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January 24, 2007 Regular Meeting 238 A Regular Meeting ofthe Frederick County Board of Supervisors was held on Wednesday, January 24, 2007, at 5:45 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchestcr, Virginia. PRESENT Chairman Richard C. Shickle; Vicc-Chairman Gcne E. Fisher; Charles S. DeHaven, Jr.; Gary W. Dove; Bill M. Ewing; Philip A. Lemieux. ABSENT Barbara E. Van Osten (arrived at 5:50 p.m.) CALL TO ORDER Chairman Shicklc called the meeting to order. BOARD RETIRED INTO CLOSED SESSION Upon a motion by Vice-Chairman Fishcr, seconded by Supervisor Dove, the Board convened in Closed Session pursuant to Code of Virginia, 1950, as Amended, Section 2.2-3711 A (7) to discuss legal issues. The above motion was approved by the following recorded vote: Richard C. Shickle Bill M. Ewing Charles S. DeHaven, Jr. Gary W. Dove Gene E. fisher Philip A. Lemieux Barbara E. Van Osten Aye Aye Ayc Aye Aye Aye Absent Upon a motion by Vice-Chairman Fisher, seconded by Supervisor Dovc, the Board convened in Closed Session pursuant to Code o.f Virginia, 1950, as Amended, Section 2.2-3711 A (1) to discuss personnel matters. The above motion was approved by the following recorded vote: Richard C. Shickle Bill M. Ewing Charles S. DeHaven, Jr. Gary W. Dove Gene E. fisher Philip A. Lemieux Barbara E. Van Osten Aye Aye Aye Aye Aye Aye Absent BOARD RECONVENED INTO REGULAR SESSION Upon a motion by Vice-Chairman Fisher, seconded by Supervisor Dove, the Board came out Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 239 of closed session and reconvened in Regular Session. The above motion was approvcd by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dovc Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Upon a motion by Vice-Chairman Fisher, seconded by Supervisor Dove, the Board certitied that to the best of each board member's knowledge only Virginia Code Section 2.2-3711 A (1) and (7) personnel matters and legal issues were discussed. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Ch~rles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye INVOCATION Reverend Daniel Hess, Harvesters of Hope, delivered the invocation. PLEDGE OF ALLEGIANCE Vice-Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED AS AMENDED County Administrator John R. Riley, Jr. offcred the following additions to the agenda: The minutes from the January 10, 2007 meeting - added after the first Board of Supervisors' comments; Dccd of Lease between the County of Frederick and the Department of Military Affairs - added as item #6 under County Officials; Request for a supplemental appropriation to cover trenching costs to extend power to the Public Safety Building - added as item #7 under County Officials. Upon a motion by Supcrvisor Van Osten, seconded by Supervisor Lemieux, the agenda was approved as amended. The abovc motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 240 Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Ayc Barbara E. Van Osten Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following items for consideration under the consent agenda: Resolution Re: Long Term Care Coordinating Committee for Frederick County - Designation of Lead Agency - Tab C; Public Safety Committee Report - Tab F. Upon a motion by Supervisor Ewing, seconded by Supervisor DeHaven, the Board approved the consent agenda. Thc above motion was approvcd by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CITIZEN COMMENTS Gregory A. Bishop, Back Creek District, appeared before the Board regarding the Round Hill Comprehensive Plan Amendment. He felt this proposal was a win/win for the residents of Round Hill. He stated that the residents needed thc water and sewcr service. He went on to say that he had rcservations about the proposals such as the extension of water and sewer service should be sized to serve all of the residents and the easements should be accessible to all businesses. He stated that he owned 14 acres across from the applicant's proposed development, his property is dissected by the commercial land use designation, and he would like to have the property designated entirely commercial. He concluded by asking that the plan be amended to include his property. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. COUNTY OFFICIALS MINUTES-APPROVED Upon a motion by Supervisor Dovc, seconded by Supervisor DeHaven, the minutcs from the January 10, 2007 meeting were approved. Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 241 The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye COMMITTEE APPOINTMENTS APPOINTMENT OF ROBERT RIND AS BACK CREEK DISTRICT REPRESENTATIVE TO THE INDUSTRIAL DEVELOPMENT AUTHORITY- APPROVED Upon a motion by Supervisor Van Osten, seconded by Supervisor Dove, the Board appointed Robert Rind to fill the unexpired term of Gene T. Dicks as Back Creek Representative to the industrial Development Authority, said tenn to expire November 10, 2008. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye RANDY JONES OF ROBINSON. FARMER. COX ASSOCIATES TO ADDRESS THE BOARD RE: COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Randy Jones, Robinson, Farmer, Cox Associates, appeared before the Board regarding the Comprehensive Annual Financial Report. He stated the audit received a clean opinion and there werc no matters of non-compliance. He concluded by saying that last year's comments had been addressed and there were no unusual transactions. PRESENTATION OF PROPOSED COUNTY IT PLAN Assistant County Administrator Kris Tierney advised that the County created an Information Technology working group made up of department and agency representatives. The group hired RHJ Associates, a consultant, to develop an Information Technology plan. He went on to say the plan was being brought to the Board to make them aware of this effort as there are components, principally staff, included in this year's budget. He concluded by saying the working group supports the tllling of the positions. Jake Jacobstein, RHJ Associates, appeared before the Board to review the planning process Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 L-- 242 and the plan. The key recommendations included: Formalization ofTT management responsibilities. Define roles, responsibilities, and expectations. Increase IT staff judiciously. Plan for "total cost of ownership". Enhance GIS. Enhance data accessibility. Integrate systems. Bring department systems up to current level. Supervisor Van Osten stated the proposed implementation was five years; however, she wanted to know what was the longest period of implementation. Mr. lacobstein responded that the primary focus should be to take care of what currently exists and then bring new things on board. He concluded by saying that implementation could go out as far as seven to eight years. Supervisor Dove asked how many employees would be needed to implement the plan. Mr. Jacobstein responded eight. Upon a motion by Supervisor Ewing, seconded by Supervisor Van Osten, the Board scheduled this item for a work session. Supervisor Van Osten stated that the intent of the work session would be to give the Board a clear idea of what they were being asked to implement. Assistant County Administrator Tierney stated the intent of the working group was to make the Board aware of the plan and that requests relative to the implementation ofthis plan would come before the Board during the budget process. Supervisor Ewing withdrew his motion for a work session and Supervisor Van Osten withdrew her second. RESOLUTION (#034-07) RE: LONG TERM CARE COORDINATING COMMITTEE FOR FREDERICK COUNTY - DESIGNATION OF LEAD AGENCY - APPROVED UNDER THE CONSENT AGENDA WHEREAS, Section 2.2-708 of the Code of Virginia requires that the governing body of each county or city designate a lead agency and member agencies to accomplish the coordination of local long-term care services; and Minute Book Number 32 Board of Supervisors Regular Meeting of 01124107 243 WHEREAS, in 2002, the Frederick County Department of Social Services collaborated with the Community Services Board to establish a committee to coordinate a local response to the provision of services to elderly and disabled individuals over the age of IS in our area and, for the past four years, said committee has been meeting monthly at the Department of Social Services; and WHEREAS, as designated in Section 2.2-708, the membership ofthis on-going committee includes representatives of the following agencies: · Frederick, Winchester, Clarke Departments of Social Services · Shenandoah Area Agency on Aging · Winchester Medical Center (both the ER and Adult Psychiatric Units) · Vocational Rehabilitation Services · Northwestern Community Services Board · Law Enforcement · Salvation Army · Winchester-Frederick County Health Department; and WHEREAS, the provision oflong-term care includes services to disabled individuals over the age of IS as well as services to elderly disabled individuals. THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors designates the Frederick County Department of Social Services to serve as the lead agency for the coordination of long-term care in Frederick COlmty. ADOPTED this 24th day of January, 2007. This item was approved under the consent agenda. RESOLUTION (#036-07) IN SUPPORT OF STATE FUNDING FOR ROUTE 37- APPROVED Administrator Riley advised that staff had been working with the County's lobbyist and the local delegation on the submittal of amendments to the State budget. He went on to say that a request for funding Route 37 had already been submitted for consideration and the Board was being asked to adopt a resolution formalizing the request for $3,000,000 for the acquisition of right-of- way, design, and preliminary construction of the proposed Route 37 by-pass. Upon a motion by Supervisor Dove, seconded by Vice-Chairman Fisher, the Board approved the resolution in support of State funding for Route 37. WHEREAS, building and maintaining an adequate road system capable of handling a growing population is vital to Frederick County's economy and quality oflife; and WHEREAS, transportation is a top priority for both the Commonwealth and Frederick County; and WHEREAS, this Board identified the completion of Route 37 by-pass as the top transportation issue in Frederick County. NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Supervisors ofthe County of Frederick supports the budget amendment request submitted in the amount of $3,000,000.00 for the acquisition of right-of-way, design, and preliminary construction for the proposed Route 37 by-pass. Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 244 BE IT FURTHER RESOLVED, that the Board of Supervisors strongly urges the inclusion of the Route 37 by-pass in the State's Six Year Road Improvement Plan. BE IT FURTHER RESOLVED, that this resolution be delivered to our local delegates. Adopted this 24th day ofJanuary, 2007. The above motion was approved by the following recorded vote: Richard C. Shiekle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye DEED OF LEASE FOR NEW NATIONAL GUARD ARMORY SITE - FORWARDED TO THE DEPARTMENT OF MILITARY AFFAIRS FOR REVIEW Administrator Riley apologized to the Board for the lateness and suddenness of this request; however, Senator Potts had contacted him to say that time was ofthe essence. Administrator Riley stated that he was seeking authority to execute a proposed deed oflease between Frederick County and the Department of Military Affairs. The site will be 10 acres and the term of the lease will be 99 years for the sum of$1.00. The Department of Military Affairs will develop the property and build the armory. He went on to say that a boundary line adjustment deed and a deed of gift were provided for the Board's information. He concluded by saying that an executed copy of the deed ofleasc would be ovemighted to the Department of Military AfTairs, Senator Potts, and Delegate Sherwood.. Chairman Shickle asked ifthe document could be submitted to the Department of Military Affairs prior to execution. Administrator Riley stated the Board could forward the unsigned document and advise the Department of Military AfJairs that it is leaning favorably toward executing the lease. Chairman Shickle stated that he was interested in negotiating an appropriate lease for the armory. Upon a motion by Supervisor Dove, seconded by Supervisor Van Osten, the Board voted to send the unexecuted deed of lease to the Department of Military Affairs with a favorable recommendation. The Board will approve the deed oflease at its January 31, 2007 work session. The above motion was approved by the following recorded vote: Minute Book Number 32 Board of Supervisors Regular Meeting 01" 01/24/07 245 Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye REQUEST FOR SUPPLEMENTAL APPROPRIATION RE: UTILITY EXTENSION TO THE PUBLIC SAFETY BUILDING - APPROVED Administrator Riley advised that staff had received a change order for the Public Safety Building project for trenching and installation of conduits for electric service and cable television and fiber optic services to the facility. He stated that extension of these services was not included in the maximum guaranteed price nor the bond proceeds for this project. During the Board's March 2006 meeting with the project team, the County was advised that it would bear the costs of extending this service to the site. Staff is requesting a supplemental appropriation in the amount not to exceed $250,000 from unreserved fund balance to cover this change order. Upon a motion by Supervisor Van Osten, seconded by Supervisor DeHaven, the Board approved the supplemental appropriation request. The above motion was approved by the following recorded vote: Richard C. Shiekle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye COMMITTEE REPORTS HUMAN RESOURCES COMMITTEE REPORT - APPROVED The HR Committee met on Tuesday, December 19,2006 at 9:00 a.m. with the following present: Charles DeHaven, Phil Farley, Verne Collins, Paula Nofsinger, John R. Riley, Jr., John Trenary, and H. Ed Strawsnyder. The following item has been approved as follows: 1. The Buildine Code Official ReQuested Approval for a Career Development Program/Incentive Pay for Inspectors: Request from John S. Trenary, Building Code Official to implement a Career Development Program/Incentive Pay for Inspectors that complete state certification(s) has been approved. See attached memo, pages 1-4. No other business was discussed. Upon a motion by Supervisor DeHaven, seconded by Supervisor Van Osten, the Board approved the above request. Minute Book Number 32 Board 01" Supervisors Regular Meeting of 0 1/24/07 '----- 246 The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PUBLIC SAFETY COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA A meeting of the Public Safety Committee was held on Wednesday, January 10, 2007. Committee members present were: Committee Chair Barbara Van Osten, Gary Dove, John Riley, Gene Fisher, Fire & Rescue Association President Mike Cline, Fire & Rescue Director Gary DuBrueler, Sheriff Robert Williamson, Carolyn Glaize, Michael Hockman, and Helen Lake. Also in attendance were Public Safety Communications Director LeeAnna Pyles, Emergency Operations Specialist and Public Education Specialist Gail Miller, Dr. Jack Potter, and former Fire & Reseuc Association President Hans Nydam. The following items were discussed: ***Items Requiring Action*** No items requiring action were discussed. ***Items Not Requiring Action*** Bud~et Briefin~ Budgets for the Sheriff's Office, Fire & Rescue, and Public Safety Communications were submitted. A brief synopsis of their budget increases follows: · The Sheriffs Of1iee requested additional vehicles and personnel. Emphasis was placed on the OSSI reporting system that has been requested for approximately 3 years. The reporting system will eliminate the need for 3 requested clerical positions. . Fire & Rescue requested additional personnel, increase in projected service needs and capitol to upgrade the current radio system. · The Public Safety Communications budget was submitted with minor increases. The main increase was the purchase of an updated system from Verizon. Pandemic Flu Report Emergency Operations Specialist Gail Miller presented the Pandemic Flu Report. Each Frederick County department was requested to prepare a draft continuity of operations plan pending the outbreak of a flu pandemic. Approximately 25-40% of the workforce could fall ill to the virus. Additional employees could be absent due to ill family members and the scare of coming in contact with an infected individual. Planning and preparation will define a chain of command and duties to be performed within each department if such a pandemic occurred. Influenza is a respiratory illness that can be transmitted person to person. Avian (bird) flu is caused by influenza viruses, which occur naturally among wild birds. This virus (HSNI) variant is deadly to domestic fowl and can be transmitted from birds to humans. At this time, there is no immunity and no vaccine available. Pandemic flu is a powerful human flu, which can cause a global outbreak of serious illness. Because there is little immunity the disease can spread easily from person to person. This virus could be spread through various means including travel, shipments, and contamination. Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 247 There are 3 types of influenza virus. Types A & B are contributors ofthe seasonal influenza. Type C is a major contributor to the common cold. If influenza A undergoes a major genetic change called antigenic shift this will result in a novel influenza A, with protein combinations for which there is little or no immunity in most individuals. If this strain of influenza easily spreads from person to person and causes illness, then a pandemic is likely to occur. In 1918 the Spanish flu was the most deadly with 20-40 million deaths worldwide, approximately 675,000 deaths alone in the United States. At this time the projected expectance of the virus is predicted for 2008. This infonnation has previously been mailed to the Board members. Update on Homeland Security Grants Expenditures The following is the status of the three Homeland Security grants: · 2004 funds have been committed, and partially distributed, for the microwave radio system and the addition ofa tower site. Funds must be disbursed by February 28, 2007. · 2005 funds have been committed for equipment, services, and completion of the microwave system as well as communications equipment. Completion is expected by May I, 2007. Funds must be dispersed by April 30, 2007. · 2006 funds have been used for equipment and have been expended. Public Safety Buildinl: Update Expected occupancy for the new building is Aprill, 2007. Commtmications is projected to begin moving on May 14. All communications' functions will continue throughout the move. Emer2ency Preparedness Drill The After Action Report summarizes the County's preparedness for a countywide emergency. The October 2005 drill was evaluated and problem areas were noted, along with recommendations for possible solutions. Pleasc see attached Executive Summary. Entire report was mailed in advance. Barbara Van Ostcn inquired, during the budget process, whether the new budgct request would negate any of the problems detailcd in the report. It was noted that the After Action Report was received after the budget preparation process had concluded; however, Staff believes many of the issues cited in the report will be resolved upon moving into the new Public Safety Building. The State, as well as Winchester Medical Center, will be conducting emergency pandemic exercises throughout this year. Dr. Potter requested that the Committee send a letter of support to Congressman Wolf for funding to help with the purchase of a HUB for a field hospital. Winchester Medical Center currently has 3 (three) "limbs" that attach to the HUB. Mr. Riley agreed to provide the letter of support based on Dr. Potter's draft letter being provided for guidance. Old Business: The Hazard Mitigation Plan has becn approved by both the federal and state governments and will need to be adopted by the jurisdiction. The plan will be brought to the February Public Safety Committee meeting for approval and will then be sent to the Board of Supervisors for adoption. Meeting Date: Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 '---. 248 The next Public Safety Committee meeting is scheduled for February \4,2007 at 9:00 a.ll1. FINANCE COMMITTEE REPORT - APPROVED The Finance Committee met in the Board of Supervisors' Meeting Room at 107 North Kent Street on Wednesday, January 17,2007 at 8:00 a.m. Members Richie Wilkins and Gary Lofton were absent. 1. The Solid Waste Manager requests a General Fund supplemental appropriation in the amount of $100. This amount represents a donation for the dedication ceremony and open house at the new citizens' convenience center. No local funds needed. See attached memo, p. 1. The committee recommends approval. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor DeHaven, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $ [.846.45. This represents proceeds from the Thanksgiving 5K to be paid to Big Brothers/Big Sisters. No local funds needed. See attached memo, p. 2. The committee recommends approval. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor Lemieux, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 3. The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $3.000. This represents a portion of the proceeds from the Winter Wonderland Walking Tour to be paid to WINC Chain of Checks. No local funds needed. See attached memo. p. 2. The committee recommends approval. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor DeHaven, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Minute Book Number 32 Board of Supervisors Regular Meeting of 01124107 249 4. The Fire and Rescue Director requests a General Fund supplemental appropriation in the amount of $46,802. This amount represents FY05 State Homeland Security grant funds. No local funds needed. See attached memo, p. 3. The committee recommends approval. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor Dove, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 5. The Director of IT requests a General fund budget transfer of $11.200 from an unfilled personnel line item to purchase a new server. See attached memo, p. 4. The committee recommends approval. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor DeHaven, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 6. The Finance Director requests discussion on changing the capitalization threshold to $5,000 at the suggestion of the auditors. The committee recommends approval and defers to the Board of Supervisors for final consent. - Approved Upon a motion by Supervisor Ewing, seconded by Supervisor Dove, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye BilJ M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye ***For Information Only*** 1. The Town of Stephens City sends a letter regarding the conveyance of the old school complex. See attached letter, p. 5. 2. The Finance Director provides a fund balance report. See attached report, p. 6. 3. FY 2007-2008 Budget Calendar, p. 7. PUBLIC HEARING Minute Book Number 32 Board of Supervisors Regular Meeting of O1l24/07 '----- 250 PUBLIC HEARING - AMENDMENT TO THE 2006-2007 FISCAL YEAR BUDGET - PURSUANT TO SECTION 15.2-2507 OF THE CODE OF VIRGINIA, 1950. AS AMENDED, THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING TO AMEND THE FISCAL YEAR 2006-2007 BUDGET TO REFLECT: A CAPITAL PROJECT FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $961.927. THIS AMOUNT IS NEEDED FOR FURNITURE, FIXTURES, AND EQUIPMENT FOR THE PUBLIC SAFETY BUILDING. - (RESOLUTION #035-07)- APPROVED Administrator Riley advised this was a budget amendment in the amount of$96 I ,927 for the furniture, fixtures, and equipment for the new Public Safety Building. He explained that it was the dcsire of staff to fund this amount out of unreserved fund balance rather than include it in the 30 year financing for the construction of the building. Chainnan Shickle convened the public hearing. There were no public comments. Chainnan Shickle closed the public hearing. Upon a motion by Supervisor Van Osten, seconded by Vice-Chairman Fisher, the Board approved the following budget amendment: WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and public hearing held on January 24, 2007, took the following action: NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors thatthe FY 2006- 2007 Budget be Amended to Reflect: A Capital Proiect Fund Supplemental Appropriation in the Amount of $961.927. This Amount is Needed for Furniture, Fixturcs and Equipment for the Public Safety Building. ADOPTED, this 24th day of January, 2007. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charlcs S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PLANNING COMMISSION BUSINESS PUBLIC HEARINGS PUBLIC HEARING - AGRICULTURAL AND FORESTAL DISTRICT UPDATE. THIS PUBLIC HEARING IS TO CONSIDER REVISIONS TO THE SOUTH FREDERICK DISTRICT. THE DOUBLE CHURCH DISTRICT. AND THE RED BUD DISTRICT. THE REVISION TO THESE DISTRICTS WILL ESTABLISH A TOTAL OF 7,680.76 ACRES WITHIN THE AGRICULTURAL AND FORESTAL DISTRICT PROGRAM FOR THE ENSUING THREE YEAR PERIOD. Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 251 PROPERTIES THAT ARE INCORPORATED INTO AN AGRICULTURAL AND FORESTAL DISTRICT ARE GUARANTEED CERTAIN PROTECTIONS AS SPECIFIED IN SECTION 15.2-4300 OF THE CODE OF VIRGINIA. - (RESOLUTIONS #038-07. #039-07 and #037-07) - APPROVED Planner I Bernard Suchieital appeared before the Board regarding this item. He adviscd that this item was presented to the Agricultural District Advisory Committee in November of2006 and the Planning Commission in December of 2006. He reviewed the proposed changes to the three districts: In the South Frederick Agricultural District, thrce parcels totaling 123.05 acres are being added while four parcels totaling 450.33 acres arc being removed. The new total acreage will be 4,878.64 acres. In the Double Church Agricultural District, nine parcels totaling 274.16 acres are being added. Planner I Suchicita1 advised that two parcels are in the proposal path for Warrior Drive. The new total acreage in this agricultural district will be 1,034.32 acres. In the Red Bud Agricultural District, nine parcels totaling 68.59 acres are being added. The new aereage in this agricultural district will be 903.57 acres. Supervisor Ewing asked about some properties that had been omitted in error. Planner I Suchicital advised that in 2005 some parcels were left out due to an error, but that has been corrected. Chairman Shick1e convened the public hearing. Linda Moore, Opequon District, advised that her land has been used for farming and agricultural uses for years and she has no interest in selling her land for development. She spoke in favor of the inclusion of her property in the agricultural district. Herbert Painter, Opequon District, asked the Board to approve this request. There being no further comments, Chairman Shickle closed the public hearing. Upon a motion by Supervisor Ewing, seconded by Vice-Chairman Fisher, the Board approved the updates to the agricultural districts. SOUTH FREDERICK AGRICULTURAL & FORESTAL DISTRICT WHEREAS, a proposal to amend the South Frederick Agrieultural & Forestal District to add 123.05 acres and remove 450.33 acres was eonsidered. Thc properties to be removed are located along Marlboro Road (Route 631) and Hites Road (Route 625), and are identified by Property Identification Numbers 73-A-31, 73-A-1 0 I, 84-A-29, and 84-A-50. The properties to be added are located along Middle Road (Route 628) and Carters Lane (Route 629), and are identified by Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 '--- 252 Property Identification Numbers 62-A-34, 74-A-10A, and 74-A-10F. These nine properties are located in the Back Creek Magisterial District. This application was reviewed by the Agricultural District Advisory Committee (ADAC), and the Planning Commission during their regularly scheduled meetings; and WHEREAS, the Agricultural District Advisory Committee (ADAC) recommended approval ofthis proposal on November 30, 2006; and WHEREAS, the Planning Commission held a public hearing and recommended approval on this proposal to amend the South Frederick Agricultural & Forcstal District on December 20, 2006; and WHEREAS, thc Board of Supervisors held a public hearing on this proposal to amend the South Frederick Agricultural & Forestal District on January 24,2007; and WHEREAS, the Frederick County Board of Supervisors finds the amendment of this South Frederick Agricultural & Forestal District contribute to the conservation and preservation of agricultural and forestal land in Frederick County. NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby amends the South Frederick Agricultural & Forestal District to consist of 5,878.64 acres in the Back Creek Magisterial District, with an expiration and renewal date of May 1st, 2010. This Agricultural & Forestal District is as described on the attached map. This ordinance shall be in effect on the day of adoption. DOUBLE CHURCH AGRICULTURAL & FORESTAL DISTRICT WHEREAS, a proposal to amend the Double Church Agricultural & Forestal District to add 274.16 acres was considered. The properties arc located along Double Church Road (Route 641) and Grim Road (Route 640), and are identified by Property Identification Numbers 8S-A-139A, 86-A- 25, 86-A-25A, 86-A-33, 86-A-35A, 86-A-38, 86-A-7l, 86-A-71B, and 92-A-73, in the Opequon Magisterial District. This application was reviewed by the Agricultural District Advisory Committee (ADAC), and the Planning Commission during their regularly scheduled meetings; and WHEREAS, the Agricultural District Advisory Committee (ADAC) recommended approval ofthis proposal on November 30,2006; and WHEREAS, the Planning Commission held a public hearing and recommended approval on this proposal to amend the Double Church Agricultural & Forestal District on December 20, 2006; and WHEREAS, the Board of Supervisors held a public hearing on this proposal to amend the Double Church Agricultural & Forestal District on January 24, 2007; and WHEREAS, the Frederick County Board of Supervisors finds the amendment ofthis Double Church Agricultural & Forestal District contribute to the conservation and preservation of agricultural and forestal land in Frederick County. NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby amends the South Frederick Agricultural & Forestal District to consist of 1,034.32 acres in the Opequon Magisterial District, with an expiration and renewal date of May 1 st, 2010. This Agricultural & Forestal District is as described Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 253 on the attached map. This ordinance shall be in effect on the day of adoption. RED BUD AGRICULTURAL & FORESTAL DISTRICT WHEREAS, a proposal to amend the Red Bud Agricultural & Forestal District to add 68.59 acres was considered. The properties are located along Milburn Road (Route 662) and Valley Mill Road (Route 659), and are identified by Property Identification Numbers 44-A-28B, 44-A-28H, 55- A-In, 55-A-I78, 55-A-178A, 5S-A-179, SS-A-18IA, SS-A-18IB, and 55-A-182D in the Stonewall Magisterial District. This application was reviewed by the Agricultural District Advisory Committee (ADAC), and the Planning Commission during their regularly scheduled meetings; and WHEREAS, the Agricultural District Advisory Committee (ADAC) recommended approval of this proposal on November 30, 2006; and WHEREAS, the Planning Commission held a public hearing and recommended approval on this proposal to amend the Red Bud Agricultural & Forestal District on December 20,2006; and WHEREAS, the Board of Supervisors held a public hearing on this proposal to amend the Red Bud Agricultural & Forestal District on January 24, 2007; and WHEREAS, the Frederick County Board of Supervisors finds the amendment of this Red Bud Agricultural & Forestal District contribute to the conservation and preservation of agricultural and forestal land in Frederick County. NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby amends the South Frederick Agricultural & Forestal District to consist of 903.57 acres in the Stonewall Magisterial District, with an expiration and renewal date of May 1 st, 2010. This Agricultural & Forestal District is as described on the attached map. This ordinance shall be in effect on the day of adoption. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PUBLIC HEARING - REZONING #17-06 OF RUTHERFORD CROSSING, SUBMITTED BY GREENWAY ENGINEERING, TO REZONE 22.45 ACRES FROM B3 (lNDUSTRIAL TRANSITION) DISTRICT TO B2 (GENERAL BUSINESS) DISTRICT AND 8.55 ACRES FROM Ml (LIGHT INDUSTRIAL) DISTRICT TO B2 (GENERAL BUSINESS) DISTRICT, TOTALING 31 ACRES, WITH PROFFERS, FOR A RETAIL CENTER. THE PROPERTIES ARE LOCATED AT THE NORTHEAST QUADRANT OF THE INTERSECTION OF INTERSTATE 81 (EXIT 317) AND MARTINSBURG PIKE (ROUTE 11) AND ARE IDENTIFIED BY PROPERTY IDENTIFICATION NUMBERS 43-A-99 AND 43-A-100 IN THE STONEWALL MAGISTERIAL DISTRICT. AN ADDITIONAL PROPERTY TO BE SUBJECT TO PROFFERS, BUT NOT TO BE REZONED, IS IDENTIFIED BY PROPERTY IDENTIFICATION NUMBER 43-A-98. THIS PROPERTY IS Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 254 LOCATED EAST OF INTERSTATE 81, APPROXIMATELY 1.500 FEET NORTH OF THE INTERSECTION OF INTERSTATE 81 AND MARTINSBURG PIKE (ROUTE 11) IN THE STONEWALL MAGISTERIAL DISTRICT. (POSTPONED FROM JANUARY 10, 2007 BOARD MEETING.) - APPROVED Senior Planner Susan Eddy appeared before the Board regarding this item. She advised the property is currently zoned B2 (Business General) District, B3 (Industrial Transition) District, and Ml (Light Industrial) District. The proposal is a request to rezone 22.45 acres from B3 to B2 and 8.55 acres from MI to B2. The applicant has a by-right for a shopping center under the current zoning and a denial of this request would not affect the by-right use. The property is located in the Sewer and Water Service Area and the Northeast Land Use Plan. She went on to say that Route 37 comes through the property and there is proposed an interchange at Interstate 81 and Route 37. The applicant has agreed to dedicate the right-of-way for Route 37 and property for the proposed interchange. Scnior Planner Eddy stated the road network is not the same as previously shown. The traffic impact analysis was prepared using two scenarios and showed the average trips per day to be 28,000. She advised there would be failing levels of service on the road networks whether or not this rezoning is approved. She stated there were no outstanding legal issues with the proffers. It was noted that not all of the property owners are responsible for all aspects of the site. Senior Planner Eddy advised the Board that the 2004 proffer statement would be void should this rezoning be approved. The new proffer statement includes: Traffic signalization to be installed at the intersection of Route 11 and the site entrance; Route 11 and the southbound ramps of Interstate 81; and Route II, northbound ramps of Interstate 81, and Redbud Road. One main entrance into the site. Along with the one main entrance, there will be two right in/right out entrances. A right-of-way reservation for Route 11, Interstate 81, and future Route 37 along with land for the Route 37 /Interstate 81 interchange. Senior Planner Eddy stated the Planning Commission held its public on December 6, 2006. The Commission expressed concern that no land had been dedicated for Route 37 and a major collector road, which was part of the County's Eastern Road Plan, had been removed. The Planning Commission recommended denial of the application. Ben Butler, attorney for the applicant, appeared before the Board regarding this application. He reviewed the ownership of the land, which involved three separate property owners. He stated Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 255 that he believcd the Planning Commission denied this application because of no dedication ofland for the Route 37 /Tnterstate 81 interchange. With regard to the major collector road, Mr. Butler stated that the property owner felt the collector road would be of no use because it ends in the flood plain.. The proposed signalization agrecment has been signed and bonded and it was the applicant's hope to build the roads by the end of 2007. Evan Wyatt, Greenway Engineering, appeared before the Board on behalf ofthe applicant. Mr. Wyatt stated that the owner of the property felt the anchor stores for this development would be better suited for large land bays. With regard to Route 37, Mr. Wyatt advised that the property owner has provided the right-of-way dedication for Route 37. Route 11 will be widened to dual travel lanes and the major collector road will tern1inate at the Virginia Apple property. The road to FEMA's property will be built to the property line by the end ofthe year. Mr. Wyatt then reviewed a list ofthe transportation proffers and time linc for construction/implementation. He went on to say the Route 11 plats have been executed. The Interstate 81 land has been reserved and once the exact location is determined that property will be dedicated. The $250,000 monetary contribution for improvements along Route 11 will be provided 18 months after the site plan is submitted. He then reviewed the revisions to the project: The complete dedication of right-of-way for Route 37. The internal road to the FEMA property. Fully fund traffic signalization at Interstate 8 I north at Route 11 and Route 661. $250,000 for Route 11 improvements. Signalization analysis on Route 11 corridor. Chairman Shickle asked Mr. Wyatt to review the changes to the proffer statement that was in the agenda packet versus the copy distributed this evening. Mr. Wyatt referred the Board to page 3, (B) where the applicant proffered out truck stops. On page 5, A-B, language was added regarding the execution of the deed of dedication as well as the County to provide a written request for the property. Chairman Shickle asked why the same language regarding the deed of dedication was not included in C & D. Mr. Wyatt stated that he did not have a problem making the language consistent. Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 256 Senior Planner Eddy stated that the language change would make the proffers consistent. Mr. Wyatt stated that the applicant offers to make that change now. Senior Planner Eddy stated that other changes were made to the proffer document, including: Property ownership was corrected on the first page. The correct acreage was put with each parcel. The January 2007 date was put in a number of places in the document. Language was added that the County must notify in writing if they want the land. Chairman Shickle convened the public hearing. Mike Carol, Carol Industrial Park, spoke in favor of the rezoning because ofthe inter-parcel connector. He went on to say that his group has done their part to facilitate Route 37. Gary Oates, Stonewall District, applauded the developer for offering the right-of-way for Route 37. He was concerned because there was no median put in on Route 11; however, a barrier would be okay. He was also concerned about the lack of detention as part of the storm water management. He concluded by saying that ifthesc items were addressed then he would be in favor of this application. There being no further public comments, Chairman Shickle closed the public hearing. Mr. Wyatt stated that the owner is looking at a "pork chop" design with large concrete raised mcdian. With regard to storm water management, Mr. Wyatt stated the applicant was still looking at doing an adequate channel, which was sufficient to handle 2, 10, and 100-year storms. Supervisor DeHaven stated that he had grave concerns about the transportation impacts, but commended the property owners for the dedication of right-of-way for Route 37. Upon a motion by Supervisor DeHaven, seconded by Supervisor Dove, the Board approved Rezoning #17-06 and accepted the applicant's offer to revise items C & D to contain language similar to A & B. Supervisor Lemieux stated his appreciation for the applicant's work on this project, but could not support it at this time. WHEREAS, Rezoning #17-06 of Rutherford Crossing, submitted by Greenway Engineering, to rezone 22.45 acres from B3 (Industrial Transition) District to B2 (General Business) District and S.55 acres from Ml (Light Industrial) District to B2 District, totaling 31 acres, with proffers, for a retail center, was considered. The properties are located at the northeast quadrant of the intersection of Interstate SI (Exit 317) and Martinsburg Pike (Route 11) in the Stonewall Magisterial District, and are identified by Property Identification Numbers 43-A-99 and 43-A-l 00. Minute Book Number 32 Board of Supervisors Regular Meeting of 01124/07 257 An additional property to be subjected to proffers, but not to be rezoned is identified by Property Identification Number 43-A-98. This property is located east ofInterstate 81, approximately 1,500 feet north of the intersection ofInterstate 81 and Martinsburg Pike (Route 11) in the Stonewall Magisterial District. WHEREAS, the Planning Commission held a public hearing on this rezoning on December 6, 2006; and WHEREAS, the Board of Supervisors held a public hearing on this rezoning on January 24, 2007; and WHEREAS, the Frederick County Board of Supervisors finds the approval ofthis rezoning to be in the best interest of public health, safety, welfare, and in conformance with the Comprehensive Policy Plan. NOW, THEREFORE, BE IT ORDAINED, by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revisc the Zoning District Map to change 22.45 acres from B3 (Industrial Transition) District to B2 (General Business) District and 8.55 acres from M 1 (Light Industrial) District to B2 District, totaling 31 acres, with protTers, for a retail center, as described by the application and plat submitted, subject to the attached conditions voluntarily proffered in writing by the applicant and the property owners. This ordinance shall be in effect on the date of adoption. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Nay Barbara E. Van Osten Aye OTHER PLANNING ITEMS MASTER DEVELOPMENT PLAN #14-06 OF RUTHER RD CROSSING - APPROVED Planner Il Candice Perkins appeared before the Board regarding thi She advised this was a master development plan for 59 acres of property zoned B2. This m ster development plan contained the FEMA site and the internal road wi1l be cul-de-sacced. She ated the applicant was requesting a waiver of section 144-24( C) of the Frederick County Code to a low the parcels located on a private street to be subdivided. The Planning Commission recomme ded denial of both the master development plan and the waiver request. She coneluded by say ng that along with the waiver request, the applicant was requesting the Board grant staff adn nistrative authority to approve this master development plan. The applicant was represented by Ben Butler, Attorney, and K vin Pollan of Bury & Partners. Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 258 Supervisor DeHaven cautioned that the storm water management issues had not yet been resolved for this project. He then moved to grant staff administrative authority to approve Master Development Plan # 14-06 and approve the waiver of Section 144-24(C). The motion was seconded by Supervisor Dove. Vice-Chairman Fisher agreed with Supervisor DeHaven's comments regarding the storm water management issues. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Nay Barbara E. Van Osten Aye DISCUSSION OF ROUND HILL CPP A #05-06 - SENT FORWARD FOR PUBLIC HEARING WITH A WORK SESSION TO BE SCHEDULED BETWEEN NOW AND THEN Senior Planner Susan Eddy appeared before the Board regarding this item. She advised this was a proposed amendment to the Comprehensive Plan, which was originally submitted in 2006 and recommended for in depth study by the Board of Supervisors. The proposal was to expand the Sewer and Water Service Area by approximately 481 acres. The Comprehensive Plans and Programs Subcommittee recommended approval of this addition. She advised, that in the summer of 2006, an expansion of the Urban Development Area and Sewer and Water Service Area was sought for the National Lutheran Home. The applicant was sceking approval for a medical related campus. She stated that the link to the medical center was unique to this proposal. Senior Planner Eddy went on to say that should the Board decide to expand the Sewer and Water Service Area the policies already adopted in the Round Hill Land Use Plan should be continued, to include maintaining the integrity of the established rural community center. She briefly reviewed parts of the revised land use plan: Continuation of the policies in the adopted Round Hill Plan for the residential core and the general commercial area along Route 50; Medical-related commercial developmcnt on the north side of Route 50; Future transportation links to the north; A park and land, if needed, for future public facilities; Minute Book Number 32 Board of Supervisors Regular Meeting of 01124107 259 Continuation of design standards for Round Hill; and Inclusion in the Sewer and Water Service Area of some parcels contiguous to the applicant's property. Senior Planner Eddy informed the Board that this area is not currently served by the Frederick County Sanitation Authority, but if service were to be provided the waste would be treated at the Parkins Mill plant. The Comprehensive Plans and Programs Subcommittee added a minor collector road to connect Round Hill Road (Route 803) to Ward Avenue. She advised that the Planning Commission considered this item at its January 3, 2007 meeting and was generally supportive ofthe proposal. The suggestions provided by the Planning Commission were incorporated into this evening's version. Five citizens spoke at the Planning Commission meeting with one being in favor of the plan. She went on to say that staff had spoken with VDOT and was advised this proposal would require considerable road infrastructure to maintain a service level C. She concluded by saying that ifit was the Board's desire staff could include any comments and schedule this item for public hearing. Supervisor DeHaven asked if there were any changes to the design principles in Figure 13 A from those previously adopted. Senior Planner Eddy responded there was one change. She stated the Planning Commission suggested removal of the words "encourage the" from the phrase "encourage the placement of buildings close to Route 50 with landscaped parking lots in the rear", which is included in the current plan. The proposed amended design principle would read "placement of buildings close to Route SO with landscaped parking lots in the rear." Supervisor DeHaven referred to the map showing the south side of Route 50 and asked about the business designation of parcel S2-A-71. Senior Planner Eddy stated that some of the parcel has been designated as commercial and some has not. Supervisor DeHaven stated that he had no objection to property being similarly designated, but he would like to see it go through the full process. Supervisor Dove stated that he had problems with changes to the design principles because they might not always work; however, he did like the "encourage" aspect. Minute Book Number 32 Board of Supervisors Regular Meeting of 01/24/07 260 Chairman Shickle stated that he was troubled by the design standards and had reservations about this amendment. He stated that he did not know the adopted plan included design standards, but later found out that it did. He went on to say that "on the surface, it would appear they were snuck in the back door on us". He concluded by saying that his problems did not lie with the application, but other issues in the land use plan. Supervisor Dove stated that he only had problems with that one part. Chairman Shickle stated that he did not like the boulevard concept. Supervisor Dove stated that he liked the boulevard concept and felt the county needed to go in that direction. Supervisor Van Osten stated that she also liked the boulevard concept. Senior Planner Eddy stated that staff had worked with the engineering department on the design standards and they could all be done. Vice-Chairman Fisher stated that he would prefer to see encourage versus placement in the design standards. He asked if there would be any exceptions. Senior Planner Eddy responded that this was a comprehensive plan and not an ordinance; however, the Board would make the ultimate decision. Supervisor DeHaven expressed his support for the design principles and felt the plan needed strong language. He went on to say that the next step after the Comprehensive Plan amendment would be an ordinance amendment. He concluded by saying that he supported what has been presented and preferred the use ofthe word placement and give applicants an opportunity for relief on a case by case basis. Supervisor Dove suggested sending this amendment forward for public hearing with the Board to have a work session between now and then in order to iron out differences. Chairman Shickle stated that his discontent with the proposal has to do with the south side of Route 50. Supervisor Van Osten asked if "campus setting" was a generic term. Senior Planner Eddy stated that the campus setting would only be used on the north side of Route 50, but the design principles would apply to both sides. Upon a motion by Supervisor Dove, seconded by Supervisor Lemieux, the Board voted to Minute Book Number 32 Board of Supervisors Regular Meeting of 01124107 261 send Comprehensive Policy Plan Amendment #05-06 forward for public hearing with a work session to be held between now and the public hcaring. The abovc motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye BOARD LIAISON REPORTS Supervisor Van Osten reported on the County's ongoing pandemic flu preparation. She advised that the County received its after action report from the October 2005 disaster drill and there were issues to be resolved. She concluded by saying that another table top would be held in 2007. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS Supervisor Dove asked staff and the Development Review and Regulations Subcommittee to look at the commercial screening requirements. Administrator Riley infonned the Board that staffhad removed 171 signs from the right-of- way during the past wcek. ADJOURN UPON A MOTION BY VICE-CHAIRMAN EWING, SECONDED BY SUPERVISOR DOVE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (10:12 P.M.) \ \) Q -Q ~ 0 L---"--" Richard C. Shickle Chairman, Board of Supervisors R. Riley, Jr. erk, Board of Supervisors Minutes Prepared By: ~ E i/L Jay E Ti s Deputy Clerk, Board of Supervisors :\1inute Book Number 32 Board of Supervisors Regular Meeting of 01124/07