July 10 2013 Minutes of Work Session with Sanitation Authorityoo�
A joint work session of the Frederick County Board of Supervisors and Frederick County
Sanitation Authority was held on Wednesday, July 10, 2013, at 5:00 P.M., in the Board of
Supervisors' Meeting Room, 107 North Kent Sireet, Winchester, Virginia.
PRESENT
Chairman Riehard C. Shickle; Charles S. DeHaven, �Jr.; Christopher E. Collins;
Gene E. Fisher; Robert A. Hess; and Gary A. Lofton.
OTHERS PRESENT
Robert Mowery, Frederick County Sanitation Authority Chairman; J. Stanley Crockett,
Frederick County Sanitation Authority member; Jahn R. Riley, Jr., County Administrator;
Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator;
Eric R. Lawrence, Director of Planning &Development; Michael T. Ruddy, Deputy Director of
Planning & Development; Roderick Williams, County Attorney; and Uwe Weindel,
Engineer/Director, Frederick County Sanitation Authority.
CALL TO ORDER
Chairman Shickle called the meeting to ordex. He stated the purpose of the meeting was
to rind a way for the two bodies to improve communication.
Mr. Mowery echoed Chairman Shickle and noted there had been weaknesses in
communication in the past.
The two, bodies discussed various issues including ways to improve communication, the
sewer and water service area expansion near Middletown, what FCSA considers when they
receive requests, identification of impediments when requests for expansion are received, and
options for service delivery issues when FCSA does not provide service currently.
Engineer- Director Weindel stated There were areas FCSA could serve, but due diligence
must be done with regard to planning.
Chairman Shickle stated when the County considers a sewer and water service area
expansion it normally precedes or is in conjunction with a rezoning request, He wcni an is say if
there is an area identif ed by the Board for service both bodies should talk about the price tag
before saying no.
Assistant County Administrator Tierney stated that having maps /plans from FCSA
showing existing and planned/futuxe lines would be helpful to the board during these types of
deliberations. In addition it would be helpful to see how FCSA's plans relate to land uses
Minute Book Number 39
Board of Supervisors Work Session with
Frederick County Sanitation Authority of Q7110113
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identified in the Comprehensive Plan.
Mr. Crockett stated when FCSA considered a sewer and water service area expansion
they believed those were areas where the Board of Supervisors wanted service provided.
Administrator Riley suggested requests far sewer and water service area expansions
should be placed on a Frederick County Sanitation Authority agenda for action before coming to
the Board of Supervisors.
Supervisor Lofton stated he would like to hear from the Authority about their ability to
serve current and proposed service areas.
Supervisor DeHaven stated the Board needs to know what can be served and how much it
will cost to serve identified areas.
There was discussion about four future possibilities to see if They had merit. They were:
- Annual presentation of Comprehensive Plan to Sanitarian Authority Board. —The
consensus was this had merit.
- Sharing of Sanitation Authority comments an rezoning applications with Authority
board members. —The consensus was this had merit.
- Annual meetings between boards. —The consensus was this had merit.
- Standard process for County board members and Authority board members to raise
questions and get answers via staff. -- The consensus was the flaw of information
needs to be board to board instead ofboard- staff - staff - board.
Administrator Riley suggested an annual work session with the Sanitation Authority to be
held in the summer. The agenda could include review of fhe annual report and discussion of
capacity anal infrastructure issues. Administrator Riley stated staff would try to put a work
session together before the end of August.
There being no further business, the work session adjourned at 6: i 1 P.M.
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Richard C. Shickle h ''
Chairman, Board of Supervisors lark, Bo rd of Supervisors
Minutes Prepared By: � �, ��
Jay E Ti s
Deputy Clerk, Board of Supervisors
Minute Book Number 39
Board of Supervisors Work Session with
Frederick County Sanitation Authority of 07/10/13