,387,562 9,363,155 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND: Revenue 13,138,066 13,885,686 747,620 Non - Revenue 521,421 510,200 - 11,221 Transfer from General Operating Fund 4,755,887 4,991,484 235,597 TOTAL REVENUE - NRADC FUND 18,415,374 19,387,370 971,996 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND: Expenditures 18,415,374 19,387,370 971,996 FREDERICK - WINCHESTER LANDFILL FUND: Revenue 5,306,260 5,411,187 104,927 Non - Revenue 1,320,360 1,705,018 384,658 TOTAL REVENUE - LANDFILL FUND 6,626,620 7,116,205 489,585 FREDERICK - WINCHESTER LANDFILL FUND: Expenditures 6,626,620 7,116,205 489,585 DIVISION OF COURT SERVICES FUND: Revenue 600,489 579,572 - 20,917 DIVISION OF COURT SERVICES FUND: Expenditures 600,489 579,572 - 20,917 SHAWNEELAND SANITARY DISTRICT FUND: Revenue 664,470 664,470 0 Non - Revenue 185,080 435,277 250,197 TOTAL REVENUE - SHAWNEELAND SANITARY DISTRICT FUND 849,550 1,099,747 250,197 SHAWNEELAND SANITARY DISTRICT FUND: Expenditures 849,550 1,099,747 250,197 AIRPORT OPERATING FUND: Revenue 2,229,694 2,178,365 - 51,329 Non - Revenue 23,359 0 - 23,359 Transfer from General Operating Fund 45,785 50,629 4,844 TOTAL REVENUE - AIRPORT OPERATING FUND 2,298,838 2,228,994 - 69,844 AIRPORT AUTHORITY OPERATING FUND: Expenditures 2,298,838 2,228,994 - 69,844 COMMUNITY DEVELOPMENT AUTHORITY FUND: Revenue 0 525,256 525,256 COMMUNITY DEVELOPMENT AUTHORITY FUND: Expenditures 0 525,256 525,256 LAKE HOLIDAY SANITARY DISTRICT FUND: Revenue 773,099 800,570 27,471 Non - Revenue 347,227 0 - 347,227 TOTAL REVENUE - LAKE HOLIDAY SANITARY DISTRICT FUND 1,120,326 800,570 - 319,756 LAKE HOLIDAY SANITARY DISTRICT FUND: Expenditures 1,120,326 800,570 - 319,756 EMS REVENE RECOVERY FUND: Revenue 0 2,028,000 2,028,000 EMS REVENE RECOVERY FUND: Expenditures 0 2,028,000 2,028,000 SCHOOL OPERATING FUND: Revenue 73,272,722 75,156,739 1,884,017 Transfer from General Operating Fund 60,727,321 65,347,740 4,620,419 TOTAL REVENUE - SCHOOL OPERATING FUND 134,000,043 140,504,479 6,504,436 SCHOOLOPERATING FUND: Expenditures 133,578,535 140,028,310 6,449,775 Transfer to Textbook Fund 421,508 476,169 54,661 TOTAL EXPENDITURES- SCHOOL OPERATING FUND 134,000,043 140,504,479 6,504,436 SCHOOL CAPITAL PROJECTS FUND: Non - Revenue 100,000 600,000 500,000 Transfer from School Debt Service Fund 1,082,640 1,566,316 483,676 TOTAL REVENUE - SCHOOL CAPITAL PROJECTS FUND 1,182,640 2,166,316 983,676 SCHOOL CAPITAL PROJECTS FUND: Expenditures 1,182,640 2,166,316 983,676 SCHOOL NUTRITION SERVICES FUND: Revenue Non - Revenue TOTAL REVENUE - SCHOOL NUTRITION SERVICES FUND SCHOOL NUTRITION SERVICES FUND: Expenditures SCHOOL DEBT SERVICE FUND: Revenue Non - Revenue Transfer from General Operating Fund TOTAL REVENUE - SCHOOL DEBT SERVICE FUND SCHOOL DEBT SERVICE FUND: Expenditures Transfer to School Capital Projects Fund TOTAL EXPENDITURES - SCHOOL DEBT SERVICE FUND SCHOOL TRUST FUNDS: Revenue 5,008,987 4,966,615 - 42,372 1,115,940 1,233,680 117,740 14,626,151 14,626,151 0 6,124,927 6,200,295 75,368 6,124,927 6,200,295 75,368 297,500 271,500 - 26,000 31,050 857,000 825,950 14,626,151 14,626,151 0 14, 954, 701 15, 754, 651 799,950 14, 954, 701 15, 754, 651 799,950 13,872,061 14,188,335 316,274 1,082,640 1,566,316 483,676 49,850 33,900 Transfer to Textbook Fund 14, 954, 701 15, 754, 651 799,950 16,100 50,000 33,900 SCHOOL TRUST FUNDS: 4,793,650 284,355 310,567 Expenditures 15,950 49,850 33,900 Transfer to Textbook Fund 150 150 0 TOTAL EXPENDITURES- SCHOOL TRUST FUNDS 16,100 50,000 33,900 SCHOOL TEXTBOOK FUND: Revenue 760,521 815,698 55,177 Non - Revenue 976,250 1,281,116 304,866 Transfer from School Operating Fund 421,508 476,169 54,661 Transfer from School Trust Funds 150 150 0 TOTAL REVENUE- SCHOOL TEXTBOOK FUND SCHOOL TEXTBOOK FUND: Expenditures 2,158,429 2,573,133 414,704 2,158,429 2,573,133 414,704 NREP OPERATING FUND: Revenue Non - Revenue TOTAL REVENUE - NREP OPERATING FUND NREP OPERATING FUND: Expenditures Transfer to NREP Textbook Fund TOTAL EXPENDITURES - NREP OPERATING FUND NREP TEXTBOOK FUND: Non - Revenue Transfer from NREP Operating Fund TOTAL REVENUE - NREP TEXTBOOK FUND 4,509,295 4,793,650 284,355 310,567 300,000 - 10,567 4,819,862 5,093,650 273,788 4,794,862 5,068,650 273,788 25,000 25,000 0 4,819,862 5,093,650 273,788 25,000 10,000 - 15,000 25,000 25,000 0 50,000 35,000 - 15,000 NREP TEXTBOOK FUND: Expenditures CONSOLIDATED SERVICES FUND: Revenue CONSOLIDATED SERVICES FUND: Expenditures TOTAL REVENUE - ALL FUNDS Less Transfers Between Funds NET REVENUE - ALL FUNDS TOTAL EXPENDITURES -ALL FUNDS Less Transfers Between Funds NET EXPENDITURES - ALL FUNDS 50,000 35,000 - 15,000 3,100,000 3,100,000 0 3,100,000 3,100,000 0 329,342,306 351,630,800 22,288,494 81,684,442 87,083,639 5,399,197 247,657,864 264,547,161 16,889,297 329,342,306 351,630,800 22,288,494 81,684,442 87,083,639 5,399,197 247,657,864 264,547,161 16,889,297 PROPOSED TAX RATES Property Taxes - Rates per $100 of assessed value Real Estate $0.585 Personal Property $4.86 Qualifying Personal Property for Volunteer Firefighters $2.25 Antique Vehicles $0.00 Mobile Homes $0.585 Aircraft $0.01 Business Equipment $4.86 Machinery and Tools $2.00 Contract Carrier Classified Vehicles $2.00 Machinery and Tools and Contract Carrier Classified Vehicles are assessed on declining values based on acquisition year, as follows: Year Assessment Ratio 1 60% 2 50% 3 40% 4 and all subsequent years 30% Vehicle License Taxes Vehicles other than motorcycles $25 each Motorcycles $10 each Business and Professional Occupational License Taxes Contracting, and persons constructing for their own account for sale $0.16 per $100 of gross receipts Retail sales $0.20 per $100 of gross receipts Financial, real estate, and professional services $0.58 per $100 of gross receipts Repair, personal, and business services $0.36 per $100 of gross receipts Wholesale merchants $0.05 per $100 of purchases All other Business and Professional Occupational License Taxes will remain unchanged, all as currently set forth in Article XVI of Chapter 155 of the County Code. Meals Tax - 4% of gross receipts Transient Occupancy Tax - 2% of gross receipts Shawneeland Sanitary District Taxes Unimproved Lots $180 per lot Improved Lots $530 per lot Unimproved - External Users $180 per lot Improved - External Users $530 per lot Lake Holiday Sanitary District Taxes Buildable Lots $678 per lot Unbuildable Lots $264 per lot Star Fort Subdivision Taxes /Fees - $60 per lot Street Light Fees Oakdale Crossing, Stephens City - $60 Annually Green Acres - $25 Annually Sanitary Landfill Fees Commercial /Industrial $45 per ton Construction Demolition Debris $42 per ton Municipal Solid Waste $12 per ton Municipal Sludge $32 per ton Miscellaneous Rubble Debris $12 per ton All other taxes and fees imposed by Frederick County will remain unchanged, all as currently set forth in the County Code, otherwise previously adopted by the Board of Supervisors, or authorized pursuant to state law. CHERYL B. SNIFFLER FINANCE DIRECTOR FREDERICK COUNTY, VIRGINIA