HomeMy WebLinkAboutFebruary 17 2010 Budget Work Session310
A Work Session of the Frederick County Board of Supervisors and the Frederick County
Finance Committee was held on Wednesday, February 17, 2010, at 8:30 A.M., in the First Floor,
Winchester, Virginia.
PRESENT
Chairman Richard C. Shickle; Vice Chairman Bill M. Ewing; Charles S. DeHaven, Jr.;
Gary W. Dove; Gene E. Fisher; and Gary A. Lofton.
ABSENT
Christopher E. Collins
OTHERS PRESENT
John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County
Administrator; Jay E. Tibbs, Deputy County Administrator; Cheryl B. Shiffler, Finance Director;
Jennifer Place, Budget Analyst; Finance Committee members Ritchie Wilkins and Ron Hottle;
Ellen E. Murphy, Commissioner of the Revenue; C. William Orndoff, Jr., Treasurer; Lisa Frye,
Finance Director, Frederick County Public Schools; Al Omdorff, Superintendent for
Administration.
CALL TO ORDER
Chairman's Shickle called the work session to order.
DECLARATION OF LOCAL EMERGENCY — RESOLUTION ( #056 -10) -
DECLARING A LOCAL EMERGENCY IN FREDERICK COUNTY, VIRGINIA
County Administrator John R. Riley, Jr. reviewed the resolution declaring a local
emergency from February 4, 2010 until February 12, 2010. He asked the Board to ratify his
actions.
Upon a motion by Vice - Chairman Ewing, seconded by Supervisor DeHaven, the Board
approved Resolution #056 -10 Declaring a Local Emergency in Frederick County, Virginia.
WHEREAS, the Board of Supervisors of the County of Frederick does hereby find that:
1. Due to a severe winter storm with expected snow accumulation totals of 30 to 40
inches, the County of Frederick is facing dangerous conditions;
2. Due to a severe winter storm, a condition of extreme peril of life and property
necessitates the proclamation of the existence of an emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Board of Supervisors
of the County of Frederick, Virginia that an emergency exists throughout the county, and
IT IS FURTHER PROCLAIMED AND ORDERED that due to the above stated
circumstances, and after consultation with the Coordinator and Deputy Coordinator(s) of
Emergency Management, the Director of Emergency Management declared a local emergency
pursuant to Section 44.146.21 of the Code of Virginia on February 4, 2010. This local
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emergency declaration remained in effect until February 12, 2010 during which time the powers,
functions, and duties of the Director of Emergency Management and the Emergency Services
Organizations of the County of Frederick shall be those prescribed by state law and the
ordinances, resolutions, and approved plan of the County of Frederick in order to mitigate the
effects of said emergency.
ADOPTED this 17th day of February 2010.
The above motion was approved by the following recorded vote:
Richard C. Shickle
Aye
Christopher E. Collins
Absent
Charles S. DeHaven, Jr.
Aye
Gary W. Dove
Aye
Bill M. Ewing
Aye
Gene E. Fisher
Aye
Gary A. Lofton
Aye
FY 2011 BUDGET WORK SESSION
Administrator Riley asked Finance Director Shiffler to go through the FY 2011 update.
Finance Director Shiffler reviewed four proposed scenarios:
- Scenario A represented zero funding from fund balance and no additional state cuts,
which produced a budget of $121,778,819.
- Scenario B represented state reductions in funding of Constitutional offices by $1
million, but kept a constant fund balance funding of $4.3 million, which produced a
budget of $125,078,819.
- Scenario C represented zero fund balance funding and state funding cut for
Constitutional offices by $1 million (Scenario A + B), which produced a budget of
$120,778,819.
- Scenario D represented reductions in funding for Constitutional offices by $1 million
and funding loss to the county by $12.7 million. This amount represents the state
funds returned to the locality for the Personal Property Tax Relief Act (PPTRA) and
fund balance funding remaining constant, which produced a budget of $112,378,819.
Chairman Shickle asked what the $1 million in Compensation Board funding represented.
Commissioner Murphy responded that her departments share amounted to a portion of
funding for 11 of 20 positions or $170,000.
Treasurer Orndoff responded it also included 14 positions at the Jail, 1.18 positions in the
Commonwealth's Attorney's Office, 1.75 positions in the Clerk of the Circuit Clerk's Office,
and 10 positions in the Treasurer's Office. He went on to say this was a reaction to Governor
Kaine's proposed budget.
Finance Director Shiffler stated staff wanted to let the Board know what was going on
with regard to Compensation Board funding. She then reviewed other issues which must be
dealt with in this budget:
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- Health insurance increase of 17% or $600,000. (Staff was looking at downgrading
health plans.)
- Northwestern Regional Adult Detention Center will lose of $1 million in State
funding with Frederick County's share being $500,000. She noted they were already
down 22 positions.
- Virginia Retirement System increase of approximately $100,000.
She went on to say they County had identified about $1 million in cuts. She concluded by saying
staff's biggest concern was Scenario D occurring.
Chairman Shickle asked if time sensitive commitments had been identified, for example
teacher contracts.
Treasurer Orndoff advised his office might have to do a supplemental billing for personal
property tax depending on what the state does.
Administrator Riley advised the General Assembly is working on lifting the county cap
on the meals tax. He noted that lifting this cap could provide an additional source of revenue if
the Board was agreeable to that strategy.
Chairman Shickle stated he was on the lookout for areas where users of a particular
service pay a fee for that service. He went on to say it was time to tell the citizenry if they want
a service they are going to have to pay for it.
The Board set their budget work session schedule. Work sessions will be held at 6:15
p.m. prior to the Board of Supervisors' meetings until further notice.
Commissioner Murphy noted the personal property tax rates will be down this year while
BPOL continues to fall and sale tax has dropped slightly.
Supervisor Fisher suggested looking at the tax rate on aircraft over 20,000 pounds and
making it lower in order to attract larger aircraft to the airport.
Administrator Riley noted that change in the tax formula could be made and become part
of the adoption of the budget.
UPON A MOTION BY VICE - CHAIRMAN EWING, SECONDED BY
SUPERVISOR DOVE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE
THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (9:48 A.M.)
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Richard C. Shickle n R. iley, Jr.
Chairman, Board of Supervisors Clerk, Board of Supervisors
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Minutes Prepared By: —
Jay E. 'ti Ws
Deputy Clerk, Board of Supervisors
Minute Book Number 35
Board of Supervisors Budget Work Session on 02/17/10