046-10ATTACHMENT C7
RESOLUTION IN SUPPORT OF
STATE FUNDING FOR ENERGY EFFICIENCY AND
CONSERVATION PROJECTS
WHEREAS, Frederick County has begun taking measures to increase energy efficiency
and conservation of resources which are vital to County operations and improving quality
of life for our citizens; and
WHEREAS, energy efficiency and resource conservation is a priority for both the
Commonwealth of Virginia and the County of Frederick, Virginia; and
WHEREAS, in pursuit of these goals the County has submitted applications for grant
funding to the Virginia Department of Mines Minerals and Energy through the Energy
Efficiency and Conservation Block. Grant program.
NOW THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County
of Frederick hereby endorses the listed applications and will accept grant funding if
awarded.
1. Building Enemy Management Systems: $82,571. Energy management
systems for the County Administration Building and Old Courthouse.
County matching obligation: $2,730 (in associated Labor &Materials).
2. Sherando Park South Ball Field Light Retrofit: $625,000. Replacing ball
field lights with energy efficient lighting. County matching obligation: $0.
,,
�" 3. Frederick County Convenience Site — Gainesboro: $281,095. Construct
and equip a refuse and recycling facility on state -owned property. County
matching obligation: $55,318.
4. Frederick County Community Recycling: $22,905. Environmental
education to include elementary school assemblies, business waste
reduction/recycling guide and other outreach efforts. County matching
obligation: $10,228.
Adopted this 13th day of January, 2010.
VOTE:
Richard C. Shickle Aye Bill M. Ewing Aye
Christopher E. Collins A�,� Gene E. Fisher ��
Charles S. DeHaven, Jr. Aye Gary A. Lofton Aye
Gary W. Dove Aye
J .Riley, r., Jerk
— ResolutionNo.: 046 -10
COUNTY of FREDERICK
Department of Public Works
540/ 665 -5643
FAX: 540/ 678 -0682
MEMORANDUM
TO: Board of Supervisors
FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Works ���11
SUBJECT: Public Works Committee Report for Meeting of December 29, 2009
DATE: January 4, 2010
The Public Works and Green Advisory Committees met on Tuesday, December 29, 2009, at 8:00
a.m. All members were present. The following items were discussed:
** *Items Requiring Action * **
1. Donation from the Elizabeth C. Clark Foundation to the Animal Shelter
The committee endorsed a request from staff to publicly acknowledge a generous $50,000 donation
from the Elizabeth C. Clark Foundation to the Frederick County Animal Shelter. (Attachment 1)
2. Lake Holiday Sanitary District
The committee reviewed a memorandum dated December 18, 2009, and submitted by Assistant
County Administrator, Kris Tierney, highlighting the creation of a sanitary district at Lake Holiday.
Basically, the sanitary district was established for the sole purpose of upgrading the Lake Holiday
dam's spillway to meet current Department of Conservation and Recreation requirements. After
discussing this issue at length, the committee unanimously endorsed a request to establish a working
committee to coordinate the design, construction, and financing of the spillway project. The
committee would consist of three (3) representatives of the Lake Holiday Country Club (LHCC) and
three (3) county representatives: Kris Tierney, Gary Dove, and Ed Strawsnyder. The committee
further endorsed the course of action and anticipated timeline presented in "Attachment A" included
with Attachment 2.
3. EECBG Grant Funding Resolution
Mr. Dove moved to recommend the EECBG grant resolution for adoption by the board of
supervisors, seconded by Mr. Ludwig, carried unanimously. The EECBG resolution indicates the
board of supervisors' support of four (4) grant submissions made by staff for EECBG funds. The
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Public Works Committee Report
Page 2
January 4, 2010
resolution is an eligibility requirement for EECBG grant application candidates. The bulk of
indicated `match obligation' is in kind support. (Attachment 8)
** *Items Not Requiring Action * **
1. Closed Session
A closed session was convened in accordance with the Code of Virginia §2.2 -3711 Subsection A, (3),
to discuss the disposition of real estate. After reconvening and unanimously certifying that only issues
pertaining to the real estate in question were discussed in closed session, the committee unanimously
recommended that staff continue to maintain the property located at 161 Back Creek Road until such time
that a reasonable bid can be solicited through approved methods.
2. Bid Results to Replace Compressor and /or Chiller Unit at Bowman Library
The committee reviewed the bid results for the replacement of an existing compressor and/or the
replacement of the entire chiller unit. Based on this review, the committee unanimously recommended
that the county accept the bid from Southern Air in the amount of $83,881 for the replacement of the
entire chiller unit. This recommendation with the attached bid results will be submitted to the finance
committee for their consideration and action. (Attachment 3)
3. Update on New Stormwater Regulations
The Virginia Soil and Water Conservation Board approved the new Stormwater regulations on
December 8, 2009. After a designated comment period, the regulations will become effective on July 1,
2010. Frederick County will have 21 months from that date to develop a comprehensive Stormwater
program including a Stormwater ordinance, permitting process and an inspection and enforcement
program. In anticipation of these new requirements, staff will develop a timeline to insure compliance
with these regulations.
4. Miscellaneous Reports
a)
Tonnage Report
(Attachment 4)
b)
Recycling Report
(Attachment 5)
c)
Animal Shelter Dog Report
(Attachment 6)
d)
Animal Shelter Cat Report
(Attachment 7)
5. Green Committee Items
a) County Admin Building (CAB) Energy Efficiency Retrofit Update
In June 2009, replacement of 543 light fixtures in the old CAB and 21 light motion sensors in
CAB restrooms was completed. A four month comparison of energy use comparing 2008 to 2009
indicates a 13.5% reduction in electricity for the entire CAB. A savings of approximately $1,405
per month, and 165 metric tons of CO2 reduced on an annual basis.
b) Performance Contracting Update
Frederick County, Frederick County Public Schools, and the Northwestern Regional Adult
Detention Center are moving forward with the free `back of envelope' energy audit. A meeting
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