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Home My WebLink AboutMarch 26 2014 Regular Meeting Minutes27s A Regulax Meeting of the Frederick County Board of Supervisors was held on Wednesday, March 26, 2014, at 7:00 P.M., in the Board of Supervisors' Meeting Rvom, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells, CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION Supervisor Hess delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman DeHaven led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED County Administrator Jahn R. Riley, Jr. advised there were no changes or additions to the agenda. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the agenda by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following item for the Board's consideration under the consent agenda: - Human Resources Committee Report —Tab G. Upon a motion by Supervisor DeHaven, seconded by Supervisor Hess, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Minute Boak ]Number 39 Board of Supervisors Regular Meeting of 03/26/14 X77 PUBLIC HEARING PUBLIC HEARING - FISCAL YEAR 2014 -2015 BUDGET County Administrator John R. Riley, Jr. provided an overview of the proposed FY2014- 2015 budget. He noted the Frederick County had increases in local revenue of $8 million from local taxes such as property taxes, machinery and tools tax, business license tax, utility taxes, sales tax, lodging tax and meals tax. This increased revenue was used to fund increases in retirement cast, full day kindergarten, overtime in public safety, increases in operating costs, health insurance increases, full year costs of last fiscal year salary increases, and very limited capital purchases. He went on to say properly taxes and local taxes account for 90% of general fund revenue. Administrator Riley then reviewed a 7 -year history of adopted general fund budgets. The average annual increase aver the past seven years equated to 1.08 %. The inflation rate during the same period of time ranged from 1.6% to 3.2 %. He noted this was the first real growth in revenue in six years. The total advertised budget for FY 15 is $264,547,161. He advised the landfill included $2 million dollars in capital projects in their FY 15 proposed budget. Those projects included a stationary fire shredder, trash compactor, and a heat exchange system for gas to energy ireatment ponds, a leachate evaporator, and renovation of the old shop for part storage. With regard to the schools, student population for FCPS is expected to increase by 21 students for a total of 13,066. For FY 2015, the FCPS cost per student is projected to be $10,949. In comparison, cost per student for FY 2013 was $10,437 and FY 2014 was $10,595. The local transfer increase to the School Operating Fund is $4,620,419. For FY 15, Frederick County is required by the state to fund $31,532,581. The proposed funding is $65,347,740, or, 107% more than required. Administrator Riley advised Frederick County ranks 40�' highest out of 135 localities in actual local school funding versus what the state requires counties to fund. Administrator Riley showed a real estate tax comparison to surrounding localities. Frederick County ranked third lowest. Frederick County ranked eighth in median income. In a per capita comparison to the twelve largest counties with the exception of Stafford County, Frederick County was the second lowest per capita. Administrator Riley showed the average turnover rate for public safety, which was 13 percent. He noted that turnover costs the county in overtime, advertising, administration, screening, interviewing, training, and the potential increase in unemployment costs. Minute Book Number 39 Board of Supervisors Regular Meeting of 03/26/14 27� He concluded by saying staff would continue to seek the budget objectives discussed during the budget work sessions. Chairman Shickie convened the FY201�4 -2015 Budget public hearing. Richard Hoover, Chairman of the Lord Fairfax Soil and Water Conservation District, read the following statement: "Mr, Chairman, gentlemen, I'm Richard Hoover, Chairman of the Lord Fairfax Soil and Water Conservation District. With much of FYI4 still to go, the District and your farmers are moving ahead on ten contracts to protect I, 636 acres and 5, 508 linear feet of streetwatelr otn 'ts smarch �a the seat/ keep4so�0a These projects will help slow down every drop of ave them alternative watering systems, place, exclude livestock from rivers, streams and creeks, g' and reduce the farmer's reliance on fertilizers. To Frederick County's benefit, we're working similarly with Shenandoah County farmers to ameliorate the impairments of the North Fark °ur exserts stro gl ybeliever that these effo tstare much of your drinking water, via Winchester. O p helping to rycaintain the water quality of NF in the face of increasing population pressures. On education programs, I would point to the April 8th Envirothon, five county teams from Sherando, James Wood, and Millbrook, have entered the competition. Our Education officer, Rebecca Webert, assisted with the Frederick n other �re�erick CountykConserrvationoAwareness Club students and is again partrcrpatang r Program, an event featuring more than 800 sixth grad Ve eseonse�ar� coming in�oThe Dis�act based conservation programs for the classroom. Po p just received college scholarship applications from two Frederick County students. Permit me to repeat the FYI4 figure of �$14�,OQ�O� r'n FYI2 and �$125�000 in FYId3�lck County cost -share program. That amount is up from ,$9 , I hate to think that the District's steadily increasing low the casewrThe staterfunds we�eceive for decreasing county support of the District, whach is n basic operations simply do not keep up with aoru armers and educational activities fear youtl counties wi12 help support our basic operata f .f and adults. Your support is critical to our work in 'bu �onr to at lenast the �vel of ten � haustanc you consider increasing the proposed FYIS contrr dollars, where it was in years past, " Don Butler, Chairman of the Our Health board and a resident of Stonewall District, reap the following statement: "Mr. Chairman, members of the Board of Supervise �e�h � and and arresident of Freder My name is Don Butler. I am chairman of the Our County in the Stonewall district. Earlier this year a young lady came to the Our Health campus. She had east �� Health � from the Winchester Medical Center. She had a prescription, but nom y guided her to the Free Medical Clinic. It quickly beSan1etionpa lled.toShe ne�ded rte acceas young lady needed so much more than Lust a p p f services of the Free Medical Clinic so sh o she could have he acareocoordintated bytthe n� practitioner. She needed to go to the Clinic s or SNAP so practitioner. She needed to go to the Social Services Department and apply f would have food. She visited our Off ce oa H o p� hertto ConcernPllotline and p �ked up � permanent shelter since she was homeless. St ff resource guide so she would have contact information about all the health and human ser} Minute Book 1�Tumber 39 Board oi'Super�isors Regular Meeting of 03/26/14 279 she might need. This young lady ultimately received case management and services from 9 of our campus partners. If this young lady came in today, she could also visit our newest partner agency, the Valley Workforce center to receive counseling on employment opportunities. Frederick County is an important partner with Our Health. Your funding allows the Our Health campus to exist, to serve as the hub for the 16 partner agencies on campus. To support 62 agencies in all through grant writing, administration, training, and technical assistance. Frederick County funding helps Our Health offer rent on the campus at reduced rates to the non - profitagencies. It allows Our Health to assist the off - campus clients to provide services far free. The Our Health board and staff ask Frederick County to continue our partnership by placing Our Health back on the 2014 -15 funding list for non profits at the level funding of $20, 600. The need exists today and will exist tomorrow. There were 32, 000 client visits from Frederick County residents in 2012 at a cost of 65 cents per visit. A pretty good value for Frederick County tax payers. The Our Health board and staff thank you for your consideration. " Roger Hendeberg, Gainesbaro District, spoke in support of full funding for the Handley Regional Library system. He advised that he was a year round user of the library and did a lot of research in the archives. He noted the staff was very helpfiil and spoke highly of the wonderful children's programs. He concluded by saying these programs must continue and asked the Board to fully fund the library. John Whitfield, Executive Director of Blue Ridge Legal Services, spoke about the legal assistance his organization provides to the low income citizens of Frederick County. He asked the Board to reconsider its zero funding for FY15. He cited several cases and testimonials from people his organization had assisted. He concluded by saying these residents needed the Board's help and support and he asked them to reconsider their desire to not fund his organization. Robert Grogg, Gainesboro District, spoke in support of full funding for Handley Regional Library. He cautioned the Board of the unintended consequences of not fully funding the library. He noted the libraxians provided a lot of information to the citizens. He went on to say he would love to see the county increase funding over a period of years until they reached full funding. Carol Fox, Shawnee District and county representative to the Handley Regional Library Board, asked the Board to look at the library's funding request. She noted the library serves 50% of the Frederick County community and a number of children sign up for a library card each year. She went on to say the library has cut the hours of operation, reduced staff, and enacted other measures to help meet the budget shortfall. She concluded by saying the library employees have not had a pay increase since 2013. Lynn Kraemer, Opequon District, spoke in support of full funding for the Handley Minute Book ]Number 39 Board of Supervisors Regular Meeting of 03/26/14 :� Regional Library. She noted that she had been a member of the library board for eight years. She went on to tell about how great the library is and how the Handley Regional Library system is one of the best assets in the area. She spoke about how impressed she was by library staff including their knowledge and pleasantness. She went onto say that she never heard anything negative about the library and asked the Board to help keep it. Ann Legge, Opequon District, spoke in support of full funding for Handley Regional Library. She stated she wanted to call attention to what the library does to provide employment in the area. She noted many people do not have computers in their homes, so they go to the library. While they are there they apply for jobs online, take mini- courses, etc. She concluded by saying the staff had not had a raise since 2008. Frost McLaughlin, Gainesboro District, advised she taught English at Lord Fairfax Community College. She stated she loved the library. She spoke about the digital divide between the haves and have nots. She noted the library pxovides a place for Internet service far those that do not have it at home, She went on to say a number of her students use the library for Internet access. Dr. David Sovine, Superintendent of Schools and a resident of the Shawnee District, commended the Board of Supervisors for working together with the School Board regarding this year's budget. He noted that Frederick County students continue to excel and staff ensures the students receive the best education possible. He noted his proposed FY15 budget sought an extra $8.5 million from the County to offset increases in VRS and health insurance and to implement a salary initiative to make salaries more competitive. He noted this request was needs based. He went on to say he appreciated receiving the additional funding earmarked for schools, which allows the implementation of full -day kindergarten. He stated that without the additional funds the schools could not implement the salary initiative. He noted the schools still had transportation and technology needs, which were not addressed in this budget. He concluded by thanking the Board and Mr. Riley for working with him and the School Board through this process. Joy Kirk, Pxesident of the k'rederick County Education Association and resident of the Back Creek District, appeared before the Board on behalf of the 660 members of the Frederick County Education Association. She noted her daughters had received raises each year while working in the retail and restaurant industry. She went on to say even her parents and husband Minnie Book Num}�er 39 Board of Supervisors Regular Meeting of 03126!14 �s� had received cost of living adjustments. She stated teachers were not guaranteed an increase in salary and we are farther behind than in 2008. She advised that teachers spend more of their own money on their jobs as the number of students increase. She stated teachers are expected to do more for students with less money from the County. She went on to say class sizes have grown while positions have been lost. She concluded by saying many FCEA members who work in Frederick County are not sure they can continue and she urged the Board to ensure Frederick County students receive best education. Larry Sullivan, Shawnee District, asked the Board for funding for the Handley Regional Library. He noted over 2,000 items are checked out each day. He concluded by saying the library needs to serve the residents and he hoped the Board would fully fund the library. William Bartee, Shawnee District, stated the Board had been very generous with funds over the years. He noted there was plenty of money, but people were still unhappy within the school system regarding salaries. He went on to say the schools say each employee's performance warrants merit pay, but he could see no basic job standards or performance standards for teachers. He concluded by asking the Board to hold the line on taxes. Stuart Wolk, Chairman of the Frederick County School Board and resident of the Shawnee District, thanked the Board far working with us through the budget process. The students and taxpayers have been well served. As for the school budget, they were able to maintain current services and programs, full day kindergarten will be implemented, and they were able to do a moderate salary increase to maintain staff. He went on to say that unless additional dollars were availabie they would not have the increased funding for a salary increase. He asked the Board to help them come up with a way to address the salary initiative because salaries have not kept pace with those in the Winchester MSA. He concluded by thanking the Board for working with the Schaal Board. Melissa Steblein, teacher at Millbrook High School and chair of the Science Department, advised that she had come to the county seven years ago. She chose the area because of the small class sizes and great teachers. She noted that she had seen teachers do with less and less each year with many leaving to other areas for a salary increase. She concluded by asking the Board to please rethink the salary initiatives for this year or next. Keith Lichliter, Opecluon District and Business teachex at Aylor Middle School, stated he was depressed about having to speak tonight. He noted he enjoyed teaching and found it Minute Book Number 39 Board of Supervisors Regular Meeting of 03/26/14 �� invigorating, but he had to pay hundreds of dollars for college courses in order to keep his license current. He dxeaded having to beg for money. He went on to say that for too long police, fire and rescue, and teachers have worked long hours without a pay increase, He asked "how are we supposed to get ahead ?" He concluded by talking about the supply and demand of the labor market and noted that financial compensation was part of that equation. Lynn Hillyer, Red Bud District and a teacher for Frederick County Public Schools, stated she loved Frederick Caunty.and she loved the schools. She noted this was a wonderful educational community, She spoke of three teachers who had attended a job fair in Loudoun County due to the lack of a pay increase over the years. Mary Brown, Shenandoah Valley Discovery Museum, thank the Board for their support over the years. She noted the museum provides an educational need and had seen a 35% increase in attendance to include an increase attendees from Frederick County. She noted the museum offers a head start program. She went on to say they worked with a number of other non- profits in the area. She concluded by saying they relied on the Board's support and a funding cut to zero would be very difficult at this time. Phil Glaize, Discovery Museum, thanked the Board for their past support, including capital support. He stated that without the Board's support they would be forced to look at a fee for service. He concluded by saying Frederick County's dollars have gone a long way. Lance Mass, resident of Winchester and teacher with Frederick County Public Schools, cited the school salary scale and noted a teacher with zero years of experience begins at $40,000 per year. A teacher with 10 to 11 years of experience makes $14,72$. He asked "who would do that ?" The answer is teachers because they love their job. He went on to say no one ever met the obligation of the contract he signed with he first started. He concluded by saying we need to find a way to get more revenue to meet these obligations. Paul Philips, Stonewall District, stated the Board did a good job with the budget each year. He noted that 15 of the speakers tonight asked for more money and one asked for less money. He went an to say that a lot of what they said is true. He noted we should not compete with Loudoun and Fairfax County regarding salaries. He stated teachers here do have to use their own money to buy supplies. He reminded the Board the money being discussed is taxpayer money. Melinda Russell, Back Creek District and member of the Frederick County Education Minute Book Number 39 Board of 5u�ervisors Regalar Meeting of 03/26114 283 Association, stated she was proud to work in Frederick County and served her students with excitement and enthusiasm. She thanked the Board for what they did for the community. She asked the Board to support the Caunty employees and fully fund the budget. She went on to say teachers must meet mandated license requirements. She stated her son would love to work in Frederick County, but he currently works in Loudoun County and makes more money that she does, with less years of service. She concluded by saying the lack of a salary increase has greatly reduced her retirement. Joseph Powell, Jr., Discovery Museum, asked the Board to support the Discovery Museum. He noted his children use it several times a month. He encouraged the Board to keep the funding in the budget. Paul Anderson, Back Creek District, stated he serves on the Lord Fairfax Sail and Water Conservation District as one of the County's representatives. He noted that he and the other representatives had worked hard to get more money for Frederick County over the past five to eight years, He encouraged the Board to increase funding for the district. John Wright, Red Bud District, stated this year's budget was about 7.2% over last year's. He noted 700 was the number of volunteer firefighters in Frederick County with 400 actually running calls. He noted that 10% of the call volume was run by 96 volunteers. He went on to say there were 64 career staff running calls, which means (here are 160 career staff and volunteers serving Frederick County's needs. He stated new businesses were popping up, which helped keep the tax rate low, but the infrastructure has not kept up with the business and residential grawth. He noted staffing had not gone up and career firefighters continue to staff the stations. He stated the department turnover rate is unsustainable a.nd the department is spending $1,OOOs of dollars in overtime. Dvdy Stottlemyer, Shawnee District, stated people are still struggling. She noted that she works in the grocery industry and the only time they see heavy traffic is either the first of the month or before a snow storm. She appreciated the Board recognizing that this year and not raising taxes. She asked the Board to continue to think about chose struggling on a day to day basis. She concluded by saying there was a need for a library system. There being no further public comments, Chairman Shickle closed the public hearing. CITIZEN COMMENTS There were no citizen comments. lVlinute Book Number 39 Board °f Supervisors Regular Meeting of 03/26/I4 -- BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES - APPROVED Upon a motion by Supervisor DeHaven, seconded by Supervisor Fisher, the Board approved the minutes from the March 5, 2014 budget work session by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. We11s Aye Upon a motion by Supervisor DeHaven, seconded by Supervisor Fisher, the Board approved the minutes from the March 12, 2014 regular meeting by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COUNTY OFFICIALS EMPLOYEE OF THE MONTH AWARD FOR MARCH 201.4 — ANDREW L. BAKER — (RESOLUTION #042 -14 }_- APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved Andrew L. Baker as Employee of the Month for March 2014. WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors selects one employee from those nominated, based an the merits of outstanding performance and productivity, positive job attitude and other noteworthy contributions to their department and to the County; and, WHEREAS, Andrew L. Baker, who serves the Northwestern Regional Adult Detention Center, was nominated for Employee of the Month; and, WHEREAS, Andrew L. Baker, a seasoned veteran officer who has a great work ethic, dedication to his job, and can work any post assignment in each of the jail facilities, is being awarded Employee of the Month for �vlarch. Officer Baker never complains about any duty chat he is assigned, he always displays great initiative to complete all tasks in a timely manner, and Officer Baker has a positive relationship with his co- workers. NOW, THEREFORE, BE IT RESOLVED, by the Frederick County Board of Minute Book �TUmber 39 Board of Supervisors Regular Meeting of Q3126114 2S5 Supervisors this 26�' day of March, 2014, that Andrew L. Baker is hereby recognized as the Frederick County Employee of the Month for March 2014; and, BE IT FURTHER RESOLVED, that the Board of Supervisors extends gratitude to Andrew L. Baker for his outstanding performance and dedicated service and wishes his continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Andrew L. Baker is hereby entitled to all of the rights and privileges associated with his award. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COMMITTEE APPOINTMENTS .APPOINTMENT OF DON BUTLER TO THE HUMAN RESOURCES COMMITTEE Chairman Shickle advised that he had appointed Don Butler to the HR Committee. APPOINTMENT OF THOMAS RUFFIN TO THE TRANSPORTATION COMMITTEE Chairman Shickle advised that he had appointed Thomas Ruffin to the Transportation Committee. CORRESPONDENCE AND RESOLUTIONS FROM WINCHESTER AND WESTERN RAILROAD RE: RAIL PRESERVATION APPLICATIONS: a. RESOLUTION ( #043 -14) FOR PROJECT__FY 2013 -2017 - APPROVED b. RESOLUTION 044 -14 FOR PROJECT FY 2015 -2020 - APPROVED Administrator Riley advised this was a request from Winchester &Western Railroad Company seeking resolutions of support for two rail improvement projects. The first project, FY2013 -2017 has been approved with construction expected to begin this spring. The cast of the first project is $4,379,980 over six years. The second project is an FY2015 -2020 project improvement with a cost of $3,b80,000. No county funds are being requested. Chairman Shickle asked the requests be sent to VDOT for review and feedback and any Board action contingent be upon VDOT review. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Collins,, the Board approved the Resolution for Project FY2013 -2017 and Resolution for FY 2015 -2020. RESOLUTION ( #043 -14) FOR,PROJECT FY 2013 -2017 WHEREAS, the WINCHESTER &WESTERN RR has filed an application with the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION for safety and improvement projects; and, Minute Book Number 39 Board of Supervisors Regular Meeting of 03/26/14 • i • WHEREAS, the identified improvement projects are estimated to cost $4,379,980.00; and, WHEREAS, the General Assembly, has approved funding for acquisition, lease or improvement of railways within the Rail Industrial Access Program budget; and, WHEREAS, the WINCHESTER &WESTERN RR is an important element of the WINCHESTER/FREDERICK COUNTY transportation system; and, WHEREAS, the WINCHESTER &WESTERN RR is instrumental in the economic development of the WINCHESTER/FREDERICK COUNTY area and provides relief to the highway system by transporting freight, and provides and alternate means of transporting commodities; and WHEREAS, THE COUNTY OF FREDERICK supports the project and the retention of rail services; and WHEREAS, the COMMONWEALTH TRANSPORTATION BOARD has established procedures for all allocation and distribution of the funds approved by the General Assembly. NOW, THEREFORE, BE IT RESOLVED that THE COUNTY OF FREDERICK does hereby request the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION to give priority consideration to the projects proposed by the WINCHESTER &WESTERN RR totaling $4,379,980.00 in FREDERICK COUNTY. The above resolution was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye RESOLUTION L044 -I4) FOR PRO.IECT FY 2015 -2020 WHEREAS, the WINCHESTER &WESTERN RR has filed an application with the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION for safety and improvement projects; and WHEREAS, the identified improvement projects are estimated to cost $3,b80,000.00; and, WHEREAS, the WINCHESTER &WESTERN RR is an important element of the WINCHESTER/FREDERICK COUNTY transportation system; and, WHEREAS, the WINCHESTER &WESTERN RR is instrumental in the economic development of the WINCHESTER/FREDERICK COUNTY area and provides relief to the highway system by transporting freight, and provides an alternate means of transporting commodities; and, WHEREAS, THE COUNTY OF FREDERICK supports the project and the retention of rail service; and, WHEREAS, the COMMONWEALTH TRANSPORTATION BOARD has established procedures far all allocation and distribution of the funds approved by the General Assembly. NOW, THEREFORE, BE IT RESOLVED, that THE COUNTY OF FREDERICK Minute Book Number 39 Board of Supervisors Regutar Meeting pf 03I2611a 287 does hereby request the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION, to give priority consideration to the projects proposed by the WINCHESTER &WESTERN RR tataling $3,680,000.00 in FREDERICK COUNTY. The above resolution was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher � Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye REQUEST FROM COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Riley advised this was a request from the Commissioner of the Revenue for a supplemental appropriation and to authorize the Treasurer to refund Matthew P. Kibler, Jr. and John A. Kibler the amount of $3,620.00 for adjustments to zeal estate taxes ding for 2013. This refund was a result of property qualifying for land use taxation but not recorded as such. The Commissioner has verified the property and owners have met all regulations and adjustments have been made. Upon a motion by Supervisor Hess, secanded by Supervisor Collins, the Board approved the above refixed request and supplemental appropriation by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COMMITTEE REPORTS HUMAN RESOURCES COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The HR Committee met in the First Flaor Conference Room at 107 North Kent Street an Friday, March 7, 2014, at 8:00 a.m. Committee members present were: Supervisor Robert Hess, Supervisor Robert Wells, Citizen Member Dorrie Green and Citizen Member Beth Lewin. Supervisor Chris Collins was absent. Also present were: Assistant County Administrator Kris Tierney, County Attorney Rod Williams, NRADC Superintendent James Whitley, Director of Social Services Tarnara Green, Assistant Director of DSS Linda Gibson, and DSS representative Delsie Butts. There were also three members of the Department of Social Services Board present. ** *Items Requiring Action * ** 1. Approval of the Employee of the Month Award. The Committee recommends approval of Correctional Officer Andrew Baker as the Employee of the Month for March 2014. Minute Boak Number 39 Board of Supervisors Regular Meeting of 03/26/14 i � • ** *Items Not Requiring Action * ** 1. Presentation by the Director of Social Services, Tamara Green. At tine request of the Committee, Ms. Green presented an overview of the objectives and responsibilities of the Department of Social Services. The presentation also provided the Committee an understanding of her department's role, authority, and programs offered to the citizens, and topics of importance within her department. Presentation Attached. 2. Presentation by HR Director on the Migration of the County's 457(b) Plan. Presentation attached. FINANCE COMMITTEE REPORT - APPROVED The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, March 19, 2014 at 8:00 a.m. All members were present. Iieln 3 was approved under consent agenda. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye l.. The Deputy County Administrator requests a General Fund supplemental �propriation in the amount of $9,000 to purchase portable field equipment to create cable channel programming. Funds are available through the Comcast Public Education and Government (FEG) grant and are reserved and designated to use for PEG access equipment. No local funds required. See attached memo, p. 3. The committee recommends approval. — Appraved. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Wells, the Board approved the above item by the following- recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 2. The Winchester Regional Airport Director requests an Airport Fund supplemental �propriation in the amount of $106,088 and a General Fund ,supplemental appropriation in the amount of $75,853 {71.5 %) to cover anticipated expenses through year end, (FY14). _See attached information, p. 4 -11. The committee recommends approval. — Approved. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Minute Boak Number 39 Board of supervisors Regular Meeting of 63126!14 i *. Gene E. Fisher Robert A. Hess Gary A. Lofton Robert W. Wells Aye Aye Aye Aye _ 3. The Sheriff requests a General Fund supplemental appropriation. in the amount of $125. This amount represents restitution funds received for cruiser damage. See attached memo, p. 12. — Approved Under Consent Agenda. 4. The Fire &Rescue Chief requests a General Fund supplemental appropriation in the amount of $280,000 to cover overtime expenses through year end. See attached memo, p. 13. The committee recommends approval. — Approved. Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Collins, the Board approved the above item by the following recorded vote: p. 14. Richard C. Shickle Charles S. DeHaven, Jr Christopher E. Collins Gene E. Fisher Robert A. Hess Gary A. Lofton Robert W. Wells Aye Aye Aye Aye Aye Aye Aye ** *Information Only * ** 1. The Finance Director provides a Fund 10 Transfer Report for FY2014. See attached, 2. The Finance Director provides FY2014 financial statements for the period ending February 28, 2014. See attached, p. 15 -25. 3. The Finance Director provides the FY2014 Fund Balance Report for the period ending March 14, 2014. See attached, p. 2b. ��t�� 4. The Finance Director provides the FY2015 budget advertisement. See attached, p. BOARD LIATSON REPORTS Chairman Shickle advised that he had attended a meeting at the Governor's mansion with other board chairmen and city /county managexs to discuss the state budget and proposed Medicaid expansion. He learned some things, but still had four or five questions that were not answered, which troubled him. He went on to say we expect the people in Richmond to do a job, but they are not doing it. He noted we were being asked to participate, but we need to do what is best for Frederick County. He concluded by saying he would provide additional information to the Board later in the week. CITIZEN COMMENTS Alan Morrison, Gainesboro District, stated the budget process was the most extremely diff cult process the Board has to undertake. He stated that he was a former educator and he has one daughter who currently teaches in Loudoun County. He noted she had not had a pay raise Minute Boak Number 39 Board of Supervisors Regular Meetiug of 43/26/14 •! for a few years. He noted the County spends over $10,000 per student. He stated the school board has been able to meet its obligations each year except for employee salary increases. He felt, based on the $10,000 number, the school board should be able to "squeeze" that amount out to meet its obligations. BOARD OF SUPERVISORS COMMENTS Supervisor Lofton stated that he worried if Richmond gets their job done then we will feel the brunt of it. Supervisor Hess thanked the citizens that spoke during the public hearing for coming out. ADJOURN UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (8;40 P.M.} ---Q _ Richard C. Shickle ^ Chairman, Board of Supervisors Jo 'ley, Jr. C ,Board of Supervisors Minutes Prepared By: �.. Jay bbs Deputy Clerk, Board of Supervisors Minute Boak Number 39 Board of Super�isars Regular Meeting of 03126!14