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February_12_2014_Agenda_PacketCO w AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 12, 2014 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA Call To Order Invocation Pledge of Allegiance Adoption of Agenda Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda (Tentative Agenda Items for Consent are Tabs: E) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes (See Attached) ------------------------------------------------------------------------- - - - - -- A 1. Budget Work Session with Finance Committee, January 15, 2014. 2. Work Session with School Board, January 22, 2014. 3. Regular Meeting, January 22, 2014. County Officials 1. Historic Plaque Presentation — Ireson Springs Farm. (See Attached) -- - - - - -- B 2. Committee Appointments. (See Attached) ------------------------------------- - - - - -- C AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 12, 2014 PAGE 2 3. Request from the Commissioner of the Revenue for Refunds. (See Attached) ------------------------------------------------------------------------- - - - - -- D Committee Reports 1. Public Safety Communications. (See Attached) ------------------------------ - - - - -- E 2. Lake Holiday Dam Working Group. (See Attached) ------------------------- - - - - -- F Public Hearing Twelve Month Outdoor Festival Permit Request of Grove's Winchester Harley- Davidson. Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86 -3, Permit Required; Application; Issuance or Denial; Fee; Paragraph D, Twelve Month Permits. All Events to be Held on the Grounds of Grove's Winchester Harley- Davidson, 140 Independence Drive, Winchester, Virginia. Property Owned by Jobalie, LLC. (See Attached) ------------------------------------------------------------------------- - - - - -- G 2. An Ordinance to Amend the Frederick County Code, Chapter 155, Taxation, Article VII Retail Sales Tax, Sections 155 -32 Administration and Collection; Article VIII Tax on Purchasers of Utility Service, Section 155 -35 Local User Fee; Article XVI Business License Provisions, Section 155 -96 License Fee and Tax, Section 155 -100 Itinerant and Distressed Merchandise Vendors; and to Enact a New Section 155 -113 Contractor to Provide List of Subcontractors as Part of Article XVI and to Repeal Article XII, Home Heating Oil Local Option Sales and Use Tax, Section 155 -47 Tax Imposed. The Purpose of These Proposed Amendments is to Conform the County Code to Subsequent Changes in the Virginia Code, to Include a Corresponding Provision for Business License Tax Applicable to Wine Wholesalers, to Eliminate the Vendor Business License Requirement for Vendors with Business Licenses Issued by the Town of Middletown or the Town of Stephens City, and to Add a Provision for the Commissioner of the Revenue to Require the Submission of Subcontractor Lists by Contractors. (See Attached) ------------------------------------------------------------------------- - - - - -- H 3. An Ordinance to Amend the Frederick County Code, to Repeal Chapter 112, Massage Parlors and Health Clubs, in its Entirety. The Purpose of this Proposed Amendment is to Eliminate an Ordinance Rendered Unnecessary by Subsequent Changes to the Virginia Code and Regulation Undertaken at the State Level. (See Attached) --------------------------------------------------- - - - - -- AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 12, 2014 PAGE 3 4. An Ordinance to Amend the Frederick County Code, Chapter 155, Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153 Property Exempted from Taxation by Designation. The Purpose of this Proposed Amendment is to Conform the County Code to Corresponding Virginia Code Provisions in Connection with the 2003 General Assembly Delegation of Tax Exemption Designations to Localities and to Delete References to Specific Exemptions, as the List is Not Complete and Need Not be Set Out in the County Code. (See Attached) ------------------------ - - - - -- J Planning Commission Business Other Planning Items 1. Setback Waiver Request — Telecommunications Tower - Verizon Wireless/ - Bertha Mcllwee Trust. (See Attached) ------------------------------------------ - - - - -- K 2. Master Development Plan #01-14— Snowden Bridge. (See Attached) - - - - -- L 3. Master Development Plan #02 -14 — Doonbeg Subdivision. (See Attached) ------------------------------------------------------------------------- - - - - -- M 4. Discussion — 2014 -2015 Capital Improvements Plan (CIP). (See Attached) ------------------------------------------------------------------------- - - - - -- N 5. Discussion — Public Facilities and the 2030 Comprehensive Plan Amendment. (See Attached) ------------------------------------------------------ - - - - -- O Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn }^-�. FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES BUDGET WORK SESSION January 15, 2014 A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, January 15, 2014 at 9:15 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; and Gary A. Lofton; ABSENT Christopher E. Collins; Robert A. Hess; and Robert W. Wells. OTHERS PRESENT Finance Committee members Angela Rudolph, Judith McCann - Slaughter, and Ron Hottle; John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue Ellen Murphy; Treasurer C. William Orndoff, Jr.; Finance Director Cheryl B. Shiffler; Assistant Finance Director Sharon Kibler; Budget Analyst Jennifer Place; Human Resources Director Paula Nofsinger; Fire Chief Dennis Linaburg; and Executive Director of Finance for Frederick County Public Schools Lisa Frye. CALL TO ORDER Chairman Shickle called the work session to order. Administrator Riley gave a brief presentation touching on the following Points: - Revenue — A breakdown of the County's local revenue; - Constitutional Officer Funding — A summary of the offices and the funding involved; - General Fund Expenditure Summary — Requests from the General Fund departments; - A listing of outside agency requests; - A summary of the issues facing the County in FY 2015; - Feedback on possible funding scenarios; and - A budget related website enhancement. Administrator Riley noted, in the past, staff had provide the Board with a list of General Fund budget cuts following staff review of the budget requests. He advised staff would follow the same process unless directed to do otherwise. The Board's consensus was for staff to provide the list of budget cuts, The Board felt this was a good starting point. The Board discussed possible funding scenarios. Vice - Chairman DeHaven advised he wanted to see a neutral tax rate. Supervisor Lofton asked if the County had updated its fees charged for delivery of services. Administrator Riley responded that staff could go back and revisit those. Supervisor Lofton went on to say if we cannot recover the cost then maybe that service needs to go to the private sector, Chairman Shickle asked if staff had time to deal with specific funding scenarios versus providing the Board with a number of different scenarios at one time. The Board noted they would like to have more detail on the budget. Supervisor Lofton stated he would like to see revenues by department. Mr. Hottle stated the information staff had provided in prior budget years was sufficient, but he would like to see information concerning fees added. Mrs. Rudolph stated she would like to see what assumptions the County was using regarding the Affordable Care Act. She would like to have the Affordable Care Act issues highlighted. Mrs. McCann - Slaughter asked what $0.01 on the real estate tax rate would net. Finance Director Shiffler responded that $0.01 equaled $750,000. 11 With regard to outside agencies, the Board suggested staff select a date, early in the process, to deal with these requests. Administrator Riley then discussed a new feature for the FY 2015 budget process, which was a Question & Answer module that would allow the Board and county citizens to submit questions regarding the County budget. The questions would be reviewed and then posted on the "Proposed FY 2015 Budget" page. Appropriate questions would be responded to by the Finance Department as soon as possible, depending on other workloads. All attempts would be made to be prompt. This is a new process to increase availability and transparency with the same staff sizing. Supervisor Lofton asked if staff would share any questions received with the Board. Administrator Riley stated staff would send the Board a direct link to the site so they could see questions submitted and responses given. Vice- Chairman DeHaven stated he would like to hear from staff regarding pivotal issues that need to be addressed. There being no further business, the work session adjourned at 10:09 a.m. 3 FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES BUDGET WORK SESSION WITH FREDERICK COUNTY SCHOOL BOARD January 22, 2014 A Budget Work Session of the Frederick County Board of Supervisors and the Frederick County School Board was held on Wednesday, January 22, 2014 at 5:45 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells. ABSENT Christopher E. Collins. SCHOOL BOARD MEMBERS PRESENT Stuart Wolk, Chairman; Benjamin F. Waterman, Vice - Chairman; Dr. John Lamanna; Jody S. Wall; Michael A. Lake; Peggy Clark and Frank E. Wright OTHERS PRESENT John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Cheryl B. Shiffler, Finance Director; Jennifer Place, Budget Analyst; C. William Omdoff, Jr., Treasurer; Ellen Murphy, Commissioner of the Revenue; Finance Committee members: Judith McCann- Slaughter and Ron Hottle; Dr. David Sovine, Superintendent of Schools; Albert Orndorff, Assistant Superintendent for Administration; Peter Vernimb, Assistant Superintendent for Instruction; Lisa Frye, Executive Director of Finance; Kristen Anderson, Budget Supervisor Frederick County Public Schools; and Steve Edwards, Coordinator of Policy and Communications. CALL TO ORDER Chairman Shickle called the work session to order. School Board Chairman Stuart Wolk thanked the Board of Supervisors for meeting with the school board. He noted that by working together students and citizens benefit. He went on to say this proposed budget accomplished two priorities — full day kindergarten and salary increases. This proposal did not address other needs such as technology and vehicles. He then asked Dr. Sovine to present his proposed FYI budget. Dr. David Sovine presented his proposed FY 15 budget and reviewed the school board's budget calendar. The proposed FY2015 budget totals $178,316,467, which is an $11,909,765 increase over FY2014. The largest area of increase is in the School Operating Fund with increased costs of: - $3.7 million due to increases in health insurance and state mandated increases in retirement contributions; - $1.7 million to implement full -day kindergarten; and - $4.2 million for the proposed salary initiative. Supervisor Hess noted there were a number of programs that were not expanded. He asked Dr. Sovine what he would identify as most important of the remaining areas of need. Dr. Sovine responded the salary initiative did not address all of the needs. He noted that technology and class size were restoration items of importance to student achievement. He also stated school buses were another important area of need. Supervisor Lofton asked if the state and federal government were fully funding their mandates. if not, he wanted to know by how much they were underfunded. Dr. Sovine responded that he did not have that information currently, but he would get it and provide it to the Board. 2 Supervisor Hess asked how much monetary support the schools received from the various Parent 'Teacher Organizations. Dr. Sovine responded that he did not know the total. Chairman Shickle thanked Dr. Sovine for his presentation. There being no further business, the work session adjourned at 6:15 p.m. FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES REGULAR MEETING January 22, 2014 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, January 22, 2014 at 7:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Charles S. DeHaven, Jr.; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells ABSENT Christopher E. Collins CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION Supervisor Fisher delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman DeHaven led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Administrator Riley advised he had no changes to the agenda. Upon a motion by Supervisor Lofton, seconded by Vice - Chairman DeHaven, the Board approved the agenda by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following items for the Board's consideration under the consent agenda: - Parks and Recreation Commission Report -- Tab D; - Technology Committee -- Tab E; and - Human Resources Committee — Tab F. Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES - APPROVED Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Wells, the Board approved the minutes from the January 8, 2014 regular meeting by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COUNTY OFFICIALS N COMMITTEE APPOINTMENTS REAPPOINTMENT OF JOHN R. RILEY, JR. AS COUNTY REPRESENTATIVE TO THE COMMUNITY CORRECTIONS JUSTICE BOARD (CCJB) AND ALCOHOL SAFETY AND ACTION PROGRAM (ASAP) - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board reappointed John R. Riley, Jr. as county representative to the Community Corrections Justice Board (CCJB) and Alcohol Safety and Action Program (ASAP). This is a three year appointment. Term expires February 22, 2017. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye APPOINTMENT OF KEVINS SCOTT AS SHAWNEE DISTRICT REPRESENTATIVE TO THE EXTENSION LEADERSHIP COUNCIL - APPROVED Upon a motion by Supervisor Fisher, seconded by Vice - Chairman DeHaven, the Board appointed Kevin Scott as Shawnee District representative to the Extension Leadership Council. This is a four year appointment. Term expires January 24, 2018. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E, Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye REAPPOINTMENT OF CHRISTOPHER M. MOHN AND CHARLES F. DUNLAP AS RED BUD DISTRICT REPRESENTATIVES TO THE PLANNING COMMISSION - APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board reappointed Christopher M. Mohn and Charles F. Dunlap as Red Bud District representatives to the Planning Commission. This is a four year appointment. Term expires January 27, 2018. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye REQUEST FROM COMMISSIONER OF THE REVENUE FOR REFUNDS - APPROVED Administrator Riley advised this was a request from the Commissioner of the Revenue for a supplemental appropriation and to authorize the Treasurer to refund Darien LLC the amount of $5,920.16, for adjustment to business equipment filing for 2013. This refund resulted from a state mandate requiring the equipment of car washes to be taxed as machinery and tools instead of personal property. Upon a motion by Supervisor Lofton, seconded by Supervisor Wells, the Board approved the supplemental appropriation and refund request. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Administrator Riley advised this was a request from the Commissioner of the Revenue for a supplemental appropriation and to authorize the Treasurer to refund Jacob Charon, Trustee, and Lois K. Charon, Trustee, Trustees of the Jacob Charon and Lois K. Charon Revocable Living Trust Under Agreement Dated February 23, 1999, the amount of $3,781.44, for adjustment to real estate taxes for 2013 on property in the Town of Middletown as appealed to the Board of Equalization. The building was proven to contain interior damage and changes that were not known to the assessor. Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board approved the supplemental appropriation and refund request. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION — APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on January 14, 2014. Members present were: Kevin Anderson, Patrick Anderson, Greg Brondos, Jr., Randy Carter, Marty Cybulski, Gary Longerbeam, Ronald Madagan, and Charles Sandy, Jr. Members absent were: Christopher Collins. Items Requiring Board of Supervisors Action: None Submitted for Board Information Only- 1. Election of Officers — Mr. Madagan moved to amend the by -laws (Article 4, Section 1) to allow the vice chairperson to serve more than two consecutive terms, motion died due to lack of a second. Mr. Madagan moved to amend the by -laws (Article 4, Section 1) to allow the vice chairperson to serve more than two consecutive terms for the 2014 election only, second by Mr. Sandy, motion carried unanimously (8 -0). 2. Election of Chairperson — Mr. Madagan moved to nominate Mr. Charles Sandy, Jr. as Chairperson, second by Mr. Patrick Anderson, motion carried unanimously (8 -0). 3. Election of Vice Chairperson — Mr. Madagan moved to nominate Mr. Gary Longerbeam as Vice Chairperson, second by Mr. Patrick Anderson. Mr. Cybulski moved to nominate Mr. Patrick Anderson, second by Mr. Longerbeam, Mr. Longerbeam was elected Vice Chairperson by a vote of (7 -1). 4. Meeting, Date, Time, and Place — Mr. Sandy moved to continue meeting on the 2 " Tuesday of each month at 7:00 PM and alternate the meeting place so each magisterial district is used as a meeting place twice a year, second by Mr. Madagan, motion carried unanimously (8 -0). TECHNOLOGY COMMITTEE — APPROVED UNDER CONSENT AGENDA The Board of Supervisors Information Technology Committee met on Wednesday, January 08, 2014 at 8:15 A.M., in the First Floor Conference Room, County Administration Building 107 North Kent Street, Winchester, Virginia. Present were Gary Lofton, Chairman, Charles S. DeHaven, Jr. Committee members absent were: Quaiser Absar, Todd Robertson, Bob Wells and Brian Madagan. Others Present included: Sharon Kibler, Assistant Finance Director; Walter Banks, IT Director; Kris Tierney, Assistant County Administrator; Patrick Fly, GIS Manager; Alisa Scott, Administrative Assistant and Matt Armstrong, Winchester Star. The committee submits the following: * * *Items Requiring Board Action* * * NONE ** *Items NOT Requiring Board Action * ** 1. Recommendation to forward the CIT Broadband Study to the Board of Supervisors to facilitate improvements to broadband in Frederick County. The committee discussed the study and the consensus of the members present was to forward the CIT Broadband Study to the Board. It was the Committee's desire for the Board to accept the report and refer the recommendation to the appropriate staff for further evaluation. 2. Recommendation to forward to the Finance Committee a request for $167,972.85 for the purchase of replacement PC units that are unable to be upgraded to the Windows 7 operating system. The committee discussed the news that the Windows XP operating system will be discontinued as of April 2014. The consensus of the members present was that the computers need to be replaced due to the potential high security risk to the network. 3. Reminder about Commonwealth's Attorney's office requesting replacement case management software and hardware moving forward to the January Finance Committee Meeting. The committee discussed the desire for an updated quote reflecting an extension on the discount and taking a look at the back log on the current case management system. Since the meeting, there are two updates for the committee: a. Andy Robbins will be sending confirmation to the Finance Committee concerning the extended discount within our timeframe for the requested $140,000.00. b. The Case Management System implementation back log referenced during the meeting is due to limited resources required for the transfer of data from the old system to the new system. The new system; Software Unlimited will not have its experts available until late June /July. The requirements for hardware installation and contract negotiations will be 60 -90 days. The hardware would need to be implemented in the April /May timeframe. Software could then be installed for the new system ready for transfer to begin during the June /July timeframe. HUMAN RESOURCES COMMITTEE — APPROVED UNDER CONSENT AGENDA The HR Committee met in the First Floor Conference Room at 107 North Kent Street on Friday, January 10, 2014 at 12:00 p.m. Committee members present were: Supervisor Robert Hess, Supervisor Robert Wells, and citizen member Dorrie Green. Committee members absent were Supervisor Chris Collins and citizen members Beth Lewin and Barbara Vance. Also present were: County Administrator John R. Riley, Jr., County Attorney Rod Williams, Fire and Rescue Chief Dennis Linaburg, and Deputy Chief Bill Bowmaster, ** *Items Requiring Action * ** 1. None ** *Items Not Requiring Action * ** 1. Presentation by the Director of Fire and Rescue, Dennis Linaburg. At the request of the Committee, Mr. Linaburg presented an overview of the objectives and responsibilities of the Fire and Rescue Department. The presentation also provided the Committee an understanding of his employee population, the skills required, and topics of importance within his department. Presentation attached. 2. Request from Fire & Rescue Director for new positions to staff our Star Tannery Station. The Committee supports the request to add 6 new positions at the station. Committee recommends forwarding request to Finance Committee for funding consideration. 3. Annual review of Committee Charter. There being no further business, the meeting was adjourned. The next HR Committee meeting is scheduled for Friday, February 7, 2014. FINANCE COMMITTEE — APPROVED The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, January 15, 2014 at $:00 a.m. The Audit Committee met immediately following. All members were present. Items 3 and 7 were approved under consent agenda. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Wells, the Board approved items 3 and 7 under consent agenda. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye The Parks & Recreation Director presents information on the proposed Rose Hill Park and requests approval of the proposed lease agreement. See attached information, p. 4- 25. The committee recommends approval of the lease agreement pending review by the County Attorney. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DcHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 2. The Deputy Commonwealth's Attorney requests a General Fund supplemental appropriation in the amount $140,000 This amount represents case management software ($100,000) and equipment upgrades required by the IT department ($40,000). Local funds are required. The IT Committee has approved the project. See attached information, p. 26035. The committee recommends approval. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 3. The Sheriff requests a General Fund supplemental appropriation in the amount of $5,195 This amount represents an insurance reimbursement for the loss of a vehicle. No local funds required. See attached memo, p. 36 -37. — APPROVED UNDER CONSENT AGENDA 4. The Fire & Rescue Chief requests a General Fund supplemental appropriation in the amount of $30,757 This amount represents a grant to purchase Lucas Auto Pulse devices. No local funds required. See attached information, p. 35 -46. The committee recommends approval. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye The Fire & Rescue Chief requests a General Fund supplemental appropriation in the amount of $52,583 This amount represents a Virginia Homeland Security Grant for the HazMat Team. No local funds required. See attached information, p. 47 -54. The committee recommends approval. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 6. The IT Director requests a General Fund supplemental appropriation in the amount of $167,973 This amount represents funds required to upgrade Windows XP computers. The IT Committee has reviewed this request; however, no action was taken due to lack of quorum. Local funds are required. See attached information, p. 55 -58. The committee recommends approval. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 7. The Finance Director requests a General Fund supplemental appropriation in the amount of $6,657.17 This amount represents unspent VJCCCA funds to be returned to the State. See attached letter, p. 59. — APPROVED UNDER CONSENT AGENDA 8. The Fire & Rescue Chief requests a General Fund supplemental appropriation in the amount of $160,755 This amount represents funds required to hire six (6) additional firefighter /EMTs for Star Tannery. This item was approved by the Public Safety Committee and the HR Committee. Local funds will be required. See attached 10 information, p. 60 -68. The committee recommends postponement of this item awaiting further information. 9. The Treasurer requests a Community Development Authority Fund supplemental appropriation in the amount of $43,008.93 This amount represents funds collected for CDA taxes in prior years. No local funds are required. See attached memo, p. 69. The committee recommends approval. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 10. The Finance Director discusses the FY2013 Comprehensive Annual Financial Report (CAFR). No action is required. AUDIT COMMITTEE 1, Dave Foley from Robinson, Farmer, Cox Associates will present the FY2013 final audit and be available for discussion of the upcoming FY2014 audit. The committee authorized the Finance Committee Chairman to sign the engagement letter for the FY2015 audit. - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the above request by the following recorded vote: Richard C. Shickle Christopher E. Collins Charles S. DeHaven, Jr. Gene E. Fisher Robert A. Hess Gary A. Lofton Robert W. Wells Aye Absent Aye Aye Aye Aye Aye INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for FY 2014. See attached, p. 70. 2. The Finance Director provides FY 2014 financial statements for the period ending December 31, 2013. See attached, p. 71 -81. 3. The Finance Director provides the FY 2014 Fund Balance Report for the period ending December 31, 2013. See attached, p. 82. 4. The Voter Registrar provides the office summary of work for December 2013 and for the year 2013. See attached information, p. 83 -85. PLANNING COMMISSION BUSINESS PUBLIC HEARING CONDITIONAL USE PERMIT 406 -13 OF KAREN GARVER FOR A COTTAGE OCCUPATION — NAIL SALON. THE PROPERTY IS LOCATED AT 114 LAKESIDE DRIVE, AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 75B- 6 -A -20A IN THE SHAWNEE MAGISTERIAL DISTRICT. - APPROVED Zoning Administrator Mark Cheran appeared before the Board regarding this item. He advised this was a request for a cottage occupation from Karen Garver for a nail salon. The property is located at 114 Lakeside Drive in Stephens City, in the Shawnee Magisterial District. Zoning Administrator Cheran noted the proposed use would take place in a dwelling and would be restricted to no more than four customers. The Planning Commission recommended approval of this conditional use permit with the following conditions: All review agency comments and requirements shall be complied with at all times. 2. No signage allowed with this Conditional Use Permit. 3. Hours of operation shall be 4:30 p.m. to 7 :30 p.m. Monday through Thursday. 4. No more than four (4) customers per day. No employees permitted, beyond those residing on the premises. 6. Any expansion or change of use shall require a new Conditional Use Permit, Chairman Shickle convened the public hearing. 12 There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Fisher, seconded by Supervisor Lofton, the Board approved Conditional Use Permit #06 -13 with the conditions listed. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CONDITIONAL USE PERMIT #07 -13 OF SCOTT SWEENEY. FOR A COTTAGE OCCUPATION — PUBLIC GARAGE. THE PROPERTY IS LOCATED AT 441 RED OAK ROAD AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 18 -A -22D IN THE GAINESBORO MAGISTERIAL DISTRICT. - APPROVED Zoning Administrator Mark Cheran appeared before the Board regarding this item. He advised this was a request for a conditional use permit for a public garage. The property is zoned RA and is located on Red Oak Road in Cross Junction, in the Gainesboro Magisterial District. The Planning Commission recommended approval with the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. Any proposed business sign shall conform to Cottage Occupation sign requirements and shall not exceed four (4) square feet in size and five (5) feet in height. 3. Operation limited to the applicant and one (1) additional employee. 4. No more than five (5) customers per day. 5. The applicant will be limited to repairing only five (5) vehicles on site at anytime. 6. All repair activities shall occur entirely within the enclosed structure. 7. Hours of operation shall be Monday - Saturday 8:00 a.m. to 6:00 p.m., no repair activities will take place on Sunday. 13 8. Any expansion or change of use shall require a new Conditional Use Permit. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Hess, seconded by Supervisor Wells, the Board approved Conditional Use Permit 407 -13 with the conditions listed. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Absent Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. ADJOURN UPON A MOTION BY VICE- CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (7:23 P.M.) 14 COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 To: Frederick County Board of Supervisors From: Candice E. Perkins, AICP, Senior Planner Subject: Historic Plaque for the Ireson Springs Farm Date: February 4, 2014 32 In an effort to promote historic preservation in Frederick County, the Historic Resources Advisory Board (HRAB) developed the Historic Property Designation Program. This program, more commonly referred to as the Historic Plaque Program, enables the County to formally acknowledge the architectural and historic integrity of county structures. Since its inception, the Frederick County Historic Property Designation Program has awarded historic plaques to important structures in the County, the first of which were presented to the property owners in 1995. The Historic Resources Advisory Board (HRAB) at their December 17, 2013 meeting unanimously approved a Historic Property Designation application for the Ireson Springs Farm, located at 4750 Cedar Creek Grade. As is customary with approval of a Historic Property Designation application, a historic plaque is issued to the applicant. The HRAB respectfully requests the Board of Supervisors award a plaque to the following property' Plaque #33 Ireson Springs Farm, (DHR# 34 -5159) Owner: David and Kathv Hollida Location: 4750 Cedar Creek Grade The Ireson Springs farm is a late 18th century Quaker farm. The main dwelling, kitchen, and smokehouse, /springhouse represent late- 18th/early -19th century architecture in the region and retain a high degree of historic integrity. Furthermore, the circa 1880 barn and former blacksmith shop /shed represent a continuity of an agricultural tradition in the region and retain their historic integrity. The two stone structures, now labeled as summer kitchens, appear to pre -date the French and Indian War. One has shooting slots seen in structures referred to as "forts" that protected pioneers along the frontier. Furthermore, the construction of the modern shed, vehicle equipment shed, garage, stable, and barn do not detract from the historic integrity of the property as a whole the majority of these buildings, including the vehicle- equipment shed, stable, and barn are not overly visible from the viewsheds of the historic contributing resources constituting 107 North Kent Street, Suite 202 ® Winchester, Virginia 22601 -5000 Historic Plaque for the Ireson Springs Farm February 4, 2014 Page 2 the Ireson Springs Farm. Due to the degree of historic integrity retained on the property as a whole, this resource is considered a contributing element to the Ireson Springs Farm Historic District. For informational purposes, I have attached the application and photographs of the site. Staff would also note that property owner will be in attendance to receive the plaque. Thank you for your attention to this matter. Ems Attachments C'�` w .e COUNTY of FREDERICK Department of Planning and Development or 540/665 -5651 FAX: 5401665 -6395 APPLICATION INSTRUCTIONS FOR HISTORIC PROPERTY DESIGNATION FREDERICK COUNTY, VIRGINIA In order to obtain a Frederick County Historic Plaque, an application for Historic Property Designation must be submitted to the Frederick County Department of Planning, and Development. It is the responsibili of the applicant to provide all information and materials and to initiate all procedures. Applications for 'Historic Property Designation are ultimately approved by the Historic Resources Advisory Board. If you have general questions or need assistance in completing this application, please contact the Department of Planning and Development at (540) 665- 5651. QUALIFICATIONS Chapter 97 of the Frederick County Code, entitled Historic Preservation, establishes criteria to evaluate the eligibility of structures as historically significant. `these criteria are an adaptation] of the National Register of Historic Places Criteria. In order to be considered, the following guidelines apply: ➢ Structure must be at least 50 years of age. The structure will be evaluated as a whole; parts of structures will not be considered separately. Structures will be evaluated on the following architectural or historical significance and the following physical and historical integrity_ Architectural Significance Structure must clearly represent: A recognized type, period or method of construction that enhances our understanding of the class of resources of which it is a part. The structure should illustrate a pattern of what was common to the class of resources; the individuality of variation that occurred within the class. the evolution of that class over a period of time; or the transition between that class and others. High artistic values expressed in areas such as community design or planning, engineering and sculpture_ The work of a recognized master or an anonymous craftsman whose work is distinguished from others by its characteristic style or quality. Historical Significance Structure(s) must clearly represent: Associated with an event or events that made a significant contribution to the development of the county, state, or nation. 107 North bent Street, Suite 202 Winchester, 'V'irginia 22001 -5000 www.co.frcderick.va.us The significant contribution of any event must be demonstrated and roust be a good representative of the event or events and of the larger theme of which they are part; OR, Associated with a specifically identified person whose activities have been important in our local history. The property s association with an individual must be documented by accepted methods of historical research. The length of association must be identified. Physical and Historical Integrity A structure must possess physical and historical integrity_ Integrity is the authenticity of a structure's historic identity, evidenced by the survival of the physical characteristics. Integrity applies in five ways: Location, which is where the structure was originally placed Design, which is the composition of elements that comprise the form, plan, space, structure and style of a property. Materials, which is the physical elements that were combined in a ,particular patter. The integrity of materials determines whether or not an authentic historic resource still exists. Y Workmanship, which is the physical evidence of the craftsman's labor and skill on constructing, altering, adapting or embellishing a building. ➢ Aestheticlfeeling, which is the ability of the building to evoke the historic sense of a past period of time. A structure should exist today essentially as it did during its period of significance. Seventy -five percent (75%) of the structure must be intact or undisturbed; recent alterations must have been done according to professional standards to ensurc preservation, COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665 -6395 FREDERICK COUNTY HISTORIC PROPERTY DESIGNATION APPLICATION 6 1, Decision Bate Frederick County Signature 107 North Kent Street, Suite 202 HIRAB USE ONLY Winchester. Virginia 72601 Telephone: (540) 665 -5615 Fax: (510) 665 -6395 DATE STAMP Include with the application farm a survey or site plan (if available) of the property showing the location/relationship of the structures(s), photographs of each side of the structures), and any relevant derail including interior features. (The applicant should note that the photographs submitted will become property of the County). The Lagwe will be issued fallp�wir�Q reuiew and ap raual of the application. T"Irere is no char�►e for tl :e plaque. - - • Date of Application: It-1 • Legal Name of Applicant: ,r 4 i &L • Address: ' 1 S , C 0 Q r ea k G r V�-- r V" J Cov • Telephone Number: L L) - - 2 la j _ q - 1 - 1 l i Property InformrrtLon • Historic Name ofProperty (if available): t--(,ye • Property Identification Number: '`� mi l, A a C- • Bate Structure(s) were b�iu t ` {"l 0 - Al pi'-O' 1 I'M t) Acreage of Property: 1'1 • Original Owner (if known): ?.t a, 7siK 0AaA --ate: I • Subsequent Important Information: Zt-e%r, - L acr P 0ex rr - c- U- aucZk - (j -- • Date of Purchase: - U 1 l s d • Deed Book and Page Numb —�) 8 '8 1 U • Original Use of Property: the (t- * Current Use of Property: 107 North Kent Street, Suite 202 Winchester, Virginia 22601 -5000 www.co.fredericLva.us Significance This farm with the number of intact outbuildings represents the be ginnin gs of an agricultural tradition that continues to the present day in Frederick County. In addition, the farm was home to prominent early citizens who served their neighbors and Frederick County. It is sited on a relatively unblemished by -way, one of the few left in an area that is fast becoming rural suburbia. Architectural The house has evolved through three building campaigns. The original three -bay log structure, that probably was built soon after the land was conveyed to Longacre in 1750, is covered with shiplap siding. The principal porch, one story Greek - Revival style, is on this part of the houses east-facing facade. A second addition (ca. 1780) is stone covered with stucco. The addition to the south on the east facade (ca. 1820) is 5- course American bond. All of the exterior is painted white. The entire interior was carefully restored in 19801 -1981. The flooring throughout the house is old pine, random width, face nailed. The window components are old pine including sash, jams, casing and .sills. All trims and moldings in the house are old pine including baseboard, show molding, casing, paneling, shelving, mantels, door jambs, steps, cabinets, etc. All the walls and ceilings (except those of old pine) are plaster over expanded metal lath and white stoat smooth trowel finish. There is a rear L- shaped enclosed porch that is single -story on the west elevation and two -story on the south elevation. 1920 photographs show this porch area is mostly open. Outbuildings include a stone summer kitchen ca. 1770, a limestone dairy /smoke house, and a frame foundry. Historical Richard and Sarah Ire-son were among the earliest Quaker settlers in Frederick County, receiving the grant of 428 acres from Thomas Lord Fairfax on July 23, 1750. Within two months they deeded the land, to their daughter, Hannah, and her husband, Andrew Longacre. In 1765, Hannah and Andrew deeded 200 acres to their son, Joseph, a prominent figure in early Frederick County. Joseph was a friend of Isaac Zane, who was a neighbor. He proved many wills including Zane's. Joseph Longacre was one of the "Gentlemen justices now in the peace of the County of Frederick in the Commonwealth of Virginia" to whom the public square in Winchester was conveyed on June 2, 1801. He was a surveyor and served in the Revolutionary War as a Major. The Ireson and Longacre families appear on the records of Mt. Pleasant Quaker Meeting close to their land holdings on both sides of the "Great road" now Cedar Creek Grade. In 1846, the property was bought by Joseph Brumback and his wife, Christina Huffman Brumback. Mr. Brumback was a Justice of the Peace. Christina Brumback was a remarkable pioneer woman, matriarch of the distinguished Brumback family in Frederick County. Mrs. Brumback was instrumental in founding the Primitive Baptist Church nearby on Cedar Creek Grade. When she died in an upstairs bedroom of the house at age 96 in 1912, she was lauded as a woman of great knowledge and influence in the community. One of their sons, Samuel Jackson Brumback bought Long Meadow in 1878 and then bought Belle Grove in 1907. Information is from Frederick County Grant and Deed Books Shenandoah Valley Pioneers and Their Descendents a History of Frederick Coup Vir j La by T. K. Cartmelll,1908, and a House Evaluation done by Jeffrey S. MaeHamer who supervised the 1980/1981 renovation. Historic plaques awarded by the Frederick County Historic Resources Advisory Board acknowledge the architectural and historic integrity of the structure(s). Plaques remain the property of the County and will remain in the possession of the property owner as long as the structure(s) retain 75% of their historic fabric and configuration. I submit this application in good faith and understand that by signing this application that I have given the HRAB permission to visit my property white they are evaluating the structure(s) For the approval/ disapproval of the application for designation as Historically Significant. Signature of Applicant /Owner Date Signature of Applicant /Owner Date I +I°t �L1 4� � � VI 1 c- s _ I � I _J $ fi +� `+� • 7 +rdr W N If _ Ifl , If UJ p I 2 Q ll a � r P a � 10 , 1 � � r � WJ A � b 1 C3 r �1 �'v+�w1�Fj E3 H r J�If -to ° u ,S W i y X 1 1 Q 4 . 4 4 � � LLJ � L �J W ID r\ cl� 4 4' i - 1morAir , rL l►_ row-, ITT, EN � 't ter 'I 4, OIL l ip t m J 0 1 ll �� AM s .a- v ' a TY 1 A 1 , lk r y X ? � i l 1. 1 } b ��y II W, t `'• '.r � I� . r y ' s . John R. Riley, Jr County Administrator 540/665 -5666 Nip' Fax 5401667 -0370 E -mail: jriley @ co.frederick.va.us. TO: Board of Supervisors FROM: John R. Riley, Jr., County Administra _ DATE: February 6, 2014 RE: Committee Appointments Listed below are the vacancies /appointments due through March, 2014. As a reminder, in order for everyone to have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. VACANCIES /OTHER Technology_ Committee (See Attached Application of Mr. Lorin Sutton.) The Chairman is appointing Mr. Lorin Sutton as a Citizen Representative to the Technology Committee. - MPO Citizens Adviso Committee CAC Alan Toxopeus — Frederick County Representative 1579 Cedar Creek Grade Winchester, VA .22601 (The County currently has one vacancy on the MPO .Citizens Advisory Committee. Mr. Alan Toxopeus has passed away. According to MPO By -Laws, the Citizen's Advisory Committee shall be composed of individuals representing a diverse background in the Win -Fred County region and shall provide citizen input, review, comments and recommendations to the MPO. Appointments are made by each locality with the County and City having three representatives and one from Stephens City.) Planning Commission 107 North Kent Street Winchester, Virginia 22601 Memorandum — Board of Supervisors February 6, 2014 Page 2 Brian Madagan — Opequon District Representative 147 Blackburns Ford Drive Stephens City, VA 22655 Term Expires: 04/07/17 Four year term (Staff has been advised that Mr. Madagan has resigned effective November 4, 2093.) Communi!y_ Policy and Management Team (CPMT) Greta Cherry - Parent Representative 112 Corral Drive Stephens City, VA 22655 Term Expires: 06/30/14 Two year term (Ms. Greta Cherry has resigned. CSA Coordinator Jackie Jury and CPMT staff is attempting to get recommendations) for appointment and upon receipt, will forward same to the Board of Supervisors at a future meeting.) JANUARY 2014 Economic Development Au thorit (Formerly Called. Industrial Development Authorit Beverley B. Shoemaker - Opequon District Representative P. 0.. Box 480 Stephens City, VA 22655 Home: (540)869 -4828 Term Expires: 01123114 Four year term FEBRUARY 2014 Historic Resources Advisory Board Claus Bader — Red Bud District Representative 102 Whipp Drive Winchester, VA 22602 Home: (540)7226578 Term Expires: 02/22/14 Four year term Memorandum - Board of Supervisors February 6, 2014 Page 3 MARCH 2014 No appointments due. JRRltjp Attachment U :1TJ Plcommitteeappoi ntm entsWlmosLetrs\BoardComm itteeAp pts(021214BdMtg). docx INFORMATIONAL DATA SKEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS Chairman Richard , $hiakle , District Supervisor, would like to nominate you to serve on the Technology Committee- As a brief personal introduction to the other Board members, please fill out the information requested below for their review prior to filling the appoiutment. (Please Print Clearly. Thank You.) Name: Lorin Sutton Home Phone: 540 - 877 -2390 Address: 202 Conner Ln Office Phone: 540 - 333 -7272 Fax: Employer: Cisco Systems, Inc. Email: lorin.sutton @gmail.com Occupation: Solutions Architect / Software Engineer Civic /Community Activities: Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On: Yes: XXX No: Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: XXX Explain: Additional Information Or Comments You Would Like To Provide (If you need more space, please use the reverse side or include additional sheets): A so ftware solutions architect with 20+ years of direct technical design and implementation ex perience; dev eloped and delivered AOL's first adaptive email filter earning 8 patents; most recently deve loping fina ncial compliance monitoring solutions for maior financial institutes: currently working as a solutions „ arc ' tamer base. - Applicant's Signature: Date: 2/4/2014 Nominating Supervisor's Comments: (06109/06) COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/667 -0370 E -mail: rwillia @co.frederick.va.us MEMORANDUM TO: Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: February 5, 2014 RE: Commissioner of Revenue Refund Requests Attached, for the Board's review, are requests to authorize the Treasurer to credit the following entities and an undisclosed. taxpayer: 1. Stuart M. Perry Incorporated — $1 8,741.60 2. Whee12.. Wheel Promotions VA LLC — $4,383.37 3. Disabled Veteran's Relief— $5,744.85 Roderick B. Williams County Attorney Attachments 107 North Kent Street 'Winchester-, Virginia ��2661 F COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/667 -0370 E -mail: rwillia @co.frederick.va.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: RoderickB. Williams, County Attorney DATE: February 5, 2014 RE: Refund --- Stuart M. Perry Incorporated I am in receipt of the Commissioner's request, dated February 3, 2014, to authorize the Treasurer to refund Stuart M. Perry Incorporated the amount of $18,741.60 for personal property taxes for 2011, 2012 and 2013. As owner of personal property at Rock Harbor Golf Course, this portion of personal property is assessed as daily rental and should not be charged personal property faxes. The Commissioner has verified that the items are being taxed as daily rental. Please note the misspelling of the name "Stewart" on the Commissioner's memo; correct spelling is accurate on this memo per the--S - tate Corporation Commission records and the County tax records. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memo dum. Roderick B. rams County Attorney Attachment 107 North Kent Street 6 Winchester, Virginia 22601 February 3, 2014 Frederick County, Virginia Ellen E Murphy Commissioner of the Revenue 907 !North Kent Street Winchester, VA 22609 Phone 540 - 665-5689 Fax 540 -667 -6487 email: emurphy @coArederick.vaus TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board FROM: Ellen E. Murphy, Commissioner of the Revenue 10 RE: Exoneration Stewart M. Perry Inc Please approve a refund of $ 18,741.60 for personal property taxes for Stewart M. Perry, Inc. for 2011, 2012 and 2013 as owner of personal property at Rock Harbor Golf Course. This portion of the personal property is assessed as daily rental and therefore should not be charged personal property taxes. We have verified that the items are being taxed as daily rental. Please also approve a supplemental appropriation for the Finance Director on this request. Documentation for this refund has been reviewed by the Commissioner's staff and meets all requirements. It is retained in the Commissioner of the Revenue office. Exoneration is $18,741.60. .4 rar M Id P. # f V1 16 r W I f tl y' I ry N N N ry m d P a s W w P m b b E 1 rnrn IT CI mrn a a rt b 0 m P U U U U 'y NF-I y HH H 1 H 1 H A a+ 1 y U I wa aw aw O p �j�jpp pp U N E N y m F� N 14 L PI N 1 I I 1 3 i f 1 1 I I M FO O o 0 0 O p 0 p o O tp Q � j b ID 1 N io w i N b IO ± N l0 \o Pi O b! 1 m m I r m m I r m m i t rI N p C4 P N N l a d a L O Q ai Pl A l r { rl I N N K f QI ?1 P1 U s m m l 10 m m I .O m m 1 b CO W +n +n 1 N .i +i R rd U T+ H L i i j K El I �J ji q O I � N Q ,di O -0 H G 0 J.t l 00 H p o W O O H U q i cq CIL w n r \\ r r w �� n n w E H O N N .i N N .+ N N H ►1 W a \� rl 19 O �� N rl m L \� N A Id 1i a W ri N H H F ri i \ r Id O F N \ # 1 J.1 I rl N p p A N o 0 H N 6 0 Q F I A d1 1 ,W 1 p0 pp O O pO Op pp 1 U 1 W W m m Ip [D W •. � I F I N N w to r n e e N LO rl rt w F fx N A N 111 H r i N h N N W Ifl R 00 00 00 00 00 00 11 O k y [J L I ri A N N m eYl Q 1 i 0 0 O O O O 0 a Q r N N N N N N N L H as as N as 44 \ (py� {µ�� rp�� P Q� I I p�q ja Id H P COUNTY OF FREDERICK Roderick B. Williams County Attorney 5401722 -8383 Fax 540/667 -0370 E -mail: rwillia@co.frederick.va.us 10130 1 0 1 UNU I TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: February 4, 2014 RE: Refund — Wheel 2 Wheel Promotions VA LLC . I am in receipt of the Commissioner's request, dated February 3, 2014, to approve a refund for Wheel 2 Wheel Promotions VA LLC the mount of $4,383.37, for adjustment to business license filing for 2011 and 2012. This Refund resulted from misclassification of receipts and not as a return of revenue. Furthermore, no motey will be refunded to Wheels 2 Wheels Promotions VA LLC because additional business license for 2011 and 2012 in excess of this refund is being assessed. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. T B oard of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memorandum. ! B. Williams County Attorney Attachment 107NortFi�e freet S Winchester, Virginia 2260 1 February 3, 2014 MEMORANDUM Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 107 North Kent Street Winchester, VA 22609 Phone 540 -665 -5689 Fax 540 -667 -6487 email. emurphy@co.frederick.va.us TO: Frederick County Board of Supervisors Ms. Cheryl Shiffler, Finance Director Mr. Roderick Williams, County Attorney Mr. Jay Tibbs, Clerk of the Board FROM: Ellen E. Murphy, Commissioner of the Revenue 04L RE: Memo for Business License - Exoneration Approval and Supplemental Appropriation: Wheel 2 Wheel Promotions Please approve a refund of $ 1220.65 for BL 2011 and $ 3162.72 for BL 2012 to Wheel 2 Wheel Promotions and also provide authority for the Finance Director to have a supplemental appropriation to cover this refund request if needed. NOTE: No money will actually be refunded to this taxpayer because additional BL for 2011 and 2012 in excess of this refund is being assessed. This refund resulted from misclassification of receipts and not as a return of revenue. Total bookkeeping refund needed is $ 4,383.37 but no funds will be returned to the taxpayer. Lace: �L/J1 /I raymenc , i -iscory lnquzry Time: 08:00 :23 SEARCH BY SOC# motions: X =Select P =Print Dept Ticket No. FRQ Name Soc. Sec. # Balance BL2011 00058850001 001 WHEEL 2 WHEEL PROMOTIONS VA 1220.65- _ BL2011 00059710001 011 WHEEL 2 WHEEL PROMOTIONS VA BL2 012 00104340001 0 01 WHEEL 2 WHEEL PROMOTIONS VA 3162.72- BL2012 00109090001 011 WHEEL 2 WHEEL PROMOTIONS VA BL2013 00034460001 001 WHEEL 2 WHEEL PROMOTIONS VA BL2013 00049820001 001 WHEEL 2 WHEEL PROMOTIONS VA Bottom Posi To: _._. Search Total: F3 =Exit F18 =Show Desc. F19 =Show Map# F20 =Show Soc# F12= Cancel F21= Command Line COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/6670370 E -mail: rwillia @co.frederick.va.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: February 4, 2014 RE: Refund — Undisclosed Taxpayer -- Disabled Veteran's Relief I am in receipt of the Commissioner's request, dated February 3, 2014, to authorize the Treasurer to refund a taxpayer the amount of $5,744.85 for 2011, 2012 and 2013 real estate taxes, based on proper filing of proof of 100% permanent and total disability directly due to military service, as required under the Virginia Code change as a result of the Constitutional amendment took effect for 2011. Taxpayer's name cannot be made public because of applicable legal requirements as to privacy, but is known to the Commissioner, the Treasurer, and the County Attorney on a confidential basis. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as ndum. Attachment 107 North Kent Street • Winchester, Virginia 22601 Lounty Attorney February 3, 2014 Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 107 North Kent Street Winchester, VA 22601 Phone 540- 665 -5681 Fax 540 - 667 -6487 email. emurphy @co.frederick.va.us TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board FROM: Ellen E. Murphy, Commissioner of the Revenue RE: Exoneration Veteran Relief Refund (Name withheld) Please approve a refund of $5,744.85 for real estate taxes for undisclosed taxpayer that qualified under the disabled veteran relief. Taxpayer received needed information from Department of Veterans Affairs (DVA)_ He is qualified for 2011, 2012 and 2013 real estate tax relief, The Treasurer and County Attorney have the taxpayer name but under DVA rules this cannot be made public. Please also approve a supplemental appropriation for the Finance Director for this refund. Documentation for this refund has been reviewed and meets all requirements. It is retained in the Commissioner of the Revenue office and contains secure data. Exoneration is $5,744.85 Date: 1/24/14 Cash Register: COUNTY OF FREDERICK Time: 16:44:09 Total Paid $5,744.85 F3=Exit F14=Show Map # F15=Show Balance F18=Sort-E n �e ��r��u 5 i1�a� a� , a �N�� R� � � Q P T o t a I Transactions: M 1 t*n - r5 — WT - r' - Name: Customer Transactions: 5 }ions: 2=Edit 4=Delete S=View Opt Dept Trans Ticket No. Tax Amount Penalty/Int Amount Paid 003679300 $ 7 7.'Sg- RE2012 2 00368740001 $1,215.83- $.00 $1,215.83- RE2012 3 00368740002 $1,215.83- $.00 $1,215.63- RE2013 4 00370070001 $1,220.16- $155.57- $1,375.73- RE2013 5 00370070002 $1,220.16- $.00 $1,220.16- Total Paid $5,744.85 F3=Exit F14=Show Map # F15=Show Balance F18=Sort-E n �e ��r��u 5 i1�a� a� , a �N�� R� � � Q P Sheriff Williamson began by citing the increase in calls for service, which have risen 8.3% along with increases in five other performance areas. With these types of increases yearly, the need to have equipment updated, deputies trained/certified, and staffing coverage at its peak must be addressed. Over the past few years the department has not been able to update or purchase equipment paramount to the department's function. An example was the need to obtain Tasers at a cost of $200,000. It was also noted the grants previously used to help fund computer forensics equipment; school resource officers, drug task force supplies, etc. are beginning to run out. Sheriff Williamson noted career development has been funded for the current fiscal year; however, the Sheriff Department is requesting a 40% increase in career development for the FYI budget which would allow deputies the opportunity to receive the proper training, which would allow them to advance in their particular specialty area. Academy fees, prir tinglbinding, and telephone appropriations need to increase as fees rise. The additional $27,000 for mobile data computers is needed, as well as, an increase in the vehicle equipment line item as the department is seeking 25 additional cars. The old fleet needs to be replaced due to high mileage. Funding is also being sought for the DARE program, as the donations from the public have dissipated for this essential public education program. The department continues to seek grants to have a full complement of school resource officers present, as the schools do not participate in funding. The proposed budget for FYI reflects an increase of 1.67 %o from the current year with the Comp Board payments of approximately $2 million remaining unchanged. Chief Linaburg discussed the challenges within his department. A few of these challenges are retention/turnover in staff, overtime and start up costs for new hires, which include $5,845 to outfit, the aging fleet and equipment .and maintenance costs. The aforementioned challenges along with available adequate water supplies drive our Insurance Service Office (ISO) ratings for insurance rates for home and business owners. The higher the rating is (e;g. 9) the greater the insurance premium. Fire &Rescue's budget proposal is reflective of increases and items needed for the department to function safely and to continue to provide excellent service to our citizens. Mr. Riley mentioned that the Fire & Rescue Association is asking the County to pick up the following costs: $125,000 for casualty insurance, $186,000 for fuel costs, special requests from four departments at $40,000/per department, and an increase in length of service program which is an incentive program to keep volunteers active and involved in the companies. The program is currently funded at $86,000, but they are asking for an additional $6,000. These requests will need to be addressed fixrther to determine if funding is available. Mr. Riley also mentioned the salary survey is underway and information should be available next month. This survey is looking at 90 Frederick County positions within Frederick County compared to other jurisdictions and the surrounding area. Sheriff Williamson stated the starting salary for a Frederick County deputy is the lowest in the northern valley right now. Next Meeting: TBA Adjourn: The meeting was adjouzmed at 9:45 a.m. Respectfully submitted, Public Safety Committee Gary Lofton. John Riley Sheriff Robert Williamson Denny Linaburg Chris Collins Gene Fisher Brenda Vance Ann B. Lloyd Rod Williams Michael Lindsay By LeeA - b Pyles, Directo lic Safety Communications LP /sds Chuck Torpy Ronald Wilkins Glen Williamson Public 1 1 FY A. Director of Communications Secretary Shift II 1 Supervisors (2) Communications Officers (15) Communications Officer Part-Time (1) r' 3506 DESCRIPTION: The Department of Public Safety Communications is responsible for the operation of the Frederick County Communications Center, The Center provides E -911 service, emergency medical and pre - arrival instructions to the citizens of Frederick County. The Center dispatches all emergency requests for Frederick County fire /rescue and emergency and non - emergency requests for the Frederick County Sheriff's Office. The Center is an after hours answering point for county services, including the Sanitation Authority, Social Services, VDOT, Juvenile Intake and Probation/Parole. The Center performs coordination of mutual aid and services to other jurisdictions. The Center handles warrant entry and records retention for entries into the Virginia Criminal Information Network and the National Criminal Information Center. The department is responsible for sending notifications to Frederick County citizens when needed during emergency situations. GOALS for FY 14 -15: e Develop a 1 -3 -5 year plan for improvement of the County's Communications system. * Install cameras at the North Mountain tower site. ® Continue to work with other jurisdictions in VA/WV for better interoperability and NG911 technology. * Acquire additional space on towers to eliminate coverage gaps in sections of Frederick County. ® Continue to evaluate the Citizens Alert system using feedback from all Frederick County users. PERFORMANCE INDICATORS: Total calls for service — Fire and EMS Total calls for service — Sheriff FY 2013 FY 2014 FY 2015 Actual Budget Budget 10,567 101,307 BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full -time Positions FY 2014 FY 2014 FY 2015 increase/Decrease FY 2013 Approved Estimated Adopted FY 2014 App, To FY 2015 Actual Budget Budget Budget Amount % 952,722 306,624 18,996 1,278,342 0 0 0 0 60,000 1,218,342 1,278,342 16 16 16 11115/2013 COUNTY OF FREDERICK B U D G E T E X P 2 N S 2 FUND #-01() GENERAL OPERATING FUND GL067E t , - 1- Lg 7 H N 035060 -000-000 in PUBLIC SAFETY COMMUNICATIONS 035060-1000-000-000 PERSONNEL SERVICES 035060-1001-000-001 OPERATIONS SUPERVISOR 035050-1001-000-002 PUBLIC SAFETY SECRETARY 11 31,038 3Z900 33,690 12,469 33.963 035060-1001-000-100$ COMMUNICATION OFFICER (LEVEL 29,970 34,656 35,513 173,139 35,800 035060-10011-000 -004 DISPATCER SUPERVISOR 46,117 48,884 49,9134 18,515 50,351 035060-1001 -000-006 COMM.OFFICER tll 40,544 42,977 44,137 16,310 44,524 035060-1001-000-006 LEVEL III COMM. OFFICER 42,477 45,025 46,105 17,065 48,466 035060-1001-000 -007 LEVEL I COMM. OFFICER 15,723 31,506 32,213 11,933 32,451 035060-1001-000-008 COMMUNICATIONS OFFICER 111 43,064 45,646 46,777 17.306 47.154 035060-1001-000-009 COMM. OFFICER 11 29,723 32,228 32,299 12,538 34,140 0350(50-1001-1300-010 LEVEL I COMM. OFFICER 32,147 34,076 34,842 12,906 3 035060-1001-000-011 COMMUNICATION OFFICER 11 29,723 31,955 32,323 12.542 34,173 035060-1001-000-012 COMMUNICATIONS OFFICER (LEVE 30,962 33,286 34,059 12,611 34,318 035060-1001-000-013 COMMUNICATIONS OFFICER (LEVE 30,982 33,286 34,059 12,611 34,318 035060-1001-000 -014 DIRECTOR PUBLIC SAFETY 72,977 81,185 87,372 32,273 88,159 035060-1001-000 -015 GIS TECH 035060-1001-000 -016 RADIO TECHNICIAN 035060-1001-000-017 DISPATCHER 13,167 30,888 14,961 40,685 035060-1001. 000-018 DOPATCHER 8,482 30.177 11,844 31,742 035060-1001-000-019 DISPATCHER 30,000 30,000 035060-1003-0011001 PART -TIME DISPATCHER 25,047 28,271 30,000 9,127 30,000 035060-1003-000 -002 PART-TIME DISPATCHER 035060 -1005 -000 -000 OVERTIME 18,082 27,338 35,000 5,912 35,000 035060-1007-000-001 CAREER DEVELOPMENT PROMOT! 4,854 4,854 035060-1009-000-000 MERIT RESERVE PERSONAL SERVICES 518,596 604,870 704,292 244,062 723,186 035060-2000 -000-000 FRINGE BENEFITS 035000-2001-000-000 P.M.A. 38,248 44,829 63,878 17,332 49,980 0350e0- 2002-1306-000 RETJRF-MENT-V,S.R.5, 65,669 62,508 76,233 26.086 74,415 035060-2005-000-000 HOSPITAUMEDICAL PLANS 98,147 105,511 126,720 51,450 136,000 03506G-2006-000-000 GROUP INSURANCE 1,336 6,530 7.550 2,725 7,775 035060-2011-000-000 WORKERS COMPENSATION 613 903 1,116 659 724 035060-2013-000-000 EDUCATION-TUITION ASSISTANCE EMPLOYEE BENEFITS 204,013 220,281 265,497 98,252 268,894 235220 3002-01111-Mll PROFESSIONAL SERVICES - OTHE 140 210 700 300 035060 -0 002 - 000001 PR5FESSIONAL SVCS-PICTOMETRY ,)35060-3004-000 -001 REPAIR AND MAINTENANCE - EQU 16,608 21.293 28,300 2.351 30,000 035060-3004-000.002 REPAIR & MAINT. - VEHICLE 035060-3004-000 -003 REPAIR & MAINTENANCE - BUILD 035060-3005-000 -000 MAINTENANCE SERVICE CONTRACT 50,686 44,833 54.893 39,492 70,000 035060-3006-000-000 PRINTING AND BINDING 296 259 1,000 500 035060-3007-000.000 ADVERTiSING 035060-3009-000-003 911 TARIFF 035060-3010-000 -000 CONTRACTUAL SERVICES 2,045 2,090 2,650 110 3,500 0350130-3010-000-001 CONTRACTUAL - CITIZEN ALERT PURCHASED SERVICES 79,775 68,685 87,543 41,953 104,300 035060-4061. OOMOO DATA PROCESSING SERVICES 035060-4003.000-000 CENTRAL STORES 035060-4003-000 -1302 CENTRAL STORES - GASOLINE INTERNAL SERVICES 035080-5101 -000 ELECTRICAL SERVICES 3.217 3,311 5,175 702 5,175 035060-5102-000-000 HEATING SERVICES 95 98 690 690 035060-5204-000-000 POSTAGE AND TELEPHONE 122,609 81,546 177,313 17,198 178,963 035060-5299-000-000 INTERNET ACCESS 2.037 3.130 3,700 2,946 5,000 0350605401-000-000 OFFICE SUPPLIES 2,331 4,949 5,000 1,041 6,000 035060-5407-000-000 REPAIR AND MAINTENANCE SUPPL 5,0961 693 1,000 1,000 035060-5408-000-001 VEHICLE - TIRES AND PARTS 035060 - 541 0 - 000 -000 UNIFORMS AND WEARING APPAREL 1,908 1,166 3,029 3,025 035060541 1- 000 -000 BOOKS AND SUBSCRI PTI ONS 272 259 664 664 035060-5413-000-000 OTHER OPERATING SUPPLIES 14,800 7,490 3,350 958 luoo 035060-5413. 000-W1 OTHER SUPPLIES-PICTOMETRY GR 035060-5506-000-000 TRAVEL 12,945 13,226 20,770 7,179 18,770 036060-5801-000-000 DUES AND ASSOCIATION MEMBERS 184 184 394 394 OTHER CHARGES 165,294 116,052 221,081 30,024 229,681 035060 -8001-000-000 MACHINERY AND EQUIPMENTS 40,939 036060-8002-000-000 FURNITURE AND FIXTU RES 035060-8003-000-000 COMMUNICATIONS EQUIPMENT 26,516 200,000 035060. 8007-000-GD0 INTEGRATED TECHNOLOGY EQUIPM 035060-8700-000 -GOO LAND 035060-8800-000-000 BUILDINGS 1035060-8900-000-000 IMPROVEMENTS OTHER THAN BUIL CAPITAL OUTLAY 26,516 40,939 200,000 5060-9001-000-000 LEASE/RENT OF EQUIPMENT 10,095 11,173 18,996 3,630 18,996 OTHER USES OF FUNDS- 10,095 11,173 16,996 3,630 SUB TOTAL 1,004,289 11 122 1,117,409 417,921 1,947,932 TOTAL 1,0134,289, 1,0 62,00 0 1 1 497,409 417,921 1,947,932 TO: Finance FROM: LeeAnna Pyles, Director Public Safety Communications REF: Line item details DATE: December 12, 2013 LINE ITEM DETAIL FOR 14 -15 FY 3506 - 3002 -000: This line item is used mostly for Amherst testing for new hires. This line item can be reduced by $400 due to less usage over the past several years. y 3506- 3004 -001: This line item is used for repair and maintenance o f equipment. The repair /labor costs can range from Hankeys Radio ($55.0- $2500)UPS batteries ($2000 - $5000), IPS battery replacement and install ($4300), Eltek flatpack repairs ($300) Vertical Technology svc ($2000),ThyssenKrup Svcs ($1625),Southern Air tower work ($200 -500). The cost of repairs fluctuate. 3506 -3005 -000: This line item contains our maintenance contracts for our equipment. Contracts include Sungard (which is split the Sheriff's Office) over $22,000, Biddle consulting ($600), Motorola ($317),Priority Dispatch ($3200), Shi Corp ($615),Tessco ($3600)for yearly replacement of batteries on alternating sites, Openfox maintenance ($780), 21 Century ($10000) Sims ($1200) Emerson ($9600),Criticall maintenance ($599), Priority Dispatch ($3397), and required radio license renewals to naive a few. These are yearly expenditures and some increase yearly. Request this line be increased to $70,000 to accommodate the expenses.T 3506 - 3006 -000: This line item is used for our VCIN cards ($150 -300), SOP manuals, maps ($200). These are forms that the Center requires to have on hand and use daily. This line item can be reduced by $500. y 3506- 3010 -000: This line item contains our monthly water service and DTN (weather) contract. Water bills average approximately $450- 5001yr. DTN's contract rises yearly. We have to transfer monies yearly, $1400 -2000, to cover the cost of this contractual service. Request this line be increased to $3500 to accommodate the expenses and eliminate transfers.T 3506 - 5101 -000: This line item is used to cover the cost of our electrical service through SVEC to our tower sites. The bills can fluctuate depending on the weather conditions. 3506 - 5102.000: This line item is used to fill our propane tank at Timber Ridge. The rate does fluctuate depending on the conditions. 3506 -5204 -000: This line item is used for our phone bills and postage. Telephone bills fluctuate on a monthly basis (ranging from $167 to $4,500 per bill each month) and with multiple accounts at multiple phone companies, we can not gauge a "normal" amount per month. 3506 -5299 -000: This line item is used to pay for the FCPS yearly internet fee and Comcast service (split between F &R, Sheriff, PSC) The yearly intemet fee has risen $400 over the past 2 years (from $1940 to $2360 for fyl3- 14)and is set to increase for FY 1415. The new Comcast service will cost $924 a year. We have obtained an additional Comcast service for our intemet radio systein ($1200 /yr). As well as a new SSL service for our recorder ($70 /yr). Request this lime be increased to $5000 to cover the cost of services and diminish transfers. T 3506 - 5401 -000: This line is used for general office supplies. With the cost of ink cartridges ($52 -162 and higher), paper boxes ($42.00 -we buy 10 cases approximately 6 -7 times a year) and general supplies. Prices and ordering fluctuate depending on demand. Request this line be increased to $6000 to cover the cost of office supplies. T 3506 -5407 -000: This is used for tower supplies, building materials, electrical supplies and other items used to fix the equipment/towers. This line is used as materials are needed. 3506 - 5410 -000: This line is used to purchase uniforms for the center. Staffing of 20 persons entails providing short and long sleeve uniform shirts ($22- 291ea.), BDU pants ($45 /ea.) and seasonal jackets ($30- 55 /ea.) for each dispatcher. 3506 -5411 -000: This line item is used for subscriptions and phone directory updates. Monthly magazine subscriptions such as 9 -1 -1, Mission Critical, Journal of Emergency Dispatchers and Public Safety Communications Magazine with job specific information would be jeopardized. Important directories such as Reverse Directory ($200), Law Enforcement directories ($450), map books ($185) that are used on a daily basis by the Dispatchers and are updated yearly with essential information. 3506 -5413 -000: This line item is used for other operating supplies purchased. Purchases range from GCAT headset repair /purchase ($120 -340), headset bases($950 plus) Ganoe repeaters ($2300), repeaters ($550 plus), miscellaneous office equipment (shredders, hard drives, etc), replacement of 6 year old dispatch chairs ($5001ea.), video cameras to monitor the North Mountain tower site from the dispatch center and selected iphones ($4600) and many other items. Prices for items fluctuate and we usually have to transfer at least 2 times a month to cover expenses. Request this line be increased to 510,000 to cover the cost of supplies and diminish frequent transfers. T 3506 - 5506 -000: This line item is used for travel, training, reimbursements. This line item also pays for the Academy ($$400), which increases yearly. The Dispatchers need to take certain training courses ($2000 -up) for career development and re- certification in different areas is needed yearly for all Dispatchers in the Public Safety field. EMD re- certifications can cost up to $600, CPR recerts ($50 and up), reimbursements to employees for class attendance ($2000 -up) are done yearly. Some training can be done in- house, but most need to be done at the Academy or a class that is provided elsewhere. Dispatchers need to stay current in all the certificates they hold and many take courses towards career development. 3506- 5801 -000: This line item is used to pay APCO dues and memberships for our Supervisors (3) and Director. This is a yearly expense. 3506 - 9001 -000: This line item is used for the leasing of our copy machine and tower site. The copy machine bills are steady every month, but every quarter a usage bill is sent with a higher amount ($215 -368). This fluctuates quarterly as we make many copies (reports, warrants, records) as well as the deputies making copies of their reports on our machine. The tower site fees (currently $770) are set monthly, however they go up 4% every year. sds O O O O O O O O O O LO 1- O m m CD O O O O O O ui N � (D O O 0 ti It CF) co (A Il- ti M O O U') LO T (D O O O O O CD O 1- m CA a) O O C*'l u i Ci0 if i CD T fh O C'Q d0 N ¢ z J J LU o if E- W ❑ O O m O O LO O Cl) O O O LO It O O Nt CD O O O O O r- Qi CD O O O N (D 10 h O O O N O ti O oo O O T (D O O O O O (D Cl) h Cl) O co V 0 -q;i I-: - W Co Cl Lfi 1 cl C6 CO oo L J_ CY) W Q 7 L � 0 a Q �- v Z LU x LU I Z 0 z o 0 a LL v � Z w (1) E w CL v n @ N w c � � �l ® U c C 0 U rn C a N °� N E a '� a� a) cn U 0 m Q o Q n N a cr a) ;> t a m m � N c ' ) c (` o 2 U a m m � Q 7j 2 = ro -- (D ® c p 'a c c M c N tB U) 0 U) 0 c U Q a c 06 06 d � aEi � w t`I cn rn c a � +• 2 U) cu E O - aS 0 6 o CL w o w m m � a c o t`I w �w zw z wz x J w W i n O O r O r O O O O O O O O O O O C7 C '7 O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q a W N O O O O O O O O T O O r O r a CN M N O 'CS 0 " T q T IT T � O U") O CO O O I co m M co M LO Uf In L.O Lf) Lo Lf) Cn LO Ln LO O o O 0 �n cn w ® O gW LL r 00 Z oN 6U - J O � OC V a O Q a LU LLJ D J z w O Ike! L- O x 0) LU z O w a _® N x 0 cw D W �z w W xM W �w LU P 11 d > v� O ® � D co LO r 1u ® v 04 aC O ® C7 CN Z 0 0 F3 m :) U) 6L w o r Y 1 _ m 6L 1 z W C) C) !'�, 611 N Z F j UJ � LO Q b lV Z N 161 O O Q m m DESCRIPTION: The Frederick County Sheriff's Office is comprised of four sections: Patrol Division, Administrative Services Division, Investigative Division and Court Security /Civil Process Division. The Patrol Division is responsible for answering calls for service, initial investigations of criminal complaints and patrolling the streets and highways for traffic violations. Additionally, each shift is responsible for business checks, serving warrants, responding to alarms, handling Detention Orders, Protective Orders and preparing cases and presenting evidence in court. The traffic unit is one of the fastest growing units within the Patrol Division. The number of traffic complaints, accident investigations and citations issued continues to increase as the community continues to grow. Originally, the intent of this unit was to supplement the Virginia State Police in handling the number of complaints dealing with traffic. Since the inception of the traffic unit, this office has become the primary agency for dealing with traffic complaints. The traffic unit also handles special traffic complaints reported to the Sheriff Office and coordinates and establishes special details such as DUI checkpoints and seatbelt safety checkpoints. The Administrative Services Division is responsible for the School Resource Officers and the Animal Control Officers. This division also maintains the Sheriff's Office accreditation and provides community services such as Neighborhood Watch, Project Watch and Project Lifesaver. The Sheriff's Office Emergency Response Team (ERT) is also part of the Administrative Services Division. The Investigative Division han dies all major felony cases and the more serious and violent misdemeanor cases in addition to special investigations into drugs, gangs, child pornography, child sexual /physical abuse, white collar crime, computer crimes and fraud. The Court Security/Civil Process Division is responsible for providing security for the Frederick County courts — General District, Circuit Court and Juvenile and Domestic Relations Court. This division is also responsible for serving all civil papers within Frederick County and handling prisoner extraditions and prisoner transports. In fiscal 2012 -2013, deputies from the civil division handled 364 transports of which 86 were out of state extraditions. `::m 3102 GOALS AND OBJECTIVES: • Maintain the Virginia Law Enforcement Accreditation standards set forth for review in 2015 • Enhance law enforcement and community relations through deputies performing civic duties as child fingerprinting, Sheriff's Kid Camp, the DARE Program, Neighborhood Watch meetings and updating the Frederick County Sheriff's Office website • Reduce traffic related deaths in Frederick County by increasing traffic enforcement efforts on the highways of Frederick County • To upgrade current law enforcement equipment with more modern technological advancements. To improve officer and community safety by providing less lethal alternatives to the use of deadly force • Increase crime prevention activities in the community. The Sheriff's Office believes one way of reducing crime is through education. This education provides the public with information and suggestion on home, business and internet security, as well as personal safety. Local cable channel 15 lists safety tips, current criminal activity or frauds as well as wanted people • To seek funding sources to provide School Resource Officers in all Frederick County Public Schools • Start and maintain a business watch program to help Frederick County business' reduce revenue loss from shoplifting, counterfeit currency and fraudulent credit cards • implement and train a joint safety plan between the Frederick County Sheriff's Office and Frederick County Public School. The plan will enable both agencies to have a known coordinated response to an incident at any school • Organize and train a joint Search and Rescue and Tracking Team to respond to disasters, lost children /adults, and crime scenes. This will allow the Frederick County Sheriff's Office to quickly deploy a team of trained search and rescue deputies to any incident • Work toward having at least one trained evidence technician per shift at all times to reduce the necessity of utilizing overtime • Provide specialized training to all personnel above the minimum standards of DCJS SHERIFF 3102 PERFORMANCE INDICATORS: FY 2010 FY2011 FY2012 Actual Actua Actual Calls for Service 70,880 71,124 77,052 Warrants Served 6,599 6,793 7,604 Criminal Arrests 3,809 3,891 4,117 Citations Issued 6,205 7,273 5,892 Cases Reported 5,110 7,488 6,765 Civil Papers Served 20,026 19,383 19,494 Extraditions /Transports 364 Z W 0 N 0 00 ® ¢ z OW �- F— W 00 o co o m LO LO 0 O 0 o o ti N o O U rn 0' ui a o Z Z �o w C3 a a a. 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O O Quo 0 0 0 O n 0 0 0 O O O 0 0 0 0 0 I 1 F Q Q T C7 I M 1 M 1 1 I- k 1 1 M t� M M M M C4 C6 A v r— T T T r r to 0 0 m Q 0 0 O 0 0 _ 0 N 0 O O O N M 6 O n a 1� €� 0 0 Q Q T O N 0 r r T tt7 lf] >n T -T r �' "1 T "t! 0 r d' d' '<1' rt V '�' d' d' m to O L['3 >fl 0 U') In O 117 0 "" t(7 to O ", O w to In O tf7 m u7 1 0 - 00 1 0 00 1 0 0 0 00 CO Cd 1 k 0 0 C0 00 CO co I O O 1 0 O 1 I , O o n o N 1 a N I 0 N I t i I 1 I 0 0 0 Q 0 0 0 6 6 6 6 6 666 N N N NN N N N N N N N N N N o N 0 N 0 N 0 N o Q o N N N 0 0 N N 0 N 0 N 00 0 N N N N O O O O O O o O O O o o O O Q n O O O Q o o Q O O O O n o 0 0 010 co Q O n O O Q n 0 O 0 0 n 0 0 0 0 0 0 0 0 0 0 0 O o 0 Q 0 0 0 0 3505 DESCRIPTION: The Fire and Rescue Department consists of eleven volunteer fire and rescue companies operated by approximately 230 operational volunteer personnel, supported by 75 uniform career staff and five office staff. The agency coordinates with our volunteer fire and rescue companies to deliver firefighting and emergency medical services within Frederick County. Nine companies provide advanced life support emergency medical services at the intermediate /paramedic level, and two provide advanced life support emergency medical service at the enhanced level. The Fire and Rescue Department is divided into four Divisions. The Operations Division is responsible for emergency service delivery, hazardous materials and disaster response and mitigation, emergency services planning and coordinating the service delivery of the volunteer fire and rescue companies. The Life Safety Division provides fire prevention, fire investigation, fire protection system plans review and inspection and public education for the entire County, The Training Division provides planning, development, and coordination of all training programs for both volunteer and career personnel for the entire County. The Emergency Management Division is responsible for disaster response and coordination, mitigation, and recovery. GOALS: ➢ Develop a Service Plan to incorporate immediate goals, five -year goals, and ten -year goals to address and meet the needs of the Fire and Rescue Service in the future. ➢ Re- design the Explorer Post Program to include additional courses geared towards EMS. ➢ Continue to support the needs and requests of the eleven Fire and Rescue Companies, working as one organization to meet the needs of the community. ➢ Develop an annual life safety inspection program in conjunction with engine company inspections to ensure the safety of the citizens of Frederick County in new and existing commercial businesses through the county ➢ Become an accredited site by the Virginia Office of Emergency Medical. Services for the Emergency Medical Technician and Advanced Emergency Technician certification courses. ➢ With the purchase of new computers and reporting software for EMS operations, we will streamline the reporting structure and promote a greener environment. ➢ Continue to provide the Basic Fire Academy and Emergency Medical Services Academy Certification courses. Continue to provide other basic, advanced, and specialized training programs as adopted by the Frederick County Fire and Rescue Department and Frederick County Volunteer Fire and Rescue Association Training Committee. ➢ Develop a Strategic Plan for the design and construction of a Regional Public Safety Training Center facility that would incorporate fire and rescue, law enforcement, Lord Fairfax Community College, and other private partners to facilitate emergency response training for our communities protection. PERFORMANCE INDICATORS: FY 2013 FY 2014 FY 2015 Actual Budget Budget Minorities /women hired 0 0 Fire related deaths — civilian 1 0 Fire related deaths —fire service 0 0 Percent fire protection plans processed in three days or less 30% 50% BUDGET SUMMARY: FY 2014 FY 2015 FY 2015 Increase /Decrease FY 2013 Approved Estimated Adopted FY 2014 App. To FY Actual Budget Budget Budget 2015 Amount % Costs: Personnel 5,874,673 6,943,752 +1,069,079 18.2% Operating 449,479 770,732 +321,253 71.5% Capital /Leases 10,878 415,732 +404,854 3,721% 1,795,186 28.34% TOTAL 5,856,219 6,335,030 8,130,216 Revenue: Fees 15672.00 17,091 1,419 State /Federal 0 0 Local 17,901 TOTAL 5,856,219 6,317,939 Full -time Positions 79.5 79.5 j' '7 � O d 'r'1" M V O O En N a0 � M O IT � O O O Co co O Of} O NT [t? 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Q CIO w Pl FREDERICK COUNTY FIRE AND RESCUE DEPARTMENT FISCAL YEAR 2095 BUDGET JUSTIFICATIONS 3505 -1003 -003 Part Time Salaries J Wages Requested Increase $54,669 The Fire and Rescue Department is currently experiencing a shortage of quality part time staff. We feel this is largely due to the low hourly pay rate and competition from surrounding jurisdictions. Part time staffing is essential in order to help control excessive amounts of overtime. The hourly pay rate for part time has not been raised since the late 1990's_ Current hourly rates are: BLS $13.00 and ALS $15.00. The Department is requesting to increase the rates to: BLS $15.00 and ALS $17.00. 3505 - 1005 -000 Overtime Requested Increase $458,081 The elimination of the "Kelly Day" schedule in November of this year required this line item to be adjusted to accommodate for increased overtime. In order to maintain necessary coverage at the different stations, this line item will need to be increased $458,081. This amount will cover 12 months of "Kelly Day" overtime, overtime from emergency incidents, coverage needs, training days, investigations, and the Fire and EMS academies. The elimination of "Kelly Days" allows for an increase by approximately five (5) staff per day since they no longer observe Kelly Days. Considering the fact that we are short staffed on a daily basis, this will be very beneficial to the fire and rescue system. 3505 -1007 -000 Incentive Requested Increase $124,146 An adjustment is necessary to cover providers on current incentive pay schedule. This line item at its current appropriation is $12,000 short to pay our current providers who receive incentive pay. The additional $112,146 is requested to keep the incentive pay benefit for ALS providers competitive with other surrounding jurisdictions. The Fire and Rescue Department is currently experiencing a shortage of Advanced Life Support (ALS) providers. To become an ALS provider one must undergo an extensive amount of training that is well beyond the required training for a Basic Life Support (BLS) provider. With this additional training comes a tremendous amount of responsibility in terms of performing highly technical procedures /interventions that involve making immediate life and death, decisions. In talking to several of our BLS providers that are considering the step up to ALS level, they have serious reservations because the current incentive does not adequately compensate for the increased training and responsibility. Additionally, we are not getting many qualified ALS providers applying for employment with our Department. With that being said, past history has shown us that some of our best ALS providers have grown from BLS within our Department. It should be mentioned that the ALS incentive rate has not increased since its inception back in the late 1990's. Therefore, the Fire and Rescue Department is requesting an increase and a change in how we determine the ALS incentive rate. Linder our current system we pay incentive based on a percentage of the base salary. EMT -E = 5 %, EMT4 = 7.5 %, EMT -P = 10 %. Instead, we are proposing a flat rate as follows: EMT -E = $3,000, EMT4 = $5,000, EMT -P = $7,000. This increase will put us in the median range of incentive pay offered by surrounding jurisdictions and those of Northern Virginia where many of our former staff are now employed. 3505 - 1007 -001 Career Development Requested Increase $15,077 We are requesting to restore Career Development as originally adopted in the late 1990's. This will not only help improve morale but also help us to be more competitive in terms of retention and recruitment of staff in an increasingly competitive market. We have lost several experienced employees over the last few years to other fire and rescue departments. The Fire and Rescue Department will soon be at a crossroad where many of the current leadership will be of retirement age. Therefore, it is imperative that we do all we can to retain our experienced staff, whom in the near future will be the leaders of our Fire and Rescue Department. 3004 -001 Repair and Maintenance — Equipment Requested Increase $6,150 During the past four years the Training Division has been able to secure apparatus and portable equipment necessary to facilitate training at the Rapid Intervention Team Training House and Training Center. A large portion of this equipment requires annual maintenance and calibration testing to ensure it operates safely in the training environment. This will increase the line item by $1,250. We also need to increase the costs of radio repairs by $150. This is due to the rising cost of replacement parts. We plan to perform this maintenance on fifteen (15) portable radios per year on a rotating basis. Annual calibration of fit testing equipment (PortaCount) is budgeted at $750 per year. There has been an increase cost in calibration due to the economy. In conjunction with annual testing of the self - contained breathing apparatus (SCBA), the Department has also begun providing annual fit testing for all personnel (career and volunteer) in the County. Fit testing ensures that the proper SCBA face mask and size is determined for each individual. Fit testing is mandated by the Occupational Safety and Health Administration (OSHA) for all personnel that utilize respiratory protection devices. Maintenance and repair costs of firefighter personal protective equipment (PPE) should be allocated to this line item as this involves labor costs. The Department strives to clean, inspect, and maintain the PPE of our firefighters based upon manufacturer recommendations. This involves the repair of equipment when issues arise. The proper cleaning and maintenance of PPE provides better protection for the employee and extends the life of the equipment. The Department has also seen an increase in this expense due to the increased number sets of PPE in the Department as well as the age of the PPE. There are 20 sets of PPE which are quickly approaching the 10 year useful life as set forth by National Fire Protection Association (NFPA) standards. These repair costs will cost the Department $4,000. 3505 - 3004 -002 Repair and (Maintenance — Vehicles Requested Increase $17,750 The current Fire and Res cue Department fleet consists of 21 vehicles and 7 trail ers. Due to the increasing mileage and deterioration on Department vehicles, we have requested an increase of $4,300 in this line item. In addition, we are requesting an increase of $8,450 (roughly $400 per vehicle not including trailers) to cover the continued cost of maintenance and repairs which have become exceedingly higher as these issues are becoming more serious in nature. We have been able to replace 4 Department vehicles this fiscal year, however, the remaining vehicles within the Department are all older than five (5) years or have mileage which exceeds 100,000 miles. We also requesting a total of $3,750 for maintenance and upkeep of 3 replacement vehicles requested during Fiscal Year 2015. The Training Division recently acquired an ambulance from the Clear Brook Volunteer Fire and Rescue Company. This piece of apparatus will be used to facilitate all of the training programs offered by the Training Division and utilized by the volunteer fire and rescue companies as a reserve ambulance when their normal apparatus is out -of- service. As this piece of apparatus continues to age, maintenance and repair costs will continue to increase especially in the drive train and electrical system. This line item needs to increase by $1,250. 3505 - 3005 -000 Maintenance Service Contracts Requested Increase $1,875 We request funds be allocated to cover the cost of numerous IT maintenance requirements now being implemented and initiated including: Edge Wave (prism, Web Security (Annual Fee 4 Proxy Server) and COB - email archiver. These are fees associated and charged out through IT Department. 3006 -000 Printing and Bindin Requested Increase $5,450 Our primary public education outreach is focused on elementary school -aged children within the County. The number of students has increased drastically, and in order to maintain our supplies used for different school events and during Fire Prevention Month, we must increase our printing budget to ensure that all students receive the useful printed information regarding fire prevention and education. In order to continue to provide educational information to the elementary schools, we request an increase of $1,000. In addition, $500 is needed to print Ticket Books as approved in the fall of 2012 to enforce the County's Parking Ordinances. These costs will be shared with the Sheriff's Office on an alternating schedule. The Emergency Management Coordinator also requests $800 in order to cover the purchase of handouts and printed documents used for Emergency Management in the education of the citizens of Frederick County. These documents are handed out during Public Safety events (the Safety Fair) that is held annually by Valley Health Services as well as other events such as the County Fair, lectures to civic organizations, etc. An increase of $3,150 is needed in order to continue to assist the 11 Volunteer Fire and Rescue Stations. Funds are necessary for printing logo and website information on volunteer recruitment items for FCFRD and for the 11 volunteer stations. Items purchased have included Frisbees, blinking balls, chip clips, pens, plastic firefighter helmets, volunteer coloring. book packets for open houses held during National Fire Prevention Week and for the Frederick County Fair, plaques for the annual appreciation picnic and thank you items for the volunteers for National Volunteer Week. In addition, the Volunteer Coordinator works in conjunction with Media Associates (a local advertising firm) and funds are set aside for printing advertisements, volunteer newsletters as well as membership packet folders and notepads. 3007 -000 Advertisinct Requested Increase $3,000 Typically, $19,000 is budgeted for this line item, thus the proposal would include an increase of $3,000. Advertising relationships have been formed with the Winchester Star, Q102, 92.5 WINC, Val -pak, Sportsplex, Winchester Transit, Volunteer Match, Channel 15, and the Frederick County Public Schools. Examples of rates include an estimated $200 per ad in the Winchester Star (premium advertisements can run higher, about $400 - $600); $4,194 for six months of advertising with Val -Pak; $1,200 /year for the Sportsplex Banner (they throw in one for free so we actually have two banners); $900 /year for the Winchester Transit Advertisement (split in half with Winchester Fire and Rescue Department); and $250 for a placemat advertisement at Hayfield Family Restaurant. Radio advertisements vary depending on time and station. Advertising on a high school home page runs $3,600 for the year and includes an ad size of 125 X 125 pixels. Advertising is significant and offers promotional opportunities for our target audience. Lastly, it is important to note that several programs are included for advertising purposes besides Volunteer Recruitment which encompasses specifically the Fire and Rescue Explorer Post, the Chaplain Program as well as Frederick County Against Distracted Driving. 3009 -004 Forest Fire Extinction No increase requested 3010 -000 Other Contractual Services Requested Increase $22,074 The Training Division is planning to sponsor an Incident Command System Training Seminar instructed by contracted instructors to meet the recently updated National Incident Management System standards as well as local changes to our Command System. These training programs will be offered once annually to meet the needs of career and volunteer fire and rescue personnel within Frederick County. In addition to this training program, the Department plans on offering an Advanced Designated Infection Control Officer Course and Bloodborne Pathogens Training Course to meet the revised Virginia EMS Regulations that now require this education and training for all licensed EMS Agencies. It is more beneficial for the Department to contract with certified and qualified instructors and host these training programs locally, which means more of our career and volunteer fire and rescue personnel will have access to these very important training programs. The Training Division previously conducted the Top of Virginia Spring Fire and Rescue School to assist fire and rescue personnel from across the Northern Shenandoah Valley with obtaining training and certifications in emergency medical services, fire suppression, and hazardous materials disciplines. The Regional Fire School process changed in 2009 with the implementation of the Frederick County/Winchester Training Program Plan that resulted in a large number of these courses being offered locally. The Training Division is planning to host a "Nationally Recognized Fire and Rescue Speaker" during the Fall 2014/Spring 2015 in an effort to increase fire and rescue personnel's knowledge based upon best practices from national fire and rescue service organizations. The Training Division will charge prospective attendees a fee to participate in an effort to recover the majority of expenses. This would require an additional $19,260 in this line item for these expenses. Prior budgets did not include canine medical services. With the addition of 2 canines to the Life Safety Division, we are asking for $1,500 in order to cover biannual veterinary visits and any emergency care that may be necessary. Each year funds are used to cater the annual appreciation picnic and cover the cost of annual pictures for career and volunteer personnel, however, funds for these expenses have not been included in past budgets. These expenses would require an additional $1,300. 4003 -001 Central Stores -- Gasoline Requested increase $18,000 Within the gasoline line item, we have seen an average increase of 21% over the last several years without an adjustment in our appropriation. It will be necessary to increase this line item by $14,600 just to bring us into alignment with current gasoline expense. This increase will facilitate the needs of the Department for the upcoming year to include travel requirements for staff within the County as well as outside the County which are increasing based on duties and responsibilities. An additional $3,400 would be necessary due to the addition of new vehicles to the Department. 5204 -000 Postage and Telephone No increase requested 5299 -000 Internet Access Requested increase $2,084 Due to increases for internet access, we are requesting an increase of $2,084 to cover the annual charge from the School system and also to cover 113 of the internet connection fee at the Public Safety Building. 5305 -000 Motor Vehicle Insurance No increase requested 5401 -000 Office Supplies No increase requested 3505 - 5402 -001 K9 Maintenance Requested increase $2,600 Prior budgets did not include canine costs. The Department currently maintains 2 canine teams that require daily training and food rewards. Training aids for 2 teams would be $100. Training aids are necessary to maintain the abilities of the working canine to ensure they are well prepared for investigations. $500 would be utilized for cans and bottles. Cans and bottles are part of the daily training regimen to keep the dogs proficient for annual testing and court documentation. Additionally, $2,000 is necessary for food and supplements. Food is a tool for the daily training of the K -9s which are food rewarded. Supplements keep the dogs at optimum health and longevity and help reduce unnecessary veterinarian bills. 3505 - 5403 -000 Agricultural Supplies Requested Increase $500 The Emergency Management Division is currently partnered with the City of Winchester and Clarke County in an effort to provide Pet Sheltering that has been incorporated into our current sheltering plans during severe weather events as well as other incidents when sheltering is deemed necessary. This also meets the intent of the Federal guidelines set forth since Hurricane Katrina in regards to Pet Sheltering. This line item will provide the means to cover shared expenses during such sheltering events. 3505 - 5404 -000 Medical and Laboratory Su Iles Requested Increase $1:9,213 Increase the amount of funding in this line item to allow for bulk and group purchases of EMS equipment and supplies for the County Fire and Rescue System. The Training Division purchased multiple manikins and ancillary equipment during the early 2000 timeframe with life expectancies of these manikins and equipment at 10 years. Several of these manikins have been well utilized and need to be replaced in order to allow for the best possible educational opportunities to our students. The Training Division has also acquired various equipment and materials from other fire and rescue agencies in the Commonwealth that will need to be replaced due to reaching their life expectancy. In addition to replacing manikins and equipment, the Department has just acquired an ambulance from Clear Brook Volunteer Fire and Rescue Company to utilize for training as well as a reserve ambulance similar to Engine 10. There are several pieces of equipment and additional supplies that need to be purchased to make this apparatus ready for reserve service. In an effort for the Fire and Rescue Department and 11 volunteer fire and rescue companies to operate more efficiently and cost effectively, we are proposing that the Department serve as the central supply for EMS supplies that have expiration dates assigned to them. The Virginia EMS Regulations require that licensed EMS vehicle carry and maintain an inventory of equipment and materials that are "in date" which includes these consumable materials. The amount of equipment and supplies that have limited duration of life expectancy is increasing with the continuing evolution of emergency medical services 'and healthcare. Some examples of these supplies are: suction tubing and catheters, endotracheal tubes and accessories, King Airways, EZ -iO needles, intravenous catheters and accessories, E.C.G. electrodes and defibrillation supplies, bandages and dressings, and many, many more. It is cheaper and more efficient for the Department to bulk purchase items and replace them at one time than 12 different entities purchasing items at varying times. This will allow for standardization of equipment and supplies as well as consistent purchasing of items that are continuously increasing in cost. This line item needs to increase to $6,000. The Department is routinely called to assist patients who have fallen and are not injured but cannot get up without assistance. When these incidents involve bariatric (obese) patients, 2 or more companies must be dispatched to assist the patient. When the patient needs to be transported to the hospital, even more personnel are needed to transfer the patient to a stretcher, load the stretcher in the ambulance, and transport to the hospital. In addition to taxing staff resources, our staff are exposed to potential injury when utilizing equipment not designed for use with these patients. When the equipment fails, and a patient is injured, the County becomes potentially liable and subject to litigation. Responders who become injured while handling these patients may require prolonged and costly medical treatment. The average cost to treat workers suffering from a work related back injury is approximately $40,000. At some point, there will be a need to purchase an ambulance and equip it with the necessary and specialized equipment to treat and transport bariatric patients. The scope of this proposal will allow the Department to provide transport of these patients utilizing current equipment when possible. The specialized equipment requested will supplement our current equipment and provide transport capabilities until a true bariatric equipped ambulance can be placed in service. These items include: Needed E u! meet Cost Description "TranSafe Ramp $4,950 The "TranSafe" ramp system allows a stretcher to be loaded and System" secured in the patient compartment of an ambulance without the need of lifting the stretcher using a ramp and winch system. 1,500 p ound capacity. Prism "ELK Emergency $2,195 The ELK Lifting Chair is designed to assist responders lift patients Lifting Chair" who have fallen and cannot get up. It is especially useful in confined spaces such as next to beds where sufficient manpower cannot access the patient to facilitate the lift. Capacity is 1,000 pounds and the device raises the patient to a level where they can be moved to a normal chair, bed, stretcher, or be assisted to a standin position. Stryker "Stairpro" 6252 $3,285 The "Stairpro" chair stretcher provides a means of transporting Stretcher With Track patients up and down stairs without the need for lifting the patient. System The "track system" provides a means of rolling the patient on stairs rat her than cag1jing them. The load capaqLty capacity is 500 pounds.... Hovermat Patient $1,299 The Hovermat air mattress is a patient transfer device utilized to Transfer Mattress transfer a lying patient from a bed to ambulance stretcher. The device uses pressurized air to facilitate the move. Stryker Bariatric $585 The Stryker Bariatric Transfer Stretcher is a soft stretcher designed Transfer Stretcher to move the patient from a confined area where the ambulance stretcher will not fit. Similar to a "Reeves Stretcher" but with a higher weight rating and more handholds, the stretcher can be utilized to move patients from a bedroom, hallway, or other tight access areas where a normal stretcher cannot access. BEAR Bariatric $389 The BEAR device is utilized to stabilize patients with a large mass in Equalizing Abdominal the abdominal area to facilitate improving the center of gravity of the Restraint stretcher making it more stable and comfortable for the patient. It can be utilized to transport some bariatric patients using standard cots when their total weight does not exceed the weight limit of the cot 500 -800 pounds). Bariatric Spineboard $490 Extra wide 20" x 80" spine board with 1000 pound capacity and 20 handholds for improved lifting ca acit . Morrison Medical Load $19.90 Nylon straps that attach to handholds of stretchers and backboards Grip 2 sets P, 9.95/set to assist in providing access to liftin oints when lifting. Total Requested $13,212.90 3505 - 8407 -00 Repair and Maintenance — Supplies Requested increase $10,160 The Training Division utilizes a cache of portable radios to facilitate training programs that was acquired from other agencies that transitioned to P25 compliant radio systems. Many of these portable radios have batteries, antennas, and microphones that need to be replaced in the near future. This line item needs to increase by $5,600. $2,300 would be necessary to replace ten (10) pager batteries per year on a rotating basis. The Department owns approximately fifty (50) pagers. This increase is due to replacing ten (10) batteries per year on a rotating basis. This increase would also cover the costs associated with portable radio replacement batteries. These items have had dramatic cost increases over the last 5 years. We will now be replacing batteries on a rotating basis. With the implementation of the Scott In -House Repair Center in 200712008, the Department has taken on the responsibility of maintaining and repairing the self - contained breathing apparatus (SCBA) owned not only by the County but by the volunteer fire and rescue companies as well. The age of these 293 SCBA span a time frame of more than 20 years which encompasses several upgrades and different versions of equipment. As a result; a larger variety of parts must be kept in stock for necessary repair and replacement of broken or worn equipment. We currently have $2,000 allocated for this expense in this line item. It is requested that the $4,000 allocated in 3004 -001 be re- appropriated to this line item which will bring the total to $6,000. A request is being made for an additional $4,000 to bring the total to $10,000. The increase in the quantity of SCBA, combined with the age of the packs, has required funds to be transferred the last two budget years in order to keep an adequate stock of parts for timely repairs. 3505 -5408 -000 Vehicle and Powered_ Equipment Supplies Requested increase $44,450 Increase the amount of funding in this line item to reflect the current cost per gallon of diesel fuel. The Training Division utilizes Engine 10 for the annual training programs approved in the Training Program Plan. In addition to utilizing Engine 10, multiple dates of the various training programs require additional apparatus from the volunteer fire and rescue companies. The Training Division has acquired Bus 10 and Medic 10 -1 to facilitate training programs which both of these vehicles will require diesel fuel to operate. This line item reflects the diesel fuel used in Engine 10, Medic 10 -1, Bus 10, and Command 10 annually as well as volunteer fire and rescue apparatus when we travel to Loudoun County or Prince William County to facilitate structural burns for our Basic Fire Academy and Shift Training. The Training Division has requested two new vehicles during the Fiscal Year budget. The purchase of emergency equipment (i.e, warning lights, sirens, reflective lettering and striping, and storage boxes) to outfit these new vehicles is necessary due to the technology changes that have occurred with electrical systems as well as general response capabilities for all Departmental vehicles. This line item needs to increase by $12,550. The Operations Division has requested a new vehicle during the Fiscal Year budget. The purchase of emergency equipment (i.e. warning lights, sirens, reflective lettering and striping, and storage boxes, EMS supplies /equipment) to outfit these new vehicles is necessary due to the technology changes that have occurred with electrical systems as well as general response capabilities for all Departmental vehicles. This line item needs to increase by $16,900. The Life Safety Division has requested a new K9 vehicle during the Fiscal Year budget. The purchase of emergency equipment to outfit these new vehicles is necessary due to the technology changes that have occurred with electrical systems as well as general response capabilities for all Departmental vehicles. This includes the installation (in house) of a kennel with electrical operation as outlined in the contract with ATF. An additional $9,700 is requested. All new vehicles will also be outfitted with an inverter to run incident t scene lighting, computers, and other electronic devices as needed during emergency situations. In addition, the Fire Marshals cannot carry gas powered equipment and /or a generator due to potential for cross contamination of evidence and evidence collection supplies due to gas vapors. The cost of the inverters for the requested vehicles will increase this line item by $3,950 5409 -000 Police Su lies No increase requested. 5410 -00 Uniforms and Wearing Apparel Requested Increase $79,156 Past budgets did not include the increase in Operational personnel. There has been an increase of 15 employees within the Department. The Operational budget also experienced a 15% cut in 2008, approximately $40,000 was cut from this line item to accomplish this task. The last 2 budget years has seen the Department transfer funds in the amount of $26,000 from other line items in order to provide the necessary Personal Protective Equipment (PPE) and uniforms to our personnel. The line item increase is due mainly in part to the increased costs of uniforms and PPE over the last several budget years. The pricing below is an estimate based on this year's current pricing combined with a 5% increase anticipated to affect next year's cost. The PPE components are replaced in 5 year increments (Winchester Fire and Rescue Department also replaces their PPE every 5 years). This is a Department standard that has been consistent for many years. It ensures that structural fire gear standards are being followed and provides for a back -up set of gear for operational firefighters to utilize when their front -line gear is being cleaned and /or repaired. Next year we will need to replace 18 sets of structural fire jackets and trousers with bail -out systems, 20 fire helmets, and 12 pair of structural fire boots at a total cost of $49,712. To provide uniforms and PPE for newly hired replacement employees a request is made for 3 sets of replacements to include station uniforms, PPE, and Class A uniforms totaling $16,200. 5411 -00 Books and Subscriptions Requested increase $7,862 Multiple emergency medical services, fire suppression, and hazardous materials training programs are currently under revision with implementation of 7 new courses expected during the Fiscal Year 2015 budget year. With the revision of these training programs, it will require the purchase of new instructional materials (instructor manuals, student manuals, audio visual materials, etc.) for each training course. These training materials are essential to the consistent delivery of education to our fire and rescue system. The second component is updating test materials to reflect the change of the training programs as well, The Training Division has been utilizing a third party test preparation company for approximately 8 years and updates to the test banks become available approximately 2 months after the release of the revised training materials. The impact of not funding these additional resources will require individuals and companies to purchase training materials for each program at a substantial cost per person. The Fire and Rescue Department is attempting to operate within the guidelines /procedures of the Fire and Rescue Agreement that was formerly adopted by all parties in December that outlines the offering of training to all County Fire and Rescue Personnel at no cost within our operating budget. This line item needs to increase by $2,900. The Fire and Rescue Department faces unique challenges in regards to staff scheduling and time -off requests because our employees work in multiple locations throughout Frederick County in addition to having both day shift and 24 -hour shift employees. Fire Manager software allows all employees to use a centralized, web -based system that handles all staffing /scheduling functions. The Fire Manager system saves the Fire and Rescue Department countless man hours with built -in schedule rotations for 24 hour shift personnel. Fire Manger has become a vital resource within our Department by minimizing duplication of efforts and reducing the chance of over /under staffing. The costs to add additional staffing rights to Fire Manager is $4,500. Additionally, an increase in of amount of $462 is needed to continue to cover increased subscription and book prices of items that we currently receive monthly. 5473 -000 Other Operating Supplies Requested Increase $58,529 There is a request for an additional $4,000. These funds would be used to cover the Annual Fire and Rescue Appreciation Picnic (volunteer and career personnel) and also appreciation /graduations /and miscellaneous meetings. In addition to the appreciation picnic, supplies for National EMS Week; food for various meetings/press conferences; website domain renewal, honor guard items, Christmas gift for volunteer fire and rescue stations expressing our gratitude for their volunteerism, Explorer Graduation, and costs associated with CPR certification for Explorers. Increase the amount of funding in this line item to replace aging training props and equipment that typically have a 10 year service life expectancy. The Training Division has been fortunate over the past 12 to 15 years to acquire and/or purchase props and equipment to facilitate the training programs offered. Several of these props are getting close to the end of life expectancy and will need to be replaced. This line item also includes the consumable items that are utilized during our Recruit Schools, Basic Fire Academy, Emergency Medical Services Academy, and other training programs. With the addition of the Rapid Intervention Team House and the Maze (SCBA Training Trailer), the amount of materials consumed will increase dramatically based upon the adopted Training Program Plan. The line item for the Division Budget will increase by $5,000. The Fire Marshals are requesting tools needed for fire investigations totaling $1,800. These include a fire rake, Stanley too], channel -lock rescue tool, haligan tool, pike pole, flat head axe, scoop shovel, and square shovel. These are necessary for the Fire Marshals to be self - sufficient on a fire scene and to collect and process evidence without having to rely on the tools carried on one of the fire apparatus on scene -- allowing the release of the fire apparatus to be available to answer emergency calls to better serve the citizens. In addition to these tools, they are requesting Fire Scene Lighting at $4,500. These fights would be utilized for lighting of investigative scenes after daylight hours and during inclement weather, With the new implementation of the Physical Fitness Program, we would like to place treadmills in each of the 11 stations for use by the operational staff. Each treadmill will cost the Department $3,819, and with the purchase of 11, the total of this request is $42,009. In a recent report released by the United States Fire Administration, they conclude that on average 81,070 firefighter injuries occur annually in the United States. In the United States, there are approximately 100 firefighters killed annually. Of those deaths, 40 to 50 percent are attributed to cardiovascular disease (United States Fire Administration). This statistic alone indicates that perhaps 25% of all firefighter deaths could be preventable with proper emphasis on cardiovascular health and physical fitness. Without adequate emphasis on fitness, our firefighters are at an at -risk population for cardiovascular disease, cancer, and a variety of other health issues that can have devastating and even deadly results. Given these few statistics alone for death and injury rates for firefighters, and the epidemic proportions of obesity among our ranks, it stands to reason a fitness component should be and now is a part of our daily routine (Survive or Thrive 2012). "Successful job performance and minimization of injury depends largely on the fitness level of firefighters" (Mier & Gibson, 2004, p. 373). This emphasis on regular exercise and participation in some form of physical fitness training serves as a means of risk reduction on behalf of Frederick County and enhances the ability of our firefighters to perform their job tasks in a safe and efficient manner. By bringing this issue to light and identifying a reasonable fitness program, it is now possible to change the culture of our Department. This will result in stronger and healthier firefighters to serve our community. Our community depends on the firefighters who protect them to be trained, equipped, and ready at all times to meet their emergency response needs. This proposal would put one treadmill in every fire and rescue station in Frederick County. The Physical Fitness Program the Fire and Rescue Department has adopted is a huge step in the right direction. Currently, it is not feasible for Department employees to partake in cardiovascular training, especially in the winter months for 30 minutes per day. With this small investment, the County of Frederick will make these goals and requirements realistic as set forth in Standard Operating Procedure 2.4.01. Additionally, $320 is requested to cover costs associated with meetings and training sessions. 5413 -004 Other Operating Supplies /Emergency No increase requested 5506 -000 Travel Requested Increase $22,900 The amount of changes in fire and rescue service delivery is occurring at a more frequent rate than we have ever seen in our history. The Fire and Rescue Department has truly taken an "All- Hazards" approach to providing service to our community that requires personnel to be better prepared in today's ever changing society. These costs represent registration fees, course materials, lodging accommodations, meal reimbursement, and fuel. All of these travel fees have increased during the past five years which requires additional funding in this line item. The line item will increase by $10,700. While we are very fortunate to provide the amount of training programs to the career and volunteer fire and rescue personnel within Frederick County, the need for our personnel to receive additional training to benefit our fire and rescue system is paramount. With the recent implementation of the Physical Fitness Program, the Department requests the ability to provide a fitness trainer standard consistent with the health and fitness needs of the Fire Service throughout the United States. Those successfully passing the certification examination will possess the knowledge and skills required to design and implement fitness programs, improve the wellness and fitness of Department personnel and assist in the physical training of our personnel. Benefits include: improved firefighter health, wellness, fitness, safety and performance, improved effectiveness of our firefighters and Department in meeting the needs of the community and cost savings to Frederick County from fewer workers compensation claims and other healthcare related savings. Anticipated cost of this training program is $6,100. Currently, the Department is spending approximately $1,500 annually for the Emergency Management Coordinator to attend the Virginia Emergency Management Association (VEMA) conference. The conference is an annual event and held in various locations of the Commonwealth and provides the latest information possible. This year, VEMA has decided to offer courses, some of which are certified courses 2 days prior to the start of the conference thus increasing the overall cost due to increased need for lodging. An additional funding increase of $1,500 for training courses is requested thus allowing a better understanding on how the job is to be performed. These courses may include but not limited to training on WebEOC, VirginiaPA, etc. Many of these courses are taught outside the normal distance for daily commute and may require overnight stays due to safety reasons. There is a request for $3,100 to be utilized to attend conferences for ICISF (International Critical Incident Stress Foundation), Traumatic Incident Reduction Courses, Mediation courses, and for Charlottesville Burn Camp. Additional training in stress and trauma are imperative and can be utilized within the fire and rescue system. Certifications in Mediation and Volunteer Administration need to be maintained. 5605 -000 Sara Title Program No increase requested 5605 -002 Hazardous Materials Response Team No increase requested 3505 - 5801 -000 Dues and Association Membershi Requested Increase $500 The addition of membership to the International Association of Emergency Managers is a new request this year that will provide a wider network of education and information as well as an increase of resources. Funds would be utilized for memberships with VMN (Virginia Mediation Network), NAVA (National Association of Volunteer Administrators), and NVLPC (Northern Virginia Licensed Professional Counselors). Explorer Charter costs and Advisor costs will also need to be maintained. Memberships in International Critical Stress Foundation (ICSF) and Traumatic Incident Reduction Association (TIR) are also desirable. CAPITAL REQUESTS 8005 -000 - Motor Vehicle and Equipment Requested Increase $100,000 2015 Ford F -250'/ Ton Pickup $30,000. Replace the 2005 Chevrolet Silverado Pickup assigned to one of the Training Division Lieutenants. The current vehicle is 8 years old and has 120,000 miles on it as of December 1, 2013. This vehicle is the primary tow vehicle for all of the Department trailers assigned to the Training Division and Life Safety Division. This vehicle has been well maintained through a progressive preventative maintenance and service plan but some significant costs are foreseen in the future due to the excessive amount of towing and wear of the drive train /suspension system. The existing emergency equipment will stay on the vehicle as it is proposed to be assigned to the Public Safety Building to be utilized exclusively for towing of the various trailers that the Department operates. 2015 Chevy Tahoe Command Vehicle (OPS -10) $35,000.00. To purchase a 2015 Chevrolet Tahoe to replace the current OPS -10, which is a 2004 Chevrolet Tahoe with nearly 140,000 miles on it and is no longer reliable as a primary first responder vehicle. OPS -10 plays a crucial role in the incident Command System function for all of Frederick County. 2015 Ford F250 4 Door 4WD Diesel Pick -Up (K -9) $35,000. We currently have 2 canine teams. in previous years, we were able to use an extra vehicle from the Sheriffs Office that was equipped for canine transport. Unfortunately, they no longer have an extra vehicle. If one of our current vehicles needs repairs, we have no way to transport the canine as outlined in our contract with ATF. With the current vehicle setup, we are unable to haul all of the necessary equipment and supplies in the canine vehicles due to the necessary kennels. In addition, one of the canine vehicles is approaching 140,000 miles and the other 90,000 miles. We would like to use an existing vehicle as a back -up canine vehicle. 8007 -000 ADP Equipment Requested amount $20,000 OSHA requires that all employees that wear a respirator be fit tested on an annual basis. We have been able to accomplish this in- house, but with some outside help. If all goes as planned, we can perform 3 -4 fit tests per hour for every PortaCount fit test machine we have in operation. Unfortunately, we can have failed tests due to the wrong size mask being used or for various other reasons this would require us to start the test over with that individual slowing the procedure down. Trying to get an entire working shift tested (20 personnel), a Basic Fire Academy tested (40 personnel) or an entire volunteer fire and rescue company tested (25 personnel), make it very difficult, if not impossible to perform in a reasonable amount of time with only 1 machine. Our only solution currently is to borrow a second PortaCount from the City of Winchester and at times, to borrow a third machine from Fairfax City. We have to borrow these additional machines on a monthly basis. This also puts the responsibility of those additional machines on us for any damage that we may encounter. The number of firefighters, career and volunteer, that are now part of the Frederick County Fire and Rescue Department exceeds the amount of personnel we should be trying to support with only 1 PortaCount machine. Every year the PortaCount machine must be calibrated by an outside agency. Having 2 machines will enable us to have at least 1 available at any given time for the stray tests as new firefighters become part of our fire and rescue system. We will stagger the times they go out for calibration. It also helps keep 1 machine available if the other one was sent out for repair. For approximately the last 3 years that our machine has gone out for calibration, the vendor has advised us that if there were to be any problems with the machine that they would not be able to fix it. This machine is outdated and parts are no longer available to support them. So if our existing PortaCount machine was not able to function, we would not have any choice other than to purchase a new machine at that time. 3_505 -8009 -000 Miscellaneous Equipment Requested Amount $284,854 To purchase a Lifepak 15 Monitor /Defibrillator and charger to facilitate current EMS training programs within Frederick County. The current cache of monitor /defibrillators is extremely outdated and does not meet the American Heart Association 2005 and /or 2010 Guidelines, The Training Division currently utilizes equipment off of second transport units within the County Fire and Rescue System which potentially creates a delay in response to emergency incidents. The line items amount for this purchase is $40,000. Some funding could potentially come from the Rescue Squad Assistance Fund Grant administered by the Virginia Office of Emergency Medical Services. With the anticipation of implementing the Accredited Emergency Medical Technician and Advanced Emergency Medical Technician training programs, implementation of revised training programs, and new training programs being mandated, the Fire and Rescue Department has and /or will need to apply for emergency medical services, fire suppression, and hazardous materials training equipment through numerous grant opportunities that will require some level of matching funding from the locality. The matching level of funding varies from grant administrator to grant administrator but generally ranges from 10% to 50% of the total grant request. This training equipment will enable the Fire and Rescue Department to offer realistic type training that is not currently available locally to all of our career and volunteer fire and rescue personnel. The impact of not funding the matching funds for this additional equipment will delay the offering of realistic type training to our career and volunteer fire and rescue personnel. The following is a breakdown of conferences and training programs: • Laerdal SimMan $50,000 • Laerdal SimJunior $50,000 • Laerdal SimBaby $50,000 • NOELLE Maternal and Neonatal Birthing Simulator $10,000 The purchase of an onboard RV type generator is needed for the Mobile Command Post to be used when dispatched or taken out to support planned events and incidents in the County. Currently, there is no means to power the Mobile Command Post other than one location in the County which is the Frederick County Fairgrounds where it used annually as a Command Post for emergency responders. By providing the unit with an onboard generator will not only prevent the spread of explosive vapors throughout the unit, but will also provide a safer way to be able to operate the vehicles heating and air conditioning. $6,000 is requested for this purchase. In the past, this vehicle was powered by a portable gasoline driven unit which always contaminated the vehicle with fumes for the gasoline as well as put personnel at risk while trying to move the portable generator either on or off the unit. The new generator would be permanently mounted which would eliminate the issues listed above. Additionally, much of the cost of this project will be paid for using LEMPG money that has been approved. We are also requesting 12 Gas Meters for a total of $69,000. The current atmosphere monitoring equipment carried on all county fire apparatus is in need of replacement for many reasons. The first component is the ability of the crews to detect the actual hazards that are facing emergency responders today. The current meters are very limited in the types of hazardous materials that they can detect. The new meters have a much broader spectrum of materials that they can detect in order to not only protect our first responders, but also our citizens. The response needs of the Department in the 21 century, is constantly changing and with that our technology must change to meet those needs. Gone are the days when products of combustion were emitted from natural material, such as cotton and wood. Today, we face products of combustion that contain extremely hazardous chemicals such as Hydrogen Cyanide, Carbon Monoxide, and Phosgene Gas just to name a few. With upgraded equipment, it will allow us to start meeting the ever changing response demands. Locally, we have been called to transport patients weighing up to 1,300 pounds. This far exceeds the weight limit of any equipment currently in service within the County. This presents a safety concern to the patient, the responding crew, and potentially a liability issue to the County should an accident occur during transfer and transport of the patient. Resources to transport patients of this size are scarce within the region, with Valley Medical Transport having the only bariatric stretchers available. We are requesting $9,854 in order to purchase the Stryker Bariatric stretcher, which is designed to transport patients weighing up to 1,800 pounds. It includes supplemental push and pull bars making maneuvering the stretcher easier and allows for more handholds to move the stretcher. The optional attaching point for the "TranSafe" Ramp System is included. 3505 -9001 -000 Lease /Rent Equipment No increase requested, 107 North Kent Street g Winchester, Virginia 22601 The Comrriittbd will need to make'a recoai riendation to the Board o£ Supervisors � a ra w m Ln `u +' c .� a _ ao ro c c 0 Vi a O C C a O `- ... N a O C ? w O_ 0) a � L N L} f O cr LO � U C O C.1 Q) C_ L V u Ln L {O 2 Q1 �c m n r-q 1 un .1 L/7 O O Lri lzr Lr1 O Lr) -zr Ln O I m O [t N Ln oo m Ln m o o m DO m o m r m o m C) -;I N 00 00 N N N O O N rl N o N m N o N o 00 1� O ffl d N d O r� d rV d O - Ct' d' O S} rl [t O N N 00 1l 00 00 .7 00 C 00 00 00 Ln 00 co co , t N m Ct n v� �' 01 r F +' C r-4 U r-I r-I r-I -4' r-I 1 N N r' O 7 m `I r1 O r-I O > rl C o a er t r 7 a lf] O uL r- r-I \ �' a ri +' r-4 U 'i7 U! cu m �-' C O 7 m C O O > r C a N O = l_p m a a m w e - 0 n - m I Ln � CL , a Ln -a a a d U O V a V a s V a Ln w c � Ln . e '-' a > Ln " . e J 7=® UJ C p O 0? ++ Qy V7 O V) w O c4 +. Ln O o v m -D O r.1 � � V +' vn I o o (V w o o° a ❑ U w a o a O N C r Z 1 * W w a Z N 2 Ul) a 0 LL Z V f, y +� a 0 d ,� 'a H a a O Ln C y + N p - + Q � , N 0. f0 = N D N M N m L V W N 7 M s N a a +5 a E U a ro a E of a a E U a a c E o v p w cu L m u W a w n C C w v U ❑ v ❑ ❑ Lu -� -n - V} 10 ❑ k � C -n —1 W QUARTERLY DEBT SERVICE December 20= 25% of 10/1 principal, 50',6 of 4/1 interest LAKE HOLIDAY SANITARY DISTRICT March 20= 25% of 10/1 principal, 50% of 4/1 interest VIRGINIA POOLED FINANCING PROGRAM June 20= 25% of 10/1 principal, 50% of 10/1 Interest SERIES 2011A LOAN September 20= 25% of 10/1 principal, 50% of 10/1 interest 4/1/2013 - 29,810.63 29,810,63 9/20/2013 310,000.00 214,621.25 524,621.25 12/20/2013 80,000.00 104,235.00 184,235.00 3/20/2014 80,000.00 104,235,00 184,235.00 6/20/2014 80,000.00 104,235.00 184,235.00 9/20/2014 80,000,00 104,23500 184,235.00 12/20/2014 83,750,00 101,057.50 184,807.50 3/20/2015 83,750.00 101,057.50 184,807.50 6/20/2015 83,750.00 101,057.50 184,807.50 9/20/2015 83,750.00 101,057.50 184,807.50 12/20/2015 86,250.00 97,732.82 183,982.82 3/20/2016 86,250.00 97,732.82 183,982.82 6/20/2016 86,250.00 97,732.82 183,982,82 9/20/2016 86,250.00 97,732.82 183,982.82 12/20/2016 90,000.00 94,308.13 184,308.13 3/20/2017 90,000.00 94,308.13 184,308.13 6/20/2017 90,000.00 94,308.13 184,308,13 9/20/2017 90,000.00 94,308.13 184,308.13 12/20/2017 93,750.00 90,734,38 184,484.38 3/20/2018 93,750.00 90,734,38. 184,484.38 6/20/2018 93,75000 90,734.38 184,484.38 9/20/2018 93,750.00 90,734.38 184,484.38 12/20/2018 97,500.00 .87,011.57 184,511.57 3/20/2019 97,500.00 87,011,57 184,511.57 6/20/2019 97,500.00 87,01157 184,511.57 9/20/2019 97,500.00 87,011.57 184,511,57 12/20/2019 101,250.00 83,139.69 184,389.69 3/20/2020 101,250.00 83,139.69 184,389,69 6/20/2020 101,250.00 83,139.69 184,389.69 9/20/2020 101,250.00 83,13.69 184,389,69 12/20/2020 106,250.00 79,118.75 185,368.75 3/20/2021 106,250.00 79,118.75 185,36875 6/20/2021 106,250.00 79,118.75 185,368.75 9/20/2021 106,250.00 79,11 &75 185,368.75 12/20/2021 111,250.00 74,901.57 186,151.57 3/20/2022 111,250.00 74,901.57 186,151.57 6/20/2022 111,250.00 74,901.57 186,151.57 9/20/2022 111,250.00 74,901.57 186,151.57 12/20/2022 116,250.00 69,040.00 185,290.00 3/20/2023 116,250.00 69,040.00 185,290.00 6/20/2023 116,250,00 69;040,00 185,290.00 QUARTERLY DEBT SERVICE LAKE HOLIDAY SANITARY DISTRICT VIRGINIA POOLED FINANCING PROGRAM SERIES 2011A LOAN 9/20/2023 116,250.00 69,040.00 12/20/2023 123,750.00 62,913.44 3/20/2024 123,750.00 62,913.44 6/20/2024 123,750.00 62,913.44 9/20/2024 123,750.00 62,913.44 12/20/2024 130,000.00 56,391.25 3/20/2025 130,000.00 56,391.25 6/20/2025 130,000.00 56,391.25 9/20/2025 130,000.00 56,391.25 12/20/2025 137,500.00 49,540.63 3/20/2026 137,500.00 49,540.63 6/20/2026 137,500.00 49,540.63 9/20/2026 137,500.00 49,540.63 12/20/2026 143,750.00 42,294.38 3/20/2027 143,750.00 42,294.38 6/20/2027 143,750.00 42,294.38 9/20/2027 143,750.00 42,294.38 12/20/2027 152,500.00 34,717.82 3/20/2028 152,500.00 34,717.82 6/20/2028 152,500.00 34,717.82 9/20/2028 152,500.00 34,717.82 12/20/2028 160,000.00 26,682.19 3/20/2029 160,000.00 26,682.19 6/20/2029 160,000.00 26,682.19 9/20/2029 160,000.00 26,682.19 12/20/2029 168, 750.00 18,249.07 3/20/2030 168,750.00 18, 249.07 6/20/2030 168,750.00 18,249.07 9/20/2030 168,750X0 18, 249.07 12/20/2030 177,500.00 9,355,00 3/20/2031 177,500,00 9,355.00 6/20/2031 177,500.00 9,355.00 9/20/2031 177,500.00 9,355,00 $ 9,245,000.00 $ 5,778,398.23 December 20= 25% of 10 /1 principal, 50% of 4/1 interest March 20= 25% of 10/1 principal, 50% of 4/1 interest June 20= 25% of 10/1 principal, 50% of 1011 Interest September 20- 25% of 10 /1 principal, 50% of 10/1 Interest 1.85,290.00 186,663.44 186,663.44 186, 663.44 186,663.44 186,391.25 186,391.25 186,391.25 186, 391.25 187,040.63 187,040.63 187,040.63 187,040.63 186,044.38 186,044.38 186, 044.38 186,044.38 187,217,82 187, 217.82 187,217.82 187, 217.82 186,682.19 186,682.19 186,682.19 186,682.19 186,999.07 186,999.07 186,999-07 186,999.07 196,855.00 186,855.00 186,855.00 186,855.00 $1.5,023,398.23 APPL UNT INFORMATION plicant: drove's Winchester Harley-Davidson umber(s): 540- 662 -4466 E7 home x office L3 cell 540 - 514 -5526 ❑ home C1 office x cell rAddress: 0 Independence Drive Winchester, VA 22602 FESTIVAL EVENT Q,fl'CsA!v'�M4TfDI1l.4t iNF ®9MAT101y Festival Event Name of Festival: Summer Open House, Bikini Bike Wash & Fall Open douse Cost of Admission to Festival: Free Business License Obtained: x Yes ❑ No Start End Nlaxiinum No. Estimated No, Dates {' Time Tim of Tickets Offered of Attendees For Sale Per Day Per Day .tune 21 20)1.4 10:0Gzm. 3:00pm. N/A 500 .fu]P 19, 204 IdI:00arra. 3:OOpm. NIA 5Q0 September 20 2014 Mouarn. 3:00pm. NIA 500 Location Address: 140 Independence Drive Winchester, VA 22062 Owner Name(s): Barbara Grove of Property Address. 190 BALLYGAR DRIVE Winchester, VA 22602 (* NOTE: Applicant may be required to provide a statement or other documentation indicating consent by the owner(s) for use of the property and related parking for the festival.) Promoter I N ame (s): leanett Dillion Address: 2019 Senseny Road Winchester, VA 22602 (* NOTE: For festivals other than not- far - profit, promoter may need to check with the Frederick County Commissioner of Revenue to determine compliance with County business license requirements; in addition, promoterswho have repeat or ongoing business in Virginia may be required to register with the VA State Corporation Commission for legal authority to conduct business in Virginia.) Fiii.0 AI Name(s): Barbara Grove Backer Address: 190 BALLYGAR DRIVE Winchester, VA 22602 APPLICATION FOR OUTDOOR FESTIVAL PER IT c- - COUNTY OF FREDERICK, VIRGINIA Performer Name of Persons) or Group(s): Rosse Soul & The Bock N Roll Cowboys Bard, Defending Cain Band, Silvertung Band, Barcode Band, Va Stuarts, international Bikini Team. ('Noce: Applicant may need to update information as performers are booked for festival event.) FESTIVAL EVENT LOGISTICS INFORMATION AND DOCUMENTATION Attach a copy of the printed ticket or badge of admission to the festival, containing the date(s) and time(s) of such festival (may be marked as "sample "). ❑ copy attached OR ❑ copy to be provided as soon as available 2. Provide a plan for adequate sanitation facilities as well as garbage, trash, and sewage disposal for persons at the festival. This plan must meet the requirements of all state and local statutes, ordinances, and regulations, and must be approved by the VA Department of Health (Lord Fairfax Health District). We sufficient bathroom and garbage disposal on site at the dealership. 3. Provide a plan for providing food, water, and lodging for the persons at the festival. This plan must meet the requirements of all state and local statutes, ordinances, and regulations, and must be approved by the VA Department of Health (Lord Fairfax Health District). We have local food vendor and submit forms for health permits. No lodging is required. 4. Provide a plan for adequate medical facilities for persons at the festival. This plan must meet the requirements of all state and local statutes, ordinances, and regulations, and must be approved by the County Fire Chief or Fire Marshal and the local fire and rescue company. Millwood Fire company will be notified about events. 5. Provide a plan for adequate fire protection. This plan must meet the requirements of all state and local statutes, ordinances, and regulations, and must be approved by the County Fire Chief or Fire Marshal and the local fire and rescue company. Millwood Fire Company will be notified of events. i. Provide a plan for adequate parking facilities and traffic control in and around the festival area. (A diagram may be submitted.) Dealership has more than sufficient parking facility. State whether any outdoor lights or lighting will be utilized: ❑ YES x NO if yes, provide a plan or submit a diagram showing the location of such lights and.the proximity relative to the boundaries and neighboring properties. In addition, show the location of shield €ng devices or other equipment to be used to prevent unreasonable glow beyond the property on which the festival is located. State whether alcoholic beverages will be served: x YES a NO If yes, provide details on how it will be controlled. Alcoholic beverages will served by members of the Child parent Center and also profits will benefit the local Charity. ABC license will also be obtained by them. (NOTE: Evidence of any applicable VA ABC permit must also be provided and posted at the festival as required. Applicant may need to confirm with the VA ABC that a license is not required from that agency in order for festival attendees to bring their own alcoholic beverages to any event that is open to the genera# public upon payment ofthe applicable admi35ion fee.) FESTIVAL PROVISIONS Applicant makes the following statements: A. Music shall not be rendered nor entertainment provided for more than eight (8) hours in any twenty -four (24) hour period, such twenty -four (24) hour period to be measured from the beginning of the first performance at the festival. B. Music shall not be played, either by mechanical device or live performance, in such a manner that the sound emanating there from exceeds 73 decibels at the property on which the festival is located. C. No person under the age of eighteen (18) years of age shall be admitted to any festival unless accompanied by a parent or guardian, the parent or guardian to remain with such person at all times. (NOTE: It may be necessary to post signs to this effect.) D. The Board, its lawful agents, and /or duly constituted law enforcement officers shall have permission to go upon the property where the festival is being held at any time for the purpose of determining compliance with the provisions of the County ordinance. I, the undersigned Applicant, hereby certify that all information, statements, and documents provided in connection with this Application are true and correct to the best of my knowledge. in addition, Applicant agrees that the festival event and its attendees shall comply with the provisions of the Frederick County ordinance pertaining to festivals as well as the festival provisions contained herein. Si nature of Applicant Date: THE BOARD SHALL HAVE THE RIGHT TO REVOKE ANY PERMIT ISSUED UNDER THIS € RDINANCE UPON NON- COMPUA PCE WITH ANY OF ITS PROVISIONS ARID CONDITIONS. ORDINANCE February 12, 2014 The Board of Supervisors of Frederick County, Virginia hereby ordains that Sections 155 -32, 155 -35, 155 -96 and 155 -100 of- Chapter 155 (Taxation) of the Code of Frederick County, Virginia be, and the same hereby are, amended by enacting amended Sections 155 -32, 155 -35, 155 -96 and 155 -100 of Chapter 155 (Taxation) of the Code of Frederick County, Virginia, as follows and to take effect immediately, that a new Section 155 -113 of Chapter 155 (Taxation) of the Code of Frederick County, - Virginia be, and the same hereby is, enacted as part of Article XVI of Chapter 155, as follows and to take effect immediately, and that Section 155 -47 of Chapter 155 (Taxation) of the Code of Frederick County, Virginia be, and the same hereby is, repealed effective immediately (deletions are shown in bold strikethFough and additions are shown in bold underline CHAPTER 155 TAXATION Article VII Retail Sales Tax § 155 -32 Administration and collection. Pursuant to Title 58.1, Chapter 6, § 58.1 -605 of the Code of Virginia, the local general retail - sales tax levied pursuant to this article shall be administered and collected by the State Tax Commissioner of the commonwealth in the same manner, subject to the same penalties provided for the state sales tax with the adjustments egU b § Article VIII Tax on Purchasers of Utility Service § 155 -35 Local user fee. A. An E -911 local user fee to each Verizon Telephone Company user is hereby adopted. The purpose of this fee is to allow for the-implementation of the Enhanced 911 Emergency Telephone System. The fee shall be as prescribed_ by ordinance of the Board of Supervisors. B. The local user fee for Star Tannery area residents served by the Shenandoah Telephone Company shall be as established by the Shenandoah County E -911 Emergency Telephone System Ordinance, as prescribed in a joint agreement pursuant to Code of Virginia, § 58.1 - 3813.1 Effer.tive upon adoption and to § pursuant __ , amended, as of home heating oil by an individual purGhases purrhaseF4Gf use n��x. Article XVI Business License Provisions § 155 -98 License fee and tax. [Subsections A and B remain unchanged.] C. Instead of the license fees specified in Subsections A and B above and except as provided in Subsection C(9)(f), every other such person or business subject to licensure under this article shall be assessed and required to pay a license tax as set forth below for the class of enterprise listed: [Paragraphs 1 through 8 remain unchanged.] (9) For sale of alcoholic beverages: (a) Every person who shall engage in the business of manufacturing, bottling, wholesaling or retailing alcoholic beverages shall obtain a license therefor and shall pay therefor the license tax hereinafter provided. [1] Distiller's license. For each distiller's license, the license tax shall be $500 per annum, provided that no license shall be required of any distiller manufacturing not more than 5,000 gallons of alcohol or spirits, or both, during such license year. [2] Winery license. For every winery license, the license tax shall $50 50 per annum, provided that no license shall be required of any winery 2 manufacturing not more than 5,000 gallons of wine during such license year. [3] Brewery license. For each brewery license, the license tax shall be $500 per annum. [4] Bottler's license. For each bottler's license, the license tax shall be $150 per annum. [5] Wholesale beer and wine license. For each wholesale beer license, the license tax shall be $280 75 per annum. For each wholesale wine license, the license tax shall be-150 per annum. [6] Retail on- premises wine and beer license. For each retail on- premises wine and beer license, the license tax shall be $20 per annum. [7] Retail off - premises wine and beer license. For each retail off - premises wine and beer license, the license tax shall be $20 per annum. (b) For each mixed beverage license for restaurants, including restaurants located on premises of and operated by hotels and motels, the license tax shall be: [1] One hundred dollars per annum for each restaurant with a seating capacity at tables for 50 to 100 persons. [2] One hundred fifty dollars per annum for each restaurant with a seating capacity at tables for more than 100 but not more than 150 persons. [3] Two hundred dollars per annum for each restaurant with a seating - -- capacity at tables for more than 150 persons. [41 Two hundred dollars per annum for each private, nonprofit club operating a restaurant on the premises of such club. (c) The aforesaid license shall be as respectively defined by the Act of the General Assembly, known as the "Alcoholic Beverage Control Act," and the terms "alcoholic beverages," "alcohol, " "spirits " and "wine," wherever used in this article, shall reflect the meanings respectively ascribed to them by such Act. (d) No license shall be issued under this section to any person unless such person shall hold or simultaneously therewith the proper state license required by the Alcoholic Beverage Control Act, which state license shall be exhibited to the Commissioner of the Revenue, and all dining rooms, 3 restaurants, lunchrooms and clubrooms wherein the beverages herein defined are sold for consumption on the premises shall at all times be open to inspection by the State Police and the police or Sheriffs authorities of this County; provided, further, that all storerooms or other buildings from which deliveries are made, either at wholesale or retail, whether they are bottlers, wholesalers or retailers, shall at all times be open to inspection by State Police and police or Sherifrs authorities of the County. Any violation of the terms of this provision shall be sufficient grounds for the revocation of the license issued in accordance with this section. (e) No alcoholic beverage license shall be prorated or transferable. (f) This tax shall be in addition to applicable license taxes based on gross receipts or gross purchases. In imposing retail merchant license taxes measured by gross receipts, the term "gross receipts" shall be construed to include receipts from the sale of alcoholic beverage by persons licensed under this section. In computing gross receipts, alcoholic beverages shall be included in the base for measuring such license taxes the same as if the alcoholic beverages were nonalcoholic. No alcoholic beverage license levied under this section shall be construed as exempting any license from any merchant license tax, and such merchant license tax shall be in addition to the alcoholic beverage taxes levied under this section. § 155 -100 Itinerant and distressed merchandise vendors. A. Each person who shall engage in or transact any temporary or transient business in this County for the sale of goods, wares and merchandise and who, for the purpose of carrying on such business, shall hire, lease, use or occupy any building or structure, motor vehicle, tent, car or public room or any part thereof, including rooms in hotels, lodging houses or houses of private entertainment, or in any street, alley or other public place for a period of less than a year for the exhibition or sale of such goods, wares or merchandise shall pay for such privilege a license tax of $500 per year, which license shall not be prorated or transferable. B. Each person who or which has not been licensed for at least one year to sell or to offer for sale goods, wares or merchandise before the adoption of this section and who shall hereafter apply for a license to sell or offer for sale, goods, wares or merchandise within the County shall file with such application a statement from the owner of the building, structure, etc., to be used by such applicant, indicating consent to use the premises for such sales, or no license shall be issued unless and until such statement is attached to the application. 2 C. On each transient vendor for the sale of bankrupt, assignee, trustee, fire -wreck stock or salvage stock, a license tax shall be paid of $500 per year, which license shall not be prorated or transferable. D. No persons shall be exempt from the payment of the license tax imposed by this section by reason of associating temporarily with any local merchant, dealer or trader or by reason of conducting such business in the name of any local merchant, dealer, trader or auctioneer. E. No license tax shall be required under this section for any itinerant merchant participating in an Went, not to exceed ten consecutive days in length, conducted by a nonprofit organization, when the purpose of such event is in furtherance of the nonprofit nature of such organization, and the sale of any goods, wares or merchandise is merely ancillary to such event and not the primary purpose therefor, and any such itinerant merchant shall have registered with and been approved by such nonprofit organization. The provisions of this subsection E do not create any exemption from the provisions of this Code regarding the meals tax or from the provisions of the Code of Virginia regarding the sales and use tax. F. Notwithstanding subsections A through D of this section, each person who shall engage in or transact any business in this County for the sale of goods, wares and merchandise at a festival, as that term is defined in Section 86 -2 of this Code, or at any other pre - arranged event at a single location, whether indoors or outdoors, of more than 100 individuals, shall pay for such privilege a license tax of $30 per festival or event, which license shall not be prorated or transferable, and any such person shall have registered with and been approved by the person conducting the festival or event. No license shall be required under this subsection for (i) vendors at flea markets under Section 155 -112 of this Code, who are to be licensed under that section; or (ii) vendors who have otherwise obtained or are otherwise required to obtain a license pursuant to Section 155 -73 of this Code or pursuant to the laws or ordinances of any incorporated town located in Frederick County The provisions of this subsection F do not create any exemption from the provisions of this Code regarding the meals tax or from the provisions of the Code of Virginia regarding the sales and use tax. G. "Conducting" shall, for purposes of this section, mean organizing, sponsoring, promoting, hosting, or otherwise being responsible for a festival or event under this section. 61 155 -113 Contractor to provide list of subcontractors. The commissioner, in performing the duties of such office, shall have authority to require any person doing business in the county to furnish as to each subcontractor to whom any part of a contract is sublet a list of arnona other thins the names and addresses of each subcontractor and the amount of each subcontract performed in the county. Enacted this day of , 2014. Richard C. Shickle, Chairman Robert A. Hess Christopher E. Collins Gary A. Lofton Robert W. Wells Gene E. Fisher Charles S. DeHaven, Jr. A COPY ATTEST John R. Riley, Jr. Frederick County Administrator rN u COUNTY of FREDERICK John R. Riley, Jr County Administrator TO: Board of Supervisors 5401665 -5666 Fax 540/667 -0370 FROM: John R. Riley, Jr., County Administrator E -mail: DATE: December 23, 2013 jriley @co.frederick.va.us RE: Code and Ordinance Committee Report The Code & Ordinance Committee met on Monday, December lb, 2013 at 3:00 P.M., in the Board of Supervisors' Closed Session Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were Christopher E. Collins, Chairman; Robert A. Hess; James Drown; and Stephen Butler. Committee members Derek Aston and Robert Wells were absent. Also present were County Administrator John R. Riley, Jr.; Jay E. Tibbs, Deputy County Administrator; County Attorney Rod Williams; Ellen Murphy, Commissioner of the Revenue; and C. William Orndoff, Jr., Treasurer. The committee submits the following: ** *Items Requiring Board Action * ** 1. Proposed Amendments to the Frederick County Code, Chapter 155, Taxation, Various Articles /Sections; and Chapter 1.12 Massage Parlors and Health Clubs. The Code and Ordinance Committee reviewed a request to amend the Frederick County Code, Chapter 155 Taxation. A number of the proposed amendments would bring the County Code into conformance with the State Code. In addition, amendments were proposed to allow the establishment of a business license tax for wine wholesalers and to allow businesses in the Town of Stephens City and Middletown that hold a valid business license to be exempt from the festival business license requirement, similar to the treatment of County businesses. Finally, the -- repeal of Chapter 112, Massage Parlors and Health Clubs is being proposed because the Code of Virginia contains no express authority for local regulation. Upon a motion by Mr. Hess, seconded by Mr. Butler, the Code and Ordinance Committee forwarded this item to the Board for public hearing with a recommendation of approval. The motion was unanimously approved. 2. Proposed Amendments to Chapter 155, Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153, Property Exempted from Taxation by Designation. Mr. Butler abstained from consideration of this item. The Code and Ordinance Committee reviewed a request to amend the Frederick - County Code, Chapter 155 Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153, . 107 North Kent Street - Winchester, Virginia 22601 COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/667 -0370 E -mail: rwillia @co.frederick.va.us MEMORANDUM TO: Code and Ordinance Committee FROM: Roderick B. Williams County Attorney DATE: November 14, 2013 RE: Frederick County Code, Chapter 155 (Taxation), Sections 155-32,155- 3 155 - 47,155-96,155-100, and 155 -113 and Frederick County Code, Chapter 112 (Massage Parlors and Health Clubs) Attached please find draft proposed ordinance amendments concerning the above - referenced Chapters of the County Code. The reasons in support of these proposed amendments are as follows: Chapter 155 (Taxation), Section 15532 (Retail Sales Tax/Administration and Collection) — proposed amendment The proposed amendment would delete the words "with the adjustments required by § 58.1 -628" from the provision concerning administration and collection Of the sales tax. The General Assembly repealed § 58.1 -628 of the Code of Virginia, which concerned the calculation of the sales tak for sale amounts of $5.00 and under, in 2004 and deleted the "with the adjustments" language from the other sections of state law regarding the sales tax. With the 2004 changes and the fact that the sales tax is actually administered by the state, there is no reason to retain the obsolete reference in the County Code. 107 North Dent Street . Winchester, Virginia 22601 Chapter 155 (Taxation), Section 1.55 -35 (Utility Tax[Local User Fee) - proposed amendment This section currently refers to § 58.1 -3813A of the Code of Virginia, Section 58.1 -3813 was repealed by the Acts of 2000, c. 1064. 1t was replaced in substantial part by § 58.1- 3813.1. Therefore, in County Code § 155 -35, § 58.1 -3813A should be changed to § 58.1 - 3813.1. Chapter 155 (Taxation), Section 155 -47 (Home Heating Oil Local Option Sales and Use Tax) - proposed repeal This authority for this section was § 58.1 -609 of the Code of Virginia, which was repealed in 1993. At the same time, the General Assembly enacted § 58.1 - 609.10, which exempted home heating oil from the sales tax. Therefore, § 155 -47 of the County Code should be repealed. Chapter 155 (Taxation), Section 155 -96 (Business License Fee and Tax) - proposed amendments These are limited changes identified by the Commissioner of the Revenue. The County had not previously had any wine wholesalers and, therefore, had not established a tax for such establishments. The County now has at least one wine wholesaler. The proposed tax amount corresponds with the amount permitted under § 4.1 -233 of the Code of Virginia. Also, the current County Code section contains two amounts (for wineries and for beer wholesalers) that exceed the amounts provided for under state law and; accordingly, the draft proposes conforming amendments. Chapter 155 (Taxation), Section 1S5 -100 (Business License Fee and Taotinerant and Distressed Merchandise Vendors) - proposed amendment This is a limited change identified by the Commissioner of the Revenue. The recent revisions to this section exempted businesses that already hold County business licenses from further licensing if they appear at festivals in the County, but did not address the issue of businesses that hold business licenses issued by the Town of Stephens City or the Town of Middletown. The suggestion here is that it is appropriate to exempt such businesses from the festival business license requirement and the draft reflects that. Chapter 155 (Taxation), Section 155 -113 (Business License Fee and Tax/Contractor to Provide List of Subcontractors) - proposed amendment The Commissioner of the Revenue has requested the explicit inclusion of authority to require contractors to provide lists of subcontractors to the Commissioner. This assists the Commissioner in enforcement of business license matters. Va. Code § 58.1 -3109 provides the authority for this amendment. The proposed provision is based upon similar provisions in force in Spotsylvania County and the City of Newport News. 2 ORDINANCE February 12, 2014 The Board of Supervisors of Frederick County, Virginia hereby ordains that Chapter 112 (Massage Parlors and Health Clubs) of the Code of Frederick County, Virginia be, and the same hereby is, repealed in its entirety, effective immediately. Enacted this day of , 2014. Richard C. Shickle, Chairman Robert A. Hess Christopher E. Collins - Gary A. Lofton Robert W. Wells Gene E. Fisher Charles S. DeHaven, Jr. A COPY ATTEST John R. Riley, Jr. Frederick County Administrator COUNTY of FREDERICK TO: Board of Supervisors FROM: John R. Riley, Jr., County Administrator DATE: December 23, 2013 RE: Code and Ordinance Committee Report John Ito Rfley, jr. County Administrator 540/665 -5666 Fax 5401667 -0370 E -mail: jri1ey@co.frederick.va.us The Code & Ordinance Committee met on Monday, December 16, 2013 at 3:00 P.M., in the Board of Supervisors' Closed Session Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were Christopher E. Collins, Chairman; Robert A. Hess; James Drown; and Stephen Butler. Committee members Derek Aston and Robert Wells were absent. Also present were County Administrator John R. Riley, Jr.; Jay E. Tibbs, Deputy County Administrator; County Attorney Rod Williams; Ellen Murphy, Commissioner of the Revenue; and C. William Orndoff, Jr., Treasurer. The committee submits the following: ** *Items Requiring Board Action * ** 1, Proposed Amendments to the Frederick County Code, Chapter 155, Taxation, Various Articles /Sections; and Chapter 112 Massage Parlors and Health Clubs. The Code and Ordinance Committee reviewed a request to amend the Frederick County Code, Chapter 155 Taxation. A number of the proposed amendments would bring the County Code into conformance with the State Code. In addition, amendments were proposed to allow the establishment of a business license tax for wine wholesalers and to allow businesses in the Town of Stephens City and Middletown that hold a valid business license to be exempt from the festival business license requirement, similar to the treatment of County businesses. Finally, the repeal of Chapter 112, Massage Parlors and Health Clubs is being proposed because the Code of Virginia contains no express authority for local regulation. Upon a motion by Mr. Hess, seconded by Mr. Butler, the Code and Ordinance Committee forwarded this item to the Board for public hearing with a recommendation of approval. The motion was unanimously approved. 2. Proposed Amendments to Chapter 155, Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153, Property Exempted from Taxation by Designation. Mr. Butler abstained - from consideration of this item, The Code and Ordinance Committee reviewed a request to amend the Frederick County Code, Chapter 155 Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153, 107 North Kent Street m Winchester, Virginia 22601 Chapter 112 (Massage Parlors and Health Clubs) — proposed repeal The minutes of the Board of Supervisors indicate that the provisions of this Chapter were first passed as an ordinance on September 14, 1977. In the intervening years, this particular industry has evolved significantly from what it was in 1977 and, today, it can be considered to be an established medically - related practice_ Toward that end, in 1997, the General Assembly amended the Code of Virginia to permit the Board of ]Nursing to regulate massage therapy. State law defines "massage therapy" as "the treatment of soft tissues for therapeutic purposes by the application of massage and bodywork techniques based on the manipulation or application of pressure to the muscular structure or soft tissues of the human body. The terms "massage therapy" and "therapeutic massage" do not include the diagnosis or treatment of illness or disease or any service or procedure for which a license to practice medicine nursing, chiropractic therapy, physical therapy, occupational therapy, acupuncture, or podiatry is required by law." Va. Code § 54.1 -3000, With respect to local regulation of the practice, the Code of Virginia contains no express authority for local regulation, This fact, combined with the General Assembly's 1997 assignment of the responsibility to the Board of Nursing, suggests that localities may not separately regulate the practice. Toward this end, Arlington County, Virginia repealed its massage regulation ordinance in 2011. State law regulation of the practice is presumably adequate to protect the public health, safety, and welfare. As well, local law enforcement officers are always empowered to enforce state laws. Accordingly, repeal of the County's regulation (Chapter 112) is appropriate. Attachments ORDINANCE February 12, 2014 The Board of Supervisors of Frederick County, Virginia hereby ordains that: 1. Section 155 -153 of Article XXV (Exemption for Nonprofit Organizations) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia be, and the same hereby is, amended by enacting an amended Section 155 -153 of Article XXV (Exemption for Nonprofit Organizations) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia, as follows (deletions are shown in b StAkethrough and additions are shown in bold underline CHAPTER 155 TAXATION Article XXV Exemption for Nonprofit Organizations § 155 -153 Property exempted from taxation by designation. A. The real property of an organization designated by the Board of Supervisors a w i t hi n thus art i e l ^ and used by such organization exclusively for a 7 7 7 historical, benevolent, cultural or publiG p and playground one or more of the purposes as set"forth in Article X, Section 6(a) of the Constitution of Virginia „artffisula: p;:ipese of hick such OFganization is classified being specifically set fGr-th within eaGh seGtion, shall be exempt from taxation so long as such organization is operated not for profit and the property so exempted is used in accordance with the purpose for which the organization is classified. In addp i^ h exemption ma0ae revoked in aGeordanGe with th is of § 58.1-3605, Code of Virgink- B. Each o rganization which owns real property exempt from taxation uursuant to designation of the Board of Supervisors or Pursuant to designation of the General Assembly shall file triennially, commencing on November 15, 2014, an application with the Commissioner of the Revenue as a requirement for retention of -the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such_ organization by not later than September 15 preceding the November 15 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. 8-. Exemptions of property from taxation under this article shall be strictly constructed in accordance with the provisions of Article X, Section (6)(f) of the Constitution of Virginia. 2. Section 155 -154 of Article XXV (Exemption for Nonprofit Organizations) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia be, and the same -- hereby is, repealed (deletions are shown in )- , 3. The repeal herein of Section 155 -154 of the Code of Frederick County, Virginia shall not affect the tax exemption of any organization as such tax exemption was in existence immediately prior to the adoption of this ordinance, but all such organizations are otherwise subject to the provisions of Section 155 -153 of the Code of Frederick County, Virginia, as amended herein, and each such organization must comply with such provisions following the adoption of the ordinance in order to maintain its respective tax exemption(s). 4. The provisions of this ordinance shall take effect immediately. 2 Enacted this day of . , 2014. Richard C. Shickle, Chairman Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Gary A. Lofton Robert W. Wells Gene E. Fisher A COPY- ATTEST John R. Riley, Jr. Frederick County Administrator K! COUNTY of FREDERICK TO: Board of Supervisors FROM: John R. Riley, Jr., County Administrator DATE: December 23, 2013 RE: Code and Ordinance Committee Report John R. Riley, Jr County Administrator 5401665 -5666 Fax 5401667 -0370 E- mail: j ri ley @ c o . fre deri ck. va.0 s The Code & Ordinance Committee met on Monday, DFecember 16, 2013 at 3 :00 P.M., in the Board of Supervisors' Closed Session Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were Christopher E. Collins, Chairman; Robert A. Hess; James Drown; and Stephen Butler. Committee members Derek Aston and Robert Wells were absent. Also present were County Administrator John R. Riley, Jr.; Jay E. Tibbs, Deputy County Administrator; County Attorney Rod Williams; Ellen Murphy, Commissioner of the Revenue; and C. William Orndoff, Jr., Treasurer. The committee submits the following: ** *Items Requiring Board Action * ** 1. Proposed Amendments to the Frederick County Code, Chapter 155, Taxation, _. Various Articles /Sections; and Chapter 112 Massage Parlors and Health Clubs. The Code and Ordinance Committee reviewed a request to amend the Frederick County Code, Chapter 155 Taxation. A number of the proposed amendments would bring the County Code into conformance with the State Code. In addition, amendments were proposed to allow the establishment -af a business license tax for wine wholesalers and to allow businesses in the Town of Stephens City and Middletown that hold a valid business license to be exempt from the festival business license requirement, similar to the treatment of County businesses. Finally, the repeal of Chapter 112, Massage Parlors and Health Clubs is being proposed because the Code of Virginia contains no express authority for local regulation. Upon a motion by Mr. Hess, seconded by Mr. Butler, the Code and Ordinance Committee forwarded this item to the Board for public hearing with a recommendation of approval. The motion was unanimously approved. 2. Proposed Amendments to Chapter 155, Taxation, Article XX'V Exemption for Nonprofit Organizations, - Section 155 -153, Property Exempted from T-gxa' by Designation. Mr. Butler abstained from consideration of this item. The .Code and Ordinance Committee reviewed a request to amend the Frederick County Code, Chapter 155 Taxation, Article XXV Exemption for Nonprofit Organizations, Section 155 -153, 107 North Vent Street - Winchester, Virginia 22601 Property Exempted from Taxation by Designation. The proposed amendments would principally accomplish two goals. First, the amendments would have the ordinance fully conform with the corresponding state law provisions, as the state law has evolved since 2003, when the General Assembly gave authority to localities to grant new tax exemptions. Specifically, this includes the insertion of the new 155- 153(B), setting out the triennial application procedure which is a prerequisite to any request the County might make to the General Assembly for the repeal of a pre -2003 General Assembly exemption. Second, 155 -154 is proposed for repeal because the list of organizations granted exemptions appears to have been added by the Code publisher for unknown reasons and does not currently reflect all exemptions the Board has granted (the Board's exemption actions in fact never stated a requirement to include them in the County Code), the section is not necessary. It should be noted the exemptions would remain in force. Upon a motion by Mr. Hess, seconded by Mr. Drown, the Code and Ordinance Committee forwarded this item to the Board for public bearing with a recommendation of approval, The motion was approved. Respectfully Submitted, Code. and Ordinance Committee Christopher E. Collins, Chairman Robert A. Hess James Drown Stephen Butler By: ti ey, Jr. County Administrator JRR/jet Attachments COUNTY of FREDERICK John R. Riley, Jr. County Administrator 540t665 -6382 Fax 540(667 -0370 E-mail: iriley&o.frederick,va.us s o on, t 1H IWO TO: FRONT: SUBJECT: DATE: Code & Ordinance Committee Members John R. Riley, Jr., County Administrator Amendments to Section 155 -153 ]Property Exempted from Taxation by Designation November 21, 2013 Attached please fiend a draft ordinance to address the changes to our tax exemption ordinance necessary to clean it up and put the triennial filing requirement in place, so that we could in turn then petition the GA for any revocations. The genesis of this amendment was a request from The Village at Orchard Ridge seeking a tax exempt designation for their facility located on Route 50 West. By way of background: - March 20, 2013 —Finance Committee discussed a request from The Village at Orchard Ridge seeking a tax exemption. The Committee recommended postponement of this request pending the receipt of additional information. - April 17, 2013 — Finance Committee received additional information regarding the request from The Village at Orchard Ridge. The Committee recommended denial of this tax exempt request. - April 24, 2013 — The Boai^d of Supervisors considered the tax exempt request from The Village at Orchard Ridge, The Board voted to deny the request, During the discussions leading to the vote, some supervisors wished to look at entities which had previously received a tax exempt designation. Virginia. Code §58.1 -3605 outlines the process the Board must follow in order to remove a tax exempt designation that was either granted by the locality or by the General Assembly. The proposed code amendment would allow Frederick County to begin the process to enable the removal of certain tax exempt designations. Below the County Attorney has outlined'items in the proposed amendment for additional explanation; The sentence at the end of 155- 153(A) is proposed to be deleted because it relates to GA exemptions and the rest of the subsection relates to BOS exemptions. Therefore, the ordinance need not include that reference. A locality can itself revoke a locality - granted exemption in the same manner as it granted the exemption. 2004 Op. Va. Att'y Gen. 224. The new 155- 153 (B) is drawn from the language ofVa. Code 58.1 -3605 and would apply both to GA exemptions and BOS exemptions (the only difference being that after receipt of the filings from the entities, the BOS would need to forward a request to the GA to revoke a GA exemption). November 15 as the application deadline comes from 5$.1- 3605's statement that "Such application shall show the ownership and usage of such property and shall be filed within the next sixty days preceding the tax year for which such exemption, or the retention thereof, is sought." The deletion of 155 -154 has been proposed for two reasons; o First, while the BOS did grant those exemptions, the 1305 minutes do not reflect the particular codification of them. o Second, the list is not necessarily complete. For this reason and for the first reason, I think it best simply to have the exemption list be uncodified. The last paragraph of the ordinance (which would likewise be uncodified) is for "comfort ", namely, to assure everyone that the exemptions of the named entities are not being - revoked by the amendments. Should you have any questions, please do not hesitate to contact me. JRR/Jet Attachment COUNTY of FREDERI Department of Planning and Development 540/665-5651 FAX: 540 /665 -6395 MEMORANDUM 1 4, � TO: Frederick County Board of Supervisors — FROM: Mark R. Cheran, Zoning and Subdivision Administrator RE: Setback Waiver Request Telecommunications Tower Verizon Wireless/ Bertha muttwee trust DATE: February 6, 2014 On behalf of Verizon Wireless, Donohue & Stearns, PLC is requesting a waiver allowed by Chapter 165 Zoning, Article lI Supplementary Use Regulations: Parkingl Buffers; and Regulations for Specific Uses, Part 204 Additional Regulations for Specific Uses, 165- 204.19 Telecommunications facilities, commercial, for a setback waiver for a telecommunication tower approved with Conditional Use Permit #03 -13. The property is located at 2250 Back Mountain Road (Route 600), and is identified with Property Identification Number 49 -A- 28 in the Back Creek Magisterial District. Background S, The Board of Supervisors on September 9, 2013, approved Conditional Use Permit #03 -13 for a 195 -foot monopole -type telecommunication tower and ancillary equipment. The zoning ordinance allows telecommunication towers to exceed the height requirements of the underlining zoning district, provided the tower be set back the normal setback of the zoning district, plus one foot for every foot over the maximum allowed height of the zoning district. Without the waiver, the telecommunication tower is required to be setback from the property line 210 feet (tower is 195' tall, RA height maximum is 35', 195 -35= 160), the normal setback (50 ft.) per the RA (Rural Areas) zoning district, plus one foot for every foot over the maximum height of the district (35 ft.); this telecommunication tower is 160 ft. higher than is allowed in the district (50 ft. + 160 ft. = 210 ft.). The site plan notes this tower is 98.6 ft. from the property line, and the setback cannot be achieved where the tower is to be located. The applicant is requesting a waiver to reduce the required setback as set forth in Section 165- 204.19 of the zoning ordinance. The applicant has provided documentation from a certified Virginia engineer with verification that the tower is designed and will be constructed in a manner that, should the tower collapse for any reason, the collapsed tower will be contained in an area around the tower, with a radius equal to or lesser than the setback, measured from the center line of the base of the tower. Should this waiver be granted, the result will bed 111.4 foot setback reduction (210'- 98.6' 171 >. Staff would note the conditions assigned to CUP #03 -13 will remain in effect. 107 North Kent Street, Suite 202 - Winchester, Virginia 22601 -5000 At their February 5, 2014 meeting, members of the Planning Commission asked for clarification on why the Commission was reviewing this particular tower request again. Staff replied that at the time this CUP application was presented to the Planning Commission and the Board of Supervisors, the setback waiver request was not specifically acted upon. The CUP was approved but no action was taken on the setback waiver. There was a concern raised about the tower manufacturer selling rights to install the tower. Another issue was the date on the letter from the structural engineer was three years old. The applicant's representative stated this was primarily an administrative issue as the waiver was not included as part of the conditions of approval during the first review; the tower manufacturer and the location remained the same as in the initial proposal. There were no citizen comments. By a majority vote, the Planning Commission recommended approval of the setback waiver request for this telecommunications tower. The vote was as follows: YES (TO REC. APPROVAL): Unger, Ambrogi, Manuel, Crockett, Oates, Kenney, Triplett, Dunlap, Mahn, Wilmot NO: Thomas (Note: Commissioner Marston was absent from the meeting.) MRC/pd/rsa Attachments APPLICATION FOR A WAIVER OR ORDINANCE EXCEPTION Applicant/Agent: \" Address: �AL C 3 ux 6< -1 6 (Phone Number: ' ,LA Property Owner's Name (if different from applican } Address: Phone Number: Contact Person (if different from applicant Phone Number: Waiver request details (include specific ordinance requirements to be waived): Property Location (give exact location based on nearest road and distance from nearest intersection, using road names and route numbers): Parcel Identification/Location: - 'I q - A - - , 2 , �+ Magisterial District: 6 (1, (- i (r Zoning and Current Use: Zoning District: 1 0 Current Use: Attachments: Adjoining Property Owners List Existing/recorded and Proposed Plats * ** *For Office Use Only * * ** FEES FOR WAIVER OR ORDINANCE EXCEPTION AND CHECKLIST: ➢ $500.00 -5CJ0 > Attachments Existing/recorded and proposed plat(s) ➢ Completed adJoining proper info. sheet(s) > Re, P, Received by: Date: 1 , (Initials) Frederick County Department of Planning and Deve' opment 1 107 North Ken' , Street • North Banding - 2 nd r i Winchester, Virginia 22601 Phone: (540) 665-5651 - Fax: (540) 665-6395 Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia n601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Phon (Name) Ae!�— 9 -4-r-&:M, t77 (Ad dress) 2C9 A Af rA -ed the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 818 on P age 62 , and is described as deed recorded in the Parcel: A Lot: 28 Block: Section: Subdivision: do hereby make, constitute and appoint (Name) Fatrdc sham Attomey- Donohue and steam. PLC (phon 703-549-1123 (Address) 201 Royal ShimiLSE Stale E, Lawburv, VA 20175 To act as my true and lawful attorney-in-fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including; =Rewning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Fins) Subdivision , / S ite Plan E-1 Variance or Appeal my attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hard and seat this 2 of Aoa-tS,., 20 Signature(s) 4 , 2Ae-J �— If <t State of Virginia, QW/County Of To-wit: 1, 41 Mod A! a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoin;;insti I solially peared be fore me and has M acknow ged the same before me in the jurisdiction afo. s 4ay of 0 43 UY T I X -a J aRbtary Public AEG # 6 9',71 MY iis&ON S 7zi LANDOWNER AFFIDAVIT As per Section 165 - 204.19 (B) (7) of the Frederick County, Virginia Zoning Ordinance, the undersigned ' trustees of Bertha B. Mcllwee Trust , owners of Parcel 49 -A -28 located at 2250 Back Mountain Road, Winchester, Virginia 22602, hereby acknowledges that they may be held responsible of the removal of the commercial telecommunication facility proposed on this site. & 4At,w j , MC Name of Property Owner(s) Signature of Property Owner(s) In the &MICommonwealth of V irQinia , in the WCounty of Shenandoah ,j, Charles R. McIlwee and Margaret M. Clem, Trustees ot the Bertha B. M c r fw - ee rust (property owner(s) state that the above irdormation is accurate and true. A Mpnq ME MMI M, My Coatnission Expires: 4/30/2014 r i . ,R x f 71 Y S 3 • 0 • -- . December 27, 2013 Frederick County Board of Supervisors 107 North Kent Street Winchester, Virginia 22601 Cc: Mr. Mark Cheran P Re: Conditional Use Permit No. 03 -13 Setback Waiver Request Letter Members of the Board: On September 9, 2013 the Board of Supervisors (the "Board ") voted to approve Conditional Use Permit No. 03 -13 to allow the installation of a telecommunications facility comprising a 195 -foot monopole and ancillary equipment compound on parcel number 49 -A -28 located at 225o Back Mountain Road in Winchester, Virginia 22602 (See Attachment A). Section 3.65- 201.03B(8) requires that the monopole be setback from the property boundary lines one foot for every foot in height or 195 feet. Section 165 - 204.3.9 allows for a reduction in this setback and reads: "The Board of Supervisors may reduce the required setback distance for commercial telecommunications facilities as required by § 165- 203..03B(8) of this chapter if it can be demonstrated that the location is of equal or lesser impact. When a reduced setback is requested for a distance less than the height of the tower, a certified Virginia engineer shall provide verification to the Board of Supervisors that the tower is designed, and will be constructed, in a manner that if the tower collapses for any reason the collapsed tower will be contained in an area around the tower with a radius equal to or lesser than the setback, measured from the center line of the base of the tower. In no case shall the setback distance be reduced to less than 1/2 the distance of the tower height. Commercial telecommunications facilities affixed to existing structures shall be exempt from setback requirements, provided that they are located no closer to the adjoining property line than the existing structure." The monopole has been approved at a location that minimizes visual impact but does not meet the one -to -one setback from the western property boundary line where it is setback 98.5 feet (See Attachment B). On July 31, 2013, in preparation for the September 9, 2013 Board of Supervisors hearing, the Applicant, Verizon Wireless, provided a letter pursuant to 5165.204.19 from Mr. Habib Azouri, a certified Virginia engineer, confirming that the collapse zone of the proposed monopole would be equal to or lesser than the setback provided — specifically, 74 feet (See Attachment Q. Subsequent tb the September 9, 2013 hearing before the Board and the September 11, 203.3 approval letter, the Applicant was notified that it would be required to submit this setback waiver request letter for consideration by the Planning Commission and Board. Therefore, the Applicant, Verizon Wireless, respectfully asks that this setback waiver request be considered by the Planning Commission at its February 5, 2013 hearing and then placed on the consent agenda for consideration by the Board of Supervisors at its February z2,2oz]hearing. Thank you for your consideration of this matter, Tracy L. Themak Donohue & Stearns, PLC o7OnonocoStreet Alexandria, Virginia 22 ]z4 Attached: (A) Approval Letter dated September 142oz3 (B) SiteP/an — SheetC-z ([) Monopole Collapse Zone Letter from Mr. Habib Azouri dated February 1\2ozz (D) Check No. z83B5in the amount of$5oo.00 0 Department of Planning and Development 5401665-5651 FAX: 540/665-6395 It Verizon Wireless 9000 Junction Drive Annapolis Junction, MD 20701 RE: CUP #03-13 Verizon Wireless/B. Mellwee, ETAL Trustess Property Identification Number 49-A-28 This letter is to confirm action taken by the Frederick County Board of Supervisors at their meeting on September 9, 2013. Conditional Use Permit #03-13 was approved to enable the construction of a 195 foot monopole telecommunications facility. Conditions associated with the approval of this Conditional Use Permit include the following: I . All review agency comments and requirements shall be complied with at all times. 2. The tower shall be available for collocating personal wireless services providers. 3, A minor site plan shall be approved by Frederick County. 4. The tower shall be removed by the applicant or property owner within twelve (12) months of abandonment of operation. 5. In the event a telecommunications tower is not erected within twelve (12) months of the approval of this Conditional Use Permit, the CUP will be deemed invalid. 6. Any expansion or modification of this use will require a new Conditional Use Permit, 7. Verizon (or the applicant) shall be listed as a lot owner within Shawneeland Sanitary District, which requires a lot owner to pay a $500.00 annual fee for road maintenance. 8. Any provider co- locating facilities on this tower shall be listed as a lot owner within the Shawneeland Sanitary District. 107 North Kent Street, Suite 202 - Winchester, Virginia 22601-5000 Verizon Wireless/B. McIlwee #03-13 September 11, 2013 Page 2 If you have any questions regarding this action, please feel free to call this office. Sincerely, / 0 " h4ark R. Cheran Zoning and Subdivision Administrator MRC/pd em: Gary A. Lofton, Board of Supervisors, Back Creek District cc: Greg Unger and J. Rhodes Marston, Back Creek Planning Commissioners Jane Anderson, Real Estate Commissioner of Revenue John Trenary, Building Official ✓Donohue & Stearns, PLC, 201 Royal St., S.E. Suite E, Leesburg, VA 26175 (, >I71tGC3Nd) =9= 2J VINI*NIA'N=US3HON C'S IM i dO NIYIWOW ,* 06 - C S37d Y g 9 g C pF`s+S9g 6Y [ i' 3t n g t^ Y a € F fi ss�$3k` 1 a o o � €�y °�s� Y $ �j� � a e Ma $ > cr- e� s p C a MYIN <. F �yy F � Y z a 4 a \ 2 \ A l I le \\ \ l tit \ / ze 4i 1\ ImI x - i / /ems z�a \ x33 \ R"M TM Products LLC February 17.2O11 Network Building & Consulting, LLC 738O Coca Cola Drive, Suite 106i Hanover, MID 21078. Attn: Michael Comiskey Reference: 199'TaperedPo|e Site Name: Wilde Acres Frederick County, \A Dear Mr. Comiskey: pmxp V� FA� 3n�'5��sC7� The referenced pole will be designed to meet the specified loading requirements in accordance with the for S0 MPH 3-second wind speed with no ice and 20 MPH 3 second gust wind speed with 0.75 inches radial ice. Structure Class: U; Exposure Category: C; Topographic Category: 1. It is our understanding that the design of the referenced pole requires consideration of a contained fall radius in the event a catastrophic wind speed were to result in a failure. Although the pole will not be designed to fail, stronger sections than required will be provided in the lower portion of the pole. This would result inan increased safety factor in the lower sections. This design would enable the pole to fail through a combination of bending and buckling in the upper portion of the pole should o catastrophic wind loading occur. Failure in this manner would result in the upper portion of the pole folding over the lower portion, preventing a total collapse of the structure and resulting in a fall zone radius less than 74 ft. The failure mode would theoretically be a local buckling failure involving a crippling of the pole wall on one side of the pole as opposed bo the pole shearing off or completely breaking off and hitting the ground. Please contact usat your convenience should you have further questions concerning the safety of pole structures or other aspects of pole design. 9 '~ (HABIB JIRJI AZOURI Engineering Ma cc: Ken Cordrey I Lic. No. 033257 T -7q SHAWNEEI KSubd iVl8 4 - H04 jA 49 A�2 p �R t'BAR RINGTON HILLS ESTATES Subdivision Vow • � . is f � �J�P`�`� . CHESTNUT - RIDGE ESTATES" Subdivision v, c NR� NWO�� !� Applications Q Parcels Building Footprints _,. • r- 131 (Business, Neighborhood District) B2 (Business, General Distrist) B3 (Business, Industrial Transition District) eP t EM (Extractive Manufacturing District) J 1 HE (Higher Education District) M1 (Industrial, Light District) M2 (Industrial, General District) MH1 (Mobile Home Community District) 4W MS (Medical Support District) OM (Office - Manufacturing Park) 4W R4 (Residential Planned Community District) R6 (Residential Recreational Community District) RA (Rural Area District) RP (Residential Performance District) Note: Frederick County Dept of WAV # 01 - 14 Planning & Development Verizon Wireless and 107N Kent St e Suite 202 Bertha Mcllwee Winchester, VA 22601 PINS: 540 - 665 - 5651 49 - A - 28 Map Created: January 8, 2014 Staff: mcheran 0 420 840 1,680 Feet MASTER DEVELOPMENT PLAN #01 -14 Snowden Bridge Staff Report for the Board of Supervisors Prepared: February 6, 2014 Staff Contact: Candice E. Perkins, AICP, Senior Planner Reviewed Planning Commission: 02/05/14 Board of Supervisors: 02/12/14 Board of Supervisors action on the Waiver: Action Reviewed, Recommended approval of the waiver Pending Pending PROPOSAL: To develop a total 364.7 acres of land (revisions for 158.9 acres) zoned R4 (Residential Planned Community) District with a total of 1,234 residential dwelling units. The development will consist of a mix of single family, townhouse and multifamily residential units. This MDP contains revisions to "Revised Master Development Plan - REV 92" that was reviewed by the Planning Commission in December 2012 and the Board of Supervisors in January of 2013. The primary revisions are for modifications to the road network and housing types within the undeveloped portion of Landbay III. MAGISTERIAL DISTRICT Stonewall LOCATION: The subject properties are located on the south side of Old Charles Town Road (Route 761), and Jordan Springs Road (Route 664), and east of Milburn Road (Route 662). WAIVER: The applicant is requesting a waiver from the Board of Supervisors for the residential separation buffer required by § 165- 203.02C. The RP District changes adopted in January of 2013 introduced a requirement for a buffer between multiplex units and single family units (previously only buffers were required for RP zoned property, now the buffer is based on the adjacent housing type). The Zoning Ordinance requires a Category B buffer as a residential screening element between the proposed multiplex units (located on Kearsage Lane and Halo Terrace) and the existing residential properties that front Jordan Springs Road. The Zoning Ordinance allows the Board to consider a waiver of this buffer per § 165 - 203.02C(6) "if the topography of the lot providing the buffer yard and the lot being protected is such that the required buffer yard would not be effective ". The existing residential structures on Jordan Springs Road sit much higher than the proposed multiplex units proposed in the Snowden Bridge Development. The applicant has provided an exhibit that shows the difference in elevation. CONCLUSIONS FOR THE 02/12/14 BOARD OF SUPERVISORS MEETING: The Master Development Plan for Snowden Bridge depicts appropriate land uses and appears to be consistent with the requirements of Article VIII, Master Development Plan, of the Zoning Ordinance. Should the requested wavier be approved this MDP is in a form that is administratively approvable. The MDP is also in conformance with the proffers for Rezoning #06 -03. While the MDP is presented as an informational item, staff is seekin,- a decision from the Board of Supervisors on the requested waiver. The Plannin Commission recommended approval of the waiver. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application if the waiver is approved. MDP #01 -14, Snowden Bridge Rev. #3 February 6, 2014 Page 2 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist in the review of this application. It may also be useful to others interested in this zoning mattes. LOCATION: The subject properties are located on the south side of Old Charles Town Road (Route 761), and Jordan springs Road (Route 664), and east of Milburn Road (route 662). MAGISTERIAL DISTRICT Stonewall PROPERTY ID NUMBER 44- A -3 1B, 44- A -292A, and 44 -A -293 PROPERTY ZONING & PRESENT USE Zoned: R4 Use: Residential/Undeveloped ZONING & PRESENT USE OF ADJOINING PROPERTIES: North: RA Use: ResidentialNacant South: RA, R4 Use: ResidentialNacant East: RA Use: ResidentialNacant/Agricultural West: RA Use: ResidentialNacant/Agricultural PROPOSAL: To develop a total 364.7 acres of land (revisions for 158.9 acres) zoned R4 (Residential Planned Community) District with a total of 1,234 residential dwelling units. The development will consist of a mix of single family, townhouse and multifamily residential units. This MDP contains revisions to "Revised Master Development Plan — REV 92" that was reviewed by the Planning Commission in December 2012 and the Board of Supervisors in January of 2013. The primary revisions are for modifications to the road network and housing types within the undeveloped portion of Landbay III. REVIEW EVALUATIONS: Virginia Department of Transportation VDOT finds the submittal of the revised MDP to be acceptable. Frederick County Fire Marshal Plan approved. Frederick County Public Works We offer no additional comments at this time. Frederick County Inspections Department: No comments at this time. Comments will be made at site plan and subdivision plan submittal. Frederick County Parks and Recreation: Plan is acceptable to the Park & Recreation Department. MDP #01 -14, Snowden Bridge Rev. #3 February 6, 2014 Page 3 Frederick County Public Schools: Plan approved and offers no comments. Winchester Regional Airport: The Master Development Plan for Snowden Bridge Revision 03 has been reviewed and proposed plan should not impact operation of the Winchester Airport. Frederick County GIS: Revised street names are approved for use in the Snowden Bridge Subdivision. Planning & Zoning: A) Master Development Plan Requirement A master development plan is required prior to development of this property. Before a master development plan can be approved, it must be reviewed by the Planning Commission, Board of Supervisors and all relevant review agencies. Approval may only be granted if the master development plan conforms to all requirements of the Frederick County Zoning and Subdivision Ordinances. The purpose of the master development plan is to promote orderly and planned development of property within Frederick County that suits the characteristics of the land, is harmonious with adjoining property and is in the best interest of the general public. B) Site History The original Frederick County zoning map (U.S.G.S. Stephenson Quadrangle) identifies the subject parcels as being zoned A -2 (Agricultural General). The County's agricultural zoning districts were combined to form the RA (Rural Areas) District upon adoption of an amendment to the Frederick County Zoning Ordinance on May 10, 1989. The corresponding revision of the zoning map resulted in the re- mapping of the subject properties and all other A -1 and A -2 zoned land to the RA District. On September 24, 2003, the Board of Supervisors approved Rezoning #06 -03 which rezoned the 794 acres to R -4 (Residential Planned Community) with proffers. A Master Development Plan was approved in 2005 for Phase 1 — Part A, and was then revised in 2005. A MDP revision was then approved in 2008 that separated the Brookfield- Stephenson Village, LLC land holdings from the remainder of the development. The 2008 MDP was then administratively revised in 2011. A 2012 Revised Master Development Plan — REV #2 was processed and reviewed by the Board of Supervisors in January of 2013 and administratively approved on February 7, 2013. C) Site Suitability & Project Scope Comprehensive Policy Plan: The Frederick County Comprehensive Policy Plan is an official public document that serves as the community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. [Comprehensive Policy Plan, p. I -]J MDP #01 -14, Snowden Bridge Rev. #3 February 6, 2014 Page 4 Land Use Compatibility: The parcel comprising this MDP application is located within the County's Urban Development Area (UDA) and Sewer and Water Service Area (SWSA). The Urban Development Area defines the general area in which more intensive forms of residential development will occur. The subject properties are located within the boundaries of the Northeast Land Use Plan area. This Plan identifies the future land use as a Planned Urban Development; the present zoning is consistent with this PUD designation. The Northeast Land Use Plan also identifies the approximate path of the future Route 37 corridor. Site Access and Transportation: The Snowden Bridge development is accessed via Snowden Bridge Boulevard which is a major collector roadway that intersects with Old Charles Town Road (Route 661). The majority of the development is proposed to be served by public roads, but also contains some private streets and alleys. The MDP also depicts the location of the proffered private pedestrian trail system (PTS)_ PLANNING COMMISSION SUMMARY AND ACTION OF FEBRUARY 5,2014 The applicant's representative, Mr. Evan Wyatt, stated there was a fairly lengthy distance between the existing residences and the proposed units; the closest unit from a residence was greater than 200 feet and others were over 300 -400 feet. He said the primary issues were the dropping topography and grading, and a ravine. Mr. Wyatt said if the six -foot high, board -on -board fence was constructed, in conjunction with the road, it would not supply the desired buffer and existing residents will still look over roof tops. Mr. Wyatt said the applicant has sent letters to the property owners in this area and offered to place the landscaping, which would have otherwise been required, if the residents would supply them an easement to do so. A member of the Commission commented the diagram submitted was not a true depiction of scale and he would have preferred to see a more realistic view in order to make a decision. Other Commissioners commented that if the six -foot fence was constructed, it would not create the desired buffer because the view would be across the top of the fence and the sides of the townhouses would still be within view. They were of the opinion the fence would not be practical in this situation and the waiver request was valid. The Planning Commission recommended approval of the waiver by a unanimous vote. (Note: Commissioner Marston was absent from the meeting.) CONCLUSIONS FOR THE 02/12/14 BOARD OF SUPERVISORS MEETING: The Master Development Plan for Snowden Bridge depicts appropriate land uses and appears to be consistent with the requirements of Article VIII, Master Development Plan, of the Zoning Ordinance. Should the requested wavier be approved this MDP is in a form that is administratively approvable. The MDP is also in conformance with the proffers for Rezoning #06 -03. While the MDP is presented as an informational item, staff is seekin,- a decision from the Board of Supervisors on the requested waiver. The Plannin Commission recommended approval of the waiver. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application if the waiver is approved. Otis � �?n?C �0 . ou /av,a MOP0114 P.N."O BRIDGE] lhrlivisinn � s MY77714 O Applications Q Parcels Building Footprints 131 (Business, Neighborhood District) B2 (Business, General Distrist) / B3 (Business, Industrial Transition District) l EM (Extractive Manufacturing District) HE (Higher Education District) M1 (Industrial, Light District) M2 (Industrial, General District) MH1 (Mobile Home Community District) MS (Medical Support District) OM (Office - Manufacturing Park) - R4 (Residential Planned Community District) R6 (Residential Recreational Community District) RA (Rural Area District) RP (Residential Performance District) i 1 f HEIGHTS Subdivisio EDGEHILL ``N 4 Subdivision OLD CHARLES TOWN RD ✓DSO cW 9 MDP0114 OPEQUI 1S1 Ate erso J ?$+o AG O �i 4 0 2 .'c CHARLQOTOWN RD Note: Frederick County Dept of MDP # 01 - 14 Planning & Development Snowden Bridge Rev #3 Suite202 e PINS: Winchester, VA 22601 44 -A -31 B, 44- A -292A, 540- 665 -5651 44 - A - 293 Map Created: January 8, 2014 Staff: cperkins 0 500 1,000 2,000 Feet MASTER DEVELOPMENT PLAN APPLICATION FORM 0 E0 2 0 Department of Planning & Development Use Only -- Application # Date Application Received: PC Meeting Datt — ` ia I ' BOS Meeting Date ! Fee Amount Paid $ F -- .� _ , Initials Receipt # I. Project Title: Snowden Bridge- Maste Development Plan, Rev #3 2. Applicant: Name: Gree nway Engineering, Inc Telephone: 540- 662 -4185 Address: 151 Windy Hill Lane Winchester, VA 22602 3. Property Owner (if different than above): Name: Brookfield Stephenson Village, LLC Telephone: 703 -270 -1470 Address: 8500 Executive Park Avenue, Suite 300 Fairfax, VA 22031 4. Design Company: Name: Greenway Engineering, Inc Telephone: 540 662 - 4185 Address: Same 5. Please list names of all owners, principals, and/or majority stockholders: Richard J. Denqler 6. Magisterial District: Stonewall 10 V 7. Property Location: The prope is located on the south side of Old Chades Town Road (Rt. 761) and Jordan Springs Road (Rt. 664) and east of Milburn Road (Rt. 662) (Give State Route # and name, distance and direction from intersection) S. Is this an original or amended Master Development Plan? Original —L2— Amended _�, Previous MDP# 06 -12 9. Property Information: a) Property Identification Number (PIN): b) Total Acreage: C) Current Zoning: d) Present Use: e) Proposed Uses: 44- A- 318,44- A- 292A,44 -A -293 364.73 acres (158.9 acreised) - R4- Residential Planned Community D istrict Residential /Undeveloped Residential Planned Community 10. If residential uses 9 %pA?posed, provide the following: a) Density: 3.4 unitslac — b) Numbe of Units: 234 units c) Housing Types: Si ngle- family, townhouse, multi - family 11. Adjoining Propert "3V "Kau zV11111g. USE North kttached List Easy, South West ZONING P I have rea ,the material included in this package and understand what is required by the Frederick County Department of Planning and Development. I also understand that the master development plan shall include all contiguous land under single or common ownership. All required material will be complete prior to the submission of my master development plan application. I (we) hereby certify that this applica ' n and its ac omp ing in erials are true and accurate to the best of my (our) knowledge. Applicant(s): Owner(s); Date: 1 1 Date: Date: Date: Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Name) Brookfield Stephenson Village, LLC-Richard J. Dengler,Vice President (Phone) 703-270-1470 (Address) 8500 Executive Park Avenue, Suite 300, Fairfax, VA 22031 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by 11 0007387 110007387 Instrument No, 110007386 on Page and is described as 292A Parcel: 44 Lot: 293 Block: A Section do hereby make, constitute and appoint: (Name) Greenway Engineering, Inc Subdivision: Snowden Bridge by deed recorded in the _ (Phone) 540-662-4185 (Address) 151 Windy Hill Lane, Winchester, VA 22602 To act as my true and lawful attorney-in-fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) Conditional Use Permit F71 Master Development Plan (Preliminary and Final) Rev #3 L:D Subdivision E:J Site Plan [71 Variance or Appeal My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall In witness thereof, I (we Signature(s) it from the day it is signed, or until it is otherwise rescinded or modified. set my (our) hand and seal this 18 day of O —,20 2013 State of Virginia, City/County of Fairfax To-wit: 1, Pau Lynn Johnson -, a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has ac wledged the s4me-bVfore ion aforesaid this 18 day of Oct. 2013 ONW WE Commission Expires: Sept. 30, 2015 - I NotaryjPil�lic - . * REG ;.,g) 15 E VJfkfb % NN r7 GREEHWYHEEiII, mc. 151 Windy Hill Lane Winchester, Virginia 22602 Founded in 1971 December 17, 2013 Frederick County Planning Department Ann. Candice Perkins, Senior Planner 107 North Kent Street Winchester, VA 22601 RE: Snowden Bridge Revised Master Development Plan Comment Response Letter Dear Candice: The following information is intended to identify the various comments provided by the reviewing agencies and responses from the applicant for the referenced project. This is intended allow for the Sella` filing of the Master Development Plan application for presentation to the Planning Commission and Board of Supervisors for information and for final administrative approval by the County. Plannine and Development Comments — December 6,201 Agency Comment: Identify the revisions within the revision blocks on all applicable Applicant Response: Information for the various revisions has been incorporated into the revision block on all applicable plan sheets. e ge Agency Comment: Table 1 on Sheet 5 has been modified to show ranges and should be changed to show exact unit tabulations. Applicant Response: The rezoning proffers for Stephenson Viilag provided for a range of residential units that could be developed as single family detached, townhouse, or multi - family. The Master Development Plan (MDP) for the portion of this project owned by Brookfield Stephenson Village, LLC has been revised to identify the potential range of single family detached, townhouse and multi - family units that will be developed on this property, It was decided that this approach would be more beneficial to the County and the applicant as this demonstrates the minimum and maximum percentages that are being achieved to provide for the full range of housing types required by proffer, while providing flexibility to the applicant in the processing of future Subdivision Design Plans within the 364.73 -acre portion of the overall project. This approach will eliminate the need for filing of an additional revision to the MDP should a future Subdivision Design Plan deviate from an exact number specified at this point in the design process. Project #2760B Engineers Surveyors Planners Environmental Scientists Telephone 540- 662 -4185 FAX 540- 722 -9528 www.greemvayeng.cmn Agency Comment: The Private Trail System (PTS) should be extended as indicated on Sheet 6. Applicant Response: The design of the PTS system was created with respect to topographic conditions and permitted wetland crossings. All streets Whin Snowden Bridge are provided with sidewalks to create a walkable community, and the PTS is a supplement to the pedestrian system to provide additional connectivity throughout the community where practical. Therefore, the PTS is intended to remain as indicated on the MDP that was submitted for review. Agency Comment: The townhouse units no longer require a perimeter setback;_ however, they require a B Category Buffer from adjacent residential units. The multiplex units require a perimeter setback and buffer. Applicant Response: The perimeter etback information for the townhouse units has been removed from the revised MDP. The multiplex units are identified with a 25 -foot perimeter setback to conform to the recently adopted Part 402.09 standards. The applicant will be requesting consideration of a Board of Supervisor waiver for the B category residential separation buffer between the proposed townhouse and /or multiplex lots fronting on Kearsarge Lane and Halo Terrace and the adjoining residential units that front along Jordan Springs Road (Route 664). The topography in this location is such that there is 20 feet of elevation between the adjoining residential units that front along Jordan Springs Road and the Kearsarge Lane and Halo Terrace right -of -way. Since this portion of the project sits much lower than the existing residential units, the required buffer would not effectively screen the adjoining residences. Additionally, the topogra con ditions within this land bay dictate that the_.development of Kearsarge Lane and Halo Terrace occur on the higher portion of the land bay. Should the Board of Supervisors grant the requested waiver, the applicant will provide for a row of evergreen trees that will be located between the adjoining residential property line and the road right -of -way serving this land bay. Virginia Department of Transportation C omments — December 4.207 3 Agency Comment: VDOT finds the submittal of the revised MDP to be acceptable Applicant Response: No comment. Public Work Comments — November 6.2013 Agency Comment: We offer no additional comments at this time. Applicant Response: No comment. Fire Marshal Comments — November 5. 201 S Agency Comment: Plans approved by Fire Marshal' Office. Applicant Response: No comment. Project #2760B Frederick County Public Schools Comments — November 5, 2013 Agency C/nyncnr The proposed number of dwelling units, though provided iu ranges, im the same with an increase in townhouse units and a decrease io single-family detached units. Aa impacts ooFCPS remain below planned, approved levels, vve offer nocomments. Applicant Response: No comment, Winchester Regional Airport Com ents — November 5, 2013 Agency Comment: Applicant Response: No comment. GIS Department Comments — November 4,2013 Agency Comment: The revised street names are approved for use iu the Snowden Bridge subdivision, Applicant Response: No comment, FCSA Comments — November 1, 2013 Agency Comment: Show water tank site and associated narrative io accordance with water model and correspondence from 2000. Provide anticipated time tiunue with trigger points for 1uok completion Applicant Response: Section lQ of the approved ondTer statement for Stephenson Village identified water and sewer improvements required ofthe rezoning applicant. This section required the applicant to provide land for a regional punzp station, to construct the regional pump station iuconformance with the }C8& BLontc l| North SWS& 91uu prior to the first occupancy permit ndUhu 8tepbeoono V5Uugo and to provide water and sewer lines of adequate size to the property line for all pubbnu|lydedicated properties. The approved proffer statement does not require the rezoning applicant to participate in the provision of land mrio the construction o[u water tank within the project. Therefore, the applicant has complied with all requirements specified in Sc*doo 10 of the approved proffer statement for Stephenson Village. Additionally, Brookfield Stephenson Village, LLC has not entered into an agreement with FCSA for a new water tank facility. To date, Brookfield Stephenson Village, LLC has paid several ndUiou dollars to }CS/% for woter and mowoc tap teem, which is typically the revenue source that ICS& obtains from development projects nm allow the authority io finance major iofiookucturop jcn(o. The revisions to the current MDP reflect the relocation mf various road networks and single-family detached townhouse, and multiplex product types throughout the undeveloped portion of the 364.73-acre property owned by Brookfield Stephenson MDagc lLC. The proposed public water and sewer lines serving these future residential units have been relocated to conform to the new road network; however, the number of residential units has not deviated from the previously approved MDP. The referenced 2UU8 water model w� �d�c��mOn pressures hncm���do�r�d duplex units was vvVu}d requi systems. This model identified required yzeanunes and opt for providing these pressures which included water tanks options, booster pump options, and water line looping to connect to bunmodooiou Unem. It should be noted that Brookfield Shrobcomwo \0Uoge LLC never did develop court yard cluster and duplex units and they are not ,ebe:en ndoudazennt.partofdhe rcvixcdMDP. Therefore, Uhonr is no oncd to have any further discussions about water tanks, booster pumps, and/or water line looping. Building Inspections Comments — October 30, 2013 Agency Comment: Comments shall be made at site plan/subdivision site submittal. Applicant Response: No comment. Parks and Recreation Comments — October 24, 2013 Agency Comment: A road extension and/or ood-do-sa within or adjoining t public park site ionot desireduxbwNpromote parking at t perimeter o[ the public park property. Access for residents of the subdivision to the public park property should be provided throu unasphalt trail system. An additional uaobaJt btnl connection to the public pudc property would be desired from Pinwheel Court. Water and sewer easements should be provided along Splendor Garden Way to the public park property. Applicant Response: All comments have been addressed oot revised MDP Thank you for t opportunity to provide our responses to t various review agency comment. Itimour understanding that t Planning Department will move forward with acceptance nf this revised MDP based on the informat in this letter and schedule the revised &2DP for the ocrt available P1uooiug Commission and Board of Supervisor meetings, Ll Evan Wyatt, AICP Greenway Engineering, Inc. 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Perkins, AICP, Senior Planner Reviewed Action Planning Commission: 02/05/14 Reviewed Board of Supervisors: 02/12/14 Pending PROPOSAL: To construct 25 single family small lot homes on 4.78 acres (5.23 units per acre). This is a revision to the MDP that was approved in 2012. The revision includes the addition of one residential lot and the elimination of the residential separation buffers (per the revised RP District standards). In January of 2013 revisions to the RP District standards were approved. One of the revisions eliminated the residential separation buffer (distance and landscaping) requirement between similar housing types (single family urban, zero lot line, small lot, etc). The original MDP showed a buffer between the Doonbeg subdivision and the existing residential structures to the north and south. While the revised MDP shows the removal of the buffer, the applicant will be retaining the existing fence along the northern property line as shown on the MDP. MAGISTERIAL DISTRICT Back Creek LOCATION: The subject property is located north side of Apple Valley Road (Route 652) approximately 1 /4 mile west of Valley Pike (Route 11 South) intersection. STAFF CONCLUSIONS FOR THE 02/12/14 BOARD OF SUPERVISORS MEETING: The Doonbeg Master Development Plan proposes to construct 25 single family small lots including recreational amenities on approximately 4.78 acres of land zoned RP (Residential Performance) District. The MDP depicts appropriate land uses and appears to be consistent with the requirements of Article VIII, Master Development Plan, of the Zoning Ordinance, and this MDP is in a form that is administratively approvable. All of the issues identified by staff, review agencies, as well as those issues brought forth by the Planning Commission and the Board of Supervisors, should be appropriately addressed by the applicant. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application. MDP #02 -14, Doonbeg Revision February 6, 2013 Page 2 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist in the review of this application. It may also be useful to others interested in this zoning matter. LOCATION: The subject property is located north side of Apple Valley Road (Route 652) approximately 1 /4 miles west of Valley Pike (Route 11 South) intersection. MAGISTERIAL DISTRICT Back Creek PROPERTY ID NUMBER 63 -A -52A PROPERTY ZONING & PRESENT USE Zoned: RP (Residential Performance) District Use: Unimproved ZONING & PRESENT USE OF ADJOINING PROPERTIES: North: RP (Residential Performance) Use: Residential South: RP (Residential Performance) Use: Residential East: RP (Residential Performance) Use:. Residential West: RP (Residential Performance) Use: Residential PROPOSAL: To construct 25 single family small lot homes on 4.78 acres (5.23 units per acre). This is a revision to the MDP that was approved in 2012. The revision includes the addition of one residential lot and the elimination of the residential separation buffers (per the revised RP District standards). In January of 2013 revisions to the RP District standards were approved. One of the revisions eliminated the residential separation buffer (distance and landscaping) requirement between similar housing types (single family urban, zero lot line, small lot, etc). The original MDP showed a buffer between the Doonbeg subdivision and the existing residential structures to the north and south. While the revised MDP shows the removal of the buffer, the applicant will be retaining the existing fence along the northern property line as shown on the MDP. MDP #02 -14, Doonbeg Revision February 6, 2013 Page 3 REVIEW EVALUATIONS: Virginia Department of Transportation The revised Master Development Plan for this property appears to have little measurable impact on Route 652, the VDOT facility which would provide access to the property. The present entrance to the subdivision is adequate for the proposed development. The interior road system in this development is identified as a private road and therefore VDOT has no additional comments. Frederick County Fire Marshal Plan approved. Planning & Zoning: A) Master Development Plan Requirement A master development plan is required prior to development of this property. Before a master development plan can be approved, it must be reviewed by the Planning Commission, Board of Supervisors and all relevant review agencies. Approval may only be granted if the master development plan conforms to all requirements of the Frederick County Zoning and Subdivision Ordinances. The purpose of the master development plan is to promote orderly and planned development of property within Frederick County that suits the characteristics of the land, is harmonious with adjoining property and is in the best interest of the general public. B) Site History The original Frederick County zoning map (U.S.G.S. Winchester Quadrangle) identifies the subject parcels as being zoned R -2 (Residential Limited). The zoning changed to RP (Residential General) District on September 28, 1983 when the Rl, R2, R3, and R6 zoning districts were reclassified. The RP zoning applicable to this site does not have proffered conditions. The Hilda Mae Master Development Plan (MDP 410 -04) was previously submitted for the subject site. The 2012 Doonbeg Master Development Plan was a revision to the Hilda Mae, slightly increasing the number of single family small lots (from 20 to 24), and introducing low impact design features. This is a MDP revision to the 2012 plan and includes an increase from 24 lots to 25 lots and the elimination of the residential separation buffer. C) Site Suitability & Project Scope Comprehensive Policy Plan: The Frederick County Comprehensive Policy Plan is an official public document that serves as the community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. [Comprehensive Policy Plan, p. 1 -1] MDP #02 -14, Doonbeg Revision February 6, 2013 Page 4 The development is zoned RP (Residential Performance) and is within the UDA (Urban Development Area) and the SWSA (Sewer and Water Service Area). The Comprehensive Policy Plan states that suburban residential development should occur within the UDA_ Land Use Compatibility: The 4.78 acre site is located adjacent to existing residential land uses in an area of Frederick County which is predominately residential in nature. To the north is Plainfield Heights Subdivision, which consists of single family detached traditional dwellings. To the west is Cross Creek Village, which consists of single family small lot dwellings. To the south and east are older existing RP single family detached dwellings. Site Access and Transportation: Access to the site is proposed via an entrance off of Apple Valley Road (Route 652), which is a minor collector road. Per VDOT requirements, a new right turn lane shall be provided for the proposed entrance. The master development plan does provide for a 150 foot right turn lane. Previously Approved Waivers: The following is an overview of the waivers approved with the 2012 MDP: Wavier #1: Community Center Waiver (§ 165- 402.08.A. I of the Zoning Ordinance) This waiver was approved and in- lieu -of a community center, the project is providing recreational amenities including walking trails, benches, and a community gathering area with fire pit. Waiver #2: Inter parcel Connection Waiver ( §144- 17.B.2 of the Subdivision Ordinance) This waiver was approved and allows the development to be constructed with a private road and cul -de -sac (road does not continue onto the adjacent easterly property). Waiver #3: Curb and Gutter Waiver (§ 165- 202.03.A.14 of the Zoning Ordinance and § 144 -17L of the Subdivision Ordinance). This wavier was approved and allows the development to utilize and implement low- impact design standards, which includes environmentally friendly storm water management techniques without the use of traditional curb and gutter. PLANNING COMMISSION SUMMARY AND ACTION OF FEBRUARY 5,2014 The Staff reviewed the changes of the revised MDP with the Commission. The applicant's representative, Mr. Evan Wyatt, was available to answer questions. No issues or concerns were raised by members of the Commission. No action was needed or required by the Commission at this time. STAFF CONCLUSIONS FOR THE 02/12/14 BOARD OF SUPERVISORS MEETING: The Doonbeg Master Development Plan proposes to construct 25 single family small lots including recreational amenities on approximately 4.78 acres of land zoned RP (Residential Performance) District. The MDP depicts appropriate land uses and appears to be consistent with the requirements of Article VIII, Master Development Plan, of the Zoning Ordinance, and this MDP is in a form that is administratively approvable. All of the issues identified by staff, review agencies, as well as those MDP #02 -14, Doonbeg Revision February 6, 2013 Page 5 issues brought forth by the Planning Commission and the Board of Supervisors, should be appropriately addressed by the applicant. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application. El a1D owl Az z E:D s C:� - i -C3, F F� 4 = APPLE VALLEY RD O Applications Q Parcels Building Footprints 131 (Business, Neighborhood District) B2 (Business, General Distrist) B3 (Business, Industrial Transition District) EM (Extractive Manufacturing District) HE (Higher Education District) M1 (Industrial, Light District) M2 (Industrial, General District) MH1 (Mobile Home Community District) MS (Medical Support District) OM (Office - Manufacturing Park) R4 (Residential Planned Community District) R6 (Residential Recreational Community District) RA (Rural Area District) RP (Residential Performance District) 1 f �l o� r : P tairoF i i ::� FLD AP �VALLEYRO Y 1 Note: Frederick County Dept of MDP # 02 - 14 Planning & Development 07 N Kent St e Doonbeg MDP Revision suite 202 PINS: Winchester, VA 22601 63 - A - 52A 540 - 665 - 5651 Map Created: January 16, 2014 Staff: cperkins 0 70 140 280 Feet ii Department of Planning Development US. Only 4 a Application #'-O.�- 11ate Application,11preived: n(- d p PC' Meeting Date Fee Amount Paid BOS Meeting Dai Receipt 1. ! 7. Applicant. Narne- Greenway Engineering Telephone: 540-662-4185 Address: 151 Windy Hill Lane Winchester, VA 22602 I Froperzly'Owi (if different than above): Name: Doonbeg, LLC Telephone: 540-662-4185 Address, 1 Windy Hill Lane Winchester, VA 22602 4. Design Com- pany: Name: Greenway Engineering Telephone: 54.0-662-•1185 Address: 151 Windy Hill Lane Winchester, VA 22602 5 - P ease list nar-:es of aH Owners, prbieipaii;, and/or majorit stockholders: Arlene D. Smith 6. Magi�terial Back Creek (U.S. Rt 11 South) intersectio a»e' d f 'vein e'il Plan? 7. Property Locatjo - �: Nort si of Apple Vall Road (Rt 6 approximately 114 -mile west of the Valley Pike on (Give State Route # and name,, distance and direction from intersection) v, :S thin E: -s er Y"" Pste D?" r—t Original � _ J_ Amended �wl . Previous MDP# 10-04 s lesi enetal . proposed, plro' ide the fo iwsyt�-n : g. Property Informatloan: Dwellings /Acre a) Property Identification Number (PIN): 63- ((A)) -52A b) Total Acreage: 4.7 ac. — C) Current Zoning: RP, Residential Performance District d) Present Use: Jnimproved e) Proposed Uses: Single- Family Small Lot Resid 40. €fses a. a) Density: 5 b) Number- �: 25 c) Housing S ingle Family I.I. Adjoini ng 'raper y usW aims €cnYng: - USE ZONING North Residential RP District East Resident RP D South Resident RP District West Residential RP District I have read the material included in this package and understand what is required by the Frederick County Department of Planning and Development. I also understand that the master development plan shall include all contiguous land under single or common ownership. All required material will 'be' complete prior to the submission of my master development plan application. I (we) hereby certify that this applica 'on and its ace n ying s -are true and accurate to the best of my (our) knowledge. Late: Applicant's): x - L PMEIS ''Y aba"Ing the xreqwst' dial -ring Property Ov Owners of property adjoinin —ill i nntifcd of the Planning Com ±*� 1 OCi�n and the Board of Supervisors meetings. For the purpose of this application, acijainl z.g pp; oper+ty is any n ape;. t %s )rrai erg ar ae any property directly 3:C�F2a3 ,.. Fw �i+.. W iSLBi.- alF- a pri zte r ight-P. w5ty nr a ,ate Ccur5a; ft i rCG'aieSiC property. T he applicant is required to obtain the follow mation on each adioinin€` property including the parcel identification number which may be obtained from the office of the `:ommissioner of Revenue. The Commissioner o the Revenue is located on the Isi floor of the Frederick County Administration Building, 107 North Kent Street. Name aid nroperty Identification Number — Aadress Name Refer to Land Use Plan & Property Information Table Property # Name Property # Na Property # Name Property # —' Name Property # Name Property # Name -- -- - - -- Property N Property # 12 N O a` c O 00 .G C D N N N N 0 0 N 0 N 0 N 0 N 0 N 0 N o N m lfl Ln r � N o N N N 0 N N N 0 N 0 N N 0 N N N N N N N N N O N W I N N N N i N N N N N N N N N N N N d 'i > > > > > > > > > > p 7 Q > > > > > > > > > > > F- s W VI W W VI W !n W W N W N W N W N W N 0 z �' U J�� W r Vf W r Vf F- r V1 W VI W N W VI W V1 W vl W N W h W N W w W W W w W W W W W W Z z p W W W W W W W W W W W U U V U V U U U U U S x� U U U U U U U V U U U > Z Z Z Z Z Z Z Z Z Z_ w O Z z_ _Z Z_ y Z_ Z_ z_ _Z Z_ > Q ? _Z } _Z Z M O N a a � c K w C m w w w w z W C C w m c 1 r r r V r U N } N J } J } J } J } J } J } J }} J J J > ¢ a p p p a p p p } K U } w V y 2' y w y x W > a .0 > > > > > > > > 'O W Q J a W J a W J d W J a W J a W J a J W W a W J a y O Z K Z' Z O1 W Z g W Z Q Z J Ilf N X W Z g m Z Q m Z a¢¢¢¢ m Z m Z m z J w c a a a d d a Q a Q w a CL a d a Q w d >� p� m d a a m a. V u u u u p 'q �D l0 00 O N V N O T N N w a O c0 ti t0 ti ti N Q V Z O J CL ry Z O a w l� w O w o W W X r p CL w o 0 0 0 z 71 J 3 ¢ J > W O J > O O w o7J u a2f u W W J Z J a N U O a7f Z Q w Z F d r > Y v z o ¢ a M z Z z O J W J> Z c N} ' W Q l7 a _ _ -, z p r 2 y 0 z a c3 G O z Q Z Q a O W r w s' < d u O w Y Q J cp <¢ ,'^n C Q Z u r W > o x m G a w W 0 K Z _ Z^ w p a w > Z U N vi c7 O �' cc F =, Y W m O v+ ¢ r x z a O p U z z O O W z w Q m O C O F = S z ,n 3 o m -� c Z r p u J O S J 0.' S C W S n v J o p VI x¢ w C o p o W l7 W l7 a 2 z o o� p z x d �' a S W> w J W J O U a Z d' w W h M 01 O �-f N N M M h U1 l0 n N m V 1 �O w 10 10 h O. C V' '7 V' <f Q V1 lf1 ll1 U1 In U1 1!1 H N �-i ei N a a a a¢ a a a¢ a a a d N m r D m D m D M T TD m l0 M IT m m 0 t0 m m M . M D m 0 m 0 t0 ®..... m to m m W m w M M . M W m m l0 m M T m M O m M m m T M ti O O O C 0 U V D v N U i°n P C e a Uirtedi T`Gwerof Attoey C0 W of 4 Frede:rick, Virg rn Frederick Planning Websfte. WWW-coJrederick.vaxs_"` Depari,ment of Planning & Develop l try it, Coun4 of Frederick, Virginia 107 North Keni Street, iVi _ Vi _* 226V Phone (540) 66 F Resimifle (5445) 665-6395 Know All Men By These Presents: That I (We) (Name) Doonbeg, LLC (Phone) (540) 662-4185 (Address) 151 Windy Hill Lane, Winchester, VA 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No, 110003824 on Page 0069 , and is described as Parcel: 63 Lot: 52A Block: A Section do hereby make, constitute and appoint (Name) Greenway Engineering Subdivision: (Phone) (540) 662-4185 (Address) 151 Windy Hill Lane, Winchester, VA 22602 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with Rill power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Final) .Site Plan Variance or Appeal My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: 1 1110 "L4uxviizaL1V11 MIU11 v7wlru one year rrorn me clay it is signed, or until it is otherwise rescinded or - modified. In witness thereof, I'(we) have hereto set in seal this 19j day of t Ioqe, 20 13 Ji Signature(s) _j(), State of Virginia, Cit oun f F�-e_& 4, cie-, To-wit: oyino- L. Me_!'6o I, _3 , a Notary Public in and for the jwi certify that the person(s) who signed to the foregoing instrument personally appeared ackn dged the same before me in the jurisdiction aforesaid this 15 Lo)� �i6 day of t , 4o- n , 20_ k'4 � D � > My Commission Expires: Fefo Notary Public *2_11(,10C, -J� AW. 2.0 VA J,N o) )IDIdNamId limisicl llvlHljll_TDVW )133zfj nova , OD9NOOG 0 ""UNIII33NI9N3 AYMN33HO N P rr to Q ��\ � �y . FT '71 F 1 1 LO l A g rr w W rr c Ae ui E. 27 �s� y "' `9NI833NIJN3 JlMIMS8J e l �ta tr .,et' _ o 5 VA [TX MO Y.dI2IMIUd ,L6ZH.LSId 'IVI2S3.LSI9 w MM, }"v" DA9NOOC a a a W ffi F a g y $ s w � �: LL a Nil a 1..... a F o _ fa �' z " a J jj l��_ HIJ PHI c ? G $ " w' 3 � C � $ Q! g 1 1 " a'a x m i 5 `o r _ a 01 r IT 10 m - v z a p $ $ � m o a r A .9 E E $ hPE m p Ag " �. LE 5 E� $ ,g G ad w .a �I n o,.. g .a z «� mom rc z " E � � y � "fix" ", _ v i � s � o u Ey m ° $ S ay "c a _ - 60� P i y ,. 'R 'E mffi E �� C E cu p 1 1 11 T: 111 5 °' ? F h a 'u .V o d T F m P .$ 8 w H E & r S - q S 5 e 3 5 Ed e �. lo H _ sg $ . P W - E P ll ! .yaCC E ma H E y �' a 9 _ r ha P pil 8 tl e S .,g E wz _ E e F e z . HIS a S > E e 2x�m 11 A $ V . L 5' t € C EE o-€ a E. �.. E mg � HIS al h Snm H UP E E 2- a L p e o$ g E o - P F E 7 $P va _mw $ s aC� p a PEA $ h 4 Ec " ' Oh E 5 € 0 > _ =pie o� � 'V e s e e �e - � Sr E g E i g. 9 i HE B o N , .P$ - 11 i O E 2 S! Anve 3. E g °�5& d yg N m €C° P E 5a$E w 2 E W 1115 A. F h P se E b c Er. w� F 6 E P $ d 3C E +.a C a P C - E Q HOW e E S E E S ' > . 4 �. E s .€ S °e n v Vd `dIINMOO X,)IN,3 :SNd o SO12t.LSLQ dVI83•LSZ'JVFi Hdd80 7TNVQ N z O:qeNOOG ' "`9NI833NIJN3AVMN33110 ( / 1 z l z l r tr ,, m G � W�- /V \ a� I `w �-a O z 0 NT ." U Q 8 e T q 3 0 3 U o �> g E a 9 x w t s � Ei W Wa ~ � W W ¢O j yW O �.. !! Q U p I e o � �� � 1/ 1 }) j �� • : % , ;M F a ''i r tr ,, m G � W�- /V \ a� I `w �-a O z 0 NT ." U Q 8 e T q 3 0 3 U w U w o �> g E a 9 x w t s � Ei W Wa ~ � W W ¢O j yW O �.. �j e A I e ."V k � n t" •- a C �' � a i : % , ;M F a ''i w U w 4C < } W ..d a t �a I Ei W Wa ~ � W W ¢O j yW z �.. �j e A I e i r ' Department of Planning and Development 540/665 -5651 FAX: 540/665 -6395 TO: Frederick County Board of Supervisors FROM: Michael T. Ruddy, AICP, Deputy Director /9WZ- DATE: January 22, 2014 RE: Discussion: 2014 -2015 Capital Improvements Plan (CIP) On November 20, 2013, the Comprehensive Plans and Programs Committee (CPPC) met with County Department and Agency representatives to discuss their individual capital improvement project requests, including new projects and modifications to previous requests, associated with the 2014 -2015 Capital improvements Plan (CIP). The role of the CPPC in the CIP process was to ensure that the various departmental project requests are in conformance with the County's Comprehensive Policy Plan. The evaluation and prioritization of departmental projects was presented by the individual County departments and agencies and staff. Also provided was a projected cost for each project as required by the Code of Virginia. The CPPC discussion was typically thorough. Particular focus was once again placed on enhancing the connection between the CIP and potential proffered contributions made with rezoning projects. This effort continues to be reinforced through the effort of the Parks and Recreation Department and their identification of their comprehensively planned parks including community, neighborhood, and district parks. Parks and Recreation's public survey effort has been a consideration with their prioritization of projects. This year's CIP continues to include the individual Fire and Rescue Company requests as a subcomponent of the CIP. Transportation projects have been reorganized into funded and unfunded priorities. 107 North Kent Street, Suite 202 ® Winchester, Virginia 22601 -5000 22, e Board of Supervisors Discussion: 2014 -2015 CIP January 2014 Page 2 g. Following the CPPC discussion, the CPPC ,ndorsed the 2014 -2015 CIP and endorsed its conformance with the County's Comprehensive Policy Plan. The CPPC forwarded the CIP to the Planning Commission for discussion. The Planning Commission discussed the CIP at their meeting on January 15, 2014. Members of the Commission raised questions for clarification on specific projects by the public schools and under the transportation section. No issues were raised that would require additional analysis before public hearing Ultimately, it is the role of the Planning Commission to affirm that the 2014- 2015 CIP is in conformance with the Comprehensive Policy Plan. It is requested that the Board of Supervisors consider the proposed 2014 -2015 Capital Improvements Plan as a discussion item prior to the CIP's advertisement for public hearing. This discussion will provide a valuable opportunity for the collective review of proposed capital projects while also allowing the Board the ability to determine if additional information or analysis is needed in advance of final consideration of the CIP. Please find attached with this agenda item the Draft 2014 -2015 CIP which includes: a summary of the proposed 2014 -2015 CIP in table form, and a draft copy of the proposed 2014 -2015 CIP maps illustrating the known locations of the CIP requests. More detailed information regarding the individual department requests is available digitally and may be forwarded to you directly if requested. If adopted, the CIP and included maps will ultimately become a component of the Comprehensive Policy Plan, which would satisfy the review requirement of Section 15.2- 2232 of the Code of Virginia, which states that no public facility shall be constructed unless said facility is a "feature shown" within a jurisdiction's comprehensive plan. g Please contact the Planning Department should you have any questions regarding this information. (Note: Commissioners Mohn and Marston were absent from the 1/15/14 PC meeting.) MTR/rsa Attachments FREDERICK COUNTY VIRGINIA IMPROVEMENTS Adopted by the Frederick County Board of Supervisors tbd, 2014 Recommended by the Frederick County Planning Commission TABLE OF CONTENTS INTRODUCTION............................................. ............................... I PROJECT RECOMMENDATIONS ......................... ..............................2 Frederick County Public Schools ..................... ..............................2 Frederick County Parks and Recreation Department ............................3 Handley Regional Library ......................... ............................... 4 Transportation Committee ........................... ............................... 4 Winchester Regional Airport ........................ ............................... 4 County Administration ................................ ..............................5 Fire& Rescue ........................................... .............................. 2014 -2015 CAPITAL PROJECTS MAP ................... ............................... 7 2014 -2015 COUNTY PUBLIC SCHOOLS CAPITAL PROJECTS MAP........... 9 2014 -2015 COUNTY PARKS AND REC. CAPITAL PROJECTS MAP ............ I I 2014 -2015 TRANSPORTATION PROJECTS MAP ..... ............................... 13 2014 -2015 CAPITAL IMPROVEMENT PROJECTS TABLE ........................15 CIP TABLE EXPLANATIONS ............................. ............................... 21 PROJECT FUNDING .......................................... ..............................2 1 PROJECT DESCRIPTIONS ................................. ............................... 23 Frederick County Public Schools ...................... .............................23 Frederick County Parks and Recreation Department ............................29 Handley Regional Library ............................. ............................. Transportation Committee .............................. .............................40 Winchester Regional Airport ........................ ............................... 45 County Administration ............................... ............................... 53 Fireand Rescue .......................................... ..............................5 5 Individual Fire & Rescue Company Requests ............................59 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 2014 -2015 INTRODUCTION Section 15.2 -2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the county for the ensuing five years. The CIP is updated annually. Projects are removed from the plans as they are completed or as priorities change. The plan is intended to assist the Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public, and the policies of the Comprehensive Plan. When the CIP is adopted, it becomes a component of the Comprehensive Plan. Frederick County approved the 2030 Comprehensive Plan on July 3, 2011. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is proj ected. Transportation projects are included in the CIP. The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. The 2014 -2015 CIP continues to emphasize the connection between the CIP, Comprehensive Plan, and potential proffered contributions made with future rezoning projects. This effort continues to be reinforced through the effort of the Parks and Recreation Department and their identification of their comprehensively planned parks including community, neighborhood, and district parks. 1 PROJECT RECOMMENDATIONS Frederick County Public Schools Frederick County Public Schools continue to commence and complete capital projects that have been priorities from previous years. The James Wood Middle School parking lot safety enhancements, a project done in conjunction with the City of Winchester to address several traffic safety concerns identified in the vicinity of James Wood Middle School over the years, has recently been completed and has therefore been removed from this year's CIP. Previously removed, is the new transportation facility located adjacent to Armel Elementary School. The facility houses administration, driver training areas, driver and staff meeting areas, mechanical service and repair bays, inspection bay, wash bay, and fueling bays. The school renovations proposed to prepare school facilities for an all day Kindergarten program have moved off the CIP as they have been programmed to be funded and initiated. The CIP has been reflected accordingly. It should be recognized that the all day kindergarten program had been delayed for several years in light of the recent fiscal climate so it is very positive to see the all day kindergarten program progress through the joint efforts of Frederick County Public Schools and the Board of Supervisors. The Replacement of Frederick County Middle School is the School's top Capital improvement priority with improvements to Aylor Middle School the second highest priority. The construction of the County's fourth High School is the third priority. The new high school and both a replacement and new middle school have been requested in anticipation of the future demand of a growing student population. A new project, an addition and renovations to Indian Hollow Elementary School, is proposed. Indian Hollow Elementary School opened in 1988 and is the County's smallest elementary school building with a program capacity of 492 students. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. This year's CIP continues to include a request to renovate and expand the current administration building on Amherst Street. In an effort to maintain educational facilities that will handle the growing student population, the construction of two new elementary schools is recommended within the UDA (Urban Development Area). However, the timeframe for these facilities has been extended out several years. Elementary School number 12 has been advanced. 2 Parks & Recreation Baseball field lighting at both Clearbrook and Sherando Parks is the number one capital improvement priority for Parks and Recreation. This year's CIP is reflective of the ongoing effort to seek community input into the parks and recreation programs and facilities. The recently completed survey has been taken into consideration when prioritizing parks and recreation capital projects. Swimming improvements continue to be a focus for Parks and Recreation. The upgrade of pool amenities at the swimming pools at both parks will include the addition of water slides and a spray ground. This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. The indoor aquatic facility continues to be proposed as a high priority of the Parks and Recreation Department, with modifications to the scope of the project aimed at providing flexibility in its design. The Parks and Recreation Department has proposed to acquire land in both the eastern and western portions of the county for the development of future regional park system. Both land acquisitions call for 150 -200 acres of land to accommodate the recreational needs of the growing population. The effort of the Parks and Recreation Department and their identification of their comprehensively planned parks including community, neighborhood, and district parks, further emphasizes the connection between the CIP, Comprehensive Plan, and potential proffered contributions made with rezoning projects. The majority of the recommended projects are planned for the county's two regional parks ( Sherando & Clearbrook). Projects planned for Sherando Park include: upgrade of baseball lighting, upgrade pool amenities, a softball complex, a soccer complex, maintenance compound and office, skateboard park, parking and multi - purpose fields with trail development, picnic area with a shelter, and an access road with parking and trails. The projects planned for the Clearbrook Park include, upgrade of baseball lighting, upgrading pool amenities, a new open play area, a tennis/basketball complex, and shelter with an area for stage seating. A project that has moved up in priority for Parks and Recreation is the Abrams Creek Greenway Trail. This capital project was first recognized in last year's CIP. This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities and was emphasized in the Senseny /Eastern Frederick Urban Areas Plan completed during 2012. This project will provide trails with bicycle, walking and joggings opportunities, which ranks 91 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. E Handley Regional Library The Handley Regional Library continues to recommend four projects, consistent with their 2013 -2014 requests. The library's top priority is a parking lot sidewalk extension promoting sidewalk access at the Bowman Library as phase 2 of the parking lot expansion project. The parking lot expansion component of the project was completed during 2011. The library wishes to extend the sidewalks to serve residents traveling from the east to Lakeside Drive. The three remaining projects request that funding be provided for new library branches throughout the county which include the areas of Gainesboro, Senseny /Greenwood Road, and Route 522 South, with the latter two being located within the UDA (Urban Development Area). Transportation Committee The Transportation Committee continues to provide project requests for the CIP. Virginia State Code allows for transportation projects to be included within a locality's CIP. Funding for transportation project requests will likely come from developers and revenue sharing. Implementation of transportation projects does not take away funding for generalized road improvements. The Transportation Committee has requested funding for sixteen projects. The sixteen requests include projects that entail widening of major roads; key extensions of roads that help provide better networks, bicycle and pedestrian improvements, and the addition of turn lanes at current unsafe intersections. The Senseny Road bicycle and pedestrian improvement project has been removed from the plan. The inclusion of the Eastern Road Plan Improvements item once again emphasizes the connection between the CIP and potential proffered contributions made with rezoning projects which are aimed at mitigating potential transportation impacts identified in the Comprehensive Plan. The major change to the transportation project list in this year's CIP is the classification of the projects into funded and unfunded priorities. Winchester Regional Airport Funding for airport projects is derived through a complex formula where the federal and state governments contribute a majority of the funding, with Frederick County and the other jurisdictions providing the remaining funding. The Airport has recently completed a major improvement of their runway. With this project moving from the CIP, The Airport Authority is now focusing their CIP efforts on Taxi way improvements and Property acquisition in support of airport development to meet Federal Aviation requirements for general aviation facilities. The vast majority of the funding for these improvements came from the FAA and VDA. F1 The number one priority for the Airport is the acquisition of property to support airport operations. The construction of a new general aviation terminal to support future airport operations and associated parking improvements is a project that has been elevated iin this year's CIP and remains in this years. A new project for the airport is the Fuel Storage Facility. The number of projects that are included in this CIP has been consolidated over last year as the Airport Authority is further aligning the County's CIP with the one provided to the Virginia Department of Aviation. County Administration With the Gainesboro citizen convenience center project moving forward, the number one priority is a new facility proposed as a replacement for the Albin Convenience site. The other request is for the expansion /relocation of the Gore Refuse Site to allow for a trash compactor, which will reduce operational costs, by compacting trash before it reaches the landfill. The joint County Administration and School Administration Building that was included in last year's amended CIP remains in this year's project list. Previously, an item was added to enhance the connection between the CIP and proffered contributions made to mitigate the impacts of development projects is an item that addresses general government capital expenditures that may fall below the established $100,000 departmental threshold. This is similar to the approach previously taken for Fire and Rescue Capital Equipment. The structure of the County Administration section of the CIP has been modified and no longer includes Fire and Rescue. Fire and Rescue has its own section which is as follows. Fire and Rescue The top project for the Fire and Rescue component remains the creation of Fire & Rescue Station 422 in the vicinity of Route 277, with the ability to provide an annex facility for other county related offices. The collaboration of this project with other community users and a land use planning effort was a key element of the Route 277 Land Use Plan. Fire and Rescue has also included a project which provides for the capital apparatus needs of this facility. Fire & Rescue has once again requested the relocation of two current fire stations in order to operate more efficiently; Round Hill and Clearbrook. Three newer projects for Fire and Rescue are the creation of Station #23, a new facility located in the vicinity of Crosspointe, the creation of Station 924 in the vicinity of Cross Junction/Lake Holiday, and a Fire & Rescue Regional Training Center. Such a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, G multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located within the region. Fire and Rescue Volunteer Company Capital Equipment Requests Previously, a project consisting of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services was established. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment that may fall below the guidelines established by the Finance Committee. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. The individual Fire and Rescue Companies have identified their own Capital Requests which have been added to the CIP in no particular order. Most of the Capital requests meet the $100,000 guideline established by the Finance Committee. Those requests that do not meet this guideline have been noted and therefore relate to the Fire & Rescue Capital Equipment project category. 71 2 014-20 15 Fr ede r i c k , 2014-2015 Capital Improvements Plan \ ' Capital Improvements '\ Specific or Approximate Locations County Administration \ 1 Albin Convenience Site Expansion `\ 2 Gore Convenience Site Expansion '\ 3 Annex Facility / Fire & Rescue Station �\ 4 Round Hill Fire Station Relocation 5 Clearbrook Fire Station Relocation `\ 6 Fire & Rescue Station 23 \\ 7 Fire & Rescue Station 24 Airport 2 Library 1 Bowman Library- Sidewalk Addition 2 Northern Frederick County Library Branch 2 3 Library Branch - Senseny & Greenwood 4 Library Branch - Rt 522 South 7 2 50 37 4 t' 7 7 50 37 17 s 50 55 „ �•• �� • 17 2 Lam. �J 7 0 5,500 11,000 22,000 Feet S . z 0 1.5 3 6 Miles 7 ry r Replacement Frederick County Middle School & Grounds So Elementary School Elementary School ��L " Snowden f V � NRES�__ •• Old Transportation RTN ity •. �� , , • FCMS 522 mstration M Middle School N1S oward DoweII1 H RRES � 0 1 2 4 Miles Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by Frederick County School Board 11/18/13 G M ES Ser ,, r ulti -Use Campus Elementary School West Juba[ Early 522' OVES 37 a + s ABMS J • •�� EES • • Fourth High School Villages atArtrip i P .. so its i .xAES `1 New Transportation Facility 4oRE H S �1 � r Stephens BHES � ( r city • SHS • Virginia ••, izn'., Elementary School Elementary School School Locations Are Most Appropriate Within the UDA 01 High Schools i t Middle Schools Elementary Schools Support Facilities Potential School Facility Locations O Potential School Locations O Purchased Land O Proffered Land O Potential Proffer e •.., Urban Development Area / O SWSA ✓ ry r Replacement Frederick County Middle School & Grounds So Elementary School Elementary School ��L " Snowden f V � NRES�__ •• Old Transportation RTN ity •. �� , , • FCMS 522 mstration M Middle School N1S oward DoweII1 H RRES � 0 1 2 4 Miles Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by Frederick County School Board 11/18/13 G M ES Ser ,, r ulti -Use Campus Elementary School West Juba[ Early 522' OVES 37 a + s ABMS J • •�� EES • • Fourth High School Villages atArtrip i P .. so its i .xAES `1 New Transportation Facility 4oRE H S �1 � r Stephens BHES � ( r city • SHS • Virginia ••, izn'., Elementary School Elementary School School Locations Are Most Appropriate Within the UDA 01 Existing County Parks District Park Neighborhood Park Proposed Parks District Community Neighborhood 0 * 4 �o Linear Park Trail t "*LIDA * Please see attached Spreadsheet. 81 59 Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by The Dept of Parks & Recreation 11/18/2012 r' L 9 50 0 1 2 4 Miles t clearbrook 11 w 37 • � r 37r � / t ' � � • 50 �46 EAST I 22 Sherando 11 � i ® �l 522 l r' �J r .J `fl , \,4 N N O U O O O O O❑ � ❑ � ❑ ❑ ❑❑ m ~ m ~ ~ ~~ O O O O O ~ ~ ~ ~ ~ ~ LQ O O O O LD � OP O cc 00 O 00 00 O O O O O V N H3 H3 ffl 69 }3 O V) v) O O W CO 00 O (O W O O 00 00 Cl) O In W N In M N O O O O N In O N O C CO In W O O O O N CO In CO M O O In � N N O In d1 0 M O V 0 O O 0 N O "T r- M O r- 00 V O W O M W O Lo Lr) O O In V Cn CO O CO d1 (O M O O N N O O In M N N In M (p V V Co 00 Co N _ ER In ffl ffl ffl ER ER ; L,) ; I (R (R 23 ffl N W Y O Z N C O 7 �L r O U `m C) N c rn C) N 00 � O } R N W � O 0 N � M } N IL c (6 r Cl) O N N } L r 0 O N U N r C } 0 N O U rn C) c } N O W rn N LL �L O �L IL W D w O O O O O❑ � m ❑ � m ❑ ❑ ❑❑ 0 0 ~ ~ ~ ~~ O O O OQ O O~ Co rn ' o O O O LD � O cc 00 O 00 00 O O O O O ffl ffl ffl ffl O V) v) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o 0 C C 0 0 0 0 0 0 0 0 0 0 O O M O (O M V O M d1 N CO M W O O In V Cn CO N 00 CO (O 00 In 00 O O O N (D N O d1 L0 Lr) M N In N M O O V In V C`7 W U3 CO C v L0 C14 ffl ffl ffl ER ER ER ER U3 ffl ffl ER v n L'S °m 0 O oc W V) Co O coo O O coo O O O O O O I N M � O � C O � O J 1 >, m � a C) p O y C ¢ o 0 o U Co c a a) 0 0 C Z` N c U a) � > L N_ t a) m a5 .O M_ a a p > L Q XL C N U N C OE XL °c °o " E L o w .4 O'� E .4 0 0 0 0 w o v r a t 0� o) o p m . o w � o o —°o Cf) M a cn a) a c o 0 c �: cn v' N L Q C L= E O E d' a) t > a) O C N a� co - > o o M a a) Cn W c 2 a m > C w a N N O N= C a C U r o L c a w o o �c = o c 4 o - a) C p O E E N c N N a5 a o s U) m, Q" o-0 m" o a w 2 ¢ w U .6 - w ¢ ¢ a U ¢ m 0 ¢ LL w N O O U (n U a' O O O O ° O ° ° O O C) n ° v M N In ffl ffl ffl N d t 3 w m a w C O C Q a >. 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Q W Q Q C o U IL H U y W E U V 01 E Q W O c Ott � W 0 0 LL E - O 6 0 o F Z Q o z m o a O U .� T cl ? - O O O T r r r I c a a a u u u n Q m U O IM THE CIP TABLE CONTENT DESCRIPTIONS The Capital Improvements Plan table, on the previous pages, contains a list of the capital improvement projects proposed for the ensuing five years. A description of the information in this table is explained below. Department Priority - The priority rating assigned by each agency or department for their requested projects. Project Description - The name of the capital improvement projects. County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal years and by total contributions over the five -year period. The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes - Indicates the footnotes that apply to additional funding sources for particular proj ects. Total Project Costs- The cost for each project, including county allocations and other funding sources. PROJECT FUNDING The projects included in the 2014 -2015 Capital Improvements Plan have a total project cost to the county of $806,648,348. While the CIP is primarily used to cover the next five years, much of the project costs have been identified beyond the next five years. • School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. • Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the County. The Parks and Recreation Commission will actively seek grants and private sources of funding for projects not funded by the county. • Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. • The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. 21 Frederick County Public Schools Proiect Priority List PRIORITY 1 Replacement of Frederick County Middle School Description: Frederick County Middle School opened in 1965. The school contains 96,701 square feet and has a program capacity of 730 students. Currently, the building serves grades 6 -8. The building is in passable condition; however, there are several major areas of concern. The replacement Frederick County Middle School (FCMS) project will have a program capacity of 850 students and will serve grades 6 -8. It will have a floor area of approximately 166,000 square feet and have land acreage of approximately 35 acres. This project could be located in the western part of Frederick County between Route 50 west and Route 522 north or in the eastern part of Frederick County between Snowden Bridge and Route 50. Capital Cost: $49,500,000 Justification: The replacement FCMS is listed as a priority project due to the near -term need to renovate the current FCMS, including major infrastructure and items dealing with ADA compliance. Further, replacement is the best option because of concern for the best building configuration for the delivery of instruction and the location of the facility. Construction Schedule: Construction will take 48 months. PRIORITY 2 Robert E. Aylor Middle School Renovation Description: Robert E. Aylor Middle School opened in 1969 and has served as a middle school since that time. The school contains 113,643 square feet and has a program capacity of 850 students. Currently, the building serves grades 6 -8. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas of this renovation project include the following: additional classroom and storage space, complete replacement of fire alarm and communication systems, roof replacement, upgrade of electrical and plumbing, and complete replacement of mechanical systems. Other areas to be addressed are security, repaving of asphalted areas, and the installation of an emergency system. Capital Cost: $25,000,000 Justification: Robert E. Aylor Middle School is soon to be 37 years of age and renovations are needed to a number of different areas to ensure economic and efficient operation of the school for years to come. Construction Schedule: 48 Months 23 PRIORITY 3 Fourth High School Description: The fourth high school project will have a program capacity of 1,250 students and serve grades 9 -12. The location of this project has been added to the Comprehensive Plan's Capital Project Map for the east side of Frederick County, centered on Route 522. The facility will have a floor area of approximately 254,000 square feet and be located on approximately 80 areas of land. Capital Cost: $70,000,000 Justification: This project will address expected growth in high school student enrollment in the school division over the next several years. We project that enrollment in the high schools by the fall of 2016 will be 4,252. Based on this projection, it is necessary to construct the fourth high school in Frederick County to open in that time frame. The location of this project is shown on the Comprehensive Policy Plan's Potential New School Locations Map. Construction Schedule: Construction will take 54 months PRIORITY 4 Sherando High School Parking Lot and Softball Field Improvements Description: This project is being undertaken to address several traffic safety concerns identified at Sherando High School over the years and equity issues (there is no softball field at SHS)_ Traffic safety concerns have reached a level that we have completed two studies of the site. Concerns exist for pedestrians, school buses, student drivers, parents, and staff. Rearrangement of the site and the flow of traffic on the site is necessary to address these needs. Capital Cost: $5,000,000 Justification: This is a two -part project. For transportation safety, concerns exist on the school site at Sherando High School during arrival and dismissal. The students, many of their parents, and the staff necessary to serve them are exposed to these safety concerns on a daily basis. The flow of traffic at arrival is so slow that at times vehicles back up past Double Church Road. For the softball field, SHS does not have a softball field onsite, instead using a softball field in neighboring Sherando Park. This represents an equity issue between boys and girls sports. FCPS strives to attain equity between boys and girls sports. Additionally, this is a Title IX issue. Construction Schedule: 30 Months PRT(1RTTV r% James Wood High School Renovation Description: James Wood High School opened in 1980 and has served as a high school since that time. The school contains 234,095 square feet and has a program capacity of 24 1400 students. Currently, the building serves grades 9 -12. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas to be included in this renovation project are increased electrical service and distribution to support technology, technology cabling, hardware and its installation, upgrade of plumbing and mechanical systems, and modification of instructional areas to support instructional delivery. Capital Cost: $10,000,000 Justification: Updating the facility will assist the school division in meeting the community needs for the citizens and high school student in the James Wood High School attendance zone. Construction Schedule: 36 Months PRIORITY 6 Elementary School #12 Description: This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 850. Capital Cost: $TBD Justification: This project will address anticipated growth in student enrollment in the school division over the next several years. It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the elementary schools by the fall of 2020 to be 6,452. Based on this projection, implementation of full -day kindergarten, and renovations at Apple Pie Ridge and Bass - Hoover Elementary Schools, it will be necessary to construct the IP elementary school in Frederick County to open in that time frame. This school will be located in an area to relieve overcrowding and to accommodate expected new housing development. Locations for this project are on the Comprehensive Plan's Potential New School Locations Map and could be placed on one of the two currently proffered pieces of property (Villages of Artrip or Snowden Bridge). Construction Schedule: Construction will take 42 months. PRIORITY 7 Armel Elementary School Addition Description: Armel Elementary School opened in 1991 and currently has a program capacity of 662 students. Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $TBD .R, Justification: Armel Elementary School is ?? years old and nearing design life of much of the infrastructure. Renovation to a number of areas and an addition are needed to ensure the effective, economical, and efficient delivery of modern instruction at this school. Construction Schedule: 30 Months PRIORITY 8 Apple Pie Ridge Elementary School Phase 2 Renovations Description: Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. These items will be addressed in two phases. The first phase, kindergarten renovation, was completed this summer. In the second phase, a renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: $TBD Justification: Apple Pie Ridge Elementary School is over 30 years old and renovation is needed to a number of areas to ensure the economical and efficient operations of the school for years to come. Construction Schedule: 36 Months PRInUITV 9 County /School Board Administration Building Description: This new project consists of a County /School Board Administration Building, to be located generally in the County's Urban Development Area. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. Construction Schedule: TBD PRIORITY 10 Bass Hoover Elementary School Phase 2 Renovations Description: Currently, Bass - Hoover serves grades K -5. The building is in good condition, but several major issues need to be addressed. Renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and 26 upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $TBD Justification: These renovations are needed to a number of areas to insure economic and efficient operation of the schools for years to come and to accommodate a full day kindergarten program. Construction Schedule: 30 Months PRIORITY 11 Indian Hollow Elementary School Addition and Renovation Description: Indian Hollow Elementary School opened in 1988. The school contains 59,065 square feet and has a program capacity of 492 students_ Indian Hollow is our smallest elementary school building. Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $TBD Justification: Indian Hollow Elementary School is 24 years old and nearing design life of much of the infrastructure. The school was built without classroom storage. Renovation to a number of areas and an addition are needed to ensure the effective, economical, and efficient delivery of modern instruction at this school. Construction Schedule: 30 Months PRIORITY 12 Fifth Middle School Description: The new fifth middle school project will have a program capacity of 850 students and serve grades 6 -8. This project has been located on the Comprehensive Policy Plan's Potential New School Locations Map. The facility will have a floor area of approximately 166,000 square feet and be located on approximately 35 acres of land. Capital Cost: $TBD Justification: This project will address growth in student enrollment in the school division over the next several years. It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the middle schools by the fall of 2021 to be 3,284. Middle school program capacity is 3,280. The replacement FCMS will increase capacity by 120. We anticipate that student population growth will necessitate construction of the fifth middle school in Frederick County by the fall of 2025. As shown on the Comprehensive Plan's Potential New School Locations Map, the location of this project previously has been in the eastern part of Frederick County between Route 7 and Route 50 east. With reconsideration of the location of the 27 replacement FCMS, the fifth middle school potentially could be located between Route 522 north and Route 50 west. Construction Schedule: Construction will take 48 months. PRIORITY 13 Elementary School #13 Description: This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field_ This facility will meet or exceed all Virginia Department of Education new construction requirements for K -5 elementary schools. Capital Cost: $TBD Justification: Significant residential growth in Frederick County is expected to resume once the economy recovers, with the result that school enrollment is expected to exceed program capacity in FY 2019 -20. Construction Schedule: Construction will take 42 months. Parks & Recreation Department Project Priority List PRIORITY 1 Baseball Field Lighting Upgrade Description: Upgrade the ballfield lighting at both Clearbrook and Sherando Parks Baseball facilities. The upgrade would involve the removal of the 30/20 FC (footcandle) level fixtures, lamps, and wood poles and replace with 50/30 FC (footcandle) level fixtures, lamps and steel poles on (4) four fields at Clearbrook Park and (4) four fields at Sherando Park. This upgrade is required by Little League International on all little league fields. Capital Cost: $1,300,000 Justification: This project will provide recreational opportunities for the Clearbrook Park and Sherando Park service area which includes all county residents. Park visitation at the two district parks exceeds 425,000 annually and is growing. The field lighting fixtures are over 25 years old and the majority of the poles are over 35 years old. With the decrease in the quality of lighting with the age of the system, with most of the poles being warped and decayed and in need of replacement and to achieve the recommended 50/30 FC (footcandle) level on the playing surface, the Commission is recommending these facilities be upgraded. Construction Schedule: Completion in FY 14 -15 PRIORITY 2 Swimming Pool Improvements — Sherando /Clearbrook Description: Upgrade the outdoor swimming pools at both Clearbrook and Sherando Parks. Upgrade would involve the removal of the diving boards and the installation of one 50' water slide and one 75' water slide at each pool. The upgrade would also include the addition of a spray ground with 10 -12 features at each pool. Capital Cost: $1,251,000 Justification: This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. Construction Schedule: Completion in FY 14 -15. PRT(IRTTV 3 Access Road with Parking and Trails- Sherando Park Description: This project involves the development of an entrance and 1,800 linear feet of access roadway from Warrior Drive; a 100 space parking area; and 2.8 miles of trails. Capital Cost: $1,540,000 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational 29 areas and the number required to meet the minimum standards established for the service area. Construction Schedule: Completion in FY 14 -15. PRIORITY 4 Abrams Creek Greenway Trail Description: 10' wide asphalt multi -use bicycle /pedestrian trail along Abrams Creek from Senseny Road to Chaining Drive. It is estimated that the trail will have (3) three bridges (stream crossings) and will be approximately 2.6 miles in length. Capital Cost: $1,252,558 Justification: This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities. This project will provide trails with bicycle, walking and joggings opportunities, which ranks 41 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. Construction Schedule: FY 14 -15. PRIORITY 5 Lake, Parking, and Trail Development with two Multi- purpose Fields Description: This project involves the development of a 12 acre lake; 1.5 mile trail system around the lake; 800 linear feet of access roadway; lighted parking lot with 125 spaces; and development of two irrigated 70x 120 yard multi - purpose fields. Capital Cost: $1,360,610 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational areas and the number required to meet the minimum standards established for the service area. Construction Schedule: Completion in FY 15 -16. PRIORITY 6 Community Parks (5) Description: Acquisition of Parkland; 60 acres Capital Cost: $2,694,306 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. 30 Construction Schedule: FY 17 -18. PRIORITY 7 Neighborhood Parks (3) Description: Acquisition of Parkland; 20 acres Capital Cost: $447,928 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. Construction Schedule: FY 17 -18. PRIORITY R Indoor Aquatic Facility — Competitive /Training /Leisure Pool Description: This facility would house competitive, instructional, and leisure pools with an office, adequate storage and locker rooms and would need approximately 10 acres to construct. This facility should be located on property owned or proffered to the County. The above pools may be constructed in one facility, separated into multiple facilities, or collocated with other compatible uses should opportunities arise, reducing the acreage demand. Capital Cost: $15,163,000 Justification: There are no public indoor public pools in Frederick County. By constructing the indoor pool, it would permit the department to meet competition needs, instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the community. This facility would be available to all area residents. The construction of this project will provide a facility to offer competitive scholastic programs and year round recreational programming for the residents of Frederick County. The Indoor Pool facility should be located in an area convenient to the major transportation corridors of the county. However, as an alternative, one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Construction Schedule: Completion in FY 14 -15. PRIORITY 9 Park Land - Eastern Frederick County Description: Parkland acquisition in the eastern portion of the county. Capital Cost: $4,490,510 31 Justification: A new 150 -200 acre regional park would be utilized by the entire county population. The park would be located in the primary growth center of Frederick County, within the existing urban development area and the approved Southern Frederick Land Use Plan, which consists of 1,200 acres of new residences. This project would reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for the Frederick County service area, as recommended by the Virginia Outdoors Plan. Construction Schedule: Completion in FY 14 -15. PRIORITY 10 Park Land — Western Frederick County Description: Parkland acquisition in the western portion of the county. Capital Cost: $3,367,728 Justification: A new 150 -200 acre regional park would be utilized by the entire county population. This project would reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for the Frederick County service area, as recommended by the Virginia Outdoors Plan. The location of this project would provide parkland to create more accessible recreational facilities to residents in western Frederick County. Construction Schedule: Completion in FY 14 -15 PRIORITY 11 District Parks (Northeast and Southwest) Description: Acquisition of Parkland; 200 acres Capital Cost: $7,858,238 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. Construction Schedule: FY 17 -18. PRIORITY 12 Picnic Area- Sherando Park Description: This project includes a restroom /concession area; four picnic shelters; playground area; access paths; parking; and landscaping. Capital Cost: $804,243 32 Justification: These facilities would be used by the residents of Sherando Park service area. This area of the county is growing and is deficient in passive recreational opportunities. This development is needed to reduce the gap between the number of existing facilities and the minimum standards for the Sherando Park service area and southeastern Frederick County. Construction Schedule: Completion in FY 16 -17. PRIORITY 13 Indoor Ice Rink Description: The Ice Rink project would be approximately 40,000 square feet and include an indoor area large enough to accommodate a single 200' x 85' ice rink, locker rooms, party /meeting rooms, and concession area and would need approximately 10 acres to construct. This facility should be located on property owned or proffered to the County. The ice rink may be collocated with other compatible uses should opportunities arise, reducing the acreage demand. Capital Cost: $6,000,000 Justification: There are no public indoor ice rinks in Frederick County and county residents currently must travel over one hour to use an indoor ice facility. By constructing the indoor ice rink, it would permit the department to meet competition needs, instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the community. This facility would be available to all area residents. The construction of this project will provide a facility to offer year round recreational programming for the residents of Frederick County. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: FY 16 -17. PRIORITY 14 Multi- Generational Community Center Description: The project involves building a 44,000 square foot facility that would contain an indoor track and at least two basketball courts. The court area would be designed to be used by indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton. The area could also be used for special events. Additionally, the project would house a fitness center, multi - purpose rooms, office, storage, and locker rooms. Capital Cost: $8,802,605 Justification: This facility would give the Parks and Recreation Department the ability to offer year round recreational programming to the residents of Frederick County. The department can no longer meet the programming and facility needs of the County residents. Construction Schedule: FY 16 -17. 33 PRIORITY 15 Open Play Area — Clearbrook Description: This project includes development of a picnic shelter; six horseshoe pits; a volleyball court; croquet turf, shuffleboard; parking; refurbishing the existing concession stand; landscaping (14 shade trees); peripheral work; and renovations to existing shelters, restrooms, access paths, and parking areas on the south side of the lake_ Capital Cost: $478,565 Justification: These facilities will provide recreational opportunities for the Clearbrook Park Service Area which will lessen the disparity between the number of passive recreational areas needed to meet the minimum standards for this service area. Clearbrook Park offers the best location for this development. Construction Schedule: Completion in FY 15 -16. PRIORITY 16 Soccer Complex- Sherando Park Description: Soccer field - 210'x 360' artificial grass surface with goals. Access paths - 1500 LF; 10' wide; asphalt paved. Restroom /concession - 820 SF; masonry with concrete roof deck; full concession hookup. Plaza - 22,000 SF; 50% paved/50% planted; kiosk. Picnic shelters (1) - 24'x 24': 6 picnic tables each; concrete pad; wood frame structure; asphalt shingles. 12 sets of bleachers. Landscaping - 90 shade trees. Lighting - 1 field (210'x 360') Capital Cost: $1,121,998 Justification: This facility would be used by the entire Frederick County area. In addition to its use as a recreational facility, the soccer complex will also be used by the Frederick County school system. To reduce the gap between the number of existing soccer fields and the number of fields which are needed to meet the minimum standard for our service area. Sherando Park, currently owned by Frederick County, represents the very best location for soccer field development. The fact that the county will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to the new county high school_ With joint use of facilities between the park and school system, the construction of additional soccer fields will benefit both agencies. Construction Schedule: Completion in FY 15 -16. PRIORITY 17 Softball Complex- Sherando Park 34 Description: Softball fields (2) - 300' radius, fully fenced, backstop, four 50 person bleachers per field, lighted concrete poles 30/20 FC, concrete deck. Access Road - 500 LF. Parking - 153 spaces, asphalt paved with curbed islands and drop off, line markings and 6 security lights. Landscaping - 100 shade trees; pine screen. Peripheral Work - General seeding - 1 acre; miscellaneous signage. Capital Cost: $671,062 Justification: This facility would provide recreational opportunities for the entire county population, as well as the Frederick County School System. Presently, there are ten softball and baseball fields within the county's regional park system. Eight of the existing fields must serve a dual purpose of facilitating youth baseball, as well as adult softball programs. With the increased usage of these fields, it has become increasingly difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand for youth baseball and adult softball programs. Construction Schedule: Completion in FY 14 -15. PRIORITY 18 Tennis /Basketball Complex- Clearbrook Park Description: This project includes the development of four tennis courts; two basketball courts; a shelter; access paths; parking; and landscaping. Capital Cost: $526,355 Justification: These facilities will be available to all county residents. Currently, there are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook Park is utilized by over 180,000 visitors annually; therefore, these facilities are needed. Construction Schedule: Completion in FY 16 -17. PRIORITY 19 Skateboard Park - Sherando Park Description: This project recommends the development of a skateboard bowl; a half pipe; an open skate area; vehicle parking; an access road; fencing; and landscaping. Capital Cost: $513,089 Justification: This facility will enable the County to provide a recreational facility that has been identified in the County Comprehensive Plan for recreational facility development. Construction Schedule: Completion in FY 15 -16. PRIORITY 20 Shelter /Stage Seating- Clearbrook Park 35 Description: This project includes the development of a shelter with a performance stage; refurbishing existing restrooms and access paths; and renovations to the lake. Capital Cost: $508,402 Justification: This facility would be used by the entire county population. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project is needed to provide a facility for cultural activities. Construction Schedule: Completion in FY 16 -17. PRIORITY 21 Fleet Trip Vehicles Description: The Parks and Recreation Department needs to upgrade the current vehicle fleet to offer a comprehensive package of trips for Frederick County citizen's recreation needs. The addition of the below vehicles would replace the current 1994 bus and 1999 van. These are necessary to adequately offer trip packages and provide reliable transportation for program participants. Bus 91 — 40 -50 Passenger Bus, Bus 92 — 30 -40 Passenger Bus, Van 41 — 12 Passenger Van Capital Cost: $290,000 Justification: To offer a comprehensive package of trips where the population of Frederick County could begin to rely on the Parks and Recreation Department to meet their trip needs. Construction Schedule: Completion in FY 13 -14 PRIORITY 22 Maintenance Compound and Office — Sherando Park Description: This project involves the construction of a 1,200 square -foot office and a 3,200 square -foot storage shed for operation at Sherando Park. Capital Cost: $374,310 Justification: This facility will enable the county to maintain its equipment and facilities in a more responsible and effective manner. Also, with the additional responsibility of maintaining all outdoor facilities at Sherando High School, Armel Elementary School, Orchard View Elementary School, Bass - Hoover Elementary School, Middletown Elementary School, R. E. Aylor Middle School, Admiral Byrd Middle School, Evendale Elementary School, and the Public Safety Facility there is a need for more storage, maintenance and office space. Sherando Park, currently owned by Frederick County, will provide the best location for the development of this maintenance facility. Since the maintenance equipment, staff and facility is needed to serve as a maintenance function for Sherando Park's grounds and facilities, this project should be located at Sherando Park. Construction Schedule: Completion in FY 15 -16. 36 Handley Regional Library Project Priority List PRIORITY 1 Bowman Library Parking Lot and Sidewalk Extension Description: The parking lot addition is completed. Phase 2, a sidewalk at Bowman Library, has been revised to reflect Frederick County's emphasis on complete streets. A 10- foot -wide, 640 - linear -foot shared use path will provide a safe means for people to reach Bowman Library by foot or bicycle from Lakeside Drive. Capital Cost: $42,880 Justification: In 2010/2011, 135,532 individuals entered the Bowman Library. The Library serves all age groups from very young children to senior citizens and provides recreational and education materials for them. The library is a favorite location for families to visit together and serves many children and adults when they are working on school assignments or self - improvement. The library supplies computer access for word processing and other office applications and for Internet usage. The Bowman Library has proved very popular with children and families. Children from the Lakeside Drive side of the Library often bicycle or walk to the library. If they bicycle, they ride on Tasker Road where the traffic often goes faster than the 45 mph speed limit. If they walk, they can walk across the field between the library and Lakeside Drive, and many children jump the drainage ditch, rather than walk to the corner where it is easy to get across. Mothers, who want to walk, complain they have to walk on Tasker Road, where there is no sidewalk, when they have children in strollers. There is a bicycle rack near the entrance to the library. Construction Schedule: Completion in FY14 -15 (3 -6 Months) PRIORITY 2 Northern Frederick County — Gainesboro Library Branch Description: Construction of a 7,000 to 10,000 sq.ft. branch library. Either as a standalone facility or co- located with a planned Frederick County Facility (e.g. the new middle school). Initial parking should be for at least 50 vehicles. The proposed location would be on Rt. 522 in the Gainesboro district, but this could change depending on patterns of library use and on whether donated land could be located or if co- located with a Frederick County project already in the early planning stage. Capital Cost: $2,279,575 Justification: This branch would serve citizens living in this growing area. In 2010- 2011 Frederick County citizens of all ages checked out 481,244 items. 38,321 Frederick County residents have library cards and averaged 63.1% of all materials checked out of the regional system. 2,743 Frederick County residents, adults and children, registered for library cards for the first time in 2000 -2011. Of Frederick County residents over five years of age (when you can get a library card), approximately 52% of the total have library cards. This population group is not close to a library in the regional system. The Library will provide materials and programming for patrons from toddlers to senior 37 citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: Completion in FY 15 -16 PRIORITY 3 Frederick County Library Branch — Senseny /Greenwood Description: Construction of a 10,000 sq.ft. branch library with expansion possible to 15,000 square feet. Initial parking should be for a minimum of 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 5 to 8 acres. Capital Cost: TBD Justification: This branch would serve citizens living in this growing area. In 2010- 2011 Frederick County citizens of all ages checked out 481,244 items. 38,321 Frederick County residents have library cards and averaged 63.1% of all materials checked out of the regional system. 2,743 Frederick County residents, adults and children, registered for library cards for the first time in 2000 -2011. Of Frederick County residents over five years of age (when you can get a library card), approximately 52% of the total have library cards. This population group is not close to a library in the regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD PRIORITY 4 Frederick County Library Branch- Route 522 South Description: Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for a minimum of 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acres. Capital Cost: TBD Justification: This population group is not close to a library in the regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD 39 Transportation Committee Project Priority List Funded Priorities PRIORITY 1 Interstate 81, Exit 310 Improvements Description: Construct improvements to Exit 310 interchange. Capital Cost: $48,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 2 Route 277 Widening and Safety Improvements (Ph 1) Description: Construct a 4 -lane divided roadway beginning at I -81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $40,000,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: 2013 -2017 PUMPITV 3 East Tevis Street Extension and Bridge over I -81 Description: Construct a 4 -lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the road network being constructed by the Russell 150 development. Project includes bridge over Interstate 81. Capital Cost: $6,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address development to the surrounding area. The location is as identified by joint planning efforts between the county, VDOT, and the developer. Construction Schedule: TBD Unfunded Priorities PRIORITY 4 Planning, Engineering, Right of Way and Construction Work for Route 37 40 Description: This project would be to continue work on the Eastern Route 37 extension. More specifically, to update the Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the current alignment, engineering guidelines, and possible interchange improvements. In addition, this allows for advanced engineering, right of way purchase and construction. Capital Cost: $300,000,000 + Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire county and surrounding localities. Construction Schedule: TBD PRIORITY 5 Interstate 81, Exit 307 Relocation Description: Construct a relocated Exit 307 interchange. Capital Cost: $60,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 6 Route 277 Widening and Safety Improvements (Ph 2) Description: Construct a 4 -lane divided roadway beginning at I -81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $15,000,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: 2013 -2017 PRIORITY 7 Redbud Road Realignment Description: Realign Redbud Road from its current location through development land in the vicinity of Route 11 north and Snowden Bridge Boulevard. Capital Cost: $2,500,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD 41 PRIORTTV R Warrior Drive Extension Description: Construct a 4 -lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and continuing that roadway south and west to intersect with I -81 at the location of the relocated Exit 307 interchange. Capital Cost: $23,200,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: TBD PRT(1RTTV 9 Channing Drive Extension Description: Construct a 4 -lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and continuing that roadway south to intersect with Route 50 East at Independence Drive. Capital Cost: $20,600,000 Justification: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 10 Brucetown Road /Hopewell Road Alignment and Intersection Improvements Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address comprehensive planned development's traffic generation in the area. Capital Cost: $3,000,000 Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is identified by joint planning efforts between the county and VDOT. Construction Schedule: TBD PRIORITY 11 Widening of Route 11 North to the West Virginia State Line 42 Description: Improve Route 11 to a divided 4 and 6 -lane facility as detailed in the Eastern Road Plan. Capital Cost: $47,800,000 Justification: This is a regional transportation improvement that will address congestion over a large area of the County and address development to the surrounding area. This project improves the safety for the traveling public by reducing congestion and improving the flow of traffic. Construction Schedule: TBD PRIORITY 12 Senseny Road Widening Description: Widen Senseny Road to a 4 -lane divided roadway. This project is not dependent upon, but is being coordinated with the implementation of Route 37, Charming Drive, and development in the area. Capital Cost: $22,800,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 13 Inverlee Way Description: Construct a 4 -lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being planned in conjunction with improvements to Senseny Road and surrounding development. Capital Cost: $10,200,000 Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link between Senseny Road and Route 50 East. Construction Schedule: TBD PRIORITY 14 Fox Drive Description: Add additional turning lane(s) to Fox Drive where it intersects with Route 522 North. Capital Cost: $250,000 Justification: This is a transportation improvement that will address congestion at this intersection. Construction Schedule: TBD 43 PRIORITY 15 Renaissance Drive, Phase 2 Description: Construct a connector road between Route I I and Shady Elm Drive. Capital Cost: $2,000,000 Justification: This is a transportation improvement that will address congestion at key points along Route I I and Apple Valley Dr. This project is identified in Secondary Road Improvements Plan. Construction Schedule: Phase I construction was recently completed. PRIORITY 16 Frederick County Eastern Road Plan Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan, Eastern Road Plan that are not noted individually above. Capital Cost: $TBD Justification: This project prepares the county for future development by addressing the projects needed to support that development in a manner consistent with the Comprehensive Plan. Construction Schedule: N/A , Winchester Regional Airport Project Priority List PRIORITY 1 Land Acquisition — Bufflick Road — Parcels 64 A 69 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 69 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $235,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 14 -15 PRIORITY 2 Land Acquisition — Bufflick Road — Parcels 64 A 70, 64 A 71 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 70 and 71 on Bufflick Road. These parcels are critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $525,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 14 -15 PRIORTTV 3 Land Acquisition — Bufflick Road — Parcels 64B A 40 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64B A 40 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $175,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary MI surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 14 -15 PRIORITY 4 Land Acquisition — Bufflick Road — Parcels 64B -A -51 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 49 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $235,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 17+ PRIORITY 5 New General Aviation Terminal Construction Description: The Winchester Regional Airport proposes to construct a new general aviation terminal building. The new facility will be constructed in a new location slightly east of the existing terminal building. Capital Cost: $3,030,000 Justification: Since its opening in the early 1990s, the general aviation terminal building for the Winchester Regional Airport has had only limited interior work completed. Interior repairs are necessary due to extensive usage and some damage from water leaking from the roof prior to its replacement in the Spring of 2006 by necessity. The heating and cooling systems are approaching 25 years in age and are nearing the end of their useful life. The exterior of the terminal building is made from Drivet that has failed in many areas and is generally in fair to poor condition. In addition, the windows are not energy efficient and several of the window seals have failed. In 2008, a study was completed to examine needs and costs to renovate the existing terminal building. After review of the study, the WRAA determined it would be more economical to build a new energy efficient building slightly east of the existing terminal. The proposed location of the project will allow enough room to build out a new transient apron during the taxiway relocation project. Construction Schedule: Completion in FY 17 -18 .0 PRIORITY 6 Northside Connector Description: This project proposed to construct anew taxiway connector and a short partial parallel taxiway on the northwest side of the airfield. The connector would access the runway at the end of Runway 14 and the parallel taxiway would connect to the proposed apron and hangar development area on the northside of the airfield. Capital Cost: $1,550,000 Justification: The Winchester Regional Airport has and continues to experience a growth in business usage. Over the past several years, businesses have been operating increasingly larger aircraft. The based aircraft accommodations on the south side of the airport were developed over 20 years ago, before these larger aircraft were even available to businesses. Therefore the south side was not developed to accommodate these larger aircraft. In addition, the airport has effectively "built -out" the available space for any aircraft hangars on the southside, requiring opening up land on the northside. These taxiways are the first step in opening up the area. Construction Schedule: Completion in FY 15 -16 PRIORITY 7 New Terminal Parking lot Description: Expand and rehabilitate the existing auto parking at the terminal building. Capital Cost: $650,000 Justification: Portions of the existing parking lot will be removed as part of the demolishing of the terminal building. Construction Schedule: Completion in FY 17 -18 PRIORITY 8 Land Acquisition — Bufflick Road — Parcels 64 A 66 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 66 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 47 PRIORITY 9 Land Acquisition — Bufflick Road — Parcels 64 A 67 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 67 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 10 Land Acquisition — Bufflick Road — Parcels 64B A 33A Description: The Winchester Regional Airport Authority proposes to acquire parcel 64B A 33A on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $175,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 11 Land Acquisition — Bufflick Road — Parcels 64 A 60 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 60 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased wo safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 12 Land Acquisition — Bufflick Road — Parcels 64 A 63 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 63 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 16 -17 PRIORITY 13 Land Acquisition — Bufflick Road — Parcels 64 A 64 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 64 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 16 -17 PRIORITY 14 Fuel Storage Facility Description: Construction of a maintenance equipment and storage facility_ Capital Cost: $1,000,000 Justification: This project is necessary to improve the conditions and the lead time required to access the equipment in case of an emergency. 49 Construction Schedule: Completion in FY 16 -17 PRIORITY 15 Land Acquisition — Bufflick Road — Parcels 64 A 47 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 47 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 16 Land Acquisition — Bufflick Road — Parcels 64 A 49 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 49 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 17 Land Acquisition — Bufflick Road — Parcels 64 A 50 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 50 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary 50 surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 17+ PRIORITY 18 Land Acquisition — Bufflick Road — Parcels 64 A 52 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 52 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 19 Land Acquisition — Bufflick Road — Parcels 64 A 59 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 59 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 20 Northside Service Road 51 Description: This project proposes to construction a two lane service road around the end of Runway 14. The road will be approximately 1/2 to 3/4 miles in length so that vehicles stay clear of navigational aid critical areas. It is proposed that the road will be 2 lanes Capital Cost: $400,000 Justification: The approved airport layout plan shows new development occurring on the northside of the runway. By having aircraft ground operations and storage on both sides of the airfield (north and south), ground vehicle traffic requiring access to both sides of the airfield will be generated. The traffic will include fueling truck operations and personnel activities for general maintenance. The FAA encourages the construction of service roads around aircraft activity areas, especially the runways, to prevent unauthorized ground vehicle access to aircraft movement areas and to promote a safer operating environment. The service road, located on the west side of the airport (Runway 14 end) will accomplish these goals. Construction Schedule: Completion in FY 18 -19 PRIORITY 21 Taxiway (A) Relocation Description: The relocation of Taxiway (1) is part of the overall Airport upgrade to meet safety design standards for a Group III airport. This relocation will improve the serviceability and safety of the Airport in regards to ground operations for larger aircraft. Capital Cost: $9,650,000 Justification: The relocation of Taxiway (1) is necessary to increase the Airport's ability to accommodate larger aircraft. This project also will improve the serviceability of the Airport in regards to ground traffic. Construction Schedule: Completion in FY 19+ 52 County Administration Proiect Priority List PRIORITY 1 Albin Convenience Site Relocation Description: The relocation of the Albin citizens' convenience site to property located within the Sunnyside /Albin community is planned for the FY 14/15. Design work will be completed in FY 13/14. A fenced, two -acre site will be constructed along North Frederick Pike on county -owned property in close proximity to the existing site located on Indian Hollow Road, ideally on a portion of the current FCPS bus garage property. This project will require several months to complete and include fencing, earthwork, retaining wall, electric, equipment, lighting, paving and landscaping. Capital Cost: $374,850 Justification: During August of 2011 a total of 13,343 residents visited the Albin facility, according to a site survey. The refuse site serves a geographic area extending from Sunnyside and the Cedar Creek Grade westward to Gainesboro. The total number of vehicles using the site, an average of 513 a day, increased by 11 percent between 2008 and 2010. The latest figure represents another 24 percent increase over the previous year. Weekends are the busiest at Albin when up to 550 residents use the facility on Saturdays. As trash disposal and the resulting traffic continue to increase at the facility, the present infrastructure will be unable to safely handle the burden. During the holidays, the site requires two site attendants in order to move traffic as quickly as possible. However, lines still back out onto Indian Hollow Road, a hazard noted several times by the Sheriff's Office. For residents living between Cedar Creek Grade and Apple Pie Ridge, curbside pickup is expensive, prompting heavy utilization of the convenience center which attracts a mix of users from the suburbs and rural community. It is also becoming obviously that residents in the Gainesboro area are foregoing that facility in favor of the Albin location. Transient university students from the townhouse community also utilize the recycling facilities. Construction Schedule: Start in FY 14 -15 PRIORITY 2 Gore Refuse Site Relocation /Expansion Description: The project will expand refuse collection capacity in the Gore community by installing a surplus trash compactor. With the relocation of the Gainesboro and Albin sites and purchase of new equipment, there will be an available compactor. Installation of a compactor at Gore will drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to accomplish this, and account for improved traffic flow and the construction of necessary concrete walls, the site will be expanded onto an adjoining parcel owned by the county. Capital Cost: $225,350 Justification: This project would also provide much - needed capacity during heavy flow times such as weekends and holidays. All 10 containers now on site fill to capacity during Saturday afternoons and during the Sunday shift when up to 189 vehicles visit the 53 facility. A 40 -yard roll -off is placed at the site during the Christmas holidays to provide for increased trash generation. An upgraded site would meet the future solid waste demands of a growing community. Construction Schedule: Start in FY 15 -16 PRIORITV 3 General Government Capital Expenditures Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of General Governmental Capital Expenditures. It is the intention of this capital expenditure fund to be for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities_ Such expenditures may be less than the established $100,000 departmental threshold. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is for the benefit of the County Governmental Entities participating in the CIP but does not include individual Volunteer Fire and Rescue Companies. Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the governmental entities. Construction Schedule: N/A PRIORITY 4 County /School Board Administration Building Description: This new project consists of a County /School Board Administration Building, to be located generally in the County's Urban Development Area. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. Construction Schedule: TBD 54 Fire & Rescue Proiect Priority List PRIORITY 1 Fire & Rescue Station #22 / Annex Facilities (Route 277) Description: Construct a two bay Fire and Rescue Station with satellite Sheriff's office and County office space for treasure, commissioner of the revenue, and BOS office with meeting room. The station will be located in the area of Fairfax Pike, White Oak Road, and Tasker Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be needed to accommodate this facility. The fire station will be approximately a 10,000 sq ft facility to house an engine and ambulance. Those who would occupy the facility will determine the size of the satellite offices. This facility is specifically identified in the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Capital Cost: $3,400,000 Justification: The development of satellite offices along major transportation networks and in areas of dense population will provide ease of access for citizens and will improve services to the county. This facility would facilitate the implement the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Nearby development is scheduled to be an active adult resort gated community with age restrictions on 80% of the homes above 55 and the other 20% above 45. The developer's master plan will allow for 2130 individual dwelling units using a mix of housing types. Construction Schedule: Completion in FY 14 -15 PRIORITY 2 Fire & Rescue Station #22 / Apparatus (Route 277) Description: Purchase one (1) custom pumper equipped and one (1) custom Type I Advanced Life Support (A.L.S.) capable ambulance equipped to be assigned to Fire and Rescue Station 22. Capital Cost: $905,000 Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station 22 located on Fairfax Pike East in the Stephens City area of Frederick County. The pumper will be built to N.F.P.A. 1901 specifications and equipped with all of the required and necessary equipment to function as a Class A Pumper. The ambulance will be built to the Federal KKK- A -1822E specifications and equipped with all of the required and necessary equipment to function as an Advanced Life Support ambulance. This fire and rescue apparatus is needed due to the fact that the Fire and Rescue Department currently owns one (1) pumper and one (1) ladder truck that are twenty (20) plus years of age and already assigned to other functions. The currently owned fire and rescue apparatus would not endure the demands placed on it while being assigned to a high call volume. Construction Schedule: Completion in FY 14 -15 55 PRIORITY 3 Fire & Rescue Station #23 / New Facility (Crosspointe) Description: This project consists of a 10,000 square foot fire station to accommodate 4 pieces of emergency equipment, and to house living and sleeping areas for staff. This project could also include satellite offices for the Frederick County Sheriff's Office, Treasurers Office, and Commissioner of Revenue as well as a meeting room for County Supervisor meetings with their constituents with an additional 2000 square feet of building area. A two and 1 /2 acre parcel should be sufficient for building, parking and amenities for approximately 20 to 30 persons. The project is located at Crosspointe Center at the end of current Rt.37 South, an area of proposed high density residential development, and commercial development. Capital Cost: $3,700,000 Justification: The proposed location at the South end of Route 37 provides for quick and easy access to Interstate 81 North and South at the 310 Exit. Access and response on Rt. 37 will be greatly enhanced from I81 to Route 50 West in the Northbound Lane. Currently Stephens City and Round Hill Volunteer Fire and Rescue Company's serve the area. This location also provides easy access to Rt. 1 l and the Kernstown area along with access to Middle Road and Subdivisions of Brookneil, Stonebrook, and Jacksons Woods. These subdivisions have large single family homes in an area of Frederick County outside of the UDA. Water supplies are scarce in these areas and a rapid response from this proposed facility will likely reduce property damage from fire and response times for Medical Emergencies. Major collector roads such as Tasker Road and Warrior Drive along with the proposed extension of Rt. 37 and new roadways in the development will provide quick access to additional homes and businesses in areas including Front Royal Pike, Papermill Road. These roadway construction efforts will provide for an increased level of quality emergency service to the citizens in this entire area. Construction Schedule: To be determined. PRInRITV d Fire & Rescue Regional Training Center Description: Construct a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located in Clarke County, Frederick County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal Agencies, and potentially jurisdictions within the State of West Virginia. Capital Cost: $31,175,000 Justification: This project will facilitate realistic training in today's modern environment for emergency services and industrial personnel located throughout the Northern Shenandoah Valley and expanding into the State of West Virginia. This project will reinforce existing training programs in those respective agencies and jurisdictions as well as facilitate training that is currently not available within the Northern Shenandoah 56 Valley which causes students and instructors to travel into the Washington Metropolitan region. The number of potential personnel being trained at this Training Center is potentially in the thousands based upon training statistics provided in July 2007 by the participating agencies. Construction Schedule: Completion in FY 17 -18 PRIORTTV 5 Fire and Rescue Station ( #24) Relocation Description: Construct a three (3) bay fire and rescue station with satellite County Offices. This station is intended to be located on or near Redland Road in the area of Lake Holiday either at a site provided by Lake Holiday or other tract in the vicinity. An approximate three to four acre site is necessary for a 10,000 square foot facility, to house a fire engine, and ambulance and rescue boat. Capital Cost: $3,750,000 Justification: The Lake Holiday Development is scheduled to have a final build -out of 2800 single family homes. Construction Schedule: To be determined PRIORITY 6 Round Hill Fire and Rescue Station ( #15) Relocation Description: The new station RHCFRC plans to build will be a 17,801 sf, fully NFPA- compliant, single - story, pre- engineered structure with 4 double drive -thru bays and 14' clearances. The bays will take up 5,340 sf and include a turnout gear alcove for 50 lockers, laundry room, tool shop and store rooms. The bays will be able to accommodate modern -sized apparatus, including a ladder truck, and will give the company ample room for future expansion. The drive -thru design will reduce the possibility of backing accidents, as well as ease the flow of apparatus into and out of the station. The bays will be equipped with spot drains for each vehicle to minimize slip- and -fall accidents. In 2006, a site inventory by Stewart Cooper Newell Architects identified more than 10 features of RHCFRC's station not in compliance with NFPA standards. Perhaps the most serious is the lack of proper separation between sleeping and vehicles spaces. The men's bunkroom door opens directly into the bays. Combined with inadequate hazardous exhaust controls, this creates serious safety concerns for those sleeping inside. This facility will also be able to accommodate living and sleeping quarters. A community center is also planned with this project and will be approximately 10,000 sq. ft. accommodating 400 persons for holding fundraising events. The entire project will be relocated to an area of 3 to 5 acres. Capital Cost: $4,281,696 Justification: The operational section of RHCFRC's present station is a brick -and -block structure of approximately 2,277 square feet built in 1954. A wing of pre- engineered and block construction was added in 1981 to increase office and public space. Today, the station is no longer adequate to house the company's 30 firefighters and 8 vehicles in a safe and efficient manner. The operating space is unsafe and cramped, and limits the 57 services that can be provided to a growing community. First due population for the 2000 censes was 8,089. The continued growth in the area has brought additional commercial development (Walmart, hotels, and planned development by the hospital, shopping and restaurants). The area includes a high school and elementary school. Construction Schedule: To be determined PRIORTTV 7 Clear Brook Fire and Rescue Station ( #13) Relocation Description: A new facility is proposed to be built on our current property, take down the current building and extend our parking. The building is to be six (6) drive through bays, administration, eating and sleeping facilities along with a dining hall. The estimated size of the structure is to be approximately 28,000 square feet. Capital Cost: $4,396,000 Justification: At the current time we have outgrown our facility and with the equipment that we have to provide the service to our community for property and health protection and with the staffing needs and fund raising operations our current facility is in need of upgrading /updating. Construction Schedule: To be determined Fire & Rescue Company Capital Project Requests Capital Equipment Fire & Rescue — Vehicles & Equipment Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the fire and rescue companies. Construction Schedule: N/A The following requests have been added to the CIP in no particular order: Individual Fire & Rescue Company Capital Equipment Requests. Greenwood Vol. Fire & Rescue Company Office and Living Quarters Project Project Cost: $550,000 Greenwood Vol. Fire & Rescue Company Apparatus ventilation system project Project Cost: $550,000 Middletown Vol. Fire & Rescue Company Life Pack x3 Project Cost: $100,000 Middletown Vol. Fire & Rescue Company Rescue Engine Replacement Project Cost: $790,000 North Mountain Vol. Fire & Rescue Company Building Expansion Project Cost: $314,766 59 Department of Planning and .Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: Michael T. Ruddy, AICP, Deputy Director /I - — RE: Public Facilities and the 2030 Comprehensive flan Discussion DATE: January 22, 2014 The Public Facilities and the 2030 Comprehensive Plan proposed amendment to the 2030 Comprehensive Plan is presented to the Board of Supervisors as a discussion item. Ultimately, staff is seeking direction from the Board of Supervisors to move the Public Facilities and the 2030 Comprehensive Plan through the public hearing process. The CPPC (Comprehensive Plans and Programs Committee) endorsed the proposed amendment at their October 14, 2013 meeting. No issues were raised by the Planning Commission during their discussion on January 15, 2014. Any comments from the Board of Supervisors will be incorporated into the amendment as it moves towards public hearing. The proposed amendment was initiated by the CPPC of the Planning Commission as a result of the initial discussion of this subject at the August 26, 2013 CPPC meeting. The recent amendment to the Capital Improvement Plan was a catalyst for this discussion. a The attached language is offered as a potential addition to the 2030 Comprehensive Plan. The — proposed addition would be inserted into the plan within Chapter VI, Public Facilities Creating Community with Public Facilities. Please contact me if you have any further questions. (Note: Commissioners Mohn and Marston were absent from the 1/15/14 PC meeting.) MTRIrsa Attachments 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 FREDERICK COUNTY GOVERNMENT SERVICES FUTURE Focus Frederick County government shall continue to provide accessible, effective, and high quality government services to its citizens, business owners, and community partners. Community facilities providing administrative and judicial services shall be located in urban areas which may include the County's Urban Development Area and areas identified as future Urban Centers. Advances in technology shall be embraced as a means of further advancing government services to those citizens, business owners, and community partners. In addition, a variety of communication methods shall be used to engage the community and promote the accessibility of government services. In general, the County shall strive to improve access to government services through a variety of creative and proactive approaches. This may include, but is not limited to, physically building community facilities in urban areas and those locations identified in the Comprehensive Plan that are highly accessible, and also through the use of technology that connects the County with the community. Projects and proposals aimed at enhancing the County's ability to provide accessible, effective, and high quality government services, either by Frederick County or by private entities through allowable programs such as PPEA, should be considered as being consistent with the Comprehensive Plan of the County. Such community facilities shall generally also be included in the Capital Improvement Plan. The goal of any community facility is to allow for an improvement to general governmental facilities and services for the benefit of the residents of Frederick County, meeting their increasing needs for accessible government services in appropriate locations. POLICIES /IMPLEMENTATION POLICY IMPROVE SERVICES TO CITIZENS THROUGH THE EFFICIENT AND EFFECTIVE PROVISION OF COMMUNITY FACILITIES. IMPLEMENTATION • County government services, including but not limited to County and School Administration facilities, should be provided as needed to provide citizens, business owners, and community partners with accessible government services. • Community facilities should generally be located within urban areas which may include the County's Urban Development Area and areas identified as future Urban Centers. • The community facilities should further the goals of the 2030 Comprehensive Plan by creating community with public facilities and implementing those Neighborhood Design Principles expressed in the 2030 Comprehensive Plan. • Community facilities should create a sense of community and serve as community focal points. Collaboration between County agencies should continue to be a priority goal in order to ensure that the investment made in the County's community facilities will continue to provide the best possible environment for positive and vibrant community growth. The development of community facilities should promote a visually unified, coordinated and identifiable area of particular significance to the community.