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February_19_2014_Budget_WorksessionBudget Worksession February 19, 2014 8:30 a.m. 1) CLEAN, Inc. FY 2015 Budget Request Information 2) Fee Structures from the following departments: a. Inspections b. Engineering c. Planning d. Parks and Recreation Department Heads will be present from these departments to answer questions 3) Scenarios for FY 2015 Budget Directive 4) Current FY 2015 General Fund Budget Cut List — this list coincides with Scenario A 1 1 L S Community Connections for Youth & Family • A: AGENCY INFORMATION Agency History/Timeline Attached • B: GENERAL INFORMATION • C: AGENCY SERVICES • D: FINANCIAL INFORMATION 2 Agency Information Agency Name: CLEAN, Inc. Community Law Enforcement Against Narcotics Agency Address: 129 Youth Development Court Winchester, VA 22601 Agency Phone: 540- 722 -3589 Agency Fax: 540 -722 -9155 Website: www.cleanine.org Federial Tax ID 9: 54- 1419474 Contact Person (name, title and email address): Leslie Stewart, Executive Director lstewartt cleaninc.or Agency's Email Address: Info gclean c.org Contact Phone Number: 540- 722 -3589 r� Funding Request Amount: 15,000.00 Signature of Authorized Individual: A. General Information. i Leslie Stewart 1. Mission CLEAN, Inc. provides prevention services for local youth and families, specifically focusing on activities to prevent substance abuse and promote positive behaviors. CLEAN utilizes both individual and group settings to serve the community with substance abuse assessments, group education in local schools, parenting classes, and topical classes to address evolving youth threats (such as anger management, teen prescription drug abuse and gang prevention/awareness). 2. Year Founded 1986 CLEAN, Inc. was created from the union of two grassroots organizations; Operation CLEAN (Law Enforcement) and Community Core Team (Professionals) 3. Years operating in Frederick County providing described services CLEAN, Inc. has provided services in Frederick County since its inception in 1986 4. Major agency milestones See attached History /Timeline 5. Unduplicated clients /individuals served between July 1, 2012 and June 30, 2013 ® 125 Parents served * 402 Adolescents participated in one of our classes offered; Alcohol and Drug Education, Anger Management, CHILL s 6 Town Hall Meetings/Presentations: Underage Drinking, Talking with your Child about Sex, Current Dangers to your Child. These services were provided to a total of 425 individuals ® 20 Adolescents serviced via the Timbrook House ® 5 Individuals serviced via Adult Probation for the purpose of completing a Connecting with your Teen series. 3 ® Community Calls (not including school referred clients): 88 43 Adolescents served through CHILL (Communities Helping Individuals Learn Life- Lessons) - Supervised community service hours for adolescents 6. Number of households served between July 1, 2012 and June 30, 2013 Total households served: 775 total households with a total of 889 individuals 7. Number of unduplicated clients /individuals that are Frederick County Residents 451 C. Agency Services. Respond to each of the following items. Responses way not exceed a total of 5 pages for all questions in this section. 1. Please provide a brief description of the services provided in Frederick County, including: a) Program activity and description; b) How many years you have provided the service and client service numbers for the last three (3) years; c) The achievement of target goals: CLEAN, Inc, provides the following programs and services: Community Resource Services: a) As a community clearinghouse of information, CLEAN's resource services are available to help families navigate needed assistance available in our community. b) CLEAN has acted as a community resource since 1986. CLEAN provided resources to 182 individuals in 2010 -2011, 257 in 2011 -2012, and 281 in the 2013 -2013. CLEAN's goal is to direct each individual who contacts our office to the appropriate resources in the community in the event that CLEAN is not the most appropriate agency for the individual's needs_ Length of time this service has been provided: Since CLEAN's development in 1986, and prior when the organization functioned as Kids Are Our Concern. Numbers Served: This service served 198 individuals in 2011, 207 individual in the year 2012, and currently (July 1, 2013 - November 30, 2013), 102 individuals. Connected with Your Teen: This six -week parenting program covers the following topics: Session One — Identifying risk factors, physical, intellectual, social changes in teen, bothersome behaviors; Session Two — Protective Factors, Communication Skills, Establishing a Family Policy; Session Three— Family Meetings, Parenting Styles, Family Decision Making, Developing a Contract with Your Teen, Spotting Roadblocks Along the Way; Session Four— Drugs, Alcohol and Other Harmful Substances; Session Five - Chores and Contributions, Positive and Negative Consequences, Begin Writing Loophole -Free Contract; and Session Six -- Supervision, Your Teens Personal Network, Completing Your Loophole -Free Contract, Teen Parties. Length of time this service has been provided: This is a fledgling program and has been offered in 2011 and 2012, with a total of 6 families served. 51 The achievement of target goals: CLEAN has a 100% completion rate for this program and in- house surveys are sent following the completion of the program at intervals of three months and again at six months to determine the extent of tools learned during the program after being implemented in the home. Alcohol & Drag Education: Designed for youth (12 -17 years old), this hands -on learning experience provides educational information on the physical and psychological consequences of using alcohol and other drugs. Other areas of focus include risk factors for substance abuse and dependency and the cycle of addiction. Length of time this service has been provided: Since 1986 CLEAN has offered Alcohol and Drug Education. In the year 2010 the program served 61 individuals, in 2011, 83 individuals were served, and current numbers (July 1, 2012- November 30, 2012) show 37 adolescents that have completed this program. The achievement of target goals: CLEAN has a 98% completion rate for this program and in- house surveys are sent following the completion of the program at intervals of one month and again at six months to determine the progress of the adolescent. Anger Management Group: While concentrating on topics such as recognizing feelings, anger signals and hot buttons, youth (12 -17 years old) will learn alternatives for getting out of difficult situations and healthy strategies to cope with their anger. Length of time this service has been provided: CLEAN has offered this program for over the past 5 years. In 2010, CLEAN offered 4 group sessions and served 24 adolescents. In 2011, CLEAN offered 6 group sessions and served 34 adolescents, but implemented the individual anger management program upon becoming certified as Anger Management Specialists. At the current time (July 1, 2012 — November 30, 2012) we have offered 1 group session which has consisted of 4 students. The achievement of target goals: CLEAN has a 93% completion rate for this program and in- house surveys are sent following the completion of the program at intervals of one month and again at six months to determine the progress of the adolescent. Anger Management Individual: This program is designed for youth (12 -17 years old) and concentrates on one -on -one interaction, education and support for those individuals who would not find success within the dynamics of a group setting. Length of time this service has been provided: Individual Anger Management began in the spring of 2011 and serviced 6 individual adolescents. In 2012, CLEAN provided this service to 32 individual students. Currently (July 1, 2012- November 30, 2012), services have been provided to 23 students thus far. The achievement of target goals: CLEAN has a 98% completion rate with in -house surveys sent following the completion of the program at intervals of one month and again at six months to determine the behavioral progress of the adolescent. 3 5 H4L Healthy for Life: (Spring 2012) (Fall 2013) This program is designed to educate and implement a healthy lifestyle for youth (12 -17 years old). Consisting of both an education and physical activity component, the youth involved will learn positive ways to express emotions and release feelings associated with self - esteem and body image. Length of time this service has been provided: This was offered as a pilot program for the Timbrook House students. A total of 5 students were served. It is our goal to have the funding to offer this program not only to those students, but to our community as a whole. The achievement of target goals: The goal of this program was to get students physically active with non - conventional exercise methods. The program offers adolescents an outlet to express emotions in a healthy format and learn about nutrition outside of the bricks and mortar approach. NOT on 'Tobacco Not On Tobacco (N -O -T) is the American Lung Association's voluntary program for teens who want to quit smoking. It is the most researched, most widely used, and most successful of such programs in the United States. Length of time this service has been provided: This program has been offered most often in schools, but recently started up at the CLEAN office. Our certified counselors are trained in the NOT curriculum and in 2011 served 8 students and currently (July 1, 2012 - Novermber 30, 2012) has served 4 students. The achievement of target goals: CLEAN has a 99% completion rate with surveys being sent out at the one month and six month mark to determine success rates. At this time (July 1, 2012 - November 30, 2012), 70% of the students have reported that they remain tobacco free. L$R Baby The purpose of this program is to enhance existing community resources for adolescents in a way that will provide our youth with the education, support, and health care resources that they will need to transition safely and successfully from adolescence to adulthood. CLEAN offers community events and education for parents (classes, reading materials), including how to open the lines of communication with your teen concerning difficult topics, a family preparedness kit, and organizing a local teen LSR Baby Day in conjunction with the National Campaign's Teen Pregnancy Prevention Day. Length of time this service has been provided: CLEAN absorbed this community program in the spring of 2012 and is planning a kickoff event in May to support the National Campaign for Teen Pregnancy Prevention Day. 4 6 Student Assistance Program: This program provides prevention and early intervention services to adolescents and their families in the middle and high schools in Winchester City, Clarke and Frederick Counties through support groups, education, substance abuse assessments and referral services. Length of time this service has been provided: Since 1986 CLEAN has provided such services. In 2010, 36 groups were held reaching a total of 357 students. Assessments for that year totaled 43. In 2011, 32 groups were held reaching 302 students. Assessments for 2011 totaled 51. And currently (July 1, 2012- November 30, 2012), we have offered 16 groups serving 178 students and have had 24 assessments. Resource and Speakers Bureau: CLEAN offers workshops, trainings, public speaking, consultation services, and education to schools, community -based programs, religious organizations, civic organizations, parent groups, business and industry, and the community -at- large. Topics include Risk and Protective Factors, Developmental Assets, Communication Skills, Drug and Alcohol Education, Opening up the Lines of Communication with your Teen, etc. A. CLEAN is consistent with our Substance Abuse Assessments, Alcohol & Drug Education and Anger Management classes. CLEAN structures programs to meet the changing needs of our diverse community. 2. Please describe the method of measuring target goals: Surveys are used following class completion. Pre/Post surveys of all individuals served are administered via the CLEAN staff. Community -based surveys are also critical to the enhancement of our programs. 3. Please explain your collaborations with other agencies within Frederick County (including County departments) who may be providing similar or related programs: CLEAN, Inc. works closely with Frederick County, Winchester City, and Clarke County Schools for the purpose of co- facilitation of support groups, assessments, parent workshops, etc. Additionally CLEAN collaborates with The Juvenile and Domestic Relations Court for Winchester/Frederick, Clarke, and Shenandoah, and surrounding counties. Collaboration continues with Timbrook House, Adult and Juvenile probation, The Department of Social Services (Winchester, Frederick, Clarke, Shenandoah, etc.) CLEAN also collaborated with the Resource Alliance /Systems of Care and the Youth Resource Alliance (YRB), in addition to partnering with various allied health professionals under Valley Health, and the Lord Fairfax Health District (10 Baker Street) to ensure continuity of care in our region. 4. Please explain the positive impacts your services will have on Frederick County: CLEAN serves at -risk youth each school year, ages 11- 18.Our Student Assistance Program provides prevention and early intervention services to adolescents and their families through school based support groups, education, assessments and referral services. We also offer in- house prevention courses and we regularly present a wide variety of topics to the community. The purpose of CLEAN is to assist in the development and implementation of community -wide programs directed at reducing the demand for and availability of alcohol tobacco and other drugs, and other adolescent problem behaviors of violence, delinquency, teen pregnancy, gang 5 7 involvement, school dropout, and supporting healthy activities and programs for families and children. 5. What changes have been made within your agency from the previous year (including the increase in clients) and what are your goals for this year? Please indicate if there have been none: The number of students served has increased this fiscal year. Due to the increased need CLEAN, Inc. now offers our Drug and Alcohol Education program on a weekly basis, which allows for small class size (6 -12 per class) to maintain the individualized attention our students need. CLEAN, Inc. is proud to announce that we have absorbed L8R Baby, a fledgling community- based teen pregnancy prevention resource. We have added a parenting series, as well as a Healthy for Life program with an exercise component (spring 2012). We have been running a parent education/support series through Adult Probation. A tangible goal of the organization is to offer a summer program that examines total wellness; a take on of the Health for Life Program. This summer program would incorporate issues related to body image, self- esteem, confidence building, and awareness; in addition to teaching positive and purposeful communication skills. Moreover, the need for staff to hold the certification for Anger Management Specialists is essential. The desired goal is to have any new counselors /educators certified by spring 2013. 6. Please describe specifically how you will use Frederick County funds identifying at least three measurable goals: 1. Increased community involvement, after -hours town hall meetings, workshops, and community presentations, parenting programs to include, but not limited to, the topic of teen pregnancy prevention. 2. CHILL program: Continue providing free, supervised community service opportunities for those individuals needing hours. 3. Scholarships offered to those individuals unable to pay for services offered by CLEAN (review of financial documentation. required) 7. Describe how your agency utilizes volunteer services: Volunteers support CLEAN, Inc. and its mission. Volunteers are used in a multitude of areas, including fundraising. As grants expire and community needs increase, fundraising is a way for those to get involved to ensure the sustainability of our programs and services. Volunteers are also involved through information dissemination. By getting educational materials out to youth, parents, caregivers and professionals they are essential to communicating our mission. Volunteers can be involved in clerical duties here at our office. Additionally, individuals can participate in translating /interpreting. Providing services for our diverse community can be difficult when language is a barrier. Bilingual volunteers can provide support to CLEAN, Inc. staff and open the doors to more people. 8. When was your agency's last financial audit's If your organization has not been audited, explain why. Please provide copy of latest audit: The agency conducts an audit annually. The 2012/2013 annual audit is currently being prepared by Yount, Hyde & Barbour. See Attachment — Financial Audit Report - June 30, 2012 a 9. What would the impact be if Frederick County eliminates its contribution to your agency? Should Frederick County eliminate funding to CLEAN, Inc. the community would no longer be able to attend a variety of much needed prevention education opportunities for free. CLEAN serves a large number of families and youth in Frederick County who currently struggle to pay our below average fees. As a result of local funding we are oftentimes able to waive or reduce fees for those who would be impacted by experiencing a large fee increase. Many of the services that we offer are provided at low or no cost. Decreased funding would cause a re- examination of our fees for services, in addition to our typically free community programing. CLEAN, Inc. relies heavily on community funding and support. Due to the completion of recent grants our budget has been reduced significantly. CLEAN continues to try and make up the difference through fundraising, but an unfavorable economic climate adds to the much needed community support. 10. Explain how your organization uses Frederick County handing as leverage to obtain funding from other sources and what other efforts you snake to obtain funding: Having the support of Frederick County as a whole is extremely important for many reasons. Frederick County recognizes the importance of our mission and validates the much needed service that we provide for our community. Having the support of Frederick County allows CLEAN, Inc. to negotiate with other audiences and their need for services. Moreover, Frederick County youth and families make up the majority of the individuals served through CLEAN, Inc. Data collection, which reflects such numbers, is needed for the purpose of grant writing and additional requests for funding from other sources. Knowing that the Frederick County has a solid relationship with CLEAN, Inc. encourages additional support for future endeavors. 11. For New Applicants: NIA 12. For New Applicants: N/A D. Fiscal Year Information The agency uses a fiscal year based on (check one): ❑ Calendar Year (January — December) X July — June ❑ October — September ❑ Other (please describe) E. Attachments Please provide copies of the following documents related to your agency: • Most recent audit report (state reason if no audit has been conducted) • Current year financial report, such as income statement and balance sheet • Verification of Internal Revenue Service (IRS) status (501(c)3 or other), such as valid correspondence from the IRS stating the agency's tax status • If applicable, the agency's most recent completed IRS form 990 • Names of the agency's Board. of Directors 7 9. F. Submissions Submit an original of all information by 5:00 pin on Friday, December 13, 2013 to: Attn: Jennifer L. Place, Risk Manager/Budget Analyst County of Frederick, Virginia Finance Department 107 North Kent Street Winchester, VA 22601 Information may be submitted electronically to jplace &o.fredericka va.us S 10 Financial information FY12 FY13 FY14 FY15 Requested /Planned _L__ FUNDING SOURCES County of Frederick Budget Appropriation 10,519.00 10,519.00 10,519.00 15,000.00 Other Local Governments 102,854.46 116,517.26 151,695.28 10,000.00 Federal Government 102,358.44 102,358.44 97,000.00 97,000.00 Fundraising 4,230.26 9,735.82 23,000.00 28,000.00 Other Funding 58,402.00 48,611.00 58,506.50 63,506.50 Total 175,509.70 171,224.26 189,025.50 213,506.50 Frederick County funds as % of Total Funding Sources 16.68% 16.27% 17.7290 12.81% BUDGET PERSONNEL Salaries & Wages 89,927.17 109,973.29 145,437.28 160,000.00 Fringe Benefits 12,927.29 6,543.97 6,258.00 12,900.00 TOTAL PERSONNEL 102,854.46 116,517.26 151,695.28 172,900.00 OPERATIONS Occu pa ncy (uti I !ties only) 4,029.00 2,133.00 2,844.00 2,844.00 Telecommunications 766.35 1,305.79 2,331.00 2,331.00 Postage 743.26 768.95' 820.00 820.00 Printing /Copying 2,744.80 2,495.42 2,516.00 2,620.11 Equipment Purchase /Maintenance 1,092.98 379.00 600.00 700.00 Travel 1,244.51 2,938.91 2,025.00 2,325.00 Professional Development 2,886.96 2,370.08 2,628.00 2,628.52 Off ice Supplies 3,819.08 4,516.93 3,585.00 4,168.00 Prof. Services (audit, accounting, fundraising, IT support) 8,152.01 13,877.48 13,750.00 14,000.00 Dues and Subscriptions 614.29 405.00 925.00 405.00 Office/Building Maintenance 2,673.12 1 2,389.01 2,500.00 2,531.06 Program Supplies 5,499.39 2,862.03 2,500.00 4,180.71 TOTAL OPERATIONS 34,265.75 36,441.60 37,024.00 39,553.40 CAPITAL PROJECTS ITOTAL BUDGET $137,120.21 $152,958.86 $188,719.28 $212,453.40 11 CLEAN History /Timeline 1980 -1988 a Kids Are Our Concern (KAOC) was founded in 1980 by concerned parents and spearheaded a movement that would touch the entire community with its actions over the next 20 years. CLEAN, Inc. (Community & Law Enforcement Against Narcotics) was created from union of two grassroots organizations, Operation CLEAN (Law Enforcement) and Community Core Team (Professionals). 1986 -1997 , Volunteer members of CLEAN worked quietly behind the scenes networking, sharing information and resources, and monitoring that duplication of efforts was minimal. ® CLEAN secured funding for and oversaw the implementation of several important programs offered by Shalom at Benedicts: ® The Community Assistance Program, which works closely with the local school systems to provide prevention and intervention services for middle and high school children; The First Step, a day treatment program for students at high risk for or already chemically dependent; The Court Intervention Program that works with adolescents and their parents who are involved with the court system. 1998 a CLEAN was awarded one of the 93 Drug -Free Communities Support Program grants from the White House Office of National Drug Control Policy. The project includes parent education; parent awareness campaign; public awareness campaign; Communities That Care (CTC) comprehensive needs assessment; and healthy activities for children and families. 1999 a With the continuation of the DFC Grant, CLEAN provided support for Caretakers' Summer Programming creating their "Summer Madness " day camp; the Youth Development Center's ongoing activities; Strengthening Families' family education program; and Parent to Parent. 2000 a When Shalom was forced to close, CLEAN assumed the oversight and administration of the very successful Community Assistance Program and the Court Intervention Program. " KAOC merged their efforts with CLEAN and became a committee under the CLEAN umbrella. " CLEAN hosted luncheon meeting for local faith leaders to recognize the importance of their work with our community's families and youth. e CLEAN held a Community Summit, which included a Youth Speak Out attended by 25 high school students, a Community Vision Workshop attended by 95 community leaders and 25 high school students, Dinner and Community Presentation for 250+ community members, and Red Ribbon Week Poster Contest Winners and award presentations. 2001 a CLEAN coordinated a two -day workshop for professionals with Scott Sells, Ph.D., author of "Treating the Tough Adolescent: A Family Based, Step -by -Step Guide" and an evening presentation for parents, with attendance of 250 professionals and 75 parents. 12 • CLEAN received a grant, in collaboration with local government, to implement an expanded Family Intervention Program based on Court Intervention Program. + CLEAN received a State Incentive Grant from the Governor's Office on Substance Abuse Prevention, to expand substance abuse prevention efforts in our region. 2002 • CLEAN began implementation of the automated, telephone -based "Community Information Resource Line" (CIRL), which contains 300 pre- recorded health - oriented messages, i.e. alcohol and other drug abuse, smoking, mental health, parenting, as well as general health, nutrition and stress management. + CLEAN, in conjunction with Shenandoah University, sponsored a Community Summit on the Impact of Underage Drinking. 2003 • CLEAN's Board of Directors plan to restructure board. + Major initiative to create new descriptor /identity for CLEAN, allowing greater awareness and accessibility for youth and families in our community. • CLEAN was again awarded the Drug -Free Communities Support Program grant from the White House Office of National Drug Control Policy, with continuation up to five years. 2004 • CLEAN's Community & Information Resource Line (GIRL) now available English and Spanish. • CLEAN's "The Power of Parents Resource Guide" was produced and circulated in local newspaper. 2006 • CLEAN continues with its goal of fostering cooperation and collaboration among all community efforts in the area of substance abuse prevention by connecting with youth and families to support positive, healthy choices through information, education, community activities and programs. 2006 • CLEAN celebrates twenty years as the substance abuse prevention coalition in Winchester - Frederick- Clarke • CLEAN sponsors "The Power to Create Change: Addressing Underage Drinking in Our Community — A Town Hall Meeting." • CLEAN receives grant award from Ronald McDonald House Charities to assist with Student Assistance Program • CLEAN awarded GOSAP grant to undertake a comprehensive needs assessment for local region of Winchester- Frederick - Clarke. + CLEAN collaborates with the Partnership for a Drug -Free America to coordinate Meth360 Program in region of Winchester - Frederick- Clarke - Warren- Shenandoah. 2007 • CLEAN finalizes Strategic Plan, which will focus on additional parenting programs in our community, to include incarcerated parents, parents of incarcerated youth, and parenting classes in Spanish. • With the recruitment of a Volunteer Coordinator, CLEAN formalizes its volunteer program to assist with fundraising efforts, translation services, information dissemination, etc. 2008 • CLEAN continues with its goal of fostering cooperation and collaboration among all community efforts in the area of substance abuse prevention by connecting with youth 13 and families to support positive, healthy choices through information, education, community activities and programs. 2009 • CLEAN hires brand new staff and streamlined the organization. • CLEAN awards $675 in US Savings Bonds to Red Ribbon Poster Contest Winners. • CLEAN receives $25,000 Grant from Ronald McDonald House Charities for gang prevention in our region.. • New Website, Facebook Account • TREX donated materials and the labor to improve CLEAN's facility. • CLEAN participated in the stuffing and delivering of 500 bags of essentials to North End residents with our brochures included. • Fundraisers include: Valley Business Advisory taskforce Seminar, CLEAN Open House, Winchester International Festival. 2010 • CLEAN kicks off Golf Tournament annual fundraiser. • CLEAN kicks off Rubitube Triathlon annual fundraiser. • CLEAN staff receives Certificate of Training at the Virginia Gang Investigators Conference. • CLEAN receives a friendly makeover through Day of Caring. • CLEAN hired two new team members in charge of our Winchester City Schools parenting programming. 77 parents were served and after administering a pre and post test to the participants we saw an average of 20 -25% increase in scores. • CLEAN received $4,000 Grant from United Way for implementation of CHILL Program. • CLEAN Red Ribbon Poster Contest Reception and Awards Ceremony- gave out over $600 in prizes. • CLEAN hosted 6 Townhall Meetings; underage Drinking, Talking to Your Child about Sex, Current Dangers to Your Child. • 8 inmates at the Northwestern Regional Detention Center completed a parenting course with CLEAN. 2011 • CLEAN Fundraisers included: Spring CLEAN Golf Tournament, Cocktails & Sneakers, Rubitube Mini Triathlon. • Staff received Anger Management Certification • Staff received training for Youth Suicide Prevention • Hired two new staff: Counselor and Special Events Coordinator • CLEAN Red Ribbon Poster Contest Reception and Awards Ceremony received highest attendance of participants in three years. 2012 • Staff Involved in ongoing Gang awareness training • Additional staff received Anger Management Certification • CLEAN Lunched a pilot program for teens called H4L (Healthy for Life) • CLEAN absorbed LSR Baby a fledgling program in the community focused on teen pregnancy prevention 2013 • Staff involved in ongoing Gang Awarness Training • CLEAN worked with 1244 students providing Assessments, Alcohol and Drug Education, Anger Management, NOT program, and Group work within the schools • Staff received training for Youth Suicide Prevention 14 • Staff completed SAPST (Substance Abuse Prevention Skills Training) • CLEAN was the benefactor of the held our first "GLAM SLAM" fundraiser; a four hour exercise marathon hosted by Amy Pugh and Ladies of the Pit CLEAN lunched a pilot program for teens called H41- (Healthy for Life) • Hosted the Valley's First 5K GLOW RUN 15 �n Community Connections for Youth &Family 2013 -2014 Board of Directors Executive Committee Chair: Lisa Cooke- Clarke Co. Parks and Rec Vice President: Jackie Shoemaker — Winchester Weight Loss & Valley Health Treasurer: Pat Carper — First Bank Secretary: Mary Zufall — Valley Health Denise Acker* Northwestern Community Service Board Barbara Byrd Clarke County Board of Supervisors Rick Catlett Assistant Superintendent; CCPS Andy Combs What's New Church Jackie Jury Frederick County DSS Carmen Kramer North End Citizen's Group Sara Kuhns Frederick County Parks and Rec James Longerbeam* Link Realty Shelda Longerbeam* Citizen Craig Smith Winchester Police Department Nancy Mango Frederick County Public Schools Eileen Martelli Timber Ridge School Judy McKiernan* Winchester Public School Regina O'Brien* Youth Development Center Katie Restivo Clarke County Schools Kevin Sazenbacher Winchester Police Department Charles Stansfield* Stanfield Consulting & Investigations Craig Smith Winchester Police Department Shannon Urum Northwestern Community Service Board Brian Walter Walter & Walter Insurance "Advisory Board 16 Jennifer Place From: Ed Strawsnyder Sent: Thursday, February 06, 2014 3:23 PM To: Jennifer Place Subject: FW: Building Inspection Fee Schedule Attachments: FEE SCHEDULE- APPROVED MARCH 2O06.docx From: John Trenary Sent: Thursday, February 06, 2014 2:32 PM To: Ed Strawsnyder Subject: Building Inspection Fee Schedule Ed, Attached is the copy of our current fee schedule that was approved by the Board of Supervisors in March of 2006. This schedule includes changes and increases in fee collected highlighted in "RED" and the remaining fees were not increased at that time. The changes also included the consolidation of residential fees into a price per square foot charge to reduce traffic and receipts. A review and update of the fee schedule will be part of the Inspections Departments 2014 work program. If you need any additional information please contact me. Regards, John S. Trenary, CBO Building Code Official i 17 RESIDENTIAL FEE SCHEDULE 1. One and Two Family Dwellings, Townhouses and Apartments.. .38 cent per square foot (includes all permits - plumbing, electrical, and mechanical) Finished Basements .38 cent per square foot (includes all permits - plumbing, electrical, and mechanical) Unfinished Basements . .............................07 cent per square foot 2. Additions and Remodeling .38 cent per square foot (includes all permits - plumbing, electrical, and mechanical) (Minimum charge up to 200 sq. ft. $100.00 - 200 to 600 sq. ft. $200.00) 3. Industrialized Buildings with Third Party Inspection Seal (Modulars) .25 cent per square foot (includes all permits - plumbing, electrical, and mechanical) Finished Basements .38 cent per square foot (includes all permits - plumbing, electrical, and mechanical) Unfinished Basements .............................07 cent per square foot 4. Manufactured Homes (Mobile Home) ............................... ............................... $70.00 5. Footing /Foundation .......................................................... ............................... $30.00 6. Accessory Buildings, Pole Buildings, Garages, Carports, and Shelters 150 square feet to 600 square feet ..................................... ............................... $75.00 600 square feet and over ($75.00 + .05 cent per each square foot over 600) 7 . Demolition ........................................................................ ............................... $35.00 8. Swimming pools Inground ................................................................ ............................... $100.00 Aboveground .................................................................... ............................... $30.00 9. Decks and Porches (not associated with new homes) ..... ............................... $50.00 10. Reshingling and Residing (not permitted unless requested) . ............................... $30.00 11 . Reroofing .......................................................................... ............................... $35.00 12. Masonry Fireplaces, Chimneys ......................................... ............................... $50.00 Masonry Fireplaces, Chimneys with additional flue liner within $25.00 13. Woodstoves with metal chimneys ............. ............................... ........... $45.00 Woodstoves ..................................................................... ............................... $35.00 14. Retaining Walls ................................................................. ............................... $50.00 15 . Temporary Occupancy ...................................................... ............................... $35.00 i COMMERCIAL FEE SCHEDULE 1. 2. 3. 4. S. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Churches and Schools ................................... .............................08 cents per square foot Restaurants, Motels, Hotels, Canopies and Commercial /Industrial .............................................................. .............................15 cent per square foot Warehouses Up to 250,000 square feet .............................. .............................15 cent per square foot Over 250,000 square feet .............................. .............................10 cents per square foot Demolition (Structural or Removal of Tanks - regardless of how many) ............... $40.00 SwimmingPools ........................................ ............................... ........................$100.00 Remodeling /Additions /Accessory Buildings ...................15 cents per square foot (Minimum Fee $75.00) Reshingling and Residing ................................................... ............................... $30.00 Reroofing .......................................................................... ............................... $45.00 RetainingWalls ................................................................. ............................... $50.00 Pre - Engineered Metal Buildings (slabs will be charged per inspection for shells) Foundation /Shell / Remodeling ........ ............................... ............15 cent per square foot Foundation and Shell Only(without c.o.- no slab) ............ ............08 cent per square foot Remodeling Only (areas without c.o.) ............ .............................08 cent per square foot Tents 900 square feet and under ......................... ............................... No Permit Required Over 900 square feet ......................................................... ............................... $75.00 Radio Towers & like Structures (50' in height or less) .......... ............................... $50.00 Radio Towers & Water Tanks Above 50' in Height or 50' in Diameter ................$250.00 Each Antenna connected to Existing (regardless of height) .................... ........... $50.00 Carnivals (amusement rides) (Minimum cost per ride VUSBC) Max .................... $75.00 Above Ground /Inground Tanks (Over 500 Gal) ............. First Tank ..................... $35.00 Each additional tank .......................................................... ............................... $20.00 (Tanks 500 Gal or less require a mechanical permit for gas piping only; tanks over 500 gal also add for gas piping fee under mechanical) Temporary Occupancy ...................................................... ............................... $60.00 19 MISCELLANEOUS 1. Renewal of Permit FirstYear ........................................................................... ............................... No Charge 2 . Reinspection Fees .............................................................. ............................... $50.00 3 . Signs ................................................................................. ............................... $30.00 4 . Engineered Signs ............................................................... ............................... $60.00 5. Minimum Fees (Unless Stated Otherwise) .......................... ............................... $30.00 6. Issuing C.O. =s for Existing Buildings Under USBC, Part III, Maintenance of (Existing Structures Code) Residential ......................................................................... ............................... $50.00 Commercial ............................................... ............................... ........................$100.00 7 . Change of Use ................................................................... ............................... $50.00 8. Re- review of plans and stamping of additional plan ........... ............................... $25.00 9. Inspection of work started prior to permit issuance ......... ............................... $50.00 10. Annual Elevator Inspection Fee Per Elevator ................. ............................... $30.00 11. Annual Permit — 4 inspections per year ............................. ............................... $120.00 1.75% State Surcharge —1.75% surcharge is charged on permits only. There is no surcharge for reinspection fees, temporaries, renewal of permits or special inspections. REFUNDS Due to the cost of processing permit applications, there is a non - refundable processing fee of $25.00 on all permits refunded. In order to receive a refund the permit holder must make a written request for a refund prior to the expiration date of the permit (permits with no activity are voided after six months from the date of issuance or last scheduled inspection.) 20 RESIDENTIAL /ELECTRICAL 1. Base fee for electrical permit (includes 1 -5 fixtures) ....... ............................... $35.00 2. Single Family Dwelling, Townhouses and Apartments, Detached Structures NOTE: Includes Low Voltage for Telephones Not over 100 amp service .................................................. ............................... $40.00 Not over 200 amp service ................................................... ............................... $55.00 Not over 400 amp service ................................................... ............................... $60.00 Not over 600 amp service ................................................... ............................... $85.00 Over 2 Apartments - Each ................................................... ............................... $35.00 Construction Service ......................................................... ............................... $20.00 3. Re- connection fees and upgrading service Notover 100 amps ............................................................. ............................... $15.00 Over 100 amps to 225 amps ............................................... ............................... $20.00 Over 225 amps to 400 amps .............................................. ............................... $25.00 Over 400 amps to 1000 amps ............................................ ............................... $35.00 MINOR ALTERATIONS AND ADDITIONS 4. Dwelling (1 -25 outlets) ...................................................... ............................... $35.00 (includes appliance and /or appliance outlets) Each additional 25 outlets or appliances ............................ ............................... $10.00 MANUFACTURED HOMES (MOBILE HOMES) S. Service Only (Includes Feeder) ........................................... ............................... $20.00 Each additional meter ........................................................ ............................... $5.00 6. Private Residential Inground Pool ..................................... ............................... $20.00 Private Residential Above Ground Pool .............................. ............................... $5.00 COMMERCIAL /INDUSTRIAL 1. Base fee for electrical permit .................................... ............................... $35.00 2. Rough Wiring: all switches, lighting, and receptacles to be counted as outlets: 1 -5 outlets ......................................................................... ............................... $25.00 1 -50 outlets /fixtures .......................................................... ............................... $85.00 Each additional 25 fixtures .................................................. ............................... $30.00 3. Heating, Cooking Equipment and Similar Appliance 1 -5 outlets /fixtures ............................................................ ............................... $35.00 Each additional 5 units or outlets ....................................... ............................... $35.00 4. Single unit group not exceeding 5 motors .......................... ............................... $35.00 21 Each additional ................................................................. ............................... $15.00 Service - Meter Equipment and Feeders up to 600 volts Notover 225 amps ............................................................. ............................... $35.00 Over 225 amps to 400 amps .............................................. ............................... $50.00 Over 400 amps to 1000 amps ............................................ ............................... $75.00 Over 1000 amps .................................................... ............................... $125.00 5. Primary transformer vaults - enclosures sub - stations Not over 100 KVA ............................................................... ............................... $55.00 Over 200 to 500 KVA .......................................................... ............................... $65.00 Over 500 KVA ........................................... ............................... ........................$110.00 NOTE: Above applies to each bank of transformers 6. Electrical signs - incandescent and electric discharge lighting systems Eachsign or system ........................................................... ............................... $25.00 7. Protective Signaling Systems For the first 15 devices ....................................................... ............................... $40.00 For each additional 5 devices ............................................. ............................... $ 3.00 8. Commercial Swimming Pools ......................................... ............................... $75.00 9. Telephone Wiring First telephone outlet ........................................................ ............................... $15.00 Each additional outlet ........................................................ ............................... $ 3.00 PLUMBING FEE SCHEDULE Residential - Commercial - Industrial 1. Base fee for plumbing permit ............................................ ............................... $35.00 PerFixture ......................................................................... ............................... $ 5.00 2. Renewal of Building sewer without other changes to the existing system.......... $ 5.00 3. Installation of air conditioning requiring water connections .............................. $ 5.00 4. Water supply to heating systems ....................................... ............................... $ 5.00 5. Well Pumps and Pressure Tanks ......................................... ............................... $ 5.00 6. Sewer service, pump, interceptor or separators ................. ............................... $ 10.00 7 . New water service ............................................................ ..............................$ 10.00 The permit fee schedule for storm sewer inspection shall be as follows: Roofdrains ( each) .............................................................. ............................... $ 5.00 Outside leader ( each) ......................................................... ............................... $ 5.00 22 Manhole ............................................................................ ............................... $ 5.00 Areadrain ( each) ................................................................ ............................... $ 5.00 MECHANICAL FEE SCHEDULE Residential - Commercial - Industrial 1. Base fee for mechanical permit ......................................... ............................... $35.00 2. Central heating, furnace or boiler: Residential - each fixture includes solar panels .................... ............................... $15.00 Up to 5 fixtures /units ........................................................ ............................... $70.00 Up to 10 fixtures /units ............................. ............................... ........................$125.00 Commercial - First 100,000 BTU =s ...................................... ............................... $20.00 Each additional 100,000 BTU =s .......................................... ............................... $ 5.00 Maximum Fee Per Unit ............................. ............................... ........................$120.00 3. Fire damper or subducts 1 -5 ................................................................................... ............................... $15.00 Each additional 5 ............................................................... ............................... $15.00 4. Incineration, per 100 lbs. per hour burning rate ................. ............................... $15.00 5. Gas Piping: Residential /Mobile Homes .............................. ............................... $10.00 Commercial ....................................................................... ............................... $15.00 Eachadditional .................................................................. ............................... $ 3.00 (Tanks 500 gal or less require piping permit only) 6. Escalator or Elevators (per floor) ........................................ ............................... $20.00 7. Automatic sprinkler systems: A Residential (per floor) ............................................ ............................... $20.00 B. Limited (up to 20 heads) ......................................... ............................... $25.00 C . Hood Systems ....................................................... ............................... $50.00 D. NFPA Systems ....................................................... ............................... $50.00 Plus: 21 -300 heads ............................................ ............................... 75 cents per head Each additional head over 300 ................... ............................... 50 cents per head E. Fire Pump ( each) .................................................... ............................... $50.00 F. Dry pipe add on ( each) ........................................... ............................... $50.00 G. Standpipe system only ( each) ................................. ............................... $50.00 H. Underground fire line (each) .................................. ............................... $50.00 I. Chemical Systems (each) ........................................ ............................... $50.00 8. Unfired pressure vessels (each) ......................................... ............................... $20.00 9 . Fire hydrants (each) .......................................................... ............................... $10.00 23 10. Commercial hoods and fans .................... 11. Fans up to 400 CFM .................................. ............................... . Fansover 400 CFM ................................... ............................... . ........$40.00 ............. $20.00 ............. $30.00 Central air condition, refrigeration and refrigeration cycle of air conditioning systems: 1. Residential, per unit (per floor) Mobile Homes - regardless of the number of fixtures .......... ............................... $15.00 HeatPumps ( each) ............................................................. ............................... $15.00 Geo Thermal Systems ....................................................... ............................... $30.00 (Well water supplied needs D.E.Q. /Health Department Approval) 2. Commercial, first 5 tons ..................................................... ............................... $20.00 Eachadditional ton ............................................................ ............................... $ 5.00 3 . Maximum fee per unit .............................. ............................... ........................$120.00 Solar hot water heater — plumbing permit only unless it has electric Solar panels — mechanical permit only unless it has electric APPROVED MARCH 2006 24 Jennifer Place From: Joe Wilder Sent: Thursday, February 06, 2014 1:03 PM To: Jennifer Place Cc: Ed Strawsnyder Subject: RE: Permit Fee History Attachments: financefeescheduledox.docx Jennifer, per your request, attached is a document that provides the existing permit fee when we are issuing a land disturbance permit for erosion and sediment control. Also, the document describes the proposed fee that is a combined land disturbance permit fee which includes stormwater permitting and erosion and sediment control. The Board of Supervisors has reviewed new fee schedule. Beginning July 1, 2014, Frederick County will be issuing a stormwater permit as required by DEQ. Let me know if you have any questions or need any of it explained. Joe Wilder From: Ed Strawsnyder Sent: Thursday, February 06, 2014 12:37 PM To: Joe Wilder Subject: FW: Permit Fee History From: Jennifer Place Sent: Wednesday, February 05, 2014 3 :48 PM To: Ed Strawsnyder Subject: Permit Fee History Hi Ed: Per the budget worksession today, could you please provide a history of permit fees for Inspections and Engineering? The Board wants to know when the fees have been reviewed /updated /increased. Thank you! OqWM0 Jennifer L. Place County of Frederick, VA 107 North Kent Street Winchester, VA 22601 (540) 722 -8285 125 Below is the current fee schedule for issuance of Erosion and Sediment Control Land Disturbance Permits. The fee schedule is located in Chapter 79, Frederick County Code that was last amended on August 10, 2005. At this time, we do not issue a stormwater permit. This permit fee is for erosion and sediment control only * *An administrative fee shall be paid to the Department of Public Works at the time of submission of the land disturbance permit. The land disturbance permit fee is separate from all other fees paid to other departments in the County. The following fee is hereby adopted and shall be applied to land disturbance permits: [Amended 8 -10 -2005] (1) Commercial /industrial site development projects: base fee of $500 plus $100 per disturbed acre or fraction thereof. (2) Construction of infrastructure for subdivision (rural /residential), townhouses, apartments and condominiums: base fee of $600 plus $100 per acre of disturbed area of fraction thereof. (3) Single- family residence (agreement in lieu of a Plan): $100 per lot /building unit. (4) Townhouse, apartment and condominiums: $20 per unit. (5) Re- inspection fee shall be applied after stop -work orders have been issued: $50 per unit in addition to paying the land disturbance permit reissuance fee (this latter amount is the original land disturbance permit fee amount). As required by state law, beginning July 1, 2014, Frederick County will be issuing a stormwater permit as well. Attached is the proposed fee schedule for the issuance of a combined land disturbance permit which includes erosion and sediment control and stormwater permit fees. The Public Works stormwater subcommittee recommended a combined fee schedule. The attached fee schedule is the Virginia DEQ fee schedule that includes the 28% portion of the fee that must be submitted to DEQ as required by law. The higher fee schedule will help off -set additional costs for the Public Works Department to administer the new stormwater program. The fee schedule includes the new permit fee, fees for modification of a permit, fees to transfer a permit and annual maintenance fees. This proposed fee schedule has been reviewed by the Public Works Committee and has been presented to the Board of Supervisors for information on January 8, 2014. The proposed fee schedule will take effect on July 1, 2014. If you have any questions, please let me know. 26 Proposed fee schedule in DRAFT Stormwater Ordinance Table 1: Fees for coverage under the VSMP Construction General Permit A. Fees for the modification or transfer of coverage under the VSMP Construction General Permit issued by the Administrator shall be imposed in accordance with Table 2. If the permit modifications result in changes to stormwater management plans that require additional review by the Administrator, such reviews shall be subject to the fees set out in Table 2 based on the total disturbed acreage of the site. Modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid and the state permit fee that would have applied for the total disturbed acreage in Table 1. 27 Total Fee Portion to Type of Permit Paid by be Paid Applicant to DEQ VESCP permit fee if VSMP permit not required $290 $0 VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Areas within common plans of development or $290 $0 sale with land disturbance acreage less than 1 acre. VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Sites or areas within common plans of $2,700 $756 development or sale with land disturbance acreage equal to or greater than 1 acre and less than 5 acres VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of $3,400 $952 development or sale with land disturbance acreage equal to or greater than 5 acres and less than 10 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing {ESites or areas within common plans of $4,500 $1,260 development or sale with land disturbance acreage equal to or greater than 10 acres and less than 50 acres}l VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of $6,100 $1,708 development or sale with land disturbance acreage equal to or greater than 50 acres and less than 100 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of $9,600 $2,688 development or sale with land disturbance acreage equal to or greater than 100 acres) A. Fees for the modification or transfer of coverage under the VSMP Construction General Permit issued by the Administrator shall be imposed in accordance with Table 2. If the permit modifications result in changes to stormwater management plans that require additional review by the Administrator, such reviews shall be subject to the fees set out in Table 2 based on the total disturbed acreage of the site. Modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid and the state permit fee that would have applied for the total disturbed acreage in Table 1. 27 Table 2: Fees for the modification or transfer of registration statements for the VSMP Authority Permit for Discharges of Stormwater from Construction Activities B. Permit maintenance fees. ( 9VAC25- 870 -830 1. The following annual permit maintenance shall be imposed in accordance with Table 3, including fees imposed on expired permits that have been administratively continued. With respect to the VSMP Authority Permit, these fees shall apply until the permit coverage is terminated. 2. VSMP Authority Permit coverage maintenance fees shall be paid annually to the VSMP Authority, by the anniversary date of VSMP Authority General Permit coverage, in accordance with Table 3. No VSMP Authority permit will be reissued or automatically continued without payment of the required fee. VSMP Authority permit coverage maintenance fees shall be applied until a Notice of Termination is effective. NQ Fee Type of Permit Amount VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Areas within common plans of development or sale with land $20 disturbance acreage less than 1 acre.) VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $200 disturbance acreage equal to or greater than 1 acre and less than 5 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $250 disturbance acreage equal to or greater than 5 acres and less than 10 acres VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $300 disturbance acreage equal to or greater than 10 acres and less than 50 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $450 disturbance acreage equal to or greater than 50 acres and less than 100 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $700 disturbance acreage equal to or greater than 100 acres) B. Permit maintenance fees. ( 9VAC25- 870 -830 1. The following annual permit maintenance shall be imposed in accordance with Table 3, including fees imposed on expired permits that have been administratively continued. With respect to the VSMP Authority Permit, these fees shall apply until the permit coverage is terminated. 2. VSMP Authority Permit coverage maintenance fees shall be paid annually to the VSMP Authority, by the anniversary date of VSMP Authority General Permit coverage, in accordance with Table 3. No VSMP Authority permit will be reissued or automatically continued without payment of the required fee. VSMP Authority permit coverage maintenance fees shall be applied until a Notice of Termination is effective. NQ Table 3: VSMP Authority Permit Maintenance Fees C. The fees set forth in subsections A -C, above, shall apply to: 1. All persons seeking coverage under the VSMP Authority Permit. 2. All permittees who request modifications to or transfers of their existing registration statement for coverage under a VSMP Authority Permit. 3. Persons whose coverage under the VSMP Authority Permit has been revoked shall reapply for an Individual Permit for Discharges of Stormwater from Construction Activities. 4. Permit and permit coverage maintenance fees outlined under Section may apply to each VSMP Authority Permit holder. D. No VSMP Authority Permit application fees will be assessed to Permittees whose permits are modified or amended at the initiative of the VSMP Authority, excluding errors in the registration statement identified by the Director or errors related to the acreage of the site. E. All incomplete VSMP permit fee payments will be deemed as nonpayments, and the applicant shall be notified of any incomplete permit fee payments. Interest may be charged for late permit fee payments at the underpayment rate set forth in §58.1 -15 of the Code of Virginia and is calculated on a monthly basis at the applicable periodic rate. A 10% late payment fee shall be charged to any delinquent (over 90 days past due) account. The Administrator shall be entitled to all remedies available under the Code of Virginia in collecting any past due amount. 29 Fee Type of Permit Amount VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Areas within common plans of development or sale with land $50 disturbance acreage less than 1 acre. VSMP General / Stormwater Management - Small Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $400 disturbance acreage equal to or greater than 1 acre and less than 5 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $500 disturbance acreage equal to or greater than 5 acres and less than 10 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $650 disturbance acreage equal to or greater than 10 acres and less than 50 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $900 disturbance acreage equal to or greater than 50 acres and less than 100 acres) VSMP General / Stormwater Management — Large Construction Activity /Land Clearing (Sites or areas within common plans of development or sale with land $1,400 disturbance acreage equal to or greater than 100 acres C. The fees set forth in subsections A -C, above, shall apply to: 1. All persons seeking coverage under the VSMP Authority Permit. 2. All permittees who request modifications to or transfers of their existing registration statement for coverage under a VSMP Authority Permit. 3. Persons whose coverage under the VSMP Authority Permit has been revoked shall reapply for an Individual Permit for Discharges of Stormwater from Construction Activities. 4. Permit and permit coverage maintenance fees outlined under Section may apply to each VSMP Authority Permit holder. D. No VSMP Authority Permit application fees will be assessed to Permittees whose permits are modified or amended at the initiative of the VSMP Authority, excluding errors in the registration statement identified by the Director or errors related to the acreage of the site. E. All incomplete VSMP permit fee payments will be deemed as nonpayments, and the applicant shall be notified of any incomplete permit fee payments. Interest may be charged for late permit fee payments at the underpayment rate set forth in §58.1 -15 of the Code of Virginia and is calculated on a monthly basis at the applicable periodic rate. A 10% late payment fee shall be charged to any delinquent (over 90 days past due) account. The Administrator shall be entitled to all remedies available under the Code of Virginia in collecting any past due amount. 29 Jennifer Place From: Eric Lawrence Sent: Thursday, February 06, 2014 1:21 PM To: Jennifer Place Subject: RE: Fee History Attachments: Revised Fees.pdf Hi Jennifer. The development review fees were evaluated in 2002, 2004 and then in 2008. The evaluations consider all review agency staff time associated with a development application's review, and the public process /advertisement expense associated with processing the application. The current Development Review Fees last underwent a comprehensive review in 2007/2008, and were adopted by the Board on April 23, 2008 and effective May 1, 2008. Additions to the development review fee schedule since 2008 include: TDR Program fees, added 4/2010 Chapter 161 — pump and haul program /health system fees, added 2/52010 $1,000 Proffer amendments not requiring public hearing, added 5/2011 Telecommunication fee revision, revised 1/2012 Please advise if additional materials are needed. Thank you. -Eric Eric R. Lawrence, AICP Director, Department of Planning and Development Frederick County 107 N. Kent Street Winchester, VA 22601 540 - 665 -5651 540 -665 -6395 (fax) elawrenc a@fcva.us www.rrederickCountvVa.00v/Plannina www.FrederickCountyVa.gov From. Jennifer Place Sent: Wednesday, February 05, 2014 3:50 PM To: Eric Lawrence Subject: Fee History Hi Eric: 130 COMPREHENSIVE POLICY PLAN $ 3,000 non - refundable REZONING 1,000 — Proffer amendments not requiring a public hearing 5,000 base + $100 /acre — 2 acres or less 10,000 base + $100 /acre more than 2, less than 150 10,000 base + $100 /acre first 150 + $50 /acre over 150 acres SUBDIVISION Non - Residential $1,000 base Design Plan $ 200 /lot Plat $ 100 /lot Residential (RP, R4, R5) Design Plan $ 2,500/base $100 /lot Plat $ 200 /lot to 50 lots $ 100 /lot over 50 lots Rural Areas (RA) Sketch (Design) $ 2,500 base $200 /acre Plat $ 200 /lot Rural Areas (RA) Minor — 3 lots or less $ 200 /lot Lot Consolidation $ 200 /lot Boundary Line Adj. $ 200 /lot VARIANCE $ 400 BZA APPEAL $ 250 ZONING CERTIFICATION LETTER $ 250 ZONING DETERMINATION LETTER $ 100 SUBDIVISION ORDINANCE EXCEPTION $ 500 MASTER DEVELOPMENT PLAN $ 3,000 base + $100 /acre for first 150 +$50 /acre over 150 acres CONDITIONAL USE PERMIT Cottage Occupation $ 75 Telecommunication Tower $ 7,000 Other $ 750 SITE PLAN Non - residential $ 2,500 base $ 200 /acre to 5 acres $ 100 /acre over 5 acres Residential $ 3,500 base $ 300 /unit to 20 units $ 100 /unit over 20 units Minor Site Plan $ 500 for revision that increases existing structure area by 20% or less & does not exceed 5,000sf. POSTPONEMENT of any Public Hearing of Public Meeting by Applicant after Advertisement, to include Applicant requests to TABLE an agenda item $ 500 /occurrence. THIRD & SUBSEQUENT PLAN REVIEWS (including County Attorney review) for a single development application $ 500 /review. BOND MANAGEMENT Establishment of bond $ 500 Reduction/Release $ 300 Replacement $ 500 TDR PROGRAM TDR Application Review $300 ( *Review includes TDR Letter of Intent) $200 TDR Certificate $200 Certificate Ownership Transfer $50 Receiving Property Approval $200 Recordation of Sending Property Deed Covenant $100 Recordation of Extinguishment Document $100 CHAPTER 161 FEES Installation License $300 Septic Haulers Permit $200 Residential Pump and Haul $50 Commercial Pump and Haul $500 31 COUNTY of FREDERICK Parks and Recreation Department 540 - 665 -5678 FAX: 540 - 665 -9687 .vNvN .fcprd.net c -mail: fcprdO co.tredcrick.va.us MEMO To: Finance Committee t" , From: Jason L. Robertson, Director I . Subject: Park and Recreation Fee Hi ' o Date: February 10, 2014 The Parks and Recreation Department collects fees from the general public in two ways, facility use and recreation programs. Facility use fees are either admission or reservation fees. Facility use fees are recommended by the Parks and .Recreation Commission annually during the department budget process. These fees may change due to costs, use, or market conditions. Most facility use fees have remained relatively stable over the last ten years for Frederick County residents. Frederick County Parks and Recreation began charging a higher facility reservation fee for non Frederick County residents in 2010. Facility reservation fees for non Frederick County residents are approximately 50% higher than those for Frederick County residents. You will find attached the proposed facility use fees for fiscal 2015. Recreation program fees are calculated to recover 100% of direct program costs, including facility fees. This calculation includes estimated costs and projected enrollment for each program and is done annually during the budget process. Recreation program fees for the attached fourteen programs have averaged a 45% increase since 2005. Please do not hesitate to contact me should you have any questions regarding the above. 107 North Kent Street Winchester, VA 22601 32 Frederick County Parks Recreation Fees Charges FY 7na A -9 A Facilit Fee Description _ _ _R_e sident - _ ;R I Non- 1~:wsrdent Unit _ - -- Rate - - - Baseball /Softball Field Reservations Practice Rate $ 8.00 $ 13.00 Hr.11 Hr. Minimum Hr./2 Hr. Minimum Day/9 AM-11 PM Hr./2 Hr, Minimum Day Game Rate $ 15.00 $ 22.00 Tournament Rate (9AM -11 PM) $ 210.00 $ 308.00 Soccer Field Reservation Fee Sherando Fields 1-4 Irrigated Fields Field Use Additional lining beyond $ _ 15.00 $ — 95,00 $ _ 30,00 $ 95. 00 - Soccer Field Reservation Fee Sherando 6,7 Non - Irrigated weekly lining Field Use Additional lining beyond we ekly lining $ 10.00 $ 95.00 $ 20.00 $ 95.00 Hr. /2 Hr. Minimum Day Soccer Field Reservation Fee Elementary, Middle, JWHS Non - Irrigated Cosponsored Only Field Use Additional lining beyond weekly lining $ 10.00 $ 95.00 Hr./2 Hr. Minimum Day — - Hr./1 Hr. Min imum High School Baseball /Softball Fi eld Re servation Fe _ Cosponsored Only Practice Rate $ 8.00 Open Space Rental Reservation Game Rate Fee $ 15.00 $ 2.50 $ 5.00 90.00 Hr./2 Hr. Minimum Hr . /2 Hr. Minimum Day Acre Disc Go Course Fee $100 .00 $150.00 Day Page 1 33 Frederick County Parks Recreation Fees Charges FY 2n1d -1s Facility F ee Description - _ Resident -- Unit Nan - Resident Rate - Ra te - Shelters - - - learbrook Paris Lawrence (30) _ $ 35.00 - -- - K ey Club (50 -75) $ $ 50.00 Day $ 60.00 Day $ 60.00 Day $ 60.00 Day $ 60.00 Day - $ 60.00 Day $ 70.00 Day $ 70.00 Day $ 80.00 Day $ - - 50.00 Day - $ 60.00 Day $ 60.00 Day $ 70.00 Day $ 70.00 Day $_ 80,00 Sherando Park - _ - JW Colonels ( Rubbermaid (50 -75) Brill (50 -75) Antique Car Club (50 -75) Lions Club (100 -150) Kiwanis II (100 -150) _ Ki wanis 1 (200 -300 - Lock Gazebo (35) FFA (50 -75) - � -- Abex (50 -75) Ruritan ( 100 -150) Sandy (100 -150)_ Lions C lub (2 00) _ 45.00 45.00 - - - 45.00 $ 45.00 $ 45.00 $ 45.00 $ 55.00 $ 55.00 $ _ 65.00 $ - 35.00 $ 45.00 $ 45.00 $ 55.00 $ 55.00 $ 65.00 - - - - - -- -- - -- - 2. 00 - - - - -- _..- - --- u _ -- Paddleboat Fees Open weekends only Clearbrook Only - - - -- 2.00 per person 112 hr. SHS Community Center - Racquetball Courts Weight Room (14 yrs & up only ) Adult Student Student � Adult $ 6.00 $ 5.00 $ l - _ 1.00 $ 2.00 Discount for 10 $ 6,00 Hr. $ 5.00 Hr. $ _ 1.00 , $ 2.00 - visits Rball & Weight Room Discount Multipurpose Room (40'x 40') - Both X20% I Full Room wfl<itchen Hour $ 20.00 $ 35A0 Hr. 12 Hr. Minimum Orchard View Community Center Gym -Full $ 25.00 $ 40.00 Hr./2 Hr. Minimum must be prepaid Gym Rental Discount 20% d iscount for all gy rentals of 50 ho urs or more - Evendale Community Cent Gym -Full Activity Room Exercise Room Gym Rental Discount 20 % discount for all gym rentals 0 $ 25.00 $ 15.00 $ 12.00 of 50 hours or more - $ 40.00 Hr./2 Hr, Minimum $ 30.00 Hr. /2 Hr. Minimum $ 27.00 Hr.12 Hr, Minimum must be prepaid Gainesboro Community Center Gym -Full Activity Room Exercise Room $ - -- Z5 - -00 $ 15.00 $ 12.00 $ 40.00 Hr. /2 Hr. Minimum $ 30.00 Hr.12 Hr. Minimum $ 27.00 Hr./2 Hr. Minimum III rtci Rai uis VUIIL 120 discount Tor au gym rentals of 50 hours o more - musk be Pag 2 34 Frederick County Parks Recreation Fees Charges Fee Greenwood Mill Community Center Gym -Full Activity Room Fitness Room (Greenwood Mill) Adult Fitness Room (Greenwood Mill) Student Gym Rental Discount 20% discount for all - - -- _ Resident - I No ___ Rate Rate $ 25.00 15.00 $ -- -- $ �_ 2.00 $ � $ - 1 - — 00 $ rentals of 50 h_ ou_ rs - or more - must be Unit _40.00 Hr./2 Hr. Minimum 30.00 Hr. /2 Hr. Minimum _ 2.00 1.00 Pool � 1 2 -5 PM Last Hour Under 3 Free Free 3 -5 yrs. $ 3 .00 - -- - — - - - -_ $1.00 6 -15 yrs. $_ 3.00 � - $1.00 16 -54 yrs. —� $ -- - - -- -3.00 �_ - - - -- $1.00 55 & over - $ _ 3.00 - $1.00 Pool Rental $ 200.00 $ 250.00 Page 3 35 Sample Recreation Fees Program Fiscal 2005 Father Daughter $ 15 per couple Adult Tennis Clinic $ 12 per hour for group CoRec Adult Volleyball $ 225 per team Pre School Ballet $ 6 per hr session Men's Independent Softball $ 450 per team Youth Swim Team $ 70 per swimmer Baseball Camp $ 60 per camper Co Rec Softball $ 295 per team Winter Wonderland $ 3 per adult Teen Basketball $ 36 per player Youth Basketball $ 28 per player Youth Flag Football $ 28 per player Youth Wrestling $ 20 per camper basic REC $ 75 all day Current Fees $ 30 per couple $ 9 per hour for group $ 275 per team $ 10 per hour session $ 375 per team $ 95 per swimmer $ 65 per camper $ 375 per team $ 5 per adult $ 55 per player $ 40 per player $ 40 per player $ 44 per camper $ 90 all day 36 U U L ra1 m L17 LL O co O M U U) v U> a:, (1} (D N C N N U N � X F- �Lij L_ m N n cD U (0 � C 41 O cD LL' Q in o T C. 0 LL L1. 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