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BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2012 -2013 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular
session and public hearing held on September 12, 2012, took the following action:
NOW, THEREFORE,, BE IT RESOLVED, by the Board of Supervisors that the FY
2012 -2013 Budget be Amended to Reflect:
School Construction Fund Supplemental Appropriation in the Amount of $6.1
Million for Additions to Four Elementary Schools This Request is Needed for
Adding Additional Classrooms at the Elementary Level for the Implementation of
Full Day Kindergarten.
School Construction Fund Supplemental Appropriation in the Amount of $2.5
Million for the Design and Document Preparation for the Fourth High School to the
Point of, but Not Including, the Bidding the Project Prior to Construction.
School Construction Fund Supplemental Appropriation in the Amount of $2.0
Million for the Design and Document Preparation for the Replacement of Frederick
County Middle School to the Point of, but Not Including, the Bidding the Project
Prior to Construction.
Upon motion made by Charles S. DeHaven, Jr., and seconded by Gene E. Fisher,
the above was approved by the following recorded vote:
Richard C. Shickle Aye
Bill M. Ewing Aye
Gary A. Lofton Aye
Gene E. Fisher Aye
Christopher E. Collins Aye
Charles S. DeHaven, Jr. Aye
Ross P. Spicer Aye
Resolution FY 2012 -2013 Budget Amendment
Board of Supervisors Meeting of September 12, 2012
Page 2
A COPY TESTE:
Joh .Nji eyJ"r.
Cle , Board of Supervisors
County of Frederick, Virginia
Resolution No.: 012 -12
cc: Lisa Frye, School Finance Director
Cheryl B. Shiffler, Finance Director
C. William Orndoff, Jr., Treasurer
U: \TJ P \resolutions\B udgetAmendmnt {FY2012- 13SchoolBudgetAj ustm nts) 091212 BdMtg.docx
° ' rederick County Public Schools
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Executive Director of Finance
frye! @fredericic.icl2.va.us
DATE: July 1$, 2012
TO: Cheryl Shiffler, Frederick County Finance Director
FROM: Lisa K. Frye, Executive Director of Finance„
SUBJECT: School Board Capital Projects and Related Actions for FY13
On Tuesday, July 17, 2012, the School Board approved several items related to its capital
improvement plan protects. Items for consideration by the Board of Supervisors are
shown below by project, followed by a request for participation in the Virginia Public
School Authority (VPSA) bond sale.
Flementary School Additions
This appropriation request will allow for implementation of full -day kindergarten in the 2014 -15
school year by adding additional classrooms at the elementary level. The schools impacted will be
Bass- Hoover, Evendale, Redbud Run, and Stonewall elementary schools.
• Appropriation requested: $6.1 million
• Cash needed: $6.1 million
• Borrowing schedule: Fall 2012 $1,0 million
• Reimbursement resolution:
4t High School
This a ' � rtial appropriation request
not including, public solicitation.
• Appropriation requested:
• Cash needed:
• Borrowing schedule
Spring 2013 $ 2.6 million
Fall 2013 $ 2.5 million
Recommended (see attached)
will allow for the design of the 4th high school to the point of, but
$2.5 million
$2.5 million
Fall 2012 $1.4 million
Spring 2013 $1.1 million
Replacernent Middle School
This an rtial appropriation request will allow for the design of the r'epiacem nt school for the existing
Frederick County Middle School to the point of, but not including, public solicitation.
* Appropriation requested: $2.0 million
* Cash needed: $2.0 million
* Borrowing schedule: Fall 2012 $1.0 million
Spring 2013 $1.0 million
LMIS Partial Renovation
• Appropriation for this project was approved for $1.5 million in the spring of 2012
* Actual project cost will be .less than budgeted by about $100,000.
* Borrowing schedule: Fall 2012 $1.4 million.
Impact on debt schedule
The current funding level for school debt service is about $14.6 million. That level wiL support debt
obligations for FY13 and FY14, The chant below depicts the projected debt service based upon the
anticipated project completion dates in the School Board Capital Improvement Plan.
sthool DOW somkm Ng*01en"Of July 2972
Summg: y of Requested fictions.
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Budggt actions: (public hearing requirement is recognized)
I - FY2013 budget adjustment to the School Construction Fund for additions to four elementary
schools in the amount of $6.1 million
2. FY2013 budget adjustment to the School Construction Fund for the fourth high school in the
amount of $2.5 million for the design and document preparation for the fourth high school to
the point of, but not including, the bidding the project prior to construction
3. FY2013 budget adjustment the School Construction Fund for the replacement Frederick
County Middle School in the amount of $2.0 million for the design and document
preparation to the point of , but not including, the bidding the project prior to construction
Bond and related actions:
4. Set a public hearing for, with subsequent approval to participate in the Fall 2012 VPSA bond
sale in the amount of $4.8 million ($1.4m JWHS, $1.Om elementary additions, $1.4m 4th high
school, $1,0m middle school)
5. Approval of the reimbursement resolution declaring the County's intention to pay the costs
of the elementary school additions, then to reimburse itself from the proceeds of a future
bond sale.
Attachments (2) - Notice of Public Hearing and Reimbursement Resolution
C. David T. Sovine, Ed.D., Superintendent
John R. Riley, County Administrator
Bond Counsel
122 -M.CM
Debt service will exceed
1mA04,900
current funding level in
tte,494,999
FY2015 by $2.35 million
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� 1:2.990,000
* E<0,404,000
f&.004A90
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x.004,000
14.499.000
11,Oa0,400
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Summg: y of Requested fictions.
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Budggt actions: (public hearing requirement is recognized)
I - FY2013 budget adjustment to the School Construction Fund for additions to four elementary
schools in the amount of $6.1 million
2. FY2013 budget adjustment to the School Construction Fund for the fourth high school in the
amount of $2.5 million for the design and document preparation for the fourth high school to
the point of, but not including, the bidding the project prior to construction
3. FY2013 budget adjustment the School Construction Fund for the replacement Frederick
County Middle School in the amount of $2.0 million for the design and document
preparation to the point of , but not including, the bidding the project prior to construction
Bond and related actions:
4. Set a public hearing for, with subsequent approval to participate in the Fall 2012 VPSA bond
sale in the amount of $4.8 million ($1.4m JWHS, $1.Om elementary additions, $1.4m 4th high
school, $1,0m middle school)
5. Approval of the reimbursement resolution declaring the County's intention to pay the costs
of the elementary school additions, then to reimburse itself from the proceeds of a future
bond sale.
Attachments (2) - Notice of Public Hearing and Reimbursement Resolution
C. David T. Sovine, Ed.D., Superintendent
John R. Riley, County Administrator
Bond Counsel
NOTICE OF
PUBLIC HEARING
The Frederick County Board of Supervisors will
hold a Public Hearing on Wednesday,
September 12, 2012, 7 :15 P.M., in the Board
of Supervisors Meeting Room, County
Administration Building, 107 North Kent Street,
Winchester, Virginia, to Consider the Fallowing;
Amendment to the 2012 -2013 Fiscal Year
Budget - Pursuant to Section 15:2 -2507 of the
Gode of Virginia, 1950, as Amended, the Board I
Of Supervisors wiH Hold a Public Hearing to
Amend the Fiscal Year 2012 -2013 Budget to
Reflect:
School Co
for Additwo
This Request is Needed for Adding
Additional Classrooms at the Elementary
Level for the Implementation of Full Day
Kindergarten..
icr me rqurtn riiy� School• to the Point of;
but Not Including; the Bidding the Project
Prior to Construction,
Amount QL$2&
for the Des�
for the Re
Diddle 5efiool. to the Point of, but Not
Including, the Bidding the Project Prior to
Construction.
Proposed School Bond Financings by the
Board of Supervisors of the County of
Frederick, Virginia. The Board of Supervisors
of the County of Frederick, Virginia (the
"County ") will Hold a Public Hearing in
Accordance with Section 15.2 -2606 of the
Code of Virginia, 1950, as Amended; on the
Issuance of General Obligation School Bonds
(the "Bonds ") of the County in an Aggregate
Principal Amount Not to Exceed $4,800 to
Finance Certain Capital Projects for Publio.
School Purposes, Including but. not Limited to,
Renovations at James Wood High School;
Additions at Various Elementary Schools, and
the Architectural and Engineering Associated
with the Construction of a New High School and
a Replacement Middle School. A Resolution
Authorizing the Issuance of the Bonds will be
Considered by the Board of Supervisors at Its
Meeting on Wednesday, September 12, 2012,
All Interested Parties are Invited to Attend and
Present Oral or Written Comments.
Inquiries concerning the above may be
addressed to the Office of the County
Administrator, between the hours of 8 :00 A.M:
and 5:00 P.M., Monday through Friday, 107
North Kent Street, Winchester, Virginia 22601,
(540)665 -5666.
Interested citizens may appear before the
Board to speak on the above items. (A copy of
the agenda will be available for review at the
Handley Regional Library, Braddock and
Piccadilly Streets, Winchester Virginia;. and
the Bowman Library, Tasker Road,,
Stephens City, Virginia, the week of
September 10, 2012. You May Also Vlsft the
Web at www.frederickcountyva.gov)
John R. Riley, Jr
County Administrator
' Me
Winchester Star
Wednesday
September 5, 2012
LU f
NOTICE OF
PUBLIC HEARING
The Frederick County Board of Supervisors will
hold a Public Hearing on Wednesday,
September 12, 2012, 7:15 P.M., in the Board
of Supervisors Meeting Room, County
Administration Building, 107 North Kent Street,
Winchester, Virginia, to Consider the Following:
Amendment to the 2012 -2013 Fiscal Year
Budget - Pursuant to Section 15.2 -2507 of the
Code of Virginia, 1' 950, as Amended, the Board
Of Supervisors will Hold a Public Hearing to
Amend the Fiscal. Year 2012 -2013 Budget to
Reflect:
School ConstruOo_ n Fund le�
This Request Is Needed for Adding
Additional Classrooms at the Elementary
Level for the Implementation of Full Day
Kindergarten.
to the Point of,
but Not Including, the Bidding the Project
Prior to Construction.
School _Construction Fund SupplemerlWl
i CiL
Bdlddle Schnni to the Point of, but Not
Including, the Bidding the Project Prior to
Construction.
Proposed School Bond Financings by the
Board of Supervisors of the County of
Frederick, Virginia. The Board of Supervisors
Of the County of Frederick, Virginia (the
"County "). will Hold a Public Hearing in
Accordance with Section 15.2 -2605 of the
Code of Virginia, 1950, as Amended, on the
Issuance of General Obligation School Bonds
(the "Bonds ") of the County in an Aggregate
Principal Amount Not to Exceed $4,800,000 to
Finance Certain Capital Projects for public
School Purposes, Including, but not Limited to,
Renovations at James Wood High School,
Additions at Various Elementary Schools, and
the Architectural and Engineering Associated
with the Construction of a New High School and
a Replacement Middle School. A Resolution
Authorizing the Issuance of the Bonds will be
Considered by the Board of Supervisors at its
Meeting on Wednesday, September 12, 21312,
All Interested Patties are Invited to Attend and
Present Oral or Written Comments.
Inquiries concerning the above may be
addressed to the Office. of the County
Administrator, between the hours of 8:00 A.M.
and 5:00 P.M., Monday through Friday, 107
North Kent Street, Winchester, Virginia 22601,
(540)665-5666 -
Interested citizens may appear before the
Board to sp eak on above items, (A copy of
the agenda will be available for review at the
Handley Regional Library, Braddock and
Piccadilly Streets, Winchester, Virginia; and
the Bowman Library, Tasker Road,
Stephens City, Virginia, the week of
September 10, 2012. You May Also Visit the
Web at www.frederlckcountyva.gov)
a ohl - lR.
County Administrator
The
Winchester Star
Wednesday
August 29, 2012