February 5 2014 Minutes of Budget Work Session with Finance Com2�9
A Budget Work Session of the Frederick County Board of Supervisors and Finance
Committee was held nn Wednesday, February 5, 2014, at 12:00 P.M., in the Board of
Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia.
PRESENT
Chairman Richard C. Shickle; Vice- Chairman Charles S. DeHaven, Jr.;
Christopher E. Collins; Gary A. Lofton; Robert A. Hess; and Robert W. Wells.
ABSENT
Gene E. Fisher.
OTHERS PRESENT
Finance Committee members Angela Rudolph, Judith McCann - Slaughter, and
Ron Hottle; John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County
Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue
Ellen Murphy; Treasurer C. William Orndoff, 3r.; Finance Director Cheryl B. Shiffler; Assistant
Finance Director Sharon Kibler; Budget Analyst Jennifer Place; Dr. David Sovine,
Superintendent of .Schools; and Executive Director of Finance for Frederick County Public
Schools Lisa Frye.
CALL TO ORDER
Chairman Shickle called the work session to order.
Administrator Riley advised staff was hoping to get direction from the Board regarding
outside agency funding. He then reviewed the agenda materials, which included:
- General Fund Budget Summary;
- General Fund Capital Request Summary;
- General Fund Expenditure Detail; and
- Five -Year Capital Request Projections.
He concluded by saying staff would like to leave this work session with direction regarding
funding scenarios.
OUTSIDE AGENCY FUNDING
The Board discussed the outside agency requests.
Agencies the Board agreed should he funded were: Lord Fairfax Community College,
Handley Regional Library, Health Department, Lord Fairfax EMS Council, Tnc., and
Northern Shenandoah Valley Regional Commission.
Minute Book Number 39
Board of Supervisors Budget Work Session with
Finance Committee on 42/45/14
220'
Supervisor Collins asked about the request from the Cedar Creek Battlefield Foundation.
Administrator Riley stated he believed this was aone -time request for funds to promote
the Civil War Sesquicentennial event to be held at Cedar Creek Battlef eld.
Supervisor Lofton stated it was his understanding these funds would be used for a
promotional campaign. He went on to say he had contacted representatives from the
Battlefield Foundation about other funding sources, but he has not gotten a response.
Chairman Shickle asked Administrator Riley to inquire from the tourism board about
their role in this event. He stated he wanted some oversight of the monies spent.
The Board then discussed those agencies whose funding should be reduced or eliminated.
Supervisor Laftan suggested reducing or eliminating Northern Virginia 4 -H Educational
Center, Our Health, Inc., and Shenandoah Valley Discovery Museum.
Supervisor Hess suggested eliminating Blue Ridge Legal Services, Inc. as well.
Supervisor Collins expressed his agreement with Our Health, but he did not agree with
eliminating funding. for Blue Ridge Legal Services. He had no opinion on the other agencies
suggested.
Administrator Riley advised the Child Advocacy Center utilized office space an the
Our Health Campus and the lease payment was Frederick County's share of funding for that
particular program. He went on to say the Director of Social Services says this is a worthwhile
program and the County's contribution of a lease is good.
Supervisor Collins stated he would rather the County directly contribute to the
Child Advocacy Center rather than the way it is currently being handled.
With regard to the request from the Youth Football Program, Chairman Shickle stated he
would rather have the Parks and Recreation Commission decide on funding of this program
versus the Board.
Administrator Riley responded that staff would accommodate that request.
Chairman Shickle asked if there was any merit to putting funding for the
Shenandoah Apple Blossom Festival in the Tourism budget.
Administrator Riley responded Frederick County is a sponsor and there is a fairly large
return on investment.
Supervisor Lofton stated he would like to see numbers specific to Frederick County from
CLEAN, Inc.
Minute Book Number 39
Board of Supervisors Budget Work Session with
Finance Committee on 02/65/14
22�
Chairman Shickle asked the Board if there was merit in developing a purpose statement
regarding outside agency contributions, since we are using taxpayer dollars.
The Board's consensus was to develop a purpose statement.
REVENUE SOURCES
Supervisor Lofton stated he had the various revenue sources by department. Based on
current fees, we need to look at possibly increasing fees to cover our casts. He went on to say
the fees shauld be reflective of current costs and he would like to see them updated.
county.
Chairman Shickle suggested maintaining a file regarding the various fee schedules in the
FUNDING SCENARIOS
Vice- Chairman DeHaven asked if the salary and fringes shown in the materials included
the mandated VRS increases, etc.
Administrator Riley responded yes.
Supervisor Collins stated the Board needs to make sure the employees do nat "take a hit"
due to VRS, Health Insurance, associated taxes, etc. He wanted to ensure they do not lose
money.
Supervisor Lofton stated he did not want to see a scenario with a tax increase.
Supervisor Wells stated the Board needed to support the schools' request. He went on to
say he was not in favor of a tax increase, but it might be necessary.
Vice - Chairman DeHaven stated he wanted to see a scenario reflecting the current tax
rate, without the proposed bump in salary requested by the schools, shaving current requests,
and what it would take to get there under the current tax rate. He went on to say the schools did
an excellent job of presenting needs. He concluded by saying we need to look hard at some
stuff.
Supervisor Hess stated he was reluctant to make the tax rate the driver. He suggested
looking at the needs, what is appropriate, and then deal with the tax rate.
Commissioner Murphy stated she like the strategy suggested by Supervisor Hess.
Administrator Riley responded staff cauld get there with a flat tax rate, but it would not
pay for any new expenditures or initiatives.
Chairman Shickle asked the Board to discuss the use of fund balance.
Minnte Book Number 39
Board of 5npervisors Budget Work Session with
p'inance Committee on QZ /U5114
222
Vice - Chairman DeHaven stated, in an ideal world, we would plan expendiiures through
the budget process. He went on to say he thought the way we have been doing it, using one time
funds at year end, was responsible, but he would prefer it be done through the budget process.
Administrator Riley responded that staff would look at trying to put together scenarios
based on today's discussions. Fund balance in the amount of $4.3 million would be used to
construct the new budget with the understanding those monies would be returned at the end of
the year.
Based on the Board's discussions, Finance Director Shiffler stated staff would give
multiple scenarios showing what can and cannot be funded.. She went on to say the budget work
session scheduled for February 12, 2014 would be canceled because the information could not be
.\
turned around that quickly.
The nest budget work session would be after the February 19, 2014 Finance Committee
meeting.
There being no further business, the work session was adjourned at 1:11 P.M.
1
Richard C. Shickle
Chairman, Board of Supervisors
J n R. ey, Jr.
Jerk, Board of Supervisors
Minutes Prepared By: �,.
Jay . T bs
Deputy Clerk, Board of Supervisors
Minute Sook dumber 39
Board of Supervisors Budget Work Session with
Finance Committee on 02/05/14