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057-13RESOLUTION 2013 -2014 SECONDARY ROAD IMPROVEMENT PLAN WHEREAS, Sections 33.1 -23 and 33.1 -23.4 of the 1950 Code of Virginia, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Six -Year Road Plan, and, WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on April 22, 2013; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on May 15, 2013; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2013 — 2014 Secondary Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the secondary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The 2013 -2014 Secondary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Secondary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2013 -2014 Secondary Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on May 22, 2013. PDRes #12 -13 This resolution was approved by the following recorded vote: Richard C. Shickle, Chairman Aye Gary A. Lofton A ye Robert A. Hess Gene E. Fisher Christopher E. Collins A y e Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Aye Aye PDRes 412-13 BOS Res. #057 -13 A COPY ATTEST 2013/14- 2018119 SECONDARY ROAD IMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee: 0412212013 Frederick County Planning Commission: 0311512013 Frederick County Board of Supervisors: 0512212013 FREDERICK COUNTY MAJOR ROAD IMPROVEMENT PROJECTS 2013/2014 through 2018 /2019 Major road improvement projects command the reconstruction of hardsurfaced roads to enhance public safety. Improvements required for road width, road alignment, road strength, and road gradient are considered major road improvements projects. 0 LU LU w u 'i . LU �- v 2 j e� �� LU �,z G 0 0 Q U) LU �4 cr: O It w 0 � w �[ 1) 655 Sulphur Springs Route 50 .30 Mi East 6000 1.1 miles SH $7,505,445 2013 $5,798,052 Road RL 656 Allocated 2) 661 Red Bud Road .47 Mi Int. 130D 0.5 miles ST $2,000,000 UN /SH Partial South Snowden Funded Route 11 Bridge Relocation Blvd. $1,500,000 Partial 3) 672 Brucetown Road Route 11 .35 Mi East 3200 0.35 miles ST Significantly UNISH Funded Variable $100,000 Thru Plan 0.44 miles $10,414,000 Appited for 4) 788 East Tevis Street Route 522 Winchester NIA SH Revenue UNISH RIS Funds City Limit Sharin 0.40 miles 5) 788 East Tevis Street Route 522 1 -81 NIA SH $1,400,000 UN/SH Cover Overall Revenue Project Needs Sharin BC Locally Adm. 6} Renaisance Drive Route 11 .24 Mi. NIA .24 Mi. $2,001,000 UN/SH Connector West of Revenue Road Through Rt. 11 Sharing Commercial/ Industrial Area 17000 BC VDOT ADM 7) 11 Valley Pike Intersection NIA $.100,000 UN /SH Rt. 706 Revenue Sharin 16000 0.2 Mi ST LF Turn Lns 8) 11 Martinsburg Pike Under 81 $1,621,808 UNISH SBound @ Overpass Revenue 1 -81 Overpass Exit 317 Sharin 9) 642 Tasker Road & 0.10 Mi 0.10 Mi. 7600 0,2 Mi OP $751,000 Const. Install Left White Oak West East Spring Turn Lanes Route 636 Route 636 2011 COMPLETED 10) 723 Carpers Valley Road At Clarke 1100 NIA SH $1,262,327 Beyond Federal County line 2013 Bridge Replacement Fundin 11) 788 Renaissance 24 Mi Int. NIA .18 Mi BC $1,635,658 2013 R!S West Shady Elm Funds Route 1 1 Road 522 11 9 37 L 1. Sulpher Springs Rd Redbud Rd 0 Brucetown Rd 5D 4. East Tevis Street 522 5. East Tevis Street i 0%06. Renaisance Dr 11 7. Valley Pike �, y I%08. Martinsburg Pike q&#9. careers Valley Rd Stephens City 1' 10. Tasker Rd /White Oak Rd F 0 Renaisance Dr 1 J Frederick County Major Road Improvement Projects 2013/2014 thru 2018/2019 3 A t FREDERICK COUNTY HARDSURFACE ROAD IMPROVEMENT PROJECTS 2013/2014 through 2018/2019 Hardsurface road improvement projects provide impervious resurfacing and reconstruction of non- hardsurfaced secondary roads. Hardsurface improvement projects are prioritized by an objective rating system, which considers average daily traffic volumes, occupied structures; physical road conditions including geometrics, drainage, and accident reports; school bus routing; and the time that project requests have been on the Secondary Road Improvement Plan. z W W U- W d O w v) z Z Q ~ Q y +� L�6 � >- {fy n b Q QQ W U © d $20,000 671 Woodside Road Route 11 0.4 East of 50 0.4 miles ST $144,000 UNISH Allocated Route 11 Potential Rural Rustic /Funding by Others 676 Warm Springs Road Route 677 0.83 Mi N 310 0.83 miles ST $253,150 04/30/2015 CTB Unpaved Roads Fundin 671 Woodside Road Route 669 WV Line 270 0.30 miles ST $91,500 04/28/2018 CTB Unpaved Roads Fundin 661 Wright Road Route 669 WV Line 240 1.84 miles ST $561,200 04/30/2018 CTB Unpaved Roads Fundin 629 Carter Lane Route 631 Route 625 220 1.8 miles BC $549,000 04/30/2019 CTB Unpaved Roads Fundin 692 Pack Horse Road 12 Mi NE Route 671 210 1 1.4 miles GA $427,000 04/30/2020 CTB Unpaved of Rt. 600 Roads Funding 629 Laurel Grove Road Route 622 2.5 Mi W of 200 2.5 miles BC 1 $762,000 04/30/2021 CTB Unpaved Rt. 622 1 1 Roads Fundin !w Frederick County '•, Hardsurface Road Improvement Projects "a I`/►1. Woodside Rd 201312014 thru 201$12019 2. Warm Springs Rd 3. Woodside Rd 4. Wright Rd ; 52 1 5. Carters Ln 6. Pack Horse Rd t12'�, 7. Laurel Grove Rd Winchester N S 0 2 4 8 Miles FREDERICK COUNTY UNSCHEDULED HARDSURFACE ROAD IMPROVEMENT PROJECTS RATINGS UPDATED 2013,/2014 through 2018/2019 W v ,� w ¢ �, u 0 z a a © ° ° 1. - a o U- a�0 � o 1) 709 Ridings Mill Road 1.30 Mi S Route 636 130 1.40 OP Route 735 miles 2) 707 Hollow Road WV Line Route 610 190 1.6 BCIGA 74 Miles 3) 734 North Sleepy 1.27 Mi S W of 2.27 Mi S W of 150 1.0 GA 73 Creek Road Route 522 Route 522 mile 4) 730 Babbs Mountain Route 654 Route 677 130 0.9 GA 72 Road miles 5) 677 Old Baltimore Route 676 Route 672 170 1.2 GA 70 Road miles 6) 607 Heishman Road Route 600 End of State 150 0.78 BC 68 Maintenance miles 7) 695 Middle Fork 2.3 Mi N of WV Line 30 0.9 GA 68 Road Route 522 miles 8) 733 Fletcher Road Route 50 Route 707 150 1.3 GA 67 miles 9) 636 Canterburg Road Route 640 Route 641 170 1.5 OP 66 miles 10) 634 Cougill Road Route 635 Route 11 200 0.25 BC 64 miles 11) 612 Fishel Road Route 600 Route 600 40 1.6 BC 64 miles 12) 638 Clark Road Route 625 Route 759 90 0.8 BC 63 miles 13) 644 East Parkins Mill Route 50 End of State 140 0:81 SH 61 Road Maintenance miles 14) 811 Timberlakes Route 671 End of State 290 0.25 ST 61 Lane Maintenance miles 15) 682 Glaize Orchard Route 608 Route 671 24 1.54 GA 57 Road Miles 16) 636 Huttle Road Route 709 Route 735 140 1.1 OP 53 miles 17) 616 McDonald Road Route 608 Mid- 0.44 Mile N 150 0.45 BC 53 Int. Route 608 miles 18) 696 South Timber Route 522 Route 694 120 1.3 GA 53 Ridge Road miles 19) 685 Light Road Route 600 Route 681 130 1.3 GA 47 Miles 20) 731 Cattail Road Route 608 Route 654 130 1.7 GA 46 Miles 21) 608 Hunting Ridge Route 682. 2.41 Miles West 100 2.41 GA 46 Road Of 682 Frederick County Unscheduled Hardsurface Road 0%01, Ridings Mill Rd 0%02, Hollow Rd 41%03, North Sleepy Creek Rd 0%04, Babbs Mountain Rd "; 5, Old Baltimore Rd 0%06, Heishman Rd * Middie Fork Rd 011141108, Fletcher Rd 4P Canterburg Rd 0%010, Cougill Rd 11, Fishel Rd �12, Clark Rd 0%013, East Parkins Mill Rd 0%014, Timberlakes Ln 0%015, Glaize Orchard Rd 011WI16, Huttle Rd *No 17, McDonald Rd 0%018, South Timber Ridge Rd 0 Light Rd d Cattail Rd f 0%0211 Hunting Ridge Rd L, Improvement Projects Ratings Updated April 2013 2013/2014 thru 2018/2019 N W 1 5 0 2 4 8 Miles HARD SURFACE IMPROVEMENT PROJECT RATING SYSTEM POLICY Adopted by the Frederick County Board of Supervisors on April 25, 2007 The following procedures are intended to delineate the steps necessary for the application of this rating system policy. This policy shall be applied and projects updated and reranked using the most current information available at each update of the Frederick County Secondary Road Improvement Plan if funds are available that will allow projects to be added to the `scheduled' list within that plan. Adherence to these procedures will ensure consistency in the application of this rating system policy for existing and future hard surface road improvement project requests. This policy shall be effective following the adoption of these procedures through a public hearing process held by the Board of Supervisors and shall only be altered through the same process. Information pertaining to the rating system application for each hard surface road improvement project shall be maintained in the Frederick County Planning Department, The Board of Supervisors shall have the authority to revise the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan subsequent to the application of the rating system to ensure the health, safety, and general welfare of the citizens of Frederick County RATING SYSTEM REVIEW AGENCIES • Candidate projects shall be evaluated by the Frederick County Planning Department, the Frederick County Transportation Committee, and the Virginia Department of Transportation (VDOT). • One rating sheet shall be prepared for each candidate project. • Staff from the Frederick County Planning Department and VDOT shall coordinate to complete a rating sheet for each candidate project and submit the results to the Transportation Committee for review. RATING SYSTEM APPLICATION METHODOLOGY • Candidate projects shall be rated utilizing the following information and methodology detailed on the scoring sheet for each category: Average Daily Traffic Count utilize the most recent traffic counts for each candidate project provided by the VDOT residency. 2. Occupied Structures — utilize the Frederick County Planning Department addressing database and digital mapping system to determine the total number of occupied structures that have direct access to, or whose only means of ingress and egress from a private road is achieved by each candidate project. 3. Physical Road Conditions /Safet a. Surface Width — obtain surface width data for each candidate project through the VDOT Residency. b. Shoulder Width — obtain shoulder width data for each candidate project through the VDOT Residency. c. Horizontal Curvature — horizontal curvature is determined to be deficient if sight distance around the curve is limited by cut sections or vegetation traveling at normal driving speeds. d. Vertical Curvature -- vertical curvature is determined to be deficient if sight distance is significantly reduced or eliminated due to the rise and fall of the road segment traveling at normal driving speeds. c. Drainage — candidate projects shall be determined to have good, fair, or poor drainage utilizing the following guidelines. 2 Good: Pipes are of adequate size and number. Water drains away from the roadway and creates no problem with surface maintenance. Ditches are of adequate size which produce no flooding within the roadway. Fair: Pipes are of adequate size; however, additional pipes may be needed. Water drains away from the roadway with minimal maintenance problems. Drainage ditches are in good condition, require little maintenance, and produce no flooding within the roadway. Poor: Pipes are not adequate in size or number. Ditch lines are inadequate and require extra maintenance water does not drain from the roadway effectively, creating maintenance problems and flooding. f. Accident Data — obtain crash data detailing the number of accidents in the most recent data year available from the VDOT Residency. 4. School Bus Travel -- utilize information reflecting current or proposed school bus travel routes for each candidate project provided by the Frederick County Public Schools Transportation Supervisor. 5. Time on Road Plan — utilize information from current and previously approved Frederick County Secondary Road Improvement Plans maintained within the Frederick County Planning Department to determine when candidate projects were incorporated. 3 RATING SYSTEM POINTS APPLICATION • Total points are determined for each category element. A cumulative total is obtained for each candidate project utilizing the total points derived from each category element. • If two or more candidate projects have the same cumulative point average, a tie - breaking system will be utilized. First priority will be given to the project that has been on the road plan longer. Following that the individual categories will be used to break the tie in the following order: 1. Accidents, 2. Combined Score of physical road conditions categories (Surface width, shoulder width, horizontal curvature, vertical curvature, drainage), 3. Average Daily Traffic, 4. School Bus Travel, 5. Occupied Structures. • The cumulative point average for each candidate project shall be final. Any citizen request to alter the termini of a current candidate project and subsequent Board action will require a new rating sheet to be completed for the resulting segment(s). The resulting segment(s) will retain the `time on road plan' date of the previous segment. HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT The Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan will reflect the candidate projects with the highest cumulative point total that can be incorporated into the VDOT Six -Year Improvement Program based on available funding. This information will be provided to the Frederick County Planning Department by the VDOT Residency. • All remaining candidate projects will be placed on an Unscheduled Hard Surface Improvement Projects list which will be incorporated within the Frederick County Secondary Road Improvement Plan. Candidate projects incorporated into this section of the plan will be ranked from the highest cumulative point total to the lowest cumulative point total. VDOT will advise the Frederick County Transportation Committee when funding is available for the inclusion of new candidate projects within the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan. All candidate projects placed - on the Unscheduled Hard Surface Improvement Projects list, as well as newly requested candidate projects, will be reviewed by the procedure detailed above to determine current conditions. Appropriate ranking for all candidate projects will be determined at that time and placed accordingly. 4 NEW PROJECT REQUESTS • New project requests and supporting materials must be received by the Frederick County Planning Department by April 1 St to be included in the next plan update. A written request must be provided to the Frederick County Planning Department which describes the location of the candidate project, the origin and terminus of the segment, and a petition signed by at least 51 % of all property owners fronting on the proposed segment. The Transportation Committee shall recommend new project requests which meet these criteria after determining that the candidate project includes a segment of a state route that has a rational origin and terminus. The Transportation Committee shall have the authority to adjust the project origin and terminus to create a more logical segment at their discretion. Logical termini of projects are evaluated to ensure that a segment is approved that will be the most complete and efficient project from the standpoint of construction and a complete transportation network. PROJECT REMOVAL Road Improvements projects shall be removed from the plan once VDOT has notified Frederick County that the project has been funded and advertised for bid. The Board of Supervisors may remove projects from the plan if VDOT has provided notification that right -of -way efforts have been ceased. 5 ral Roadways Hard Surfacina Scorin Il Road Name: From: Segment Length: Rout Number: Tr) of i /A —; Category Criteria Weight Total Points 1) Average Daify Traffic Count 3+ (3 per each 50) NA 2) Occupied Structures (1) 1 -10 (3x1)Inumber of 1/4 miles (2} 11 -25 (3x2) /number of 114 miles (3) 26 -50 (3x3) /number of 114 miles (4) 51+ (3x4) /number of 1/4 miles 3) Physical Road CondifionslSafety a) Surface Width (4) 10' -12' 4x4 (3) 12.1'- 14' 4x3 (2) 14.1' - 16' 4x2 (1) 16'+ 4x1 b) Shoulder Width (4) 0' 4x4 Mi 4x3 (2) 2' 4x2 (1) 3'+ 4x1 c} Horizontal Curvature (1) for each occurance (4 x number of occurances) 1 number of 114 miles d) Vertical Curvature (1) for each occurance (4 x number of occurances)1 number of 1/4 miles e) Drainage (1) good 4x1 (2) fair 4x2 (3) poor 4x3 f) Accident Data (1) 1 -5 per year 4x1 (2) 6 -10 per year 4x2 (3) 10 +per year 4x3 4) Schooi Bus Travel (1) Yes 5x1 (2) No 5x0 5) Time on Road Plan (1) 0 -5 years 4xO (2) 5 -10 years 4x2 (3) 11 +years 4x3 (GRAND TOTAL FOR ALL is lie C c� 0 COUNTY of FREDERICK Department of Planning and Development 5401665 -5651 FAX: 540/665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: John A. Bishop, AICP, Deputy Director - Transportation p y p RE: Update of the Interstate, Primary, and Secondary Road Plans DATE: May 16, 2013 This is a public hearing item to consider the update of the 2013 — 2014 Interstate, Primary, and Secondary Road Improvement Plans. The Interstate and Primary plans remain unchanged from the 2012 -2013 adoption. Significant changes have been made to the secondary plan, specifically with regard to the paving of unpaved roads. With new money from the recent transportation bill, the road rankings have been updated and six projects have been moved to the scheduled list. Of note is the fact that, due to a state requirement that unpaved roads have at Ieast 200 trips per day, some roadways on the unscheduled list that were highly ranked were bypassed by roads with lower rankings due to the trip count. For reference, the Board's policy on hard surface roads, the scoring worksheet, and the scores of the full list of unpaved roads are attached. The Transportation Committee reviewed this item at their meeting on April 22 and recommended approval. The Planning Commission reviewed this item at their meeting on May 15 and recommended approval. Staff is seeking approval from the Board of Supervisors on the plan. Attachments JAB/bad 107 North Kent Street, Suite 202 - Winchester, Virginia 22601 -5000