020-064~G~ CD~'L
,~
~ BEARD OF SUPERVISORS
„a~~W
RESOLUTION
FISCAL YEAR 2006-2007 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on October 11, 2006, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2006-
2007 Budget be Amended to Reflect:
Ai orp rt Capital Fund Supplemental Appropriation in the Amount of $1 084 279. This
Amount Represents Projects that are Requested to be Carried Forward.
.Upon motion made by Bill M. Ewing and seconded by Gene E. Fisher, the above was
approved by the following recorded vote:
Richard C. Shickle .Aye
Bill M. Ewing Aye
Gary W. Dove Aye
Gene E. Fisher Aye
Philip A. Lemieux Aye
Charles S. DeHaven, Jr. Aye
Barbara E. Van Osten Aye
Landfill Fund Supplemental Appropriation in the Amount of $1 636 071. This Amount is
Needed for Phase II, Cell B Construction.
Upon motion made by Gary W. Dove and seconded by Barbara E. Van Osten, the above was
approved by the following recorded vote:
Richard C. Shickle Aye
Bill M. Ewing Aye
Gene E. Fisher Aye
Philip A. Lemieux Aye
Gary W. Dove Aye
Barbara E. Van Osten Aye
Charles S. DeHaven, Jr. Aye
School Capital Proiect Fund Supplemental Appropriation in the Amount of $642 488• and
a School Construction Fund Supplemental Appropriation in the Amount of $3 257 520.
These Amounts Represent Outstanding Encumbrances at June 30, 2006.
Upon motion made by Gary W. Dove and seconded by Barbara E. Van Osten, the above was
approved by the following recorded vote:
Resolution - FY 2006-2007 Budget Amendment
Board of Supervisors Meeting of October 11, 2006
Page 2
Richard C. Shickle Aye Gene E. Fisher Aye
Bill M. Ewing Aye Philip A. Lemieux Aye
Gary W. Dove Aye Charles S. DeHaven, Jr. Aye
Barbara E. Van Osten Aye
School Capital Proiect Fund Supplemental Appropriation in the Amount of $622.287. This
Amount Represents Remaining Undesignated FY 06 Funds in the School Operating Fund.
Upon motion made by Barbara E. Van Osten and seconded by Gene E. Fisher, the above was
approved by the. following recorded vote:
Richard C. Shickle Aye Gene E. Fisher Aye
Bill M. Ewing Nay Fhilip A. Lemieux Nay
Gary W. Dove Nay Charles S. DeHaven, Jr. Aye
Barbara E. Van Osten Aye
School Construction Fund Supplemental Appropriation in the Amount of $1.737.066. This
Amount Represents Carry Forward Project Balances from FY 06.
Upon motion made by Bill M. Ewing and seconded by Charles S. DeHaven, Jr., the above
was approved by the following recorded vote:
Richard C. Shickle Aye Gene E. Fisher Aye
Bill M. Ewing
Aye
Philip A. Lemieux Aye
Charles S. DeHaven, Jr. Aye
Gary W. Dove Aye
Barbara E. Van Osten Aye
ADOPTED, this 11"' day of October, 2006.
Resolution - FY 2006-2007 Budget Amendment
Board of Supervisors Meeting of October 11, 2006
Page 3
A COPY TESTE:
Original: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
Renny Manuel, Regional Airport Director
Ed Strawsnyder, Jr., P.E., Public Works Director
Patricia Taylor, School Superintendent
Lisa Frye, School Finance Director
Resolution No.: 020-06
f
John iley, Jr. l
Clerk, oard of Supervisors
County of Frederick, Virginia
C:\TJP\resolutions\BudgetAmendmnt(FY2006-07Budget)1 O I ! 06BdMig.wpd
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@co.frederick.va.us
TO: Board of Supervisors
FROM: Finance Committee
DATE: September 20, 2006
SUBJECT: Finance Committee Report and Recommendations
The Finance Committee will meet in the Board of Supervisors' Meeting Room at 107
North Kent Street on Wednesday, September 20, 2006 at 8:00 a.m. All members were
present. Items 1, 2, 3, 4, 7, 8, 9, 10, 16 and 17 were approved under consent agenda (.
------7( 1.~ The Winchester Regional Airport requests an Airport Capital Fund supplemental
~- appropriation in the amount of $1,084,279. This amount represents projects that are
requested to be carried forward. See attached memo, p. 2. The committee
recommends approval.
2. The Finance Director requests a General Fund supplemental appropriation in the
amount of $52,867. This amount represents the County's shaze of the above Airport
projects that need to be carried forward. See attached memo, p. 2. The committee
recommends approval.
3. ~ The Clerk of Court requests a General Fund supplemental appropriation in the
amount of $74,926. This amount represents State funds for scanning equipment,
computers and viewing stations. No local funds required. See attached information,
p. 3 - 9. The committee recommends approval.
NOTE: Approved items that amend the budget by 5500,000 or more require a public hearing.
See attached Code of Virginia § 15.2-2507, p. 1.
107 North Kent Street • Winchester, Virginia 22601
Finance Committee Report and Recommendations
September 20, 2006
Page 2
-- 4. The Director of Information Services requests a General Fund supplemental
appropriation in the amount of $37.953. This amount represents a carry forward and
is needed to pay the balance for the completion of the technology survey. See
attached memo, p. 10. The committee recommends approval.
-7 5. e Director of Public Works requests a Landfill Fund supplemental appropriation in
the amount of $1,636.071. This amount is needed for Phase II, Cell B construction.
See attached memo, p. 11 -12. The committee recommends approval.
6. The Director of Public Works requests a General Fund supplemental appropriation in
the amount of $24.000. This amount represents proffers received and is needed to
pay the 20061ease for the Greenwood citizens' convenience site. No local funds are
needed. See attached memo, p. 13. The committee recommends approval.
7. The Sheriff requests a General Fund supplemental appropriation in the amount of
` $8,890. This amount represents a reimbursement for BFI image monitoring and is
requested to be appropriated to the Sheriff's overtime budget. No local funds needed.
See attached memo, p. 14 -18. The committee recommends approval.
8. The Sheriff requests a General Fund supplemental app~riation in the amount of
$1.606.75. This amount represents funds received from area schools for the DARE
program. No local funds needed. See attached memo, p. 19 - 21. The committee
recommends approval.
9. The Sheriff requests an FY 06 General Fund supplemental appropriation in the
amount of $58.309.39. This amount represents a quarterly expense reimbursement
from Shenandoah County for the Gang Task Force and is requested to be
appropriated to the Sheriff's overtime/salary budget. No local funds needed. See
attached memo, p. 22 - 24. The committee recommends approval.
NOTE: Approved items that amend the budget by $500,000 or more require a public hearing.
See attached Code of Virginia § 15.2-2507, p. 1.
Finance Committee Report and Recommendations
September 20, 2006
Page 3
10. The Sheriff requests a General Fund supplemental appropriation in the amount of
$21,492.23. This amount represents carry forwards of DARE funds, $4,900.22, and
forfeited asset funds, $16,592.01. No local funds needed. See memo, p. 25. The
committee recommends approval.
11. e School Board requests a School Operatine Fund supplemental appropriation in
the amount of $179,872• a School Capital Project Fund supplemental appropriation in
the amount o_ f~ $6_ 4~ 2,488• and a School Construction Fund supplemental appropriation
in the amount of $3,257 520. These amounts represent outstanding encumbrances at
June 30, 2006. See attached information, p. 26 - 29. The committee recommends
approval.
12. The School Board requests a School Operating Fund supplemental appropriation in
the amount of $21,655. This amount represents a carry forward of restricted funds for
the regional adult education program. See attached memo, p. 30 - 31. The
committee recommends approval.
13. The School Board requests a School Capital Fund supplemental appropriation in the
amount of $55,330. This amount represents remaining FY 06 funds in the School
Capital Project Fund. See attached memo, p. 30 - 31. The committee recommends
approval.
-7 ] 4 The School Board requests a School Capital Proiect Fund supplemental appro rip ation
in the amount of $622.287. This amount represents remaining undesignated FY 06
funds in the School Operating Fund. See attached memo, p. 30 - 31. The committee
recommends that funds be designated for specific purchases and presented to the
Board for approval.
~_ 1~The School Board requests a School Construction Fund supplemental appropriation in
NOTE: Approved items that amend the budget by $500,000 or more require a public hearing.
See attached Code of Virginia § 15.2-2507, p. 1.
Finance Committee Report and Recommendations
September 2Q 2006
Page 4
-- the amount of $1,737 066. This amount represents carry forward project balances
from FY 06. See attached memo, p. 31. The committee recommends approval.
16. Division of Court Services requests a Court Services Fund supplemental
appropriation in the amount of $54 682 This amount represents grant funds for Old
Dominion Local Community Based Probation. No additional local funds are needed.
See attached memo, p. 32. The committee recommends approval.
17. The Finance Director requests an FY 06 and an FY 07 General Fund supplemental
appropriation to appropriate Fire Program and Four-for-Life Funds. The FY 06
General Fund supplemental appropriation is needed in the amount of $78 497 and the
FY 07 General Fund supplemental appropriation is in the amount of $87 218 No
additional local funds needed. See attached memo, p. 33. The committee
recommends approval.
"" 18. The Finance Director requests an FY 06 General Fund supplemental appropriation of
$26,790. These additional funds were needed for property tax relief. See attached
expenditure information, p. 34. The committee recommends approval.
19. The Commissioner of the Revenue requests a General Fund supplemental
appropriation in the amount of $97 200. This amount represents funding to hire and
train additional staff, to conduct the reassessment, and associated costs. Additional
local funds required. See memo, p. 35. This item has been postponed and referred to
the Personnel Committee.
20. The Assistant County Administrator has provided a proposed policy governing the
acceptance and use of cash proffers to continue dialog on the subject. See attached
information, p. 36 - 48. The committee recommends submitting a proposal to the
Fire and Rescue Association, to facilitate discussions, which states that proffer
NOTE: Approved items that amend the budget by $500,000 or more require a public hearing.
See attached Code of Virginia § 15.2-2507, p. 1.
Finance Committee Report and Recommendations
September 20, 2006
Page 5
_. monies cannot be used for debt service and defines a C1P item as having a minimum
value of $100,000 and a useful life of at least 5 years. The committee also
recommends that all questions and answers between the Association and the County,
concerning proffers, be journalized. This item has.been postponed awaiting further
information.
21. The Director of Fire and Rescue requests a General Fund sunylemental appropriation
in the amount of $75,000. This amount represents FY 06 State Homeland Security
Grant funds to be used to purchase a mobile radio package. No local funds needed.
See attached memo, p. 49. The committee recommends approval.
** FOR INFORMATION ONLY **
1. The Fire and Rescue Department has provided requested detail of State Homeland
- Security Grant funds received and expended. See attached information, p. 50 - 52.
2. The Metropolitan Washington Ear, Inc., Northern Virginia 4-H Educational and
Conference Center and the Lord Fairfax Emergency Medical Services Council send
letters of appreciation for the FY 07 contributions. See attached memos, p. 53 - 56.
Respectfully submitted,
FINANCE COMMITTEE
Bill M. Ewing
Richard C. Shickle
Charles S. DeHaven
Ronald E. Hottle
Gary Lofton
Richie Wilkins
By ~~~ - ~1~~~~~~
Cheryl B. Shiffler
NOTE: Approved items that amend the budget by $500,000 or more require a public hearing.
See attached Code of Virginia § 15.2-2507, p. 1.
' ~y-99. WINCHESTER REGIONAL AIRPORT
`I~ ~ 491 AIRPORT ROAD
SERVING INE
`°" °` wRGwu' WINCHESTER, VIRGINIA 22602
\9~,,,,Q,Z-1 (540) 662-2422
Memorandum 3, 5 j
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To: Cheryl Shiffler, Finance Director, Frederick County '~ ~ ` ,. ''=-`a~~
t9 F:,:,._. ,.,;w:, ~,
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Late: August i5, 2006 `
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Re: FY 2006 Carry Forward -Fund 85
I would like to request that the ending balances as of June 2006 on the foiiowing accounts in Fund 85
(Capital) be carried forward into FY 2007. No additional funds from the County or City are required.
85-081030-8801-000-048 Land Acq. Bufflick Parcels 31 46 53
85-081030-8801-000-054 Aircraft Wash Rack
85-081030-8801-000-055 Land Rehab & Expand Terminal Parking Lot
85-081030-8801-000-056 Renovate Gen: Avia. Term.- Const.
85-081030-8801-000-057 Revno. Gen. Avia. Term. Furniture
Revenue breakdown:
85-033010-001?_ FadPral Reimb:!rsem~nt.; (~an;!?~
85-024040-0012 State Reimbursements Capital
85-01 91 1 0-0009 Local Contributions
$752,187. ~5
$ 54,442.60
$ 70,000.00
$194,083.58
$ 13,566.53
$295,761.66
$ 73,940.41
These funds are for projects in progress. The Federal Grants will be awarded in October, 2006 for Land
Acquisitions. We will be asking for funds at the August, 2006 Virginia Department of Aviation Meeting for
line items 54, 55, 56 and 57.
Should you have any questions, please do not hesitate to contact me. Thank you for your continued
assistance and support.
-a-
COi1NTY of FREDERICK
Department of Public Works
540/665-5643
FAX: 540/678-0682
MEMORANDUM
TO: Finance Comnuttee
THROUGH: Cheryl B. Sniffler, Director of Finance
FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Worl~~~,"_
SUBJECT: Request for Transfer of Funds -Frederick County Regional Landfill Municipal Solid
Waste Landfill, Phase II, Cell B Construction
DATE: August 29, 2006
Bids for construction of the subject project were received on August 24, 2006. This project
encompasses construction of an 11 acre cell expansion in accordance with our solid waste disposal
landfill Permit #529. This project was endorsed by the public works committee during a joint work
session with the public safety committee and the board of supervisors. The following is a summary
of the bids received for the subject project:
Perry Engineering Company, Inc. $3,636,071
Glover Construction Company, Inc. $4,173,065
Sargent Corporation $4,682,700
Ryan, Inc. -Central $4.731,700
Penn E & R $5,022,449
Perry Engineering Company, Inc. submitted the low bid for the subject project. However,
we are unable to issue a purchase order to encumber funds for the entire project because sufficient
funds are not available in line item 12-4204-8900-00 -Improvements Other Than Buildings.
Consequently, we will divide the project into two (2) phases. Phase I will consist of base grading
the site for a portion of the project. The cost for this phase of the project is $2,000,000.
Phase lI of the project will consist of construction of the subtitle D liner system which
includes the following: 12-inch soil bedding layer, geosynthetic clay liner, 60 mil textured HDPE
liner, leachate collection system with HDPE pipe and 12-inch thick leachate media, 12-inch soil
'~~
107 North Kent Street Winchester, Virginia 22601-5000
Transfer Request
Page 2
August 29, 2006
protection layer, reconstruction of a portion of the landf 11 road as well as other miscellaneous work.
This work is required to construct the liner system in accordance with the Virginia Department of
Environmental Quality's landfill regulations as well as to remain in compliance with our approved
Permit #529. The total cost for this phase of the project is $1,636,071.
Originally, this project was budgeted in the Fiscal Year 2005/2006 landfill budget as a nine
(9) acre cell with a proposed cost of $1,980,000. However, the actual size of the cell construction
will consist of 11 acres, not the nine (9) as proposed previously. Additionally, it has been
determined that an additiona1200,000 cubic yards of air space can be included. in our current Permit
#529 with the approval of a permit amendment. Because the azea to be included consists of mostly
rock, drilling, blasting and crushing will be required to obtain this additional landfill air space. It
should be noted that the cost associated with excavating the approximate 200,000 cubic yards of
material will result in 200,000 cubic yards of air space with a value of $32 per cubic yard which will
result in an additional $6,400,000 of revenue for the landfill. This value will more than offset the
cost of construction (at approximately $8 per cubic yard) and extend the life of the landfill for
another year. It is anticipated that this project will be completed on or before June, 2007.
Consequently, we are requesting a transfer in the amount of $1,636,071 from the landfill's
reserve fund into line item 12-4204-8900-00.
HES/rls
cc: Steve Frye, Landfill Manager
file
Ct\ProgramFiles\WOrdPerfectOf~iceX3\Rhouda~Landfi111LANDFILLCELLBPHASEIAREQTRANSFER.MEM
`a--
~Prederiek County Pubiic Schools
... to ei .sure =;it students an excellent education
Lisa K. Frye, Executive Director of Finance fryel~irederick.kl2.va.us
DATE: September 6, 2006
TO: Cheryl Shiffler, Finance Director
FROM: Lisa K. Frye, Executive Director of Financ~s~-,,,~ ~r~~
SUBJECT: FY200? Budget Adjustment for Carryforward Encumbrances
The school board took action on September 5, 2006, on a budget adjustment
for FY2007 to accommodate outstanding encumbrances carried forward from
the prior year. A listing of the encumbrances is attached.
Fund 50 School Operating Fund $ 179,872.53
Fund 59 School Capital Project Fund $ 642,488.00
Fund 60 School Construction Fund $ 3,257,520.721
Please submit this request for appropriation by the board of supervisors.
Thank you.
~ Separate BOS action will occur for the remaining construction project balance.
-ac~-
FREDERICK COUNTY PUBUC SCHOOLS
Outstanding Encumbrance L'esSng as of June 30, 2006
Purchase Order Number Date Vendor 1R Descriution A
t
moun
28660 PO 3/27/2006 1647 FITNESS RECORD BOARD 4'X 61/2' fi55.63
50.1100.1.1.000.006044.19.43 INSTRUCTIONAL SUPPUES 655.83
28603 PO 3/20/2006 3904 RECONDITIONING HELMETS 1,936.45
50.1100.1.5.OD0.003310.D2.32 REPAIRS AND MAINTENANCE 1,938.45
28929 PO 5/12/2006 207 MAPS 72 DO
50.1100.2.1.000.OD6014.50.OD OTHER OPERATING SUPPLIES 72.00
29368 PO 6/23/2006 162 PRANG WATER COLOR SET 18.02
50.1100.2.1.000.006044.09.31 INSTRUCTIONAL SUPPLIES 18.02
26899 MANPO 5/3/2006 3907 FOLDING MAT SX1D 199 95
50.1100.2.1.000.006044.10.43 INSTRUCTIONAL SUPPLIES 199.95
28748 PD 4/11/2006 4024 SOUND & UGHT 577.61
50.1100.2.1.OD0.006044.14.26 INSTRUCTIONAL SUPPUES 577.61
29132 PO 6/6/2006 1754 76108 OVERHEAD CALCULATORS ggg.gp
50.1100.2.1.000.OD6044.40.42 INSTRUCTIONAL SUPPUES 949.90
26449 PO 2/23I2DD6 3106 BUNDLED REPORTS FOR HIGH SCHOOLS 1,050.00
28625 PO 3/22/2006 3668 SET UP FEE FOR 2,786 STUDENTS 1,184,34
29104 PO 6/2/2006 3688 EOC RE-SORT OF STUDENT LEVEL REPORTS 1,915.00
29214 PO 6!12/2006 3686 VARIOUS SUBJECT TEST BOOKLETS .5,972.63
50.1100.2.1.000.006067.00.18 TESTING MATERUI4S 10,131.97
26994 PO 5/22/2006 751 MARANTZ PORTABLE CD RECORDER 660.00
50.1100.21.ODD.D08201.11.00 FURNITURE S, EQUIPMENT - -NEW 680.00
29365 MANPO 6/23/2006 3843 THE 21ST CENTURY MENTOR'S HANDBOOK 1,939.72
50.1100.2.1.033.006044.00.00 INSTRUCTIONAL SUPPLIES 1,939.72
29231 PO 6/13/2006 131 PM STARS VARIOUS LEVELS 5,060.32
50.1100.2.1.040.006044.00.00 MSTRUCTIONAL SUPPLIES 5,080.32
48326 SPO 5/16/2006 2805 READING UNLIMfTED SETS 136.46
50.1100.2.1.042006044.00.00 INSTRUCTIONAL SUPPLIES 136.46
48532 SPO 6/192006 162 MISC SUPPLIES 94.31
50.1100.3.1.000.006044.20.00 INSTRUCTIONAL SUPPLIES 94.31
29005 PO 5/23/2006 710 THE REFORMATION 27.73
50.1100.3.1.000.006044.20.45 INSTRUCTIONAL SUPPLIES 27.78
28907 PO 5/9/2006 737 512M8 BONZAI XPRESS EMBEDDED FLDR USB 275.40
50.1100.3.1.000.006044.40.00 INSTRUCTIONAL SUPPLIES 276,40
26586 PO 3/16/2006 3830 GRADUATION SUPPLIES 1,197.00
60.1100.3.1.ODO.OD6085.20.00 COMMENCEMENT COSTS 7,197.00
29006 PO 5/23/2006 642 6H PENCILS 50.14
50.1100.3.3.OD0.006044.20.66 INSTRUCTIONAL SUPPLIES 50.14
46648 SPO 2/10/2006 2404 D CYLINDERS 60.00
50.1100.3.3:000.006044.34.66 INSTRUCTIONAL SUPPLIES 60.00
46531 SPO 6/19/2006 1994 ATH-1 FORMS 3 PART 2Q9.7D
50.1100.3.5.000.006044.20.32 INSTRUCTIONAL SUPPLIES 209.70
29328 PO 6/20/2006 2010 9,100 COPIES OF LETTERS + TRI-FOLDING 337.97
50.1310.21.000.003500.00.18 PRINTING ~ Lil1IDING ;37,97
48636 SPO 6/27/2006 4024 ROBERT'S RULES OF ORDER 51.68
Page 1
~~-
Purchase Order Number Date
50.1310.2.1.000.006099.00.00
28869 PO 5!4/20
SD.1310.3.1.OD0.003123.00.18
48637 SPO 6/29/2(
50.1310.3.1.000.006099.00.00
47938 SPO 6/01/2(
50.7 320.1.1.000.003310.41.0 D
29369 MANPO 6/30/20
50.1320.2.1.OOD.D06029.09.41
28987 PO 5/22/20(
50.1320.3.1.000.008201.41.00
25497 PO 4/2020(
SD.1321.2.1.000.003322.OD.00
28771 PO 4/18/20(
29026 PO 5!25/20[
29180 PO 6/07/200
50.1321.2.1.000.006014.0 D. DO
29056 PO 5/30200
29326 PO 6/19200
50.1321.3.1.000.006014.00.00
28940 PO 5/1520CK
50.1321.3.1.017.008107.00.00
47585 SPO 62D/2DOE
50.1410.1.1.000.006001.03.00
48446 SPO 6212006
5 0.1410.2.1.000.006014. D 7. D D
28911 PO 5/102006
50.1410.2.1.OOD.OD6014.21.00
28584 PO 3/16/2006
50.1410.3.1.000.005401.20.00
48520 SPO 6!19/2006
50.1410.3.1.000.006 001.20. DO
28937 PO 5/152006
50.3300.9.0.000.006201.OO.OD
27995 PO 11/302005
50.4200.9.0.000.003310.02.00
2921 D MANPO 6/52006
29163 PO 6!72006
50,4200.9.0.000.OD3310.7 5.00
29171 MANPO 5/72008
50.4200.9.0.000.003310.50.00
29334MANP0 6292006
50.4200.9.O.DD0.003701, OO.OD
29170 MANPO 6/06/2006
50.4200.9.O.ODD.OD6007.00.00
29290 PO 6/152006
29291 PO 6/152006
50.4200.9.0.000.006014.50.00
Vendor Description
STAFF DEVELOPING SUPPLIES
3117 SCORING OF FOURTH GRADE WRITING TESTS
OTHER CONTRACTED SERVICES
1650 LEARNING BY DOING
STAFF DEVELOPING SUPPLIES
751 SONY MDR-7506 STEREO HEADPHONES
REPAIRS S MAINTENANCE
3044 .LEVELED READERS BOOKS
LIBRARY ALLOCATIONS
693 DVR WITH HD AND DVD BURNER
FURNITURE •9i EQUIPMENT - -NEW
2499 DATESYNC SUBSCRIPTIONS
MAINT SERVICE CONTRACT -COMPUTER
737 VARIOUS COMPUTER SUPPLIES
2470 PORT SWITCHI=S & SCANNER
2427 PRINTERS & PROJECTORS
OTHER OPERATING SUPPLIES
693 SAMSUNG DVDNCR COMBINATION DVD-V9850
2470 APC SMART LIPS SC 450VA
OTHER OPERATING SUPPLIES
2806 SMARTNET & ANTENNA
EQUIPMENT--REPLACEMENT
471 BOOK. TAPE
OFFICE SUPPLIES
4241 MIS( INSTRUCTIONAL SUPPLIES
OTHER OPERATING SUPPLIES
302 FOLD AND ROLL CAFETERIA TABLES
OTHER OPERATING SUPPLIES
2635 RIC:OH 2022 DIGITAL COPIER #411713
LEASE/RENT OF EQUIPMENT
59 LETTERHEAD ENVELOPES
OFFICE SUPPLIES
3714 MOBILE DIGITAL VIDEO SYSTEMS
FURNITURE 8 EQUIP - -NEW
360 MODULAR REMODEL FCMS
REPAIRS 3 MAIM
3764 TRANSPORTATION BREAKROOM CEILING
3764 BUILD OFFICE IN MODULAR
REPAIRS 6 MAIN?
3764 BUILD OFFICE IN MODULAR - ADMIN BLDG
REPAIRS 8 NUUNT
1594 CUSTODIAL UNIFORMS FOR STAFF
UNIFORM S RAG SERVICE
493 HARMONY EXTRA CUSTOM MIX PAINT
REPAIRS 8 MAINT SUPPLIES
3915 PELCO INDOOR ENCLOSURE, IN-CEILING-BMS
3915 PELCO INDOOR ENCLOSURE, IN-CEILING-SBO
OTHER OPERATING SUPPLIES
Page 2
~ ~~
Amoun
51.88
3,000.00
3,000.00
73.80
73.80
131.00
131.00
B1 D.4a
siD.aa
499.00
499.00
983.67
983.67
154.50
7,894.26
61,917.90
69,968.66
130.00
1,236.33
1,366.33
415.44
415.44
9.79
9.79
132.30
132.30
4,962.00
4,962.00
fi33.OD
633.00
289.50
289.50
31,670.00
31,670.00
10,335.00
10,335.00
973.00
2,soD.oo
3,473.00
4,049.00
4,049.00
597.68
597.66
1,554.40
1,554.40
2,237.44
1,118.72
3,356.16
Purchase Order Number Date Vendor # Descriofian
Amo~mR
29116 PO 6!52006 24D2 LABOR & MATERIALS TO INSTALL 2 POLFS
50.4300.9.O.DD0.003310.12.00
REPAIRS & MAINT ~•~
900.00
28723 PO 4/072006 2214 FLEET VEHICLES
- 50.45DD.9.O.000.D08255.15.00
NEW VEHICLES 13,4~.OD
13,430:OD
26483 MANPO 6292DD6 316 JWHS-REPAIR TO THE SECURffY CAMERA
50.46D0.9.O.OOD,003310.07.00
REPAIRS 8: MAINT 1 •~-~
1,500.00
28429 MANPO 6/3020D6 1280 FREDERICK COUNTY MIDDLE SCHOOL SCOPE
50,63D0.9.0.000.003194.OO.OD
PURCHASED SERVICES i•~-~
1 D00 ~
26462 ~ 611420D5 1280 MIDDLETCWN ROOF REPLACEMENT
59.42D0.9.O.OOD.003000.06.00
PURCHASED SERVK:ES 5.000'00
S,OODAD
27933 MANPO 5/102006 1280 MECHANICAL UPGRADES ARCHITECTURAL
59.4200.9.0.000.003310.01.00
REPAIRS 8: MABiIT 5•~-~
5,400.00
287D9 PO 4/4/2006 1148 JAMES WOOD HIGH SGHOOL COOLING TOWER
`s9.42D0.9.0,000.008151.00.00
REPLACEMENT EQUD~ 460.E-00
460,696.00
26808 PO 6/222005 .360 MIDDLETOWN ROOF REPAIR REFERENCE
59.4200.9.O.ODO.OD8151.06.00
REPLACEMENT EQUIP 108,424.00
iD8,424.00
28563 PO 3/1420D6 3764 DEMO EXISTING DORMERS FOR A/C P
EPAIR
28565 PO
3/142006
360 ,
INSTALL CURB & FLASHING 1 ~.DD
58.4200.9.0.000.008151.34.00
REPLACEMENT EQUIP 2 OOD ~
3,500.00
28759 MANPO 4/1720D6 1055 MODULAR CLASSROOM BUILDINGS IHES c
59.4200.9.O.DOD.006256.14.00
NEW MODLILARS ~ 466 00
59.468.D0
27975 PO 11232005 3150 TRAFFIC SIGNAL DESIGN PLAN
60.62D0.9.O.OOD.003000.19.00
PURCHASED SERVICES 19 ypp ~
19,500.00
280 PO 12/16/2005 1280 A!E SERVICES - GAINESBORO 147
00000
fi0.63D0,9.0.D00.003D00.07.00 PURCHASED SERVICES ,
147,000.00
24532 MANPO 7212004 128D A & E BASIC SERV FOR 11TH ELEM. SCHOOL 27
678
00
27861 PO 11/12005 3414 ENGINEERING SERVICES FOR 11TH ELEMENTARY ,
.
5
826
5D
60.630D.9.0.000.003000.22.00 PURCHASED SERVICES ,
.
33;504.SD
229D9 PO 7D21/03 968 CONSTRUCTION OF 4TH MIDDLE SCHOOL 126
304 00
60.6500.9.0.000.003000.19.00 PURCHASED SERVICES ,
126,3D4.00
26722 MANPO 6272006 2089 CONSTRUCTION OF EVENDALE ELEMENTARY 2,448 g72_00
6D.6500.9.O.OD0.003000.22.00 PURCHASED SERVICES 2,448,87200
29011 PO 5/2420D6 3329 PRIMEX WIRELESS MASTER TRANSMITTER/GLOCKS 25,138.OD
60.65D0.9.0.000.006DD0.22.00 MATERIALS 8 SUPPLIES 25,136.OD
2859''' PO 3202006 3044 LIBRARY COLLECTION FOR 11TH ELEM. SGHOOL 78
911.42
60.65D0.9.O.000.DD6000.22.41 MATERIALS 8: SUPPLIES ,
78,911.42
X248 PO 6/1320D6 2783 HOT DOG STAND: THE WORKS 559 95
29251 PO 6/132006 385 HEARTSOFT BESTSELLERS BUNDLE 884
88
60.650D.9.0.000.006040.2200 TECHNOLOGY SOFTWARE ,
1,474.80
28779 PO 4/192006 9D PLAYGROUND EQUIPMENT FOR ELEMENTARY 84
988.00
28780 PO 4/192006 302 SCHOOL OFFICE FURNfTURE,FILES,EQUIPMENT ,
81
145.00
60.6500.9.0.000.008201.22.00 FURNITURE !~ EQUIP - -NEW ,
166,133.D0
28950 PO 5/162006 2157 LAPTOP, NOTEBOOK, & PC 210
663.00
60.6500.9.O.OD0.008267.22.00 ADp EQUIP - _ NEW ,
210,663.00
Recapitulation:
FUN+~ 50 TOTAL School Operating Fund
FUND 58 TOTAL School Capital Project Fund 179,87253
FUND 60 TOTAL School Construction Fund 642,488.00
ENCUMBRANCE GRAND TOTAL 3,257,520 72
4,079,881,25
Page 3
-aq-
0 ~"1C='~no1 O~ G~}-
~Frederick County Public Schools ~`~~~,~°t ; r.
... to ensure alf students an excellent education
aupenn[enaent or schools
September 27,2006
Board of Supenrisors
County of Frederick
107 North Kent Street
Winchester, VA 22601
taylorp~frederick.kl2.va.us
The School Board of Frederick County is requesting an appropriation of $622,287 to the
School Capital Project Fund to address space needs for student and sta,/j`'populations. The School
Capital Project Fund is designed for capital needs that fall outside the construchion fund. The school
board must plan for and coordinate the continual needs arising due to growth. Funding for space needs
were included, but subsequently removed during the budget process for FY2007. These are not new or
unforeseen needs.
The high school population is near, at, and over capacities of the high school buildings. With a
six to eight month purchase and installation period, $600,000 of these funds are requested now to
pwchase up to twelve modulars (six at Jarnes Wood and six at Sherando) tv be ready for the projected
student population next fall. There will not be enough time to put this request in the FY2008 budget, wait
for approval, then install before the start of school next year. Additionally, with the opening of another
new elementary school, the buildings and grounds department will be focused and deployed on that
initiative along with the preparatory requirements of existing buildings. The earlier this request is
fulfilled and accomplished the more efficient the workflow.
The second space requirement is for the reconfiguration of existing workspace to enable
maximum productivity for support staff. The student and staff services departments are functioning in
overcrowded cubicles and cannot accommodate diagnostic testing, staff meetings, parent meetings, or
additional staff to be added over the next few yearx The remaining $22,287 of the funding is needed for
the reconfiguration of existing space to handle these needs until the school administration building is
either renovated or replaced.
It is hoped that the supervisors will continue to support their Spring 2005 action which gave the
school board asswance of at least $500,000 of remaining operating surplus to the school capital project
fund. I will be available at yow meeting this evening should you have any questions.
Sincerely,
~~
Patricia Taylor'
Superintendent of Schools
pc: School Board Members
John R Riley, Jr., County Administrator
1415 Amherst Street wwwSredaridc.kl2.va.us 540-6623886
P.O. Box 3506 Fax 54D-722-2768
Winchester, Virginia 226042546
D ....
OFrederiek Coup Pu~alie Sehv~-!
O ~ S
... to ensure afl studerFts ari ercettent educ~trQn
Lisa K. Frye, Executive Direc~r of Finance
fryet@fn:derick.ki 2.va.us
DATE: September 6, 2006
TO: Board of Supervisors
..,
THROUGH: Patricia Taylor, .Superintendent . `~'-'
t
FROM: Lisa K Frye, Executive Director of Finance'~~y, „~ ~
'~ ~ .~
SUBJECT: FY26f37 Bndget Acljnstment for >a'Y~O()6 Rearaiaiag F~t:ds
At the September 5~ meeting, the school board took action on the follovaing
items and requests board of supervisor consideration of a FY2007 budget
amendment for FY2006 remaining funds.
School averating Fnnd•
As shown in the school operating fund financial statement, the revenues
received far the year exceeded expenditures by $643,942.16. Of this an'lount,
$21,655.00 is restricted and is required to be carried forward to FY2007. The
remaining amount of $622,287.16 is un-obligated surplus.
Actr•.arc Item: Approval by the school board and board of supervisors is
requested far a budget amendment in the FY2007 school operating fund
for $21,655 for the regional adult education program. Further, it is
requested that the remaining $622,287.16 be used as described in the
school capital project fund.
School Capital Project Fnad•
There is $55,330.76 in remaining funds from FY2006. It is requested to be
carried forward and combined with the $622,287.16 from the FY2006 school
operating surplus and appropriated to this fund for use to address major
capital needs.
Actio;R. item.• Approval by the school board ar_d board of supervisors is
requested far a budget amendment in the FY2007 school capital project
fiznd for $677,617.92 ($55,330.76 plus $622,287.16).
School Coastruction Pbad• -see next va e
_~Lj
Page Two
FY2007 Budget Adjustment
School Con.str~zctsoa Fu.ad:
The expenses and revenues .for the school construction fund have been
finalized and residual project balances as of June 30, 2006 need to be
appropriated in the b'Y2007 budget.
The active construction projects for F'I'2006 were:
• final construction, furniture, and equipment costs for Admiral
Richard E. Byrd Middle School,
• final miscellaneous renovation costs for James Wood Middle School,
• installation of the wastewater pumping station serving Stonewall
Elementary School,
• construction, furniture, and equipment costs for Evendale Elementary
School, and
• initial design .and testing costs for the replacement Gainesboro
Elementary School.
The remaining project balances and requested carryforward appropriation are
as shown. Detailed information on each project is reflected on page of 7 of the
.yearend financial reports.
Gainesboro Elem. School
Byrd Middle School
Stonewall Elem. School
Evendale Elem. School
James Wood Middle School
Total
Proiect Balance
$ 45,701.96
$ 576,785.55
$ 110,405.00
$1,114,578.81
$ 2,629.89
$1,850,101.21
Annrovriation Needed
$ 45,701.96
$ 576,785.55
$ 0.00
$1,114,578.81
$ 0.00
$1,737,066.32
The remaining cash balance in the Stonewall and JWMS projects will be used
to reduce future borrowings for Gainesboro Elementary School.
Action item: Approval by the school board and board of supervisors is
requested for a budget amendment in the FY2007 school construction
fund for $1,737,066.32 which represents carryforward project balances
from FY2006.
Thank you for your consideration.
C: John Riley, County Administrator
School Board Members
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