015-05BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2005-2006 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on September 14, 2005, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2005-
2006 Budget be Amended to Reflect:
Landfill Fund Supplemental Appropriation in the Amount of $2,390,000. This Amount
Represents a Carry Forward for Capital Projects.
General Fund Supplemental Appro riation in the Amount of $1,162,467.53. This Amount
Represents Outstanding Purchase Orders at June 30, 2005.
School Construction Fund Supplemental Appro riation in the Amount of $16,175,436.84.
This Amount Represents Outstanding Purchase Orders at June 30, 2005.
School Construction Fund Supplemental Appropriation in the Amount of $4,543,779.17.
This Amount Represents a Carry Forward of Approved School Construction Projects.
ADOPTED, this 14"' day of September, 2005.
Upon motion made by Bill M. Ewing and seconded by Barbara E. Van Osten, the above was
approved by the following recorded vote:
Richard C. Shickle Aye
Gary W. Dove Aye
Barbara E. Van Osten Aye
Lynda J. Tyler Aye
Bill M. Ewing Aye
Gene E. Fisher Aye
Gina A. Forrester Aye
A COPY TESTE:
John:R, Riley, Ji'. t
Clerk, Board of Supervisors
County of Frederick, Virginia
Resolution - FY 2005-2006 Budget Amendment
Board of Supervisors Meeting of September 14, 2005
Page 2
Resolution No.: 015-OS
Original.: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
Harvey E. Strawsnyder, Jr., P.E., Public Works Director
Lisa Frye, School Finance Director
Dr. William Dean, School Superintendent
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@co.frederick.va.us
TO:
FROM:
DATE:
SUBJECT:
Board of Supervisors
Cheryl B. Shiffler, Finance Director
August 19, 2005
Finance Committee Report and Recommendations
The Finance Committee met in the Board of Supervisors' Meeting Room at 107 North
Kent Street on Friday, August 19, 2005 at 8:00 a.m.
1. The Director of Information Technology requests approval for four cellular
phones for a help desk application. The Director has funds in the current budget
to cover this expense. The committee recommends approval.
~-~ 2. The Dn-ector of Public Works requests a,~~,i€ud~siappl~eu~al
"d~~3SO~bIla731~11~.~n~I173it ~r.~
~0 ~f~~ This amount represents a carry
forward for capital projects. See attached memo, pgs. 1-3. The committee
recommends approval for public hearing.
3. The Director of Public Works requests a General Fund supplemental
appropriation in the amount of $185 800 This amount represents funds needed
for the expansion of the Clearbrook Convenience Site and funds donated for a
recycling calendar. See attached memo, pgs. 4-6. The committee recommends
approval.
--~ C~The Director of
the amount of $18,303.00 and an Aiport Capital Fund supplemental
appropriation in the amount of $94 953 88. These amounts represent outstanding
purchase orders at June 30, 2005. For further detail, see attached list, pg. 7. The
committee recommends approval atld recommends a public hearing for the
General Fund appropriation.
107 North Kent Street • Winchester, Virginia 2260]
Finance Committee Report and Recommendations
August 19, 2005
Page 2 of 3
5. The Director of Parks & Recreation requests a General Fund supplemental
appropriation in the amount of $247 180 09. This amount represents funds to be
camel forward for the sewer installation and grant funds for trail development at
Sherando Park. See attached memo, pg. 8. The committee recommends
approval.
6. The Superintendent of NRADC requests a Reeional Jail Fund supplemental
appropriation in the amount of $158 000. This amount represents remaining
FY05 monies for per diem costs that are requested to be carried forward to FY06.
See attached memo, pg. 9. The committee recommends denial at this time.
7. The Director of Planning requests a General Fund supplemental appropriation in
the amount of $10.000. This amount represents funds needed in the FY06 budget
to complete the Warrior Drive project. Funds were budgeted in the prior fiscal
year. See attached memo, pgs. 10-11. The committee recommends approval.
8. The Director of Fire & Rescue requests a General Fund supplemental
appropriation in the amount of $78 949 11 This amount represents several carry
forward requests. See attached memo, pg. 12. The committee recommends
approval.
~--~ ~ The School Director of Finance requests a School Uperatine Fund supplemental
RTT1T'AT7'tAfinn in }'}1P ~mniir~4 .,f NZA4 A7 C ~ll1 .._~ _~+_f..,>~;un^+.~^.M-.~--,_--u-~,.<.:.-.,~._._..._
represent outstanding purchase orders at June 30, 2005. For further detail, see
attached list, pgs. 13-16. The committee recommends approval and recommends
a public hearing for the School Construction Fund appropriation. Committee
member Lofton is opposed to funding of uniforms and other extracurricular
activity costs and believes funding should be for education costs only.
10. Information has been provided by continue dialogue on assessments. The
Commissioner of the Revenue will be present for discussion. See attached
information, pgs. 17-33. No action required.
-7 11. he School Director of Finance requests a ~ 8~. ,
sa - ementala ,. , • ~.tion~~;c ~ - , : •, - , This amount
represents a carry forward of approved school construction projects. See attached
memo, pg. 34-35. The committee recommends approval for public hearing.
~ - ~' 393.: M" 4 .2sr..~
12. The Superintendent of Schools requests a ~ ~~.'F'~tt~n~em"e'rilal''
~apnr~~auit~~~~.~4D~@ This amount represents constructios
costs for the replacement of Gainesboro Elementary School. See attached memo,
pg. 36. The committee is forwarding this item with no recommendation.
of F12Ei~ERICK
Department of 1'aiblic Works
540665-5643
FAX: 540/678=D682
MEMORANDUM
TO: Cheryl B. Shii~ler, Director of Finance
FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Works~}~
SU$JECT: Request to Carty Forward Funds from Fiscal Year Budget ~VVV' wvv
2004/2005 to Fiscal Year Budget 2005/2006
DATE: August 4, 2005
We are requesting that the Finance Committee consider the following carry forwards
which were reviewed and endorsed by the Public Works Committee during their regularly
scheduled meeting on July 2G, 2005:
1) Landfill: Steve Frye, land-fill manager, reduested a total carry forward amount of
$2,390,000 to cover the following costs or projects: $325,000 for professional
services related to gas management and leachate treatment upgrades; $15,000 for
agricultural supplies related to closure maintenance of permit #40, and $2,050,000
to offset the casts of the new citizens' convenience area, improvements to the
entrance road and the construction of the new haul road across the Opequon
Creek. (Attachment 1).
2) Refuse Collection: Gloria Puffinburger, solid waste ananager, requested a total
carry forward amount of $185,800 with $2,200 earmarked for printing and binding
and $183,6.00 dedicated to the expansion of the Ctearbrook cor~veni.ence site.
(Attachment 2).
HES/rls
Attachments: as stated
cc: file
_ ~ _
e
C:\Program F~eslWordPerfeet Qtriee 11\Rhrordo\Bud~r.NC:-1RR]'rr')K~!`:~R11S1t~rtRFC1R65.OGrin:MEM
1071vorth Kent Street Winchester, Virginia 22601-50110
-~.~
COUNTY of FREDERICr£~
Department of Public T'Vorks
540/665-S~q~ .
CAX: 540/678_p~g2
MEMp~,N.DUM
T0: Cheryl B.Shiffler, Director of Finance
T$ROUG$: 1-Zarvey E. Strawsnyder, Director of Public Works
FROM: Charles S. Frye, Landfill Manager
,~LrBJECT: Request for Carry Fon~rard
DATE: Tuly 19, 2005
,~`.f
/ iA!-•
~'~~ ~ ~.
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We are requesting that funds from the following budget line items be carried over into the new
2005/2006 budget_ The total request of $2,390,000 is itemized below:
12-4204-3002-00 Professional Services
We are requesting that the amount of $325,000 be carried forward and aIlocate.~l to Line item 12-
4204-3002-00 for professional services. The additional funds are needed for gas manageirient design
and ]eachate treatment/management,
12-4204-3010-00 Other Contractual Services
We are requesting that the amount of $800,000 be carried forward and allocated to line item 12-
4204-8900-00 to assist with elevated costs of previously planned capital iinprovetnent projects
(Citizens Convenience Center, truck wash and new tntck scales.
12-4204-5403-00 Agricultural Supplies
We are requesting that the amount of $15,000 be carried forward and allocated to line item 12-4204-
5403-00 for the purchase of seed and straw needed for improvements and repairs made at the landfi.)l
site. The old closed pennit 401andfill is in need ofregrading and slope stabilization.
_~ _
X07 North Kent Street Winchestet•, Virginia 2260)-5000
?-4244-5806-00 Reserve for Contingencies
Vise are requesting that the amount of $350,000 be carried forward and allocated to 12-4204-8900-Up
The amount is for the construction of the haul road to the Riley farm which we «~ere unable to
complete in FY 2004/2005.
12-4204-8900-00 Improvements Other Than
We are requesting that the amount of $900,000 be carried forward and allocated to line item ]2-
4204-8900-00, This funding will be used to cover overruns on existing and planned projects for the
005/2006 fiscal year. These projects include improvements to the Riley farm, new Citizens
Convenience Center, truck wash, truck scales, leachate treatment ~.nodifications/improvements,
IandflI ce(] developments and landfill cell closures.
- ~=
OPEN PURCHASE ORDERS
June 3Q, 20p5
P.O. # Vendor # Name Dept. Amount
29265 3802 Delta Airport Consukants 4-085-067030-6801-000-014 $40,374.62
20286 3602 Delta Airport Consultants 4.085.081030-8601-ODO-049 $i4,706.6D
20287 3802 Delta Airport Consultants 4.065.081030.8801-000-048 $11,93fi.29
..._ 20362 5765 BearCom Wireless Worldwide 4-010-035050.8003-ODO-000 $9,593.00
20381 4852 Jeffrey K. Newlin 4-010-071100.3004.000-003 $1,263.00
20364 5329 Colonial Ford Truck Sales 4010.071090.8005-000-0DO $24,656.28
20392 5562 Riverside Mulch, Inc. 4010-071100-5403-000-DDO $2,066.60
20397 5801 Hams Corporafion 4-010-035(150.8003-000-000 $322,324.00
20398 5602 Sheehy Ford of Richmond 4-010-031020-6005-000-000 $456,478.00
20400 5765 BearCom Wireless Worldwide 4-010.035050.8003.000.ODO $17,963.00
20408 279 Shade Equipment Co., Inc. 4-010-071090.8005-000-000 $6,545.00
20409 5611 ComputerPlus Sales 4-010.012200-8007-000.000 $7,674.00
20412 5817 Universal Air Products 4.010-035050-8009-000-000 $28,498.50
20416 3602 Delta Airport Consultants 4-OBS-061030-8801-000-043 $9,795.75
20417 5624 Vaisala,lnc. 4-085-081030-8801-000-043 $14,751.00
20422 5095 BJ's Custom Creations 4.010-035050-5410-000-0DO $9,637.50
20423 5178 Guardian Fire & Safety 4-011-033010-5410-000-000 $2,820.00
20424 5829 Shor-Line 4-010-043050.5413-000-000 $5,750.00
20425 4243 Maryland Fire Equipment 4.010-035050.5410.000-000 $17,735.80
20426 5652 Shenandoah Motors,lnc. 4010-062020-GODS-000-000 $20,880.00
20427 3903 Austin Electrlcal 4.085-081030-8801-000-043 $3,389.62
20428 3143 Motorola, Inc. 4-010-035060-8007-000.000 $51,707.00
20429 5631 Fisher & Son Company, Inc. 4.010-071090.5403-0DO-OOD $9,680.00
20431 3366 Patton, Harris, Rust & Associates 4-010-071090-6900.000-000 $14,890.00
20432 5792 Sales International, LLC 4-010.071010.5413.000-ODO $3,002.79
20433 1021 Valley Signs Co., Inc. 4-011-033010.5804000-001 $3,204.00
_ 20434 3780 Riddlebergar Bros, Ina. 4-011-033010.5604-000.001 $12,279.00
20435 5834 Spectracom Corporation 4-010-035060-8007-000-0DO $3,345.00
20437 5701 Trinity Turf, Inc. 4-010-071090-5403-OOD-000 $2,700.00
20438 1316 Crawford Electronics Inc. 4-010.077090-3004-OOD-003 $6,300.00
20439 3913 Charles L. DeHaven, Jr. 4-01 0-071100-8900-000-000 $64,458.00
20440 1219 Ricketts Construction Co. 4010.043040.30D400D-003 $4,500.00
20441 5304 Elecom,lnc. 4-010-035050.5413-000-000 $2,460.00
4010-035050-6003-000-0DO $1,335.00
20442 4569 Dell Marketing L.P. 4-010.035050-8007-000-000 $2,926.44
20443 5589 Mason-Dixon Fire 4-010-035050-5413-000.000 $801.92
4-010-035050-8009-000-000 $4,913.12
20444 5617 Universal Air Products 4.010-035050.5406-OOD-000 $8,180.00
20445 5542 Hankey's Radio, Inc. 4-010.035060-8007-DDO-000 $27,600.00
20446 4569 Dell Marketing L.P. 4.010-035050.6007-000-000 $2,599.00
20447 5769 Municipal Emergency Service 4.010.035050.5413-000-000 $2,026.40
4-010-035050-8009-000.000 $5,252.30
20448 5769 Municipal Emergency Service 4-010.035050-3004.000.001 $5,431.20
4-070-035050.5413-000-ODD $1,605.95
20449 5836 Rosslndustries 4.010-035050.3006-000-000 $5,686.53
TOTAL $1,275,724.41
Fund 10 General Fund $1,162.467.53
Fund 11 Northwestern Regional Atlult Det. Ctr. $18.303.00
Fund 85 Airport Authority Capital Projects $94 953 88
TOTAL $1,275,724.41
open po's
8/4/2005
_ 7;
1 • 16MI' I r rc: ll . CO. PUBLIC SCH
M0.966 p, p
Frederick County t~ub~c Sch~aols
~~ .., to ensure all sn,denu an excellent education
Lea K. Frye, Ahrecta of Finance
SYal~fiedarida.kl2va.us
DATE: August lt?, 2D05
TO: Cheryl Shi#'Iler, Finance Director
FROM: Lisa K, Frye, Director of Finance.
SUBJECT: FY2O06 ~ndgat Ad,~us#~.teat for Carxryfor~vard Eaapmbraa+~ea
The school board will take action an August 16, 20Q5, on, a budget adjustment
for I+`5'2pp6 to accommodate outstanding encumbrances carried forward from
the prior year. A listing of the encumbrances is attached.
Fund 50 3choal Operating Rind $ 348,415.29
Fu~xd 60 School Constzuction Fund ~ 16,175,436.54 1
Please submit this request along arith the county's similar request to
accommodate outstanding encumbrances from the prior ye.2x.
Thank you.
r,
.~ ~
n~
% ~' 1\
• ~/ ~-
J~
~~~~ / \ ~ ~
~~~~
~ Separate 13133 action will ocourforthe remaining construction project balance.
-~~ u,-
. ~~,~•,• ~+ • ionri ~ KtL, l.v. I"UbLll. bl.H
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Ybb
.
Fi2EDERICK COUNTY PUBLIC SCHOOLS r.
Outstanding Encumbrance Listing as of June SD, xp05
Purchase Order N ,,.,r,. p~ t-e" _ ~}d6IdE DeseryaBrnn
26428 PO
2 fi/7/2D05 2481 AED PACKAGE, WALL SIGN
ALARMED CABINET ~~
6427 PO 6/7/2005 ,
490 CLINIC SUPPLIES 1'~•~
26445 FO 6/9/2005 226 RECTANGLE TABLE GREY NEBULA 48'7f24'9C29" 1.®45.21
0.1100.T.1,OOD.006014.1®.OD OTHER OPERATING SUPPLIES 211'90
44637 SPO 5/2!2005 1515 NOW TO GRADE FDR LEARNING 3'821.11
60,11DO.1.I.OOO.D06044,03,00 INSTRUCTIONAL SUPPLIES 34'~
26068 PO 5/2/2005 1 T 3a BANNERS ~~
28278 PO 5/1912005 225 OFFlCE SUPPLIES 1`071.50
26416 PO 6/6/2005 200.4t3RICULTURE SUPPLIES 69.41
60.1100.7.7.000.OO6D44,19.00 FNSy'RUCTIONAL SUPPLIES 81.01
~'`B72 ~ 4/18/2005 207 SOCIAL STUDlEB INSTRUCTIONAL SUPPLIES 1,221.92
50.71(~.7,1.OD0.006D44.19.45 (NSTRUGTIONAL SUPPLIER 10,632.00
26372 MANPO 6/06105 3643 CASES OF COPY PAPER PER BID ~ 05-042 10,6$2.00
50.1100.2.1,000.006014,60.00 OTHER OPERATING SUPPLIES 4,720.80
~'~ SPO 6J2/20Q5 131 hIARCOURT MATH GRADE IC LITERATURE 4,720.60
6D,790D.2.1.000.OD6020,00.00 TEXTBOOKS AND WORKBOOKS 287.00
42459 SPO 6/22/2005 2668 LARGE OWL PELLETS 267A0
50.1100,2,1.000.005044.OB.OD INSTRUCTIONAL SUPPLIES 75.50
26125 PO 5/4/2005 1165 PRIMARY JOURNAL COMPOSITION BOOK 76,50
50A700.z.1.000.006044.10.OD INSTRUCTIONAL SUPPLIES 838.49
25x34 PO 61112005 162 TRAPEZOIpA1 CODE ;~ BODB9 659,49
50.1100,z.7.000.006044.14.OD INSTRUCTIONAL SUPPLIES 514,00
44244 SPO 4/13!2005 175 DRUMS, ACCOMP/PERF CD WACKAD00 200 G74.D0
50.11D0.2.1.OOD.OO8D44,14.34 INSTRUCTIONAL SUpPI
IES 30.00
26240 PO 5/17/2005 .
3675 300 ARTCO BELL BLUE CHAIRS 80 ~
50.1100.2,1.000A06044,16.00 INSTRUCTIONAL SUPPLIES 7'?35.D0
28524 PO 5/15/2005 2710 AHY6ICAL EDUCATION SUPPLIES 7'~5'~
60.1100.2.1.000.006044.25.00 INSTRUCTIONAL SUPPLIES 494.86
261?,,,' PO 5/5/2005 464 SOL TRACKER VER 4.0 UPGRD-CE
E ~~
26269 PD 5/7A/20D5 1476 SCORING OF FOURTH GRADE WR TIN TESTS 7,382,00
50.1100.21.000.008067.00.18 TESTING MATERIALS 3,000.00
~~ ~ 5/25/2005 24 AREA 1/NATURAL CHERRY OFFICE FURNITURE 10,382A0
1.1100.2,7.OD0.008101.14-DO FURNITUREz A EGIUIP--REPL 4.939.80
26385 PO 6/3/2005 3E368 BREAKTHROUGH TO LITERACY MATERIALS 4.889.80
50.1100.2,1:020A06013.00.00 MISCBLLANROUS SUPPLIES ~~~
28525 PO 6115/2005 2049 DIE GUTTING ITEMS 682.58
50,1100.a.1.00DA06D14.29A0 OTFIER OPERATING SUPPLIES ~•~
25696 PO $13/2005 1200 N 27" PANASONIC FOR P
E 644.00
60.7100.3.1.OOD.006044.07.00 .
.
INSTRUCTIONAL SUPPLIER 349.95
24948 PO 9!21/2004 250b T2" X 14" LFT 124DVWC - DRUM 349,95
50.1100.8.1.ODD,OOE044..20.33 INSTRUCTIONAL SUPPLIES 589,00
43886 SPO 4125@005 1890 HOW TQ APPRECIATE 5PEECHF
S OF ALL TIME 689.00
6D.11D0.3.1.000.006044.20,87 .
INSTRUCTIONAL SUPPLIE6 37.56
`Mgt SPO 5/212005 525 THE PRINCETON REVIEW ROAD MAP TO THE VA 67.68
50.1f00.S,1.D00.006044.20.36 iNS7'RUGTIONAL SUPPLIES 16.00
28528 PO 6/1$/2005 2495 MUSIC SUPPLIES 18.00
50.7TDD.S.1.000.006D44.2B.34 INSTRUCTIONAL SUPPLIES ~2'~
28511 PO 6/14/2005 200 KJ5 KONUS JUNIOR TELESCOPE & HOW TO GRADE 342A0
~~ SPO 4!7/2005 1992 KEEPING AHEAD IN SCHOOL
STUDENT5 BOOK 1,543.83
60.1100.3.7.OOD.D08044,40,d0 ,
INSTRUCTIONAL SUPPLIES 28.70
25815 PO 3!2212005 3688 SPRING 2005 ENGLISH WRITING 1'572.53
2fi379 PO 8/?J2005 9686 REROSTERED REPORTS B SET UP FEE 1,125.16
z636o Pa 6/2/2005 3888 EOC RE$OR7 STUDENT PERFORMANCE REPORTS 1,392.62
26405 PO 6/3!2005 3666 RE-RD5'i1=RED REPORTS 8 6ET UP FEE 1,680.00
SOA100.3.1.000.006067.00.18 TESTING MAT6RIA1-S 1,096.26
23803 PO
24562 PO 5/Ta120Da 2505 14" X 28" LFC 226 XVWC-DRUM 6'47x'26
710
00
50,77~,8.1.000A09101
20
00 7/30/2004 _
~ 2505 12" X 14" LFT 124DVWC -ARUM .
589.00
.
. FURNITURE & EQUIP-REPL
26485 PO 8!14/2005
BO.f 100.3.i.OSO.008D44
OD
00 7514 LCD PROJfiCTOR CARTS 1,298AD
7,567.00
,
.
45122 SPO
' 6!9!2005 INSTRUCTIONAL SUPPLIES
182 CDRKAND CHALKBOARD COMBINATION 7,557.00
9.7100,3.2.000.406040.20A0 IN57'itUCTIONAt SUPPLIES 62.25
45078 5PO 4/26/2005
50,1100.3.3.006
DD8310
43A0 1498 RETRACTIBLE: LEAF GUARp FOR 14" RADIAL SAW 62.25
119.88
.
. REPAIRS AND MAINTENANCE
25278 MANPO 7120105 2635 COPIER USAGEIFEE 718.8®
50.1310.1.1.OOD,005401A0.00 LEASE/RENT dF ~QUIPMSNT 2,854.20
2.864.20
oe~e , - 4 ~.-
._ ......... _ _ __
__
AUG. 11.2095 11~19RM FRED. CO. PUBLIC SCH N0.966 r.4
FREO~ERUCK couNTY puauc scrlac~s
Ouf~tanding Encumdrance Listing as of June 3D, 20D5
26573 PO 6120/20D5 137 TROPHIES GRADE 2 ABDVE-LEVEL READER6 676.17
60.13i0.21.000A03991.00.00 CONTR SERV--STAFF DEV 67g,ii
26362 PO 6/312D05 3361 OFFICE FURNITURE 1,405.56
,_ .18102.1.000.008014,48.00 OTHER OPERATING SUPPLIES 9,406.66
26165 PO 5l62D45 77D ACT WORKKEYS WRITING A55E58AAENT 322
75
6D.1370.3.1.ODO.OD3991.DO.OD CONTR SERV-STAFF DEV ,
g~,73
2fi5D6 PO 6/1420D5 737 256 Mf3 TRAVELORIVE FLASH DRNE 1,202.DD
26637 PO B/242D05 3645 FRONTPAGE 2003 WIN32 ALL LANGUAGE MVL 664.BD
50.i390,3.1.D2i.ODB099.00.00 ~ STAFF DEVELOP BUPPLIE8 1,986.60
28192 PO 5/11/2005 1514 AGa/P310 PANASONIC VCRlDVD COMBO 8,1'ELEVISiON 1,732.00
50.1320,1.1,000.OD90Z9.OLb9 LIBRARY AVOCATIONS 1,732.00
26425 PO 617/2D05 483 MULTI-PURPOSE LECTERN g79,Dp
50.13xD.3.9.D00.006D29,20.b7 LIBRARY ALLOCATIONS 479.00
25376 PO 72/20/20D4 3093 NEiSNORKANALYS7 N 1,73225
26D49 PO 42720D5 3093 NETWORK ANALYST N & SENIOR SYSTEMS ARCHITECT 818.75
50.7321,Z,7.OD0.003191.00,00 trONTR SERV•-STAFF GEV 2,652.00
25997 PO 4/20/20D5 2488 TOTAL CDUNT OF DATESYNC SUBSCRIPTIONS gg3,fi7
50.132i.2.i.DU0.003320.00.00 MAINT SERV CONT--COMPUTER 983.67
25613 PD 2l1620D5 615 MVC-FD2DD piGiTAL CAMERA 517J0
5D.1327.2.1,000.006074.D0.00 OTHER OPERATING SUPPLIES 677.70
25127 PO 10/78/20D4 4671 VERITAS NBU LAN MEDIA SERVER LICENSE 15,033.00
60.1321.21.000.006767.OO,OD REPLACEMENT OOMPUTER 15,033.00
26789 PO 5111!2005 120D PANASONIC CT-27 SL14 TELEVI610N8 B,DBD.DO
26190 PO 5117/2005 72DD PANASONIC CT 27 SL74 TELEVISIONS 6,720.00
26191 PO 5Y19/2DD5 i2D0 PANASONIC CT-27 SL14 TELEVISIONS 5,440.OD
26262 PO 520/2AD5 2427 VPfi310 DLP SVGA DIGITAI. PR01B 23,490.00
60.1321.2.1.000.008207.00,00 ADP EQUIP--NEW 44,730,00
26721 PO 5142005 E794 FEET OF BLEDEN COAX, FEET OF WIREMOLD, CLIPS 2,101.67
50.9321.3.i.OD0.003770.QO,OD CONTRACTED AGTNITIES 2,109.61
26270 PO 5/1B/20D5 737 17" LCD SLK 12X70 DIGTUALOG & DIGITAL CAMERA 3,616.75
26489 PO 6/742DD5 7200 PANASONIC pVDNHS COMBO/SCAN DVD g,5g2,Dp
26506 PO 6174/20D5 737 4 PORT PS2 SLIM KVM SWITCH, BACKUPS RS 15D0 1,217.90
26537 PO 6/16/2005 120D RCA CABLE 50` M/M AUD10, STEREO CABLE, MONITOR 17,325.00
266DD PO 61222D05 1263 ELECTRONIC SERVICE VACUUM CLEANER,? 75VAC 4D4.74
50,7527.8.7.ODOAD6D94.00.00 OTHER OPERA7NG SUPPLIE5 20,446,39
28282 PO 5l20/20D5 2427 VP831D DLP SVGA DIGITAL PR016 & MOUNTING KIT 27,B2D.Op
60.1329.3.1.000AD8207AO,D0 ADP EQUIP••NEW 27,620,00
26278 PO 5/13/20D5 3936 CEWNG DDMES EQUIPPED W24 VAC HEATER 339.D0
26486 PO 6/14/20D5 1030 CISCD EQUIPMENT 67,626.44
50.9321.3.1A97.008107.00.00 ADP EQUIP--REPLACEMENT 99,897.44
26544 PO 6/77/2005 641 VERTEX VX-16DU UHK PORTABLE ll-ION GATT 1,A4D.00
50.9410.3.i.DOD.006014.20,00 OTHER OPERATING SUPPLIES 4,44D-OD
28282 PO 5202D05 2427 VP6310 DLP SVGA DIGITAL PR076 & MOUNTING KIT 970.D0
50.2190.8.0.000.OD62DT.00.00 ADP EQUIP-•NEW 970.06
25243 PO 11/11/2004 2155 FCMS BOILER BREACHMG REPAIR 3,377.00
26042 F'O 42S/2DD5 752 FOMS -ASBESTOS ABATEMENT WORK 4,385.00
5D.42DD.9,0.000.00$31D.D2.00 REPAIR$ ANG MAINT'SNANCE 7,766.00
28042 PO 4/25/2005 752 SENSENY ROAD -ASBESTOS ABATEMENT WORK 55.OD
5DA2D0.9.D.ODD.OD390.09.00 REPAIRS AND MAINTENANCE 55.00
26502 PO B/14/2D05 3652 SECURITY CAMERA REPAIRS AT MILLBROOK 9,BOB.07
50,4200,9,O,D00,00391D.28.OD REPAIRS ANQ MAINTENANCE 8,80B.D7
28453 PO 619!2005 3035 PART5 FDR COOLING TOWER AT REDBUD H2O.50
9D,4~D.9.0.000.009007.Z6.00 REPAIR AND MAINT SUPPLIES 620.5D
26205 PO 5/12/20D5 3784 INSTALL DRAINAGE SYSTEM UNDER PLAYGROUND 5,DOO.DO
60.4300.9.OA00.00331D.11.00 REPAIRS AND MAINTENANCE ~~ ~ ~ 6,ODO.QD
26250 PO 5/18/20D5 770 INSTALL CYCLONE SEPARATORS fN TWO WELLS 5,382D0
SD.4300.9A.000,008310.28.00 REPAIRS ANb MAINTENANCE 5,362.00
26070 PO 4272D05 2771 2DD5 GMC 7FfC25753 FULL-SIZE, 3/4 TON TRUCK 22,351.00
26D71 PO - ~ - 426/2405" • "" 2017 (2) 2DD5 FORD F-350 CRB & CHASSIS ' ~ 48,480,08
50.460D.9.O.D00.00096b.96.00 FitPPLACEMENT V@HICLES ~ 68,811.06
24641 PO 9/32DD4 233 PROFESSIONAL ENGINEERING SERVICE6 2,20D.OD
'Q0.6300.9,0.000.008794.OOA0 PURCHASED SERVICES 2,2DO.DD
16849 PO 7718!2007 1280 A&E JAMES WOOD MIDDLE SCHOOL RENOVATIONS 2,360.DD
80.8300.9,O.DOO.OOBOOD.05,00 PURCHASED SERVICES ~ 2,3gp,D0
23039 MANP O 5/121D5 1878 SURVEYING SERVIGES FOR 4TH MIDDLE SCHOOL 500.00
18848 PO 17/82001 1280 A&E 4TH MIDDLE SCHOOL 79,247.OD
60,6300.9.O.D00.008000.99.00 PURCHASED SERVICES 13,747.OD
RL16.11.Z005 11~19RM FRED. - ----- _-
CO. PUBLIC SCH NO.ybb
r.~
FREDERICK CpUNTY PUBLIC SCHOOLS
botsta nding Encumbrance Lisl;ing as of June S0, 2005
24532 MANP O 7!21/04 1280 A ~ E BASIC SERV FOR 11TH ELEM. SCHOOL 94,400.00
60.6300.9A.000.003000.22.00 PURCHASED SERVICES 94,400.00
229D9 PO 10121!2003 868 CONSTRUCTION OF 4TH MIDDLE SCHOOL 1,757,44D_DD
25240 PO 11111/20D4 2279 PROVIDE FIBER OPYIG CABLE SERVICE TO AREBMS 40,889.49
CO.Ca~0.9.0.000.003000.19.00 PURCHASED SERVICES 1,798,129.49
26722 PO 6l3D/2005 2089 CONSTRUCTION OF THE 11TH ELEMENTARY 12,988,ODO.DD
6D.65D0.9.O.Op0,OD80D0.22.00 ~ PURCHASED SERVICES 72,988,OD0.00
28075 PO 5/2/2DD5 339 CAFETERIA SUPPLIES 11.813.46
26108 PO 5/3J2D05 1637 COMPUTER TABLES 17,313.47
26496 PO 8/14!2005 103D CISCA EQUIPMENT 43,021.65
60.B500.9.0.000.009000.19A0 MAT6RUU.S & SUPPLIEB 72,148.68
25988 PO 4120/2005 3409 AR7INSTRUCTIONAL SUPPLIES 606.93
25989 PO 4120/2DD5 2961 ART INSTRUCTIONAL SUPPLIES 3,347.9D
25990 PO 4120l2oD5 1548 ART INSTRUCTIONAL SUPPLIES 19,886.54
60.5500.9.0,000,006000.19.91 MATERU4LS & SUPPLIES 24,043.57
26076 PO 5/2l2D05 3204 ATHLETIC UNIFORMS 54,633.45
26D77 PO 5/2/2005 2348 ATHLETIC EQUIPMENT 14,529.55
28DT8 PO 5/2120D5 3D92 ATHLETIC EQUIPMENT 2,679.48
26060 PO 5/212DD5 2624 ATHLETIC EQUIPMENT 4,56D.00
26081 PO 5!2!2005 3204 ATHLETIC EQUIPMENT 25289.75
25082 PO 5/212005 630 CROSS COUNTRY/TRACK EQUIPMENT 6,301.50
25107 PO 5/3120D5 1913 CHEERLEADMG UNIFORMS 7,107.74
6D.65D0.9.O.000A06D00.19.32 MATERIALS & SUPPLIES 116,3D1.d7
25991 PO 4120l2D05 3875 MUSIC FURNITURE AND INSTRUMENT STORAGE 41,661.50
25992 PO 42012DD5 714 MUSIC FURNITURE AND INSTRUMENT STORAGE 36,083.00
6D.6600.9.O.D00.006000.19.33 MATERIALS 8 SUPPLIES - 79,744.50
25566 PO 2/1412045 2149 LIBRARYCOLLEGTION 161,621.92
26193 PO 5/11/2005 38D1 ENCYCLOPEDIA AMERICANA, YEAR 2DD5 799.OD
26194 PO 5/11/2005 2778 FOLLET7 $OFTWARE 6,453.00
6D.6E~00.9.0.000.008000.19.d1 MATERIALS & SUPPLIES 168,693.92
25966 PO 4/1912pD5 71D 60CIAL STUDIES INSTRUCTTONAL SUPPLES 4,286.11
25969'PO d/19/20D5 3527 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES 119.85
2597D PO 4/19120b5 203 80G1AL STUDIES INSTRUCTIONAL SUPPLIES 14.99
25971 PO 4/19120D5 2371 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES 2,832.84
60.6600.9A.DOO.OQ6000,19.46 MATERIALS & SUPPLIES 7,253.69
25674 PO 2l25120D5 302 ADMIN-STRATNE OFFICE 8 LIBRARY FURNITURE 123,614.OU
25908 PO 4B/2pp5 1637 INSTRUCTIONAL FURNITURE 68,722.09
299D9 PO 4/B/20D5 3875 CAFETERIA TABLES 7,354.00
25910 PO 4/812005 3875 INSTRUCTIONAL FURNITURE 132,257.05
25911 PO 418/2D05 2143 INSTRUCTIONAL FURNITURE 69,963.09
25912 PO 4!812005 578 INSTRUCTIONAL FURNITURE 2,569.9D
60.6500.9.O.DOD.OOBw!01.19.000 FIIRNRURE & ECiU1P-NEVI1 403,B80.1S
19585 PO 5/10/2002 962 JWMS RENDVATIONANDADDITtONS 379,549.D0
60.6800.9.O.DD0,00$000.06.OD PURCHASED SERVICES 379,5#9.00
25940 PO 4/1112DD5 3098 5500 SERVER, RAIDS, 16BAY, & SOFTWARE LICENSE 30,185.49
B0.6800.9.D.OD0,008201.D6 FURNRURE.Be EQUIP--MEW 90,185.49
FUND 5D TOTAL Sohool Operating Fund 5 549,416.29
FUND 60 T07AL Scrioot CorrstrucHan Fund S 16,975,436,64
ENCUMBRANCE GRAND TOTAL GRAND TOTAL S 16,529c85Z13
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Frederick County Public Schools
Director of Finance Visit us at w~~v.frederickkl2vaus a-mail;
fryelC~lfredericlc.kl2va.us
TO: John R. Riley, County Admini~~sjtrator
THROUGH: William C. Dean, Ph.D., Supdtfnte~ndent
FROM: Lisa K. Frye, Director of Finance~o~P~-
SUBJECT: FY 2004-2005 Remaining Construction Project Funds -Request for Carry-forward
Appropriation
DATE: August 10, 2005
The FY2005 expenses and revenues for the school construction fund have been finalized. The school
board requests carrvforward supronriation of $4 543 779 17 in the School Constructtron Fund for
FY2006
In the FY2006 budget resolution, the board of supervisors recognized the subsequent action necessary for
the appropriation in the construction fluid to equal the residual project balances as of the previous fiscal
yearend. The necessary action is detailed below.
The active construction projects for FY2005 were:
• the final construction, furniture, and equipment costs for Millbrook High School,
• the continued renovation of James Wood Middle School,
• the continued construction for Byrd Middle School,
• the beginning construction of the eleventh elementary school, and
• the installation costs for two modular structures.
The remaining project balances and requested carryforward appropriation aze as shown:
Millbrook High School Proiect Balance
$ 467
432
52 Annropriation Needed•
$
Byrd Middle School
11`~ elementary school ,
.
$ 2,459,066.46 00
$ 2,459,066.46
Stonewall Elementary school $ 1,834,267.82
$ 250
000
00 $ 1,834,267.82
$ 25
James Wood Middle School ,
.
$ 444 89 0,000.00
$
TOE
$ 5,011,211.69 444 89
$ 4,543,779.17
The remaining cash balance (which is the project balance plus interest earned above the project total) for
Millbrook High School is available for use toward the Stonewall Elementary School water project as
proposed and for use toward the l l`~ elementary school, which will reduce indebtedness.
3~ _
540-662-3888 1415 Amherst Street, Post Office Box 3508, Winchester, VA 22604-2546 FAX 540-722-2788
A detail of each project's financial activity (project start-to-date) is shown below
Mil-brook Hieh School: 11's Elementary School:
Beginning project amount $39,500,000.00 Beginning project amount $15,839,000.00
Expenditures through June 30, 2005 $39.032,567.48 Expenditures through Jame 30, 2005 $ 927,332.18
Remaining project balance $ 467.432.52 O/S Encumbrances @ June 30, 2005 $13.077.400.00
Remaining project balance C 1.R3d.267_R2
Cash received -bond proceeds $37,222,606.00
Cash received - premium proceeds $ 1,774,205.92 Cash received -bond proceeds $ 7,201,975.00
Cash received -interest earnings $ 573,976.48 Cash received -premium proceeds $ 435,033.65
Cash disbursed for project $39,032 567.48 Cash received -interest earn~'ngs $ 96,692.27
Cash balance as of June 30, 2005 $ 538,220.92 Cash disbursed for project $ 420,399.56
Accounts Payable @ June 30, 2005 $ 6.932.62
Cash/ A/P balance as of June 30, 2005
Admiral Richard E. Bvrd Middle School:
Beginning project amount $26,600,000.00
Expenditures through June 30, 2005 $21,455,011.19
O/S Encumbrances @ June 30,2005 $ 2.685,922.35
Rema;n;n~v project balance ~ 459 066 46
Cash received -bond proceeds $24,703,025.00
Cash received -premium proceeds $ 1,681,367.44
Cash received -interest earnings $ 256,505.19
Cash received (&om F'X03 surplus) $ 100,000.00
Cash disbursed for project $20,709,479.96
Accounts Payable @ June 30, 2005 $ 745.531.23
Cash/ A/P balance@June 30, 2005 $ 5$ 5 28
Stonewall Elementary School:
Beginning project amount $ 250,000.00
Expenditures through Dime 30, 2005 $ .00
O/S Encumbrances @ June 30,2005 $ .00
Remaining panject balance $ 250.p-NI.INI
James wood Middle School:
Beginning project amount $11,746,000.00
Expenditures through June 30, 2005 $11,333,440.62
O/S Encumbrances @ June 30,2005 $ 412,114.49
Remaining project balance 3 44d.A9
Cash received-bond proceeds $11,064,690.00
Cgsh received -premium proceeds $ 621,637.82
Cash received - interest earnings $ 67,005.24
Cash disbursed for project $11,332,349.46
Accounts Payable @ June 30, 2005 $ 1.091.16
Cash/ A/P balance as of June 30, 2005
Modular Structures-
Bea nn+~ project amount $ 300,000.00
Expenditures through June 30, 2005 $ 300.000.00
Remaining project balance $ .OD
Cash received -bond proceeds $ .00
Cash disbursed for project $ .00 Cash received from FY03 surplus $ 300,000.00
Cash balance as of June 30, 2005 $ .00 Cash disbursed for project $ 300,000.00
Cash balance as of June 30, 2005 $ .00
The amounts above in bold print total $4,543,779.17, which is the amount requested for
appropriation in to FY2O06 School Construction Fund to continue with these projects.
C
School Board Members
-3~