041-09li BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2008 -2009 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session
and public hearing held on January 28, 2009, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY
2008 -2009 Budget be Amended to Reflect:
Decrease in General Fund Appropriations in the Amount of $3,366,580 This Amount
Reduces Budget Revenue Projections and Expenditure Appropriations.
Upon motion made by Charles S. DeHaven, Jr., and seconded by Gene E. Fisher, the
above was approved by the following recorded vote:
Richard C. Shickle Aye Gene E. Fisher Aye
Bill M. Ewing Aye Philip A. Lemieux Aye
Gary W. Dove Aye Charles S. DeHaven, Jr. Aye
Gary A. Lofton Aye
A COPY TESTE:
John fley, Jr. .
Clerk,'°B'oard of Supervisors
County of Frederick, Virginia
Resolution No.: 041 -09
Original: Cheryl B. Shiffler, Finance Director
C. William Orndoff, Jr., Treasurer
C: \TJ P\ resolutions \B udgetAmendm nt(FY2008 -09B udget)012809BdMtg. docx
NOTICE OF
PUBLIC HEARIN(
The Frederick County Board of Supervise
will hold a Public. Hearing on WednescL
January 28, 2009, at 7:15 P.M., in the Board
Supervisors' Meeting Room, , Cour
Administration Building, 107 North Kent Stre
Winchester, Virginia, to Consider the Followir
Amendment to the 2008 -2009 Fiscal Ye.
Budget _ Pursuant to Section 15.2 -2507 of tt
Cade Of Virginia, 1950, as Amended, The Boa
of Supervisors wilt Hold a Public Hearing
Amend the Fiscal Year 2008 -2009 Budget
Reflect:
�ecreace in General Fund Appropriations
m the Amount of $3 This Amount
Reduces Budget Revenue Projections and
Expenditure Appropriations.
Proposed Amendment to the Frederic
County Code, Chapter 158, Vehicles an
Traffic; Article I, General Provision:
Addition of New Section 158 -3.1, Use c
Photo Red Monitoring Systems to Enforc
Traffic Signals; Penalty; to Allow the Use
a. Photo Red Enforcement System.
Proposed Amendment to the Fredericl
County Code, Chapter 158, Vehicles am
Traffic; Article I, General Provisions; Sectfor
158 -1, State Uniform Traffic Code Adopted
to Modify this Section to Correspond Mon
Closely with the Section Titles in Title 46.2 o
the Code of Virginia, 1950, as Amended.
Disposition of Approximately 0.40 Acres of
Property Owned by the County of Frederick
and the City of Winchester Located at 280
Landfill. Road, Tax Map Number 65 -A -168,
Lying and Being Situate in the Shawnee
Magisterial District, Specifically, a Portion of
Tax Map Number 65-A -168 that is Located
Adjacent to a Parcel Located on the South
Side of Sulphur Spring Road and Known as
Tax Map Number 65 -A -176.
Inquiries concerning the, above may be
addressed to the Office of the County
Administrator, between the hours of 8:00 A.M.
and 5:00 P.M., Monday through Friday, 107
North Kent Street, Winchester, Virginia 22601,
(540)665 - 5666.
Rezoning #13 -08 of 1932 -1958 Senseny
Road, Submitted by Painter - Lewis, P.LC_,'to
Rezone 3.93 Acres from RP (Residential
Performance) District to B2'(General Business)
District with Proffers, for a Commercial Project
that May Include a Pharmacy. The Properties
are Located in the Southeastern Quadrant of
the Intersection at Senseny Road (Route 657)
and Greenwood Road (Route 656) and are
deritified by Property Identification Numbers
i5 -A -196, 65A -2 -1, 65A- 2 -1 -2, 65A- 2 -1 -3, 65A-
?-1-4, and 65A -2 -1 -5 in the Red Bud Magisterial
)istrict.
Rezoning #15 -08 of Adams Commercial
:enter, Submitted by Greenway Engineering,
o Revise Proffers Associated with Rezoning
1 02 -05 for 28.10 Acres of Land Zoned B3
Industrial Transition). This Revision is Intended
i Remove the Previously- Proffered Uses on
ie Site. The Property is Located North of the
S t y of Winchester, Fronting on the West Side of
lartinsburg Pike (Route 11), Opposite the
itersection with Stephenson Road (Route 664)
nd is Identified by Property Identification
umber 44.A -75 in the Stonewall Magisterial
istrict.
Rezoning #10 -08 for Governors Hill,
Submitted by Patton Harris Rust & Associates,
to Rezone 39.7 Acres from the RA (Rural
Areas) District to the R4 (Residential Planned
Community) District, with Proffers, and 238.3
Acres from the R4 District to the R4 District, to
Revise the Proffers Associated with Rezoning
#11 -05. The Property Identification Numbers
are 64 -A -83, 64- A-83A, 64 -A -84, 64 -A -85, 64-
A -86 and 64 -A -87 and the Properties are
Located Approximately One Mile East' of
Interstate 81 on th South Side of Millwood Pike
(Route 50E), Across from Sulphur Spring Road
(Route 655) and The Ravens Subdivision, in the
Shawnee Magisterial District.
Inquiries concerning the above may
addressed to the Office of Planning and
Development, between the hours of 8:00 A.M.
and 5:00 P.M., Monday through Friday, 107
North Kent Street, Winchester, Virginia 22601,
(540)665 - 5651. ,
Interested citizens may appear before the
Board to speak on the above Items. (A copy of
the agenda will be available for review at the
Handley Regional Library, Braddock and
it
THE WINCHESTER STAR Wednesday, January 21, 2009
John R. R- ley, Jr
County Administrator
540/665 -5666
Fax 540/667 -0370
TO: Board of Supervisors & Finance Commi ee
FROM: John R. Riley, Jr., County Administrat
c
DATE: December 16, 2008
SUBJECT: FY 09 Budget Cuts
E -mail:
iriley@co.fredefick.va.us
During the November joint Board of Supervisors and Finance Committee meeting, FY09
funding scenarios were presented to address the anticipated budgeted revenue shortfall of
$4 million. After discussion, direction was given to staff that budget cuts would need to
offset the projected revenue shortfall. The $4 million shortfall will proportionately reduce
non- school budgeted expenditures by $1.68 million and school expenditures by $2.32
million.
As requested, a list of proposed non - school cuts is attached for your review. Cuts of this
significance will impact both the citizens and employees of Frederick County. With our
primary function of service delivery, our employees have always been the key to the
success that we have experienced in Frederick County. The proposed budget cuts in the
current fiscal year will eliminate a minimum of four positions. If additional cuts are
requested, it will result in the reduction of additional personnel.
As County Administrator, I recognize the budgets that we are facing are the hardest that
we have seen in decades. While partnering with both the Board of Supervisors and the
School Board to get through these economic challenges, I urge the Board of Supervisors
to fully understand the consequences of the budget cuts that will be needed with a level
real estate tax rate.
107 North Kent Street - Winchester, Virginia 22601
FY 09 Proposed Non- School Budget Cuts
Awards Banquet (remaining funds)
Reduce Transportation funding (does not include carryforward)
5,000
100,000
Eliminate Fire & Rescue VIP program
Eliminate Fire & Rescue vaccination program
93,120
Reduce Fire & Rescue Company capital contribution (50% reduction)
7,500
50,000
Reductions in Inspections, Engineering and Refuse (includes positions)
519739
Reduce Gypsy Moth Spraying
100,000
Cancel remaining budgeted travel
110,000
Eliminate position of Revenue Recovery Specialist
48,000
Eliminate employee Education assistance (funds remaining)
40,000
Fuel commuting costs (eliminate commuting in county vehicles)
20000
Eliminate Public Safety Operations Supervisor
45,000
Eliminate Public Safety Radio Technician
50,000
Reduce repairs and maintenance (buildings and grounds)
100,000
Eliminate Planning Technician
40,000
Reduce office expenses — Planning Department
15,000
Reductions in EDC (professional fees / office }
18,500
Freeze all Salaries
- 97,435
Reductions in Sheriffs Dept. operating budget
80,000
Reduce Jail Operating funding
50,945
Eliminate Fire and Rescue Deputy Chief
100.000
Total
1,690,239
,���Frederick County Public Schools
to ensure all students an excellent education
uupai II=1 IuCl 11 ul Jcnuols
DATE: December 17, 2008
TO: Frederick County Board of Supervisors
THROUGH: Frederick County School Boa I
FROM: Patricia Taylors
Superintendent of Schools
taylorP @frederick. k 12. va. us
RE: Impact of Potential Reduction of Local Funding in FY2009
As requested, the School Board has considered how it would enact a $2.3 million
spending reduction if that amount of local funding from the County is withdrawn. The
following items have been identified to offset this possibility in FY2009 The potential
items for reduction will affect direct instructional services to students.
• Remaining FY2008 funds returned to the County's general fund ........ $633,420
® Projected surplus in vehicle fuel expenditures ......... .......................$350,000
® Hiring freeze for selected vacancies........... .....$282,183
.............................
a Projected NREP credit in current year ......... .........$118,441
........................
Maintenance projects (boiler replacement) ............. .......................$169,199
0 Reduce school allocations.......... ..........$256,923
....... ...............................
Restrict overtime and substitute expenditures ......... .......................$174,277
• Reduce intervention and remediation services ........ .......................$335,557
Should local funding to the school division be reduced in FY2009, it is requested that
any remaining funds that may be generated in the school operating fund by the end of
the fiscal year be approved for transfer to the school capital project fund to address
capital needs in FY2010.
FY2010 will be more challenging for school divisions. At this point, it is expected that
state funding to public education will be reduced between 5% to 15 %. Reduced state
1415 Amherst Street www.frededckck12.va.us 54D 662 -3686
P.O. Box 3508
Winchester, fax 54D
' nchester, Virginia 22604 2 -722 -
546 . 2788
Page Two
Impact of Potential Reduction of Local Funding in FY2009
funds, reduced local funds, and increased expenditure requirements will create a
possible budget shortfall of $10 to $16 million for our school division. With a shortfall
to this degree, services provided by the school division will be reduced. The school
board will consider the following options.
• Elimination or reduction of instructional programs
• Elimination or reduction of after- school programs
• Elimination or reduction of support programs
• Reduction of workforce - loss of jobs
• Salary reduction /freeze
• Longer bus rides
• Reduced functionality of technology
• Delayed opening or new school or closing of existing school(s)
On behalf of the School Board, I wish to convey our deep concern for the fiscal state of
affairs and its long term impact to public education in our community. It is our desire to
work with you in any way to discuss any of the above - mentioned items which will
impact services to the young people of this community.
C: John Riley, County Administrator