034-08RESOLUTION
FISCAL YEAR 2007 -2008 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session
and public hearing held on January 23, 2008, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY
2007 -2008 Budget be Amended to Reflect:
School Construction Fund Supplemental Appropriation in the Amount of $5.000 000.
This Amount Represents Funds for:
Land Acquisition, Architectural Design, Engineering and Site Testing up to the Point
that Bid Documents are Published for a Proposed Transportation Facility and
Replacement Frederick County Middle School;
Construction of Apple Pie Ridge.
Upon motion made by Bill M. Ewing and seconded by Gary W. Dove, the Board of
Supervisors approved the Transportation Faality and Frederick County Middle School
Protects with funds for land acquisition to come from Fund Balance to be reimbursed from
VPSA bond proceeds; and approved up to $1,000,000 for the Apple Pie Ridge renovations
to be funded from VPSA proceeds, along with the reimbursement resolution.
The above motion was passed by the following recorded vote:
Richard C. Shickle Aye Bill M. Ewing Aye
Gene E. Fisher Aye Philip A. Lemieux Aye
Gary W. Dove Aye Charles S. DeHaven, Jr. Aye
Gary A. Lofton Aye
A COPY TESTE:
n ie ,
e ,Boar of Supervisors
County of Frederick, Virginia
Resolution No.: 034 -OS
Original: Cheryl B. Shiffler, Finance Director
cc: Patricia Taylor, School Superintendent
Lisa Frye, School Finance Director
C. William Orndoff, Jr., Treasurer
BOARD OF SUPERVISORS
RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF FREDERICK, VIRGINIA
DECLARING ITS INTENTION TO REIMBURSE ITSELF
FROM THE PROCEEDS OF ONE OR MORE FINANCINGS
FOR CERTAIN COSTS OF CAPITAL IMRPOVEMENTS
FOR PUBLIC SCHOOL PURPOSES
The County of Frederick, Virginia (the "County ") has determined that it may be
necessary or desirable to advance money to pay the costs of certain capital improvements for
public school purposes, specifically for the renovation/addition to Apple Pie Ridge elementary
school (the "Project ").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK, VIRGINIA:
1. The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150 -2.
2. The Board of Supervisors reasonably expects to reimburse advances made or to
be made by the County to pay the costs of the Project from the proceeds of one or more
"" financings. The maximum amount of financing expected to be issued for the Project is
$1,000,000.
3. This resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted by the Board of Supervisors at its meeting on
January 23, 2008 by the following roll call vote:
VOTE:
Richard C. Shickle Aye Bill M. Ewing Aye
Gene E. Fisher Aye Philip A. Lemieux Aye
Charles S. DeHaven Aye Gary A. Lofton Aye
Gary W. Dove Aye
��,�
John R. y, Jr., Jerk, Board of Supervisors,
County o Frederick, Virginia
Resolution No.' 035 -08
BOARD OF SUPERVISORS
RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF FREDERICK, VIRGINIA
DECLARING ITS INTENTION TO REIMBURSE ITSELF
FROM THE PROCEEDS OF ONE OR MORE FINANCINGS
FOR CERTAIN COSTS OF CAPITAL IMRPOVEMENTS
FOR PUBLIC SCHOOL PURPOSES
The County of Frederick, Virginia (the "County ") has determined that it may be
necessary or desirable to advance money to pay the costs of certain capital improvements for
public school purposes, specifically for the replacement Frederick County Middle School (the
"Project ").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK, VIRGINIA:
1. The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150 -2.
2. The Board. of Supervisors reasonably expects to reimburse advances made or to
be made by the County to pay the costs of the Project from the proceeds of one or more
financings. The maximum amount of financing expected to be issued for the Project is
$2,000,000.
3. This resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted by the Board of Supervisors at its meeting on
January 23, 2008 by the following roll call vote:
VOTE:
Richard C. Shickle
Aye
Bill M. Ewing Aye
Gene E. Fisher
Aye
Philip A. Lemieux Aye
Charles S. DeHaven
Aye
Gary A. Lofton Aye
Gary W. Dove
Aye
�`
John 1i;. I y, Jr., erk, Board of Supervisors,
Coun� of Frederick, Virginia
Resolution No.: 037 -OS
BOARD OF SUPERVISORS
RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF FREDERICK, VIRGINIA
DECLARING ITS INTENTION TO REIMBURSE ITSELF
FROM THE PROCEEDS OF ONE OR MORE FINANCINGS
FOR CERTAIN COSTS OF CAPITAL IMRPOVEMENTS
FOR PUBLIC SCHOOL PURPOSES
The County of Frederick, Virginia (the "County ") has determined that it may be
necessary or desirable to advance money to pay the costs of certain capital improvements for
public school purposes, specifically for the new transportation facility (the "Project ").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK, VIRGINIA:
1. The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150 -2.
2. The Board of Supervisors reasonably expects to reimburse advances made or to
be made by the County to pay the costs of the Project from the proceeds of one or more
financings. The maximum amount of financing expected to be issued for the Project is
$2,000,000.
3. This resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted by the Board of Supervisors at its meeting on
January 23, 2008 by the following roll call vote:
VOTE:
Richard C. Shickle Aye Bill M. Ewing Aye
Gene E. Fisher Q�p Philip A. Lemieux �_
Charles S. DeHaven Aye Gary A. Lofton Aye
Gary W. Dove Aye
John R. "le , i., Clerk, Board of Supervisors,
County o rederick, Virginia
Resolution No.' U39 -OS
NOTICE OF
PUBLIC HEARING
The Frederick County Board of Supervisors will holda
Public Hearing on Wednesday, January 23, 2008, at
7:15 p.m. in the Board a} Suppervisors' Meeting. Room,
County Administraton Building at 107 North Kent
Street, Winchester, Virginia, to Consider the Following:
Amendment to the 2007.2008 Fiscal Year Budget -
Pursuant to Section 15.2 -2507 of the Code of Virginia,
1950, as Amended, the Board of Supervisors will Hoid
a Public Hearing to Amend the Fiscal Year 2007 -2008
Budget to Reflect:
School Construction Fund Supplemental
Appropriation in the Amount of $7,000,000. This
Amount Represents Funds for:
- Land Acquisition, Architectural�Design,
Engineertng, and Site Tasting up to the Point that
Bid Documents are Published for a Proposed
Transponation Facility and Replacement
Frederick County Middle School;
- Architectural Design and Engineering up!to the
Point that Bid Documents are Published for the
School Administration Building and Rohert E.
Aylor Middle School Ranovatlon Project; and
- Construction of Apple Pie Ridge and
Bass Hoover Protects.
Inquiries conceming the above may be addressed
to the Office of County Administrator between the
hours of 8:00 A.M. and 5:00 P.M., Monday through
Friday, 107 North Kent Street, Winchester, Virginia
22601,(540)885 -5666.
Mellisa Fauver for a Public Garage with Bo y Repair.
This Property is Located at 441 Margie Road (Route
654), and is identified by Property Identification
Number 42- A -54 -D in -the Gainesboro Magisterial
Disbict.
rertormance) Disbict to B2
istrict, with Proffers, for a
irties are Located at 1932
857) at the Intersection with
a 656), and are Identified by
embers 55 -A -198 and 65A -2 -1
rroposes changes 4o the Types of Signage Allowed,
the Allowable Sign Height and Sign Size. This
Ordinance Amendment also Proposes Changes to
Section 165 -156 Definitions. With this Ordinance
Amendment, each Individual Zoning District in the
Zoning Ordinance will be Updated to Reflex the
Changes to the Sign Ordinance.
Inquiries concerning theabove may be addressed
tc the Office of Planning antl Development, between
the hcurs of 8:00 A.M. and 5:00 P.M., Monday through
Fdday, 107 North Kent Street, Winchester, Virginia
22601,(540)665 -5651.
Interested citizens may appear before the Board to
speak on the above items. (A copy of the agenda will
be available for review at the Handley .Regional
Library, Braddock and Piccadilly Streets,
Winchester, Virginia; and the Bowman Library,
Tacker Road, Stephens City, Virginia, the -week of
January 21, 2008. You Can Also Yisit the Web at
www.cof rederick.va. ua)
John R. Riley, Jr
County Administrator
www.eo.fradeAck.va.us
THE WINCHESTER STAR, Wednesda ,Janus 16 2008
r Frederick bounty i'ublie Schools
. t0 C'ii3[_ll�' ��li �itl.lf�G'1�115 +�i] ('%CCLIIi't�ic t'�l�CclttuYl
Superintendent of Schools
DATE: January 2, 2008
TO: John R. Riley, County Administrator
FROM: Patty Taylor, Superintendent ���� -�` G� .
taylorp @frederick. k 12. va. us
SUBJECT: FY2008 School Construction Fund- Budget Adjustment for CIP Projects
This packet has been prepared in response to discussion at the December 19, 2007 joint meeting between
the Frederick County Board of Supervisors and the Frederick County School Board. The purpose of the
meeting was to discuss the School Board's request to begin the following six projects.
Further information was requested to assist in understanding the timing of the appropriation needs, cash
flow requirements, receipt of bond sale proceeds, and obligations of the county's general fund balance.
Staff members from the county and the school division were asked to work together to outline these
issues. Additionally, it was agreed that the 4`h high school request would be delayed until more
information is available and more discussion has been conducted.
Therefore, the attached information provides the following information:
1. a list of the requested action items totaling $7 million for BOS consideration on January 23, 2008
2. an outline of the timing of appropriation, cash, and debt service for the requested projects
3. a projected debt service summary
4. reimbursement resolutions to accompany the action items
Should additional information be needed for the BOS board packet, please do not hesitate to contact me.
Project
Estimated
Current Request to Begin Project
Total Cost
1
new transportation facility
$18.22 million
$2 million to purchase land, conduct site
testing and complete the design for public bid
process
2
phase I renovation and addition
$2 million
$2 million to complete phase I.
to Apple Pie Ridge and Bass
Hoover elementary schools
3
Replace Frederick County
$33.992 million
$2 million to purchase land, conduct site
Middle School
testing and complete the design for public bid
4
School Administration Building
$15.01 million
$500,000 for architectural design and
Expansion
preliminary expenses for public bid process
5
Renovation ofAylor Middle
$18.1 million
$SOQ000 for architectural design and
School
preliminary expenses for public bid process
6
4` high school
$55.25 million
$7.5 million to purchase land, conduct site
testing and complete the design for public bid
process
TOTALS
$142.572 million
$14.5 million
Further information was requested to assist in understanding the timing of the appropriation needs, cash
flow requirements, receipt of bond sale proceeds, and obligations of the county's general fund balance.
Staff members from the county and the school division were asked to work together to outline these
issues. Additionally, it was agreed that the 4`h high school request would be delayed until more
information is available and more discussion has been conducted.
Therefore, the attached information provides the following information:
1. a list of the requested action items totaling $7 million for BOS consideration on January 23, 2008
2. an outline of the timing of appropriation, cash, and debt service for the requested projects
3. a projected debt service summary
4. reimbursement resolutions to accompany the action items
Should additional information be needed for the BOS board packet, please do not hesitate to contact me.
_ Renuested action items for Frederick County Board of Suaervisor consideration on
January 23, 2008
1. Appropriation for $2 million for the transportation facility and approval of a reimbursement
resolution for the same amount from future bond funds
Land acquisition and architectural design, engineering, and site testing up to the point
that bid documents are published
2. Appropriation for $2 million for the Apple Pie Ridge and Bass Hoover projects and approval of a
reimbursement resolution for the same amount from future bond funds
Begin construction in the summer 2008
3. Appropriation for $2 million for the replacement Frederick County Middle School project and
approval of a reimbursement resolution for the same amount from future bond funds
Land acquisition and architectural design, engineering, and site testing up to the point
that bid documents are published
4. Appropriation for $.5 million for the school administration building project and approval of a
reimbursement resolution for the same amount from future bond funds
Architectural design and engineering up to the point that bid documents are published
5. Appropriation for $.5 million for the Robert E. Aylor Middle School renovation /addition project
-- and approval of a reimbursement resolution for the same amount from future bond funds
Architec[ural design and engineering up to the point that bid documents are published
Frederick County Public Schools - December 2007
Summary of Appropriation and Cash Flow for Requested FCPS Projects (number in millions)
FCPS Workpaper based on Fall 2007 School Board Capital Improvement Plan 1/3/2008
Project
Month /Year
Appropriation
Cash
Debt Service
BOS
VPSA
1
Trans ortation
Over 20 Years
January 08
$ 2.000
$ 2.000
Year 1 - $
May 08
$ 16.222 (est.)
($ 2.000)
$ 6.980
.233
Year 2 - $ 1.465
November 08
$ 7.210
Year 3 - $ 1.722
Ma 09
$ 4.032
Year 4 - $ 1.678
Trans - totals
Open July 09
$ 18.222
$ 18 222
Average Annual
Pa ment $ 1.360
2
APR/BH
January 08
$ 2.0
$ 2.0
Year 1 - $
May 08
($ 1.0)
$ 1.0
.033
Year 2 - $
November 08
($ 1.0)
$ 1.0
.194
Year 3 - $ .189
Year 4 - $ .184
APR/BH- totals
Open July 09
$ 2.0
$ 2 0
Average Annual
Pa went $ .150
3
Re lacement FCMS
January 08
$ 2.000
$ 2.000
Year 1 - $
May 08
$ 31.992 (est.)
($ 1.700)
$ 1.700
.057
Year 2 - $
November 08
($ .300)
$ 3.000
.521
Year 3 - $ 2.103
May 09
$ 3.000
Year 4 - $ 3.177
Nov 09
$ 10.750
Ma 10
$ 15.542
FCMS- totals
Open July 10
$ 33.992
$ 33.992
Average Annual
Pa ment $ 2.509
4
Administration Buildin
January 08
$ .500
$ .500
Year 1 - $
May 08
$ 14.510 (est.)
($ .500)
$ .500
.017
Year 2 - $
November OS
$ 2.350
.326
Year 3 - $ ]
May 09
$ 2.350
.066
Year 4 - $ 1.396
Nov 09
$ 4.905
Ma 10
$ 4.905
Admin- totals
Open Jan 10
$ 15.010
$ 15.010
Average Annual
Pa ment $ 1.106
5
A for Renovation
January 08
$ .500
$ .500
Year 1 - $
May 08
$ 17.600 (est.)
($ .500)
$ .500
.017
Year 2 - $
November 08
$ 3.187
.425
Year 3 - $ 1.042
May 09
$ 3.188
Year 4 - $ 1.394
Nov 09
$ 3.362
Year 5 - $ 1.573
May 10
$ 3.363
Year 6 - $ 1.613
Nov 10
$ 1.137
May 11
$ 1.138
Nov 11
$ 1.112
Ma 12
$ 1.113
Aylor- totals
Open July I1
$ ] 8.100
$ 18.100
Average Annual
Pa ment $ 1.333
FCPS Workpaper based on Fall 2007 School Board Capital Improvement Plan 1/3/2008
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