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HomeMy WebLinkAboutJune 10 2009 Regular Meeting363 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, June 10, 2009, at 7:15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice - Chairman Bill M. Ewing; Charles S. DeHaven, Jr.; Gary W. Dove; Gene E. Fisher; Philip A. Lemieux; and Gary A. Lofton. CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION Reverend Daniel Hess, Harvesters of Hope, delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman Ewing led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED County Administrator John R. Riley, Jr. advised he had no changes or additions to the agenda. Upon a motion by Supervisor Dove, seconded by Vice - Chairman Ewing, the Board approved the agenda by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following items for the Board's consideration under the consent agenda: - Request from Fire and Rescue Department Re: Mutual Aid Agreement with Morgan County, West Virginia — Tab C; - Public Works Committee Report — Tab D; and - Request for Endorsement of NW Works (Northwestern Workshop) Application for 2009 Community Development Block Grant (CDBG) Funds — Tab H. Upon a motion by Supervisor DeHaven, seconded by Supervisor Fisher, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 364 Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye CITIZEN COMMENTS Stephen Pettler, Stonewall District, appeared before the Board regarding the adoption of the May 13, 2009 minutes. He noted the minutes had not been revised despite his objections. He urged the Board to give his clients a "fair shake ". He went on to say he would be filing a suit on behalf of his clients on June 13, 2009. He stated the resolution and findings are not stated in the May 13, 2009 record. He concluded by asking that the minutes only state what was said on the record. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors comments. MINUTES - APPROVED Upon a motion by Supervisor Dove, seconded by Vice - Chairman Ewing, the Board approved the minutes from the May 13, 2009 Regular Meeting by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye Upon a motion by Supervisor Dove, seconded by Supervisor Lofton, the Board approved the minutes from the May 27, 2009 Regular Meeting by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye COUNTY OFFICIALS DONALD HART PRESIDENT OF THE VIRGINIA ASSOCIATION OF COUNTIES WACO, TO ADDRESS THE BOARD Donald Hart, President of the Virginia Association of Counties, appeared before the Board. He thanked the Board for the opportunity to speak and brought greetings from VACo and the Accommack County Board of Supervisors. He went on to say he has put it upon himself to visit each county in the state of Virginia. He explained he was trying to keep VACo a strong Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 365 organization and he does not want any county left out. He stated he was proud no unfunded mandates came out of Richmond this past legislative session and he was trying to get the governor and future governors to veto any unfunded mandates that make it to their desk. Chairman Shickle thanked Mr. Hart for coming and wished him a safe trip home. COMMITTEE APPOINTMENTS REAPPOINTMENT OF JAMES T. VICKERS TO THE BOARD OF BUILDING APPEALS - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Lemieux, the Board reappointed James T. Vickers to the Board of Building Appeals. This is a five year term, said term to expire June 26, 2014. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye REQUEST FROM FIRE AND RESCUE DEPARTMENT RE: MUTUAL AID AGREEMENT WITH MORGAN COUNTY, WEST VIRGINIA — APPROVED UNDER CONSENT AGENDA This is a request from the Fire and Rescue Department for approval of a Mutual Aid Agreement between Frederick County and Morgan County, WV. This agreement is identical to the agreements with Hampshire and Hardy Counties in West Virginia. The Morgan County Commission reviewed and signed this agreement at their May 7, 2009 meeting. This item was approved under the consent agenda. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The Public Works Committee met on Tuesday, May 26, 2009 at 8:00 a.m. A meeting of the Green Advisory Committee immediately followed the public works committee meeting. All members were present except Bob Wells. There were no items requiring board action. The following items were discussed: 1. Response to Brown, Edwards, and Company, LLP The public works director presented the comments and responses to the audit report prepared by Brown, Edwards, and Company, LLP for the regional landfill operations. Essentially, they made recommendations related to penalties for external waste, commercial disposal rate, route sheets and statistical tracking of tonnage reports. Their recommendations related to penalties for external waste and requirements for route sheets will be discussed with the county attorney to ascertain a legal opinion. These specific opinions will be presented at the next public works committee meeting. (Attachment 1) Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 366 2. Elimination of County Decals The committee reviewed a memorandum prepared by Gloria Puffinburger, Solid Waste Manager, related to the impact that eliminating county decals could have on the operation of the citizens' convenience sites. The attendants at our convenience sites currently use the decals as a means of identifying citizens who are eligible to utilize our sites for trash disposal. The memorandum references what other countries have experienced after eliminating the decals. Based on this survey of other counties, staff is recommending that we proceed with the current system without any sort of decals and only random checking using vehicle registrations as a means of identifying residencies. (Attachment 2) 3. Update on Lake Cherokee Grouting Program The foundation grouting under the Lake Cherokee Dam has been completed with a final total cost of $812,088 and total grout placement of 2,097 cubic yards. Even though the downstream leaks were not totally eliminated, we believe the grouting program did reduce the leakage and stabilize the underlying foundation conditions. Consequently, Triad Engineering, Inc., our engineer of record, sent a letter to the Department of Conservation and Recreation (DCR) highlighting the results. 4. Miscellaneous Reports a) Tonnage Report (Attachment 3) b) Recycling Report (Attachment 4) c) Animal Shelter Dog Report (Attachment 5) d) Animal Shelter Cat Report (Attachment 6) 5. Green Advisory Committee Meeting The minutes related to the green advisory committee meeting are included as attachment 7. PUBLIC HEARING PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT REQUEST OF THOMAS B. VANDEBERG — MIDSUMMER AT THE COVE. PURSUANT TO THE FREDERICK COUNTY CODE, CHAPTER 86, FESTIVALS; SECTION 86 -3 C, PERMIT REQUIRED; APPLICATION; ISSUANCE AND DENIAL; FOR AN OUTDOOR FESTIVAL PERMIT. FESTIVALS TO BE HELD FRIDAY - SUNDAY, JUNE 19, 20, & 21, 2009, FROM 8:00 A.M., FRIDAY, JUNE 19 UNTIL 3.00 P.M., SUNDAY, JUNE 21, ON THE GROUNDS OF THE COVE CAMPGROUND, 980 COVE ROAD, GORE, VIRGINIA. PROPERTY OWNED BY ALEXANDER, WILLIS, AND DANIEL MCDOWELL. - APPROVED Administrator Riley advised this was an application for an outdoor festival permit for Midsummer at the Cove, a mid - summer festival, to include live music, workshops, vendors, dancing, etc., to be held June 19 -21, 2009. The event will run from 8:00 a.m., Friday, June 19 th , through 3:00 p.m., Sunday, June 21. Expected attendance will be in the range of 200 -250; however, the applicant has made registrations available for up to 500 attendees. The event will be held at The Cove Campground, 980 Cove Road, Gore, VA. The applicant will rent the Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 367 grounds for the purposes of presenting this event. The applicant submitted a revised application in response to concerns raised by the County Attorney. The changes include: a. Item #12 has been changed to reflect the exact concluding time of the final performance on Saturday, June 20. b. Item #13 has been changed to reflect that no alcohol will be served at this event. c. The applicant has foregone their previous plan to allow a section of the event to be clothing optional. Patrons have been notified there will no longer be a clothing optional area at this event. d. Gore Volunteer Fire and Rescue Company was contacted, but the applicant has not yet received their requested information. e. The applicant is in the process of procuring a Frederick County business license. He concluded by saying the applicant was present to answer any questions the Board might have. Tom Vandeberg, applicant, stated he was present to answer any questions. Chairman Shickle convened the public hearing. There were no citizen comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Lofton, seconded by Vice - Chairman Ewing, the Board approved the outdoor festival permit application with the stipulation that all conditions put on the permit be followed. The above motion was approved by the following recorded vote: Richard C. Shickle Nay Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye PLANNING COMMISSION BUSINESS PUBLIC HEARINGS PUBLIC HEARING - CONDITIONAL USE PERMIT #03 -09 FOR CHARLES HALE AND RUTH HALE, FOR A COUNTRY GENERAL STORE. THIS PROPERTY IS LOCATED AT 7517 NORTHWESTERN PIKE (ON THE CORNER OF ROUTE 259 AND 50), AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NU MBER 27 -A -47 IN THE BACK CREEK MAGISTERIAL DISTRICT. — RE- ADVERTISE FOR PUBLIC HEARING WITH MODIFICATION TO CONDITION #6. Zoning Administrator Mark Cheran appeared before the Board regarding this item. He advised this was an application for a conditional use permit for a county general store with carry- out food prepared on -site. The property is located in the Back Creek District and is zoned RA Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 (Rural Areas) Zoning District. He went on to say a country general store is allowed in the RA District with an approved conditional use permit. Zoning Administrator Cheran noted food service would be carry -out only and there would be no seating for meals. The Planning Commission recommended approval with the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. An engineered site plan shall be submitted and approved by Frederick County and implemented prior to operating store activities on the site. 3. One (1) monument sign shall be allowed on the property; sign shall be limited to fifty (50) square feet in area. The sign shall not exceed ten (10) feet in height. 4. No on -site vehicle fuel sales allowed. 5. No outdoor display of goods. 6. Carry -out food only; no seating allowed for meals. 7. Any expansion or change of use will require a new Conditional Use Permit. Zoning Administrator Cheran concluded by saying the applicant was present to answer any questions the Board might have. Supervisor Lofton asked Zoning Administrator Cheran if there could be picnic tables placed outside. Zoning Administrator Cheran responded no seating was allowed on the site at all. Supervisor DeHaven asked if there were any existing zoning violations on the site. Zoning Administrator Cheran responded no. Gary Oates, GreyWolfe, Inc., advised when the application was submitted, they were under the assumption there would be outdoor seating. He suggested condition number 6 be changed to reference indoor seating, as it was their intention to not have indoor seating. Supervisor Lofton asked if there was a limit to the number of seats the applicant wanted. Mr. Oates responded they would be willing to limit it to one picnic table. Chairman Shickle convened the public hearing. Gary Holden, Back Creek District, stated he would like to see one picnic table allowed. Chairman Shickle closed the public hearing. Supervisor Lofton stated he did not have a problem with this request. Supervisor Lofton moved to approve Conditional Use Permit #03 -09 with condition number 6 to be amended to allow 2 picnic tables. Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 369 Chairman Shickle asked for a legal and administrative interpretation since this was a liberalization of the publication and not a restriction. County Attorney Roderick Williams advised this item would need to be re- advertised because the change creates a more intensive use. Chairman Shickle asked that the desire to re- advertise be included with the motion and he asked Supervisor Lofton if he was willing amend his motion to do that. Supervisor Lofton responded yes. Chairman Shickle asked if there was a second to the re- advertisement with Supervisor Lofton's recommendation regarding condition #6. The amended motion was seconded by Supervisor Dove. Administrator Riley asked if the Board would consider a stipulation that the applicant pay no additional fees for re- advertising. The Board consensus was to not require the applicant to pay for re- advertisement. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #11 -08 FOR DIANA AND ANDREW HIRSHFELD, FOR A CAMPGROUND. THESE PROPERTIES ARE LOCATED OFF OF ROUTE 602 ON PADDY'S RUN ROAD AND ARE IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 80 -1 -9 AND 80- 1-10 IN THE BACK CREEK MAGISTERIAL DISTRICT. - DENIED Zoning and Subdivision Administrator Mark Cheran appeared before the Board regarding this item. He advised the property was located off of Route 602 in the Back Creek Magisterial District. The property is zoned RA (Rural Areas) Zoning District and its current land use is vacant. The proposed conditional use permit application is consistent with the Comprehensive Plan. The proposed campground will be constructed on two parcels totaling 22 acres. It will be built in two phases. Phase I will contain the primary recreation and dining building that will sleep a maximum of 25 people and will also contain the septic system, well, soccer pitch, basketball court, swimming pool, and parking area. Phase II will include three cabins with an overall capacity of 25 people along with a main office building. This conditional use permit was Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 370 reviewed by the Planning Commission, which recommended approval with the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. An engineered site plan showing all improvements shall be submitted to and approved by Frederick County prior to operation of this use. 3. One non - illuminated monument business sign shall be allowed on the property; sign shall be limited to 25 square -feet in area. The sign shall not exceed ten feet in height. 4. All athletic and event facilities are for campers' use only. 5. Campground shall be limited to 40 people at any one time. 6. No organized outdoor activities after 10:00 p.m., nightly. 7. No recreational vehicles allowed on the premises. 8. No operations during hunting season, typically October 1 through January 31. 9. No lighted athletic fields. 10. Any expansion or modification of this use shall require approval of a new conditional use permit. Since Planning Commission approval, the applicant has requested the following modifications and an additional condition: 5. Campground shall be limited to 25 campers and counselors at any one time. 8. No camp operations during firearm hunting season for the months of October 1 through January 31. 10. Campground to be used for no more than 100 days in any calendar year. He concluded by saying Mr. Ben Butler was present on behalf of the applicant. Ben Butler, Attorney, appeared before the Board on behalf of the applicant. He advised the applicant did try to work out this situation and did the best they could to make both sides happy; however, they were unable to do that. He asked the Board to consider that the Planning Commission gave a fair hearing to the residents and the Hirshfelds and ultimately recommended approval. He went on to say the Planning Commission's recommendation should not be taken lightly. Mr. Butler noted the applicant restricted the operation of the camp to 100 days per year. If this conditional use permit is approved, the applicant still has to go through the site plan process and address buffering requirements. He went on to say the residents are concerned about traffic and buffering for this site. He concluded by saying the Star Tannery community was against this application because they did not want "outsiders" coming in. Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 1371 Supervisor Lemieux asked Mr. Butler if his clients know this is a conditional use permit and not a rezoning, and if it is approved and they are found to be violating any of the conditions then the permit can be revoked. Mr. Butler responded yes. Chairman Shickle convened the public hearing. Gary Holderman, Back Creek District, stated he was a member of the gun club that has been there since the 1930's. He was worried about people complaining about the shooting taking place on the property and he was concerned about visitors to the camp bringing their attitudes about his way of life. He asked the Board to vote no on this application. Wesley Rudolph, Back Creek District, reviewed the history of Star Tannery and stated the community was based on farming and agriculture. He explained the residents strive to preserve the history of Star Tannery. He went on to say this campground does not fit this lifestyle or community and he urged the Board to vote no. Robert Engle, Back Creek District, stated zoning was a contract between the landowners and the government. He explained rural zoning's focus is the preservation of large parcels of land, tree cover, scenic views, sensitive environmental areas, prime agriculture areas, and significant soils. He went on to say the residents want to maintain the community's heritage and history and this proposed camp is not a rural activity. He explained it would have a negative impact on the residents' lifestyles and he also felt the proposed sports training camp did not meet the goals and standards for approval of a conditional use permit. He cited Frederick County Code Chapter 165, which specified the following conditional use permit goal "must consider health, safety, and welfare of the residents of the county and to avoid impacts on surrounding property." He concluded by saying the soccer field, basketball court, etc. do not fit the rural environment and urged the Board to vote no. Alicia Ramey, Back Creek District and member of the executive board who owns the sportsman's property, stated she was opposed to this permit. She advised the club has owned their property since the 1950's. She noted several reasons why she opposed this application, including: 1. The proposed camp does not fit the character of the area. 2. The roads are narrow, windy, and often dangerous. This proposed use will increase traffic on that road. 3. The water use associated with this camp may affect the area's water table. Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 372 4. The proposed use will disturb wildlife migration patterns. Geno Petowski, Back Creek District, stated this was the least disturbed area in the valley. He noted no environmental impact study has been completed. He expressed concern about the effects of this proposed use on wood turtles, plants, wood ducks, and other wildlife. He noted part of the property may bee considered a marsh wetland. He went on to say the increased traffic, noise, and lights would effect wildlife migration. He concluded by saying he was also concerned about hunting near the proposed sports camp. Rick Van Norton, Back Creek District, advised that he spent $10,000 to get water on his property. He stated it was not practical that four well and sewer permits could serve that parcel. He went on to say there was no mention in the application of the water needed to maintain the swimming pool. He noted the area has been in a drought for the last two years and it did not have the water to support this use. Michael Nelson, Back Creek District, advised the Hampton cemetery, which contains graves of veterans from the Civil War through Vietnam, is located within 200 feet of this property and is still a usable cemetery. He went on to say a sports camp next to a cemetery was not appropriate. He stated the liability insurance for adjoining property owners would increase if this use is allowed. He advised that several different numbers regarding campers staying on site have been stated. He wondered how profitable this use would be with lower numbers. He also wanted to know who would ensure the numbers did not increase. He concluded by saying he hoped the Board voted no on this application. Diane Greco, Back Creek District, stated she would like the Board to vote no on this application because of the environmental impacts of this use, particularly run -off to Cedar Creek. Kirk Little, Back Creek District, advised the residents were here for one reason, they love the area. He went on to say this was not an urban lifestyle and it seemed odd this camp was being put here. He talked about the natural bowl topography of the site and stated this would project sound, and many residents were concerned about noise. He went on to say he was concerned about trash, dumpsters, rodents, as well as traffic and light pollution. Mickey King, Back Creek District, advised that she lived across the street from the proposed camp. She stated the camp does not belong here; it belongs in an area where it is appreciated. She went on to say this is a rural area, so why do they need two camps in the area? She noted Camp Paddy Run is already in the area and the residents "tolerate" it during the Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 373 summer. She went on to say the residents do not want the sports camp and all they are asking for is peace and quiet in the community. She concluded by saying she hoped the Board voted no on this application. Danny Pitcock, Back Creek District, expressed concern about the traffic impact of this proposal. He stated there are not currently 600 vehicle trips per day in Star Tannery. He talked about construction of the entrance to the proposed camp and asked if a commercial entrance could be constructed on a road that is only 1 '/z cars wide. He went on to say there is no room for equipment and vehicles to pass on Paddy Run Lane and this will be a problem for farmers in the area. Daryl Shifflett, Back Creek District, spoke regarding the Star Tannery Fire and Rescue Department. He stated the Fire and Rescue Department is neutral on this issue, but he wanted to give the Board a few facts regarding the department. He advised the Star Tannery station is not manned 24 -hours a day, 7 days a week, has no paid staff, and the second due stations are Middletown and Strasburg; therefore, response times for emergencies could be delayed. He went on to say that 50% of the company's funding is generated through fund raising efforts, while the remaining 50% is based upon a census head count. He noted this proposed sports camp is an invisible head count. He concluded by urging the Board to vote no on this application. John Kline, President of the Star Tannery Community Preservation Association, stated the proposed campground would impact adjoiners and would devalue their land. He went on to say he was not sure how many other cars would be out there, but there would be increased traffic on pick -up and drop -off days. The increased traffic would require continuous maintenance to the roads. He also expressed concern about the irrigation needed to maintain the soccer fields. He went on to say the proposal would affect the character of the area and impact the infrastructure. He believed the proposal did not meet five of the six requirements for a conditional use permit and there was no benefit to the community. He concluded by saying he wished the Board would vote no on this application. Pat King, Back Creek District, advised she lived across the road from the proposed camp. She stated this was the wrong location for a camp, as there were 25 to 30 houses along the road that would be affected. She noted this proposal would place an additional burden on the rescue squad, as there have already been several accidents in the area. She went on to say there Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 374 would be an additional burden on the police department as they will have to deal with trespassing complaints. The trash generated by this use would encourage bears to hang around. She concluded by urging the Board to please vote no. Daryl Shifflett, Back Creek District, state he chose to move to Star Tannery because of the rural and agricultural nature of the area and he would hate to think this use would be allowed in the area. John Kline, Back Creek District, advised that he tried to meet with Mr. Butler and Mr. Hirshfeld. A meeting was scheduled for November 5, 2008, but Mr. Hirshfeld cancelled and never rescheduled; therefore, the applicant never met with the residents. Geno Petowski, Back Creek District, advised he was a school bus driver and during the summer he would haul special needs children to Grafton. He expressed concern about increased traffic on the roads and how that would affect his ability to safely operate his bus. There being no further comments, Chairman Shickle closed the public hearing. Supervisor Lofton thanked the residents for coming out. He stated that hearing their concerns helped him through this process and the residents helped put things into focus. He applauded the Hirshfeld's for their entrepreneurial spirit and he hoped they would continue in that vein. Supervisor Lofton reiterated that the Star Tannery Fire and Rescue Department was not manned 24/7, so emergency response would be hampered. He went on to say Mr. Engle made the same points he would make. A conditional use permit should not change the character of the area. A conditional use permit should not impact the use of surrounding properties, and it should be in accord with the policies expressed in Star Tannery as a rural community center. Upon a motion by Supervisor Lofton, seconded by Vice - Chairman Ewing, the Board denied Conditional Use Permit #11 -08. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Gary A. Lofton Aye OTHER PLANNING ITEMS SUPPORT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR NW WORKS (NORTHWESTERN WORKSHOP) — APPROVED UNDER CONSENT AGENDA Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 375 There is a grant opportunity available through the Virginia Department of Housing and Community Development (DHCD) that could assist NW Works with their construction financing needs. The grant deadline is June 12, 2009. DHCD has advised that NW Works could qualify for up to $1 million through the Community Development Block Grant — Recovery (CDBG -R) program. Key criterion to receive the grant funding is that qualifying projects be ready for construction, issuing construction contracts within 120 days of grant approval, and be under construction by December 15, 2009. NW Works has stated its project is "shovel- ready ", would satisfy the aggressive construction schedule and their mission is an excellent example of a community- oriented program, which this grant opportunity seeks to fund. County staff, partnering with the staff of the Northern Shenandoah Valley Regional Commission, is preparing the formal grant application. It is anticipated the County will make application for the funds with the NSVRC offering grant management and administrative services. No county funds are necessary. Staff is seeking Board endorsement and authorization to submit the CDBG -R application for NW Works. This item was approved under the consent agenda. BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS Supervisor Lemieux advised that tonight begins the various graduation ceremonies for the county schools. He noted there will be approximately 900 graduates this year. Supervisor Dove advised the Economic Development Commission wished to take a position regarding the proposed move of the Winchester mail sorting facility to Dulles. The Board consensus was to allow the Commission to take action relative to this proposed move. Chairman Shickle advised that he met with the City Council President and discussed holding an upcoming joint meeting between the City Council and the Board. More information will be forthcoming. ADJOURN Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09 376 UPON A MOTION BY SUPERVISOR EWING, SECONDED BY SUPERVISOR DOVE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (8:45 P.M.) � I ! • • Richard C. Shickle Chairman, Board of Supervisors J .Rile , J erk, Board of Supervisors Minutes Prepared By: Jay E. i s Deputy Clerk, Board of Supervisors Minute Book Number 34 Board of Supervisors Regular Meeting of 06/10/09