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January 15 2014 Minutes of Budget Work Session with Finance Com2� A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, January 15, 2014, at 9:15 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; and Gary A. Lofton. ABSENT Christopher E. Collins; Robert A. Hess; and Robert W. Wells. OTHERS PRESENT Finance Committee members Angela Rudolph, Judith McCann - Slaughter, and Ron Hottle; John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue Ellen Murphy; Treasurer C. William Orndoff, Jr.; Finance Director Cheryl B. Shiffler; Assistant Finance Director Sharon Kibler; Budget Analyst Jennifer Place; Human Resources Director Paula Nofsinger; Fire Chief Dennis Linaburg; and Executive Director of Finance for Frederick County Public Schools Lisa Frye. CALL TO ORDER Chairman Shickle called the work session to order. Administrator Riley gave a brief presentation touching on the following Points: - Revenue — A breakdown of the County's local revenue; - Constitutional Officer Funding — A summary of the offices and the funding involved; - General Fund Expenditure Summary — Requests from the General Fund departments; - A listing of outside agency requests; - A summary of the issues facing the County in FY 2015; - Feedback on possible funding scenarios; and - A budget related website enhancement. Administrator Riley noted, in the past, staff had provide -the Board with a list of General Fund budget cuts following staff review of the budget requests. He advised staff would follow the same process unless directed to do otherwise. The Board's consensus was for staff to provide the list of budget cuts. The Board felt this was a good starting point. The Board discussed possible funding scenarios. Vice - Chairman DeHaven advised he wanted to see a neutral tax rate. Minute Boak Number 39 Board of Supervisors Budget Work Session with Finance Committee an ©1115114 20_� Supervisor Laftan asked if the County had updated its fees charged for delivery of services. Administrator Riley responded that staff could go back and revisit those. Supervisor Lofton went on to say if we cannot recover the cost then maybe that service needs to go to the private sector. Chairman Shickle asked if staff had time to deal with specific funding scenarios versus providing the Board with a number of different scenarios at one time. The Board noted they would like to have more detail on the budget. Supervisor Lofton stated he would like to see revenues by department. Mr. Hottle stated the information staff had provided in prior budget years was sufficient, but he would like to see information concerning fees added. Mrs. Rudolph stated she would like to see what assumptions the County was using regarding the Affordable Care Act. She would like to have the Affordable Care Act issues highlighted. Mrs. McCann - Slaughter asked what $0.0.1 on the real estate tax rate would net. Finance Director Sniffler responded that $0.01 equaled $750,000. With regard to outside agencies, the Board suggested staff select a date, early in the process, to deal with these requests. Administrator Riley then discussed a new feature for the FY 2015 budget process, which was a Question &Answer module that would allow the Board and county citizens to submit questions regarding the County budget. The questions would be reviewed and then posted on the "Proposed FY 2015 Budget" page. Appropriate questions would be xesponded to by the Finance Department as soon as possible, depending on other workloads. All attempts would be made to be prompt. This is a new process to increase availability and transparency with the same staff sizing. Supervisor Lofton asked if staff would share any questions received with the Board. Administrator Riley stated staff would send the Board a direct link to the site so they could see questions submitted and responses given. Vice - Chairman DeHaven stated he would like to hear from staff regarding pivotal issues that need to be addressed. There being no further business, the wank session adjourned at 10:09 A.M, Minute Book Number 39 Board of Supervisors Budget Work Session with Finance Committee on 01/15/14 �a i Richard C. Shickle Chairman, Board of Supervisors o .Riley, Jr. erk, Board of Supervisors Minr�tes Prepared By: ,G �. `�.%� _ .tay E. i s Deputy Clerk, Board of Supervisors Minute Book 1Vumber 39 Board of Supervisors Budget Work Session with Finance Committee on 01/15/14