044-064~G~ CD~rI-
W BOARD OF SUPERVISORS
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RESOLUTION
FISCAL YEAR 2005-2006 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on February 8, 2006, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2005-
2006 Budget be Amended to Reflect:
_ ______:...:,.,, :., fhn Amnnnt of P600.000. This
Ai ort U Braun ruuu ou =~___~__~~~ -- -- ---- -
Amount Represents Increased Fuel Costs and is Offset by an Increase in Fuel Sales.
ADOPTED, this 8`" day of February, 2006.
Upon motion made by Bill M. Ewing and seconded by Charles S. DeHaven, Jr., the above
was approved by the following recorded vote:
Richard C. Shickle Aye Gene E. Fisher Aye
Bill M. Ewing Aye Philip A. Lemieux Aye
Gary W. Dove Aye Charles S. DeHaven, Jr. Aye
Barbara E. Van Osten Aye
A COPY TESTE:
. ~`"
John K~: 'ley, Jr. "
Clerk, Board of Supervisors
County of Frederick, Virginia
Resolution No.: 044-06
Original: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
Renny Manuel, Airport Director
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540!665-5610
Fax: 540/667-0370
E-mail: cshiffle@co.frederick.va.us
TO: Boazd of Supervisors
FROM: Cheryl B. Shiffler, Finance Director ,Ej~
DATE: January 18, 2006
SUBJECT: Finance Committee Report and Recommendations
The Finance Committee met in the Board of Supervisors' Meeting Room at 107 North Kent
Street on Wednesday, January 18, 2006 at 8:00 a.m. Items 2, 3, 4, 5 and 8 were approved under
consent agenda. Committee member Richard Shickle was absent.
1. The Assistant County Administrator requests a General Fund budget transfer in the
amount of $50,000. This transfer is needed to fund the development of a Strategic
Information Technology Plan and is requested to be transferred from the operational
contingency line item. See attached memo, p. 1-3. The committee recommends
approval.
2. The Clerk requests a General Fund supplemental appropriation in the amount of $44.432.
This amount represents state technology trust funds. No additional local funds are
needed. See attached memo, p. 4-7. The committee recommends approval.
The Sheriff requests a General Fund supplemental appropriation in the amount of $500.
This amount represents restitution paid for a motor vehicle accident involving a crutser
and is requested to be appropriated to the Repair and Maintenance -Vehicle line item.
No additional local funds aze needed. See attached memo, p. 8-9. The committee
recommends approval.
4. The Sheriff requests a General Fund supplemental appropriation in the amount of
4 6$ .87.34. This amount represents this department's share in a recent forfetture. No
additional local funds are needed. See attached memo, p. 10. The committee
recommends approval.
107 North Kent Street Winchester, Virginia 22601
Finance Committee Report and Recommendations
January 18, 2006
Page 2
5. The Parks and Recreation Director requests 1) a General Fund supplemental
appropriation in the amount of $1.873.10 which represents proceeds earned from the
Thanksgiving Sk earmarked for Big BrothersBig Sisters and 2) a General Fund
supplemental appropriation in the amount of $1.777.50 which represents proceeds from
the Winter Wonderland Walking Tour earmarked for the WINC Chain of Checks. No
additional local funds are needed.. See attached memo, p. 11. The committee
recommends approval.
6. The Planning Department requests a General Fund budget transfer in the amount of
2$ .000. This amount represents the cost of publication of a brochure for the Conservation
Easement Authority and is requested to be transferred from the operational contingency
line item. See attached memo, p. 12. The committee recommends approval. Committee
member Gary Lofton voted against this item. Committee member Richie Wilkins
abstained from voting.
7. The Regional Jail Superintendent requests a NRADC supplemental appropriation in the
amount of $75.000. Of this amount, $50,000 is requested to be appropriated to the Water
and Sewer line item to alleviate unanticipated expenditures and $25,000 is requested to
` be appropriated to the Contractual Services line item to cover increases in contract
services. The Superintendent also requests a NRADC bud@et transfer in the amount of
2$ 0.000• This amount represents an increased need for contract nurses due to nursing
staff shortages. No additional local funds are needed. See attached memo, p. 13. The
committee recommends approval.
8. The Division of Court Services Director requests a Court Services Fund supplemental
appropriation in the amount of $2.267.81. This amount represent unspent grant funds
that need to be returned to the state. No additional local funds are needed. See attached
memo, p. 14. The committee recommends approval.
~~ The Regional Airport Director requests an Airport Operatine Fund supplemental
appropriation in the amount of $600,000. This amount represents increased fuel costs
and is offset by an increase in fuel sales. No additional local funds are needed. See
attached memo, p. 15-16. This item will require a public hearing. The committee
recommends approval.
10. Information has been provided to continue dialogue on assessments, land use and
property tax relief. A timetable has also been provided. See attached, p. 17-43. The
committee recommends that discussion on these subjects continue in April after the
budget is concluded.
Finance Committee Report and Recommendations
January 18, 2006
Page 3
** FOR INFORMATION ONLY **
A fund balance report will be provided at next month's meeting after audit adjustments have
been posted.
Respectfully submitted,
FINANCE COMMITTEE
Bill M. Ewing
Charles S. DeHaven
Ronald E. Hottle
Richie Wilkins
Gary A. Lofton
By (~/l ~.2.~,r~C. ~ /.~1~ n ~~/~./
Cheryl B. Shiffler
Finance Director
WINCHESTER REGIONAL AIRPORT
~ 491 AIRPORT ROAD
sLRVING n~
iOP OF VIRGINIA WINCHESTER, VIRGINIA 22602
a,_ ~~ (540) 662-2422
Memo
To: John R. Riley, Jr., Administrator, Frederick County
CC: Cheryl Shiffler, Finance Director, Frederick County
From: Renny Manuel, Director, Winchester Regional Airport
Date: January 6, 2006
Re: Supplemental Appropriation Request
COSY
In reviewing tine item balances, we anticipate exceeding the current appropriation for
Merchandise for Resale in the third quarter of this fiscal year.
I respectfully request a supplemental appropriation to that line item as outlined below:
Merchandise for Resale 4-017-08109-5414-000-000 $600,000.00
Revenue from the sale of fuel:
Miscellaneous Revenue 01 7-0 1 8990-001 0
$soo,ooo.oo
Due to the unanticipated increase in the cost of tuel this year, we will exceed our current
budget appropriation. The current year's budget was based on the average cost of
$2.00 per gallon for Jet-A and $2.20 and for AvGas. The significant increase in Jet-A fuel
ranging from $2.12 - $3.45 per gallon, and AvGas ranging from $2.51 - $3.11 per gallon,
will require an additional $600,000.00 to cover expenses through the end of the year-
Based on average monthly sales, we will need to purchase an additional 25 bads of Jet-
A fuel at a cost of $19,000.00 per load, and 5 loads of 100 LL Avgas at a cast of
$25,000.00 per load.
This supplemental appropriation request will not require additional funds from the County
of Frederick or the City of Winchester for FY 2006 as the cost will be off set by the sales
of the merchandise.
Attached is a copy of a report showing the gallons of fuel sold through the end of
December 31,2005. If you have any questions or require additional information, please
do not hesitate to contact me.
Thank you for your continued support and assistance.
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