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October 11, 2006 Regular Meeting 127 Regular Meeting ofthe Frederick County Board of Supervisors was held on Wednesday, October 11,2006, at 7: 15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice-Chairman Bill M. Ewing; Charles S. DeHaven, Jr.; Gary W. Dove; Gene E. Fisher; Philip A. Lemieux; and Barbara E. Van Osten. CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION Reverend Joseph Roby, People's Country Church, delivered the invocation. PLEDGE OF ALLEGIANCE Vice-Chairman Ewing led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED AS AMENDED County Administrator John R. Riley, Jr. advised that he had two additions to the agenda. He proposed the addition ofthe Code and Ordinance Committee Report and the HR Committee Report as items 3 and 4 under Committee Reports. Upon a motion by Supervisor DeHaven, seconded by Supervisor Fisher, the Board approved the agenda as amended. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following item for the Board's consideration under the consent agenda: Landfill Oversight Committee Report - Tab C. Upon a motion by Vice Chairman Ewing, seconded by Supervi sor Dove, the Board approved the consent agenda. Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 128 The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS Supervisor Dove inquired about the minutes from the previous meeting. Administrator Riley advised that the Deputy Clerk had been out the previous week and they were not included in the agenda packet, but they would be presented at the Board's next meeting. COUNTY OFFICIALS PROCLAMA TION (#003-06) RE: OCTOBER 8-14. 2006 AS FIRE PREVENTION WEEK AND PRESENTATION OF PLAOUES TO THE VOLUNTEER FIRE & RESCUE COMPANIES - APPROVED Administrator Riley read the following proclamation: WHEREAS, Fire and Reseue Serviccs is a vital public service to the citizens of Frederick County; and WHEREAS, Frederick County has over four hundred volunteers; and WHEREAS, 73% of firefighters in the u.s. are volunteers; and WHEREAS, the volunteers of Fire and Rescue are ready to provide emergency services to those in need 24 hours a day, seven days a week; and WHEREAS, Fire and Rescue services provide Public Safety Education to prevent fire emergencies from occurring; and WHEREAS, it is our goal to reduce fire loss and injuries due to fires; and WHEREAS, $37.3 billion, nationally, is saved per year by the services provided by volunteer Fire and Rescue Companies; and WHEREAS, it is appropriate to recognize the value, accomplishments, and commitment of Fire and Rescue Services providers by designating Fire Prevention Week. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby proclaim the week of October 14-18,2006 as FIRE PREVENTION WEEK And encourage the community to observe this week with appropriate programs, ceremonies, and activities. Minute Book Number 32 Board of Snpervisors Regular Meeting of 10/11/06 129 Adopted this 11 th day of October, 2006. Upon a motion by Supervisor DeHaven, seconded by Supervisor Dove, the Board proclaimed October 8-14, 2006 as Fire Prevention Week. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Chairman Shickle presented plaques to all of the County's volunteer fire companies. COMMITTEE APPOINTMENTS NOMINATION OF DAVID COOPER TO SERVE AS CITIZEN-AT-LARGE MEMBER ON THE LOCAL EMERGENCY PLANNING COMMISSION (LEPC) - APPROVED Upon a motion by Supervisor Van Osten, seconded by Supervisor Dove, the Board nominated David Cooper to serve as Citizen-At-Large member on the Local Emergency Planning Conm1ission. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye DENA R. GARDNER REAPPOINTED TO SERVE AS RED BUD DISTRICT REPRESENTATIVE ON THE EXTENSION LEADERSHIP COUNCIL - APPROVED Upon a motion by Supervisor Lemieux, seconded by Vice-Chairman Ewing, the Board rcappointed Dena R. Gardner to serve as Red Bud District Representative to the Extension Leadership Council. This is a four year appointment, said term to expire October 11, 2010. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Minute Book Number 32 Board of Supervisors Regular Meeting of 10111/06 130 Barbara E. Van Osten Aye J. STANLEY CROCKETT REAPPOINTED TO SERVE AS MEMBER-AT-LARGE ON THE INDUSTRIAL DEVELOPMENT AUTHORITY - APPROVED Upon a motion by Supervisor Dove, seconded by Supervisor DeHaven, the Board reappointed J. Stanley Crockett to serve as member-at-Iarge on the Industrial Development Authority. This is a four year appointment, said term to expire November 10,2010. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye COMMITTEE REPORTS LANDFILL OVERSIGHT COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA The Landfill Oversight Committee met on Wednesday, September 27, 2006 at 8:00 a.m. All committee members were present except Gary Dove, John R. Riley, Jr., and Timothy Coyne. All items were discussion items only and no items were acted upon. 1. Proiect Updates New Citizens' Convenience Area: The facility is over 95 percent complete. It is anticipated that the facility will be completed and in operation by November of 2006. Upgrade of Leachate Treatment Facility: The upgrade is continuing in an effort to comply with more stringent monitoring requirements set forth by the state. Completion is anticipated in December 2006. New Cell Development: Contract I was awarded to Perry Engineering Company, Ine., in the amount of$2,000,000 to eonstruct a new municipal solid waste landfill cell. Phase II, Cell B. This portion ofthe eontract included excavation ofan additional 200,000 cubic yards of material within the cell limits. This work is part of our proposed landfill permit amendment. The total bid amount for the excavation and cell development project was $3,636,071. Contract I was issued to enable Perry Engineering Company, Inc. to initiate the project prior to the arrival of winter and inclement weather conditions. Contract II, in the amount of $1 ,636,071 for construction of the liner system will be issued in the near future with an anticipated completion date of Summer 2007. Funding to cover this latter project will be transferred from the landfill reserve fund. Improvements on Clarke County Property: Improvements on the property located in Clarke County include: 1) construction of a low water bridge and haul road 2) installation ofthe tree buffer along the eastem side of the site, 3) installation of 800 feet of three-board fence and the lagoon closure have been completed. These items were requirements of the special use permit issued by Clarke County. Minute Book Number 32 Board of Supervisors Regular Meeting of 10111106 131 New Landfill Scales: It is anticipated that design of the scales will begin during winter 2006/2007. 2. Schedulinl!: E-Cvcle/Household Hazardous Waste Collection Events The committee discussed scheduling offuture E-cycle/Household Hazardous Waste events. The committee indicated that the new citizens' convenience center would be a better location for future events because of its location. Once the new convenience center is open, staff will be better able to provide recommendations for better service for the citizens as well as to lower costs associated with providing these services beginning with the events planned for 2007. It may be possible to utilize our own staff for these events once they have received training in all matters of safety issues. A savings would be realized ifthe localities chose this option instead of uti Ii zing the subcontractor's staff. One concem expressed by the committee was whether or not our staff could meet the safety requirements associated with handling of hazardous waste; however, the committee was informed that oversight of the events would still be handled by subcontractors. Further discussion of these matters would be required prior to any implementation. 3. ProDosed Fiscal Year 2007/2008 Landfill Rates Landfill Manager Steve Frye reported that the Frederick County Regional Landfill (FCRL) has some of the lowest disposal/tipping fees in the area for accepting municipal solid waste, construction demolition debris and sludges. These lower tipping fees appear to be an incentive to entice the flow of out-of-area waste, staff performs random waste inspections. Based on this information, the committee appeared receptive to a proposed rate increase in an effort to reduce the incentive for haulers to transport or attempt to dispose of out-of-area waste in the FCRL. Rccommendations for the proposed rate increases will be submitted at the time ofbudget preparation process. 4. McKenzie Containers DisciDlinarv Action and Status Previously, McKenzie Containers was caught attempting to transport and dispose of out-of- area at the FCRL. Consequently, their landfill disposal privileges have been suspended. In the interim, McKenzie has developed a job log (i.e. run sheet) and requested that their disposal privileges be reinstated. The committee discussed the issue, but did not make a recommendation or vote on reinstatement of McKenzie ' s disposal pri vileges. This matter shall be taken up at the next meeting. The committee requested that an oversight committee meeting be scheduled for the end of October at the FCRL. Committee members were interested in viewing the new convenience site as well as other improvements at the landfill and adjoining properties. TRANSPORTATION COMMITTEE REPORT The Transportation Committee met on Monday, September 25,2006 at 8:30 a.m. Members Present Chuck DeHaven (voting) Phil Lemieux (voting) James Racey (voting) Lewis Boyer (liaison) Members Absent Donald Breeden (liaison) Eric Lowman (voting) Darwin Braden (voting) ***Items Requiring Action*** 1. Traffic Calminl!: in Subdivision - ADDroved At the August 28, 2006 meeting of the Transportation Committee, staff briefed the Committee on a request received from members of the Oakdale Crossing neighborhood for the Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 132 County to request that VDOT consider the neighborhood as part of its traffic calming program. The residents are concerned about a high number of speeding vehicles moving through their neighborhood as they cut through from Senseny Road to Route 50. At the meeting, the Committee discussed at length what would be the requirements of the program and the subsequent impacts on staff and VDOT. There was a concern that this application, while likely deserving of a positive recommendation, could spur a high number of additional requests. It was determined that staff should create some criteria for considering these applications before reviewing them and ultimately recommending or not recommending them for Board of Supervisors' action. Staff has compiled some fairly simple criteria that it feels should help control the flow of applications without putting undue extra requirements on the citizens of the neighborhood. They are as follows: 1. Summary of property and owners along the roadways in question accompanied by a petition signed by a majority of those owners submitted to the County Transportation Planner. 2. List of issues that are taking place, including key days and times to aid in county staff evaluation of issue. 3. Staff will evaluate conditions as reported and complete a recommendation to the Transportation Committee. Item one creates a need for effort on the part ofthe applicant to gather the needed signatures and information on property owners. This is also a requirement of the VDOT program and, as such, does not ask the applicants to do work they would not already be completing. Item two asks the applicants to list the issues they are observing and/or concerned about along with days and times that these issues are most often observed. This aids staff in completing their evaluation as required in item three. After a brief discussion the following motion was made: MOTION: Mr. James Racey, second by Mr. Phil Lemieux To adopt the application process as presented by staff. Upon a motion by Supervisor DeHaven, seconded by Supervisor Lemieux, the Board approved the traffic calming application process. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gcne E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. Position on County Bus Service EXDansions - Postponed for 30 Days At the May 15,2006 meeting of the Transportation Committee, thc Committee made the recommendation that transit service into the County be funded at a level of $80,000 and increase fares to $1.00. This recommendation was subsequently approved by the Finance Committee and Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 133 the Board of Supervisors. Staff has since been working with the City to determine the needed reductions in service to meet that budgeted amount. Difficulties in obtaining accurate and detailed cost data, particularly as regards grant coverage, have led to delays in this process. Staff continues to work with City and County officials to get this issue resolved. In addition, staff has learned that the City Transit Department needs the County to make a decision on potential enhancements to that system in the form of new routes. This is in regards to an expansion grant applicable to the Route II corridor north toward the Clearbrook area. If there is not a desire for enhancements at this time, staff needs authorization to draft a letter to the Virginia Department of Rail and Public Transportation stating that preference. The Committee discussed the item and it was determined that until the existing bus routes could be shown to be successful it would be premature to create further routes into the county. MOTION: Mr. Phil Lemieux seconded by Mr. James Racey To not participate in the expansion grant to create bus service for Route II North to the Clearbrook area. Motion passed unanimously. Upon a motion by Vice-Chairman Ewing, seconded by Supervisor Lemieux, the Board postponed this item for 30 days. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye ***Items Not Requiring Action*** 1. MetroDolitan Plannin!!: Or!!:anization (MPO) Activitv Update Staff provided the following update to the Committee. No action was needed or taken. There are a number of initiatives underway at the MPO about whieh the committee should know. I. Bicycle & Pedestrian Mobility Plan On August 22, 2006, the consultant and members ofthe plan steering committee, which includes county officials and staff, toured the City and County in an effort to educate the consultant on some key concerns and corridors in the area. The next meeting on this plan is the stakeholders meeting, which will be held September 18, 2006 at 1:00 at the conference room of Our Health located at 329 N. Cameron St. Committee members are welcome to attend and staff will also be present and update the committee after the meeting. Also in progress is the citizen survey for the plan. At last update, the survey had more than 400 responses and is still ongoing. A link to the survey can be found on the MPO website www.winfredmpo.org. Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 134 2. Local Assistance Projects As part of a local assistance task on the MPO work program, they have budgeted $80,000 to work on projects as local assistance to the member localities (Frederick County, Winchester, and Stephens City). The MPO Policy Committee determined that an access management plan and a study of the issues at I -81/Route 1 I/Shady Elm should be co-top priorities for that work item. The Policy Committee appointed a management team made up of two individuals from the County, two from the City, and one from VDOT to lead the procurement effort for this study. For the County, Supervisor Chuck DeHaven and Transportation Planner John Bishop are serving on this Committee. On September 14, 2006 that Committee had its first meeting and began the process of creating work scopes for these two projects. 2. Article Distribution Staff regularly monitors news outlets for transportation articles that may be of interest to the committee and includes them in this portion of the agenda. 3. Other Business Staff notified the committee ofthe Board's expressed desire for the committee to review the ranking system for the hard surfacing of rural roadways. Staff will be bringing the item with supporting information at the October 23, 2006 meeting. 4.(A.) Reaffirmation of Preferred Route 37 in the Vicinitv of Stonewall Industrial Park Due to a slight error in the drawing previously considered by the committee, staff brought forth the corrected version of the preferred alternative. MOTION: Mr. James Racey, seconded by Mr. Phil Lemieux To reaffirm the recommended alignment C-NWC to the Board of Supervisors. Motion passed unanimously. The Board took action on this item at their regular meeting of September 27, 2006. (B.) Consideration of Quote for Services by Marsh and Le~l:e Land Surveyors to Complete Work on the Route 37 Centerline Exercise Staff provided the committee with the quote for services provided by Marsh and Legge Land Surveyors of $24,500 to complete centerline work for Route 37 east. MOTION: Mr. Phil Lemieux, seconded by Mr. James Racey Recommend approval to the Board of Supervisors. Motion passed unanimously. The Board took action on this item at their regular meeting of September 27, 2006. CODE AND ORDINANCE COMMITTEE REPORT The Code & Ordinance Committee met on Tuesday, October 10, 2006 at 8:30 A.M., in the Board of Supervisors Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were chairman of the committee Supervisors Philip A. Lemieux, Supervisor Bill M. Ewing, Stephen G. Butler, and Michacl L. Bryan. Also present were County Minute Book Number 32 Board of Supervisors Regnlar Meeting of 10/11106 136 Disabled Persons Exemption: Section 155-18 (F) Re: Increase of the Qualifyin~ Asset Limit - Aooroved for Public Hearin~ The Board of Supervisors, at its July 26, 2006 meeting, approved a request from the Commissioner of the Revenue to increase the Property Tax Relief for the elderly qualifying asset limit from $100,000 to $150,000. The Code and Ordinance Committee consented to the addition of the request to hold a public hearing on this proposed amendment as part ofthis committee report. Upon a motion by Supervisor DeHaven, seconded by Supervisor Dove, the Board approved the above item for public hearing. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Ayc Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye ***Items Not Requiring Board Action*** 1. Prooosed Amendment to Chapter 158. Vehicles and Traffic: Article II. Stopoin!!. Standin!!. and Parkin!!: Sections 158-4. General Restrictions and 158-5. Other Parkin!! Violations The Committee postponed consideration of these proposcd amendments for up to 30 days. 2. Other Items The following items will be brought forward at a future Committee meeting: I. Proposed amendments to the concealed weapons permit renewal requirements. 2. Proposed amendments to the dangerous dog ordinance. HUMAN RESOURCES COMMITTEE REPQRT - APPROVED REQUEST FROM THE COMMISSIONER OF THE REVENUE The HR Committee met on Wednesday, October 11,2006, with the following people present: Charles DeHaven, Philip Farlcy, John R. Riley, Jr., Kris Tierney, and Ellen Murphy. The following requests are recommended for approval: 1. The Commissioner of the Revenue Reauests a General Fund Appropriation in the Amount of $34.600 for a New Full-Time Assessor Position - Aoproved Request from the Commissioner ofthe Rcvenue to hire and train one additional Assessor for the Real Estate Reassessment. Supervisor DeHaven reported that the Committee recommended approval of this request. Supervisor DeHaven moved to approve the request from the Commissioner ofthe Revenue. Administrator Riley reminded the Board that any motion to approve should include an operational contingency transfer to fund this position. Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 Administrator John R. Riley, Jr.; Deputy County Administrator Jay E. Tibbs; Treasurer C. William Orndoff, Jr.; Commissioner ofthe Revenue Ellen Murphy; and Major Robbie Eckman and Captain John Snoots, Frederick County Sheriffs Department. The committee submits the following: ***ltems Requiring Board Action*** 1. Proposed Amendment to Chapter 155 Taxation: Article I. General Provision 153-3. Tax Returns. Failure to File - Approved for Public Hearin!! The Committee discussed a proposed amendment to Chapter 155 Taxation, Frederick County Code. This proposed amendment would increase the filing deadline for tax returns from 30 days to 60 days. Upon a motion by Mr. Butler, seconded by Mr. Bryan, the Committee unanimously recommended approval of the proposed amendment and forwarded this item to the Board of Supervisors for public hearing with a recommendation of approval. Upon a motion by Supervisor Lemieux, seconded by Vice-Chairman Ewing, the Board approved the above item for public hearing. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. Proposed Amendments to Chapter 158. Vehicles and Traffic: Article III. County Vehicle Licenses: Section 158-10 (A) Re: Permanent Decals - Approved for Public Hearin!! The Committee discussed a proposed amendment to Chapter 158 Vehicles and Traffic, Article III, County Licenses Section 158-10 (A) to allow the Treasurer to issue a permanent county license plate, sticker, or decal. An annual license tax, fee or charge for each license year would still be collected. The Treasurer noted there was a cost savings to implementing this system. Upon a motion by Mr. Butler, seconded by Mr. Bryan, the Committee unanimously recommended approval of the proposed amendment and forwarded this item to the Board of Supervisors for public hearing with a recommendation of approval. Upon a motion by Supervisor Van Osten, seconded by Supervisor Lemieux, the Board approved the above item for public hearing. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 3. Proposed Amendment to Chapter 155. Taxation: Article III. Senior Citizens and Minute Book Number 32 Board of Supervisors Regular Meeting of 10/1l/06 135 137 The motion was seconded by Supervisor Van Osten and approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. ReQuest from the Assistant County Administrator for a General Fund Appropriation in the Amount Consistent with a Ran\:e 9 for a New Full Time Maintenance Specialist Supervisor Position Request from the Assistant County Administrator for a Maintenance Specialist, Supervisor position which will bc used to oversee and coordinate any and all maintenance for the County Administration Building, Old Courthouse, and the new Public Safety Building and Animal Shelter. This position would be at a range 9. Full funding is requested for the position. PUBLIC HEARING PUBLIC HEARING - AMENDMENT TO THE 2006-2007 FISCAL YEAR BUDGET - PURSUANT TO SECTION 15.2-2507 OF THE CODE OF VIRGINIA. 1950. AS AMENDED. THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING TO AMEND THE FISCAL YEAR 2006-2007 BUDGET TO REFLECT (RESOLUTION #020-06): AIRPORT CAPITAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1.084.279. THIS AMOUNT REPRESENTS PROJECTS THAT ARE REOUESTED TO BE CARRIED FORWARD. - APPROVED LANDFILL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1.636.071. THIS AMOUNT IS NEEDED FOR PHASE II. CELL B CONSTRUCTION. - APPROVED SCHOOL CAPITAL PROJECT FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $642.488: AND A SCHOOL CONSTRUCTION FUND SUPPLEMENTAL APPROPRIA nON IN THE AMOUNT OF $3.257.520. THESE AMOUNTS REPRESENT OUTSTANDING ENCUMBRANCES AT JUNE 30. 2006.- APPROVED SCHOOL CAPITAL PROJECT FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $622.287. THIS AMOUNT REPRESENTS REMAINING UNDESIGNATED FY 06 FUNDS THE SCHOOL OPERATING FUND. - APPROVED SCHOOL CONSTRUCTION FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1.737.066. THIS AMOUNT REPRESENTS CARRY-FORWARD PROJECT BALANCES FROM FY 06. - APPROVED Administrator Riley read the following resolution: WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and public hearing held on October 11,2006, took the following action: NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2006- 2007 Budget be Amended to Reflect: Miuute Book Number 32 Board of Supervisors Regular Meetiug of 10/11/06 138 Aimort Capital Fund Supplemental Appropriation in the Amount of $1.084.279. This Amount Represents Projects that are Requested to be Carried Forward. Landfill Fund Supplemental Appropriation in the Amount of $1.636.071. This Amount is Needed for Phase II, Cell B Construction. School Capital Proiect Fund Supplemental Appropriation in the Amount of$642,488: and a School Construction Fund Supplemental Appropriation in the Amount of $3.257.520. These Amounts Represent Outstanding Encumbrances at June 30, 2006. School Capital Proiect Fund Supplemental Appropriation in the Amount of$622.287. This Amount Represents Remaining Undcsignated FY 06 Funds in the School Operating Fund. School Construction Fund Supplemental Appropriation in the Amount of $1.737.066. This Amount Represents Carry Forward Project Balances from FY 06. ADOPTED, this II th day of Octobcr, 2006. Vice-Chairman Ewing advised that he would like to handle each ofthe requests separately rather than together. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Airport Capital Fund Supplemental Appropriation in the Amount of $1.084.279. This Amount Represents Projects that are Requested to be Carried Forward. Upon a motion by Vice-Chairman Ewing, seconded by Supervisor Fisher, the Board approved the above appropriation by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Landfill Fund Supplemental Appropriation in the Amount of $1.636.071. This Amount is Needed for Phase II, Cell B Construction. Upon a motion by Supervisor Dove, seconded by Supervisor Van Osten, the Board approved the above appropriation by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 139 School Capital Proiect Fund Supplemental Appropriation in the Amount of $642.488: and a School Construction Fund Supplemental Appropriation in the Amount of $3.257.520. These Amounts Represent Outstanding Encumbrances at June 30, 2006. Upon a motion by Supervisor Dove, seconded by Supervisor Van Osten, the Board approved the above appropriation by the following recordcd vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye School Capital Proiect Fund Supplemental Appropriation in the Amount of$622.287. This Amount Represents Remaining Undesignated FY 06 Funds in the School Operating Fund. S upervisor Van Osten moved to approve the above appropriation. The motion was seconded by Supervisor Fisher. Supervisor Dove advised that he had trouble voting yes on this request. He cited the lower than projected enrollment numbers and he believed the money saved by the reduced enrollment was more than this requested amount. He concluded by saying that he could not support it. Vice-Chairman Ewing stated that he had difficulty supporting this request as well and felt it was unfair to allow the schools to carry-forward undesignated funds from the prior year when other county departments did not have the same luxury. Supervisor Lemieux agreed with Vice-Chairman Ewing. Superintendent Patricia Taylor asked the Board for an opportunity to respond. She then asked School Finance Director Lisa Frye to clarify the reserve numbers. Finance Director Frye stated that the Superintendent originally requested a budget based on 12,000 students. The School Board and the Board of Supervisors reduced the original proposed budget. She went on to say that student enrollment is at 191 fewer students, but staff still had to be hired, buses were still running, etc. She further advised that the school would be receiving $1 million less from the state this year. She concluded by saying that she did not feel the reduced enrollment numbers equaled returned dollars. There being no further discussion, the Board approved the above appropriation by the following recorded vote: Richard C. Shickle Aye Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 140 Bill M. Ewing Nay Charles S. DeHaven, Jr. Aye Gary W. Dove Nay Gene E. Fisher Aye Philip A. Lemieux Nay Barbara E. Van Osten Aye School Construction Fund Supplemental Appropriation in the Amount of$l. 73 7 .066. This Amount Represents Carry Forward Project Balances from FY 06. Upon a motion by Vice-Chairman Ewing, seconded by Supervisor DeHaven, the Board approved the above appropriation by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PLANNING COMMISSION BUSINESS PUBLIC HEARINGS PUBLIC HEARING - CONDITIONAL USE PERMIT #08-06 OF RONALD D. DEHAVEN FOR A COUNTRY GENERAL STORE. THIS PROPERTY IS LOCATED AT 5057 NORTHWESTERN PIKE (ROUTE 50), AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 39-A-39 IN THE BACK CREEK MAGISTERIAL DISTRICT. - APPROVED Planning Technician Kevin Henry appeared before the Board regarding this itcm. He advised that this was an application for a conditional use permit for a country general store. There is one existing structure on the property which was previously used as a post office and a furniture store. 11 parking spaces are required for this use. The applicant is being asked to establish a drivcway on south Hayfield Road. Planning Technician Henry went on to say that the eastern most driveway will be closed and the applicant has agreed to closing off this existing entrance. Staffis suggesting that the applicant be allowed to keep the existing sign as long as the size remains the same. An engineered site plan is required for this project. Planning Technician Hcnry advised that this conditional use permit is an appropriate land use and meets the goals of the comprehensive plan. The Planning Commission recommended approval ofthis application with the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. An cnginecred site plan shall be submitted to and approved by Frederick County prior to business activities occurring on site. Parking lot standards and landscape consistent with commercial zoning will be required. Minute Book Number 32 Board of Supcrvisors Rcgnlar Meeting of 10/11/06 1 41 3. One non-illuminated, free-standing business sign shall be allowed on the property; the sign shall be limited to 25 square feet in area and not exceed ten feet in height. The existing sign is of a permissible size until a new sign is created; at which time, the existing sign would have to be removed. 4. Only one entrance onto Route 50 and Route 600 shall be permitted. The existing easternmost entrance along Northwestern Pike (Route 50) shall be permanently closed. 5. No fuel sales will be permitted. 6. Any expansion or change of use will require a new conditional use permit. 7. Total structural area shall not exceed 2,600 square-feet. He concluded by saying that the applicant was present to answer any questions the Board might have. Chairman Shickle referenced condition #4 and stated that it read as allowing only one entrance instead of an entrance on Route 50 and Route 600. He asked that this language be clarified. Supervisor Van Osten stated that she would prefer that the applicant remove existing shrubbery along the roadway due to maintenance and site distance concerns. Planning Director Eric Lawrence suggested that if the Board were to approve the conditional use permit then those concerns could be addressed at the site plan phase. Ronald DeHaven, applicant, appeared before the Board and stated that his only problem with what was proposed was the closing of the entrance on Route 50. He stated that he would like to move that entrance closer to Route 600. Lloyd Ingram, VDOT engineer, advised that VDOT did review the application and that once a final site plan was submitted they would probably recommend that the applicant utilize curbing rather than fencing along the property line. He went on to say that VDOT would deal with the applicant's request concerning the entrance at the site plan stage. He advised that the applicant's proposal was not safe. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Van Osten, seconded by Supervisor Fisher, the Board approved Conditional Use Permit #08-06 with the conditions listed, but changed condition #4 to read "one entrance onto Route 50 and one entrance onto Route 600 shall be permitted." Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 142 The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PUBLIC HEARING - REZONING #12-05 FOR VILLAGES AT ARTRIP. SUBMITTED BY DEWBERRY.TO REZONE 169.924 ACRES FROM RA (RURAL AREAS) DISTRICT TO R4 (RESIDENTIAL PLANNED COMMUNITY) DISTRICT FOR THE PROPOSED MIXED USE DEVELOPMENT OF 793 RESIDENTIAL UNITS AND RETAIL. RESTAURANT. OFFICE. AND PUBLIC USES. THE PROPERTY IS LOCATED ONE MILE WEST OF INTERSTATE 81. THREE OUARTERS MILE NORTH OF TASKER ROAD (ROUTE 649).150 FEET NORTH OF FAIR LAWN COURT (ROUTE 1176), AND WEST OF CANTER ESTATES SECTION V. FALABELLA DRIVE. AND IS IDENTIFIED BY PROPERTY TDENTTFICA TTON NUMBER (PIN) 75-A-99A. IN THE SHAWNEE MAGISTERIAL DISTRICT. - POSTPONED UNTIL NOVEMBER 8.2006 MEETING Deputy Director of Planning & Development Michael Ruddy appeared before the Board regarding this item. He advised this was a request to rezone 169 acres from RA (Rural Areas) District to R4 (Residential Community) District. This property is located in the Shawnee Magisterial District. Deputy Director Ruddy advised that a master development plan for this project, Master Development Plan #09-05, must be approved as part of this rezoning application. The proposed density for this project is 4.7 units per acre, with 128,500 square feet of commercial in the core area. Only 20,000 square feet of commercial have been committed as part of phase II. The development will be done in three phases with 325 dwelling units in Phase I, 275 dwelling unites in Phase II, and 193 dwelling units in Phase III. The applicant will develop the fu114 lane portion of Warrior Drive through the property along with construction of Parkins Mill Road from its intersection with Warrior Drive to the limits of the property adjacent to Canter Estates. There is proposed an 18 acre school site as well as five acres of public use land adjacent to property owned by the Frederick County Sanitation Authority. Deputy Director Ruddy went on to say that since the Planning Commission recommended approval of this application, the applicant has modified the proffer statement to reflect the new development impact model and is providing 75% of the impacts to schools. The applicant has addressed most of the items cited by staff. Deputy Director Ruddy noted that the Board received a revised proffer statement this evening; however, it contained the same date as the statement in the agenda packet. Deputy Director Ruddy cited issues with proffer Minute Hook Number 32 Board of Supervisors Regular Meeting of 10/11/06 142 versions 1 and 2, which were still outstanding. He stated that proffer 14.6 had been removed from the newest proffer statement. He went on to note that no action would be required on the proposed master development plan as approval of the rezoning would constitute approval of the master development plan. Deputy Director Ruddy then reviewed the thrcc proposed R4 modifications for this project: Modification per Section 165-72 B (2) - several new housing types are proffered including rear loading single family detached cluster housing types, single family attached stacked flats, and single family attached back to back units. Modification per Section 165-71 - The applicant is requesting more than 40% ofthe total residential land area may be used for multifamily housing projects. This modification would enable the master development plan to be developed as presented. Modification per Section 165-62 D - The applicant is requesting an increase in the overall gross density of the project from 4 units per acre to 4.7 units per acre. Deputy Director Ruddy advised that these items must be dealt with prior to acting on the rezoning application. He concluded by saying that the Planning Commission recommended approval of this application. Supervisor Van Osten noted the Frederick-Winchester Service Authority's comments regarding thc Parkins Mill expansion. She asked ifthere were any triggers in place to make sure this project and plant expansion coincide. Deputy Director responded that no triggers were in place in the proffer statement to insure that. Supervisor Van Osten asked Deputy Director Ruddy ifhe was satisfied that the connectivity issues had been addressed. Deputy Director Ruddy responded that he believed they had been addressed. Supervisor Van Osten asked if the five acres proposed for public use were fairly steep. Deputy Director Ruddy responded that it was steep and the use of the land would have to be evaluated. Vice-Chairman Ewing asked if the School Board had signed off on the acreage for the proposed school site. Deputy Director Ruddy responded yes and stated the School Board had worked very closely on this project. Assistant Superintendent for Administration Al Orndorff advised that the School Board had Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 144 reviewed the site for the school, but were concerned about the steep banks. He went on to say that a 644 student capacity school could be accommodated on this site. Supervisor Fisher asked how much of the proposed acreage was developable. Assistant Superintendent Orndorff responded that it would accommodate a building pad. Supervisor Fisher stated that it looked to be less than 18 acres. Assistant Superintendent Orndorff responded that it was less. Supervisor Fisher cited proffer 14.7.1, which stated that all school traffic would go through Canter Estates. Deputy Director Ruddy noted that the exception to that was the traffic from the Artip development. Supervisor Van Osten asked about the round about. Deputy Director Ruddy responded that the proffer is written that if the round about is not appropriate then the applicant would install signalization. Chairman Shickle asked if staff was able to resolve the bridge issue. Deputy Director Ruddy responded that it had been resolved. John Foote, Attorney, appeared before the Board on behalf ofthe applicant. He stated that he appreciated Deputy Director's Ruddy's efforts and work on this application. He said some changes were made after the Board's agenda was sent out because the applicant wanted to make sure they took care of the issues brought up by staff. Mr. Foote stated that the Sanitation Authority property has always been proposed as the construction access to the property. The applicant will match Warrior Drive in Wakeland Manor as well as extend the trail system. Mr. Foote addressed the issues with access to the school and stated that it would depend on variables the applicant did not control. He advised that Parkins Mill Road and the bridge would be built before the residential portion of the property. With regard to concerns about water and sewcr availability, Mr. Foote advised that those issues were self regulating. He went on to say that 15 acres of the school site were buildable and the site would accommodate recreation fields. With regard to the five acres of property dedicated for public use, Mr. Foote adviscd that three acres were usable. He concluded by saying that there would be no connection to Canter Estates until the Board of Supervisors approves a connection. Minule Book Number 32 Board of Supervisors Regular Meeling of 10/11/06 145 Chairman Shickle advised Mr. Foote that one of the biggest problems with the revised proffer statement was that the Board did not receive it until that evening and did not have an opportunity to read it. He stated that someone needed to walk the Board through the revisions to ensure that everyone knew what had been made. Mr. Foote referred the Board to his letter to Deputy Director Ruddy, whieh summarized the applicant's changes to the proffer statement. He then reviewed each ehange with the Board: 1.2.1 The wording was changed from "net leaseable space" to "net useable square feet". 3.1.5 The community civic center and pool have not been designed yet, therefore, it was not possible for the applicant to clarify the minimum design standards for this facility. 3.1.5 The timing for the design and bonding for the community civic eenter and pool was changed from the 601 st building permit to the 325th building permit. 4.1.4 The applicant divided the roofing and additional materials into two separate paragraphs identified as proffer 4.1.4 (roof) and 4.1.5 (additional materials). 7.2 The language was clarified to read "The Applieant shall extend sewer and water lines to the boundary of the property to be dedicated for school purposes when sewer and water lines are constructed to the Core Area." 7.6 The language in this paragraph was clarified regarding the subdividing of the property for the proposed school site. 14.3.3 This proffer states there will be no connection to Canter Estates Section V until the County directs that such a connection be made. 14.6.1 The applieant shall complete the remainder of Warrior Drive from Point D to Point E as a full section of a four lane divided roadway to Crosspointe, by the issuance of the 601 st building permit. (Mr. Foote noted during the discussion that this connection would not occur ifthe location of the connection to Crosspointe is not determined.) 14.6.2 The language was modified to permit any form of bonding allowed under Virginia law. 14.9 The language was changed to provide for the construction of a trail section throughout the property, to be extended to the property boundaries ofCrossepointe and into Wakeland Manor. 14.10 The applicant shall extend a pedestrian trail on the south side of Parkins Mill extended. 14.16 This proffer would allow the applicant to construct a two-lane gravel access road across the property owned by the Frederick County Sanitation Authority for construction access. The proffer states the County would not object to this grant of permission and would provide a good faith effort to get permission for the applicant, if necessary. This proposed construction entrance would be used as an emergency access to the site. 16 The applicant shall be entitled to receive credit for commercial development should the County modify the fiscal impact model, so as to provide credit for the Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 146 development of commercial space. Mr. Foote stated the proffers could change during the public hearing, if the changes were not material. He went on to say that proffer 16 is not a critical proffer. He stated the comprehensive sign plan had not changed and the language in the proffers concerning signals and intersections had been changed to reflect VDOT's concerns. Vice-Chairman Ewing asked who would maintain the Artrip cemetery. Mr. Foote responded that the Homeowners Association would take care of it as part of the common open space. Deputy Director Ruddy advised that those were all of the changes to the proffer statement. Chairman Shickle asked what was left that had been raised as an issue or concern. Deputy Director Ruddy stated the final issue was the development impact model proffer. He went on to say that the two biggest concerns had been addressed. Supervisor Dove stated that he did not want proffer #16. Supervisor Van Osten agreed that proffer #16 was not needed. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Supervisor Fisher stated that he wanted to discuss proffer 14.7.1 regarding the access connection to the school site through Canter Estates. He felt there was not a need to run school traffic through an existing development and he was looking for help from the other board members. Mr. Foote stated that no connection would be made to Canter Estates until the Board of Supervisors determined it was necessary. Chairman Shickle asked if a connection to Canter Estates would have to be constructed if the school was built before the rest of the development. Mr. Foote responded yes. Supervisor Fisher asked if the applicant needed proffer 14.7.1. Mr. Foote responded that the applicant did not want any of proffer 14.7, but it was provided to address the prospect of a scenario that might occur. He stated that this proffer is not critical to the applicant. Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 147 Deputy Director Ruddy suggested adding languagc to addrcss thc blocking of acccss to Canter Estates in the event development is occurring from the northern part of the property. Mr. Foote suggested striking the languagc after Point E to Point C and inscrt thc languagc from proffer 14.3.3 regarding the blocking of vehicular access. Supervisor Fisher stated that if the connection was made and the language in 14.3.3 was included in 14.7 then that was good enough for him. Supervisor Lemieux stated that he had issues with proffer number 16. He stated that he also had issucs with thc ncw proffcr statcmcnt bcing prcscntcd that cvcning and hc did not think it was fair that the applicant did not give the Board time to read and digest the new proffers. He concluded by saying that bringing a proffer statement in at the last hour was unacceptable. Mr. Foote stated that should the Board defer this application the applicant could make the changes to the proffer statement that were spoken of this evening. Vice-Chairman Ewing asked about the entrance into the Sanitation Authority's property. He was concerned the traffic might impact another subdivision such as Lakeside. Mr. Footc statcd that the applicant had held discussions with Mr. Glaize and Mr. Carr about coming into the development from the north, but the applicant could not commit to that route. Upon a motion by Supervisor Fisher, seconded by Supervisor Lemieux, the Board postponed Rezoning #12-05 and MDP #09-05 until the November 8, 2006 meeting and requested two modifications to the proffer statement to include the revision of proffer 14.7.1 to include the language in 14.3.3 rcgarding the blocking ofthe access to Canter Estates and the removal of proffer 16. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lcmicux Aye Barbara E. Van Osten Aye PUBLIC HEARING - REZONING #10-06 OF ALBIN CENTER. SUBMITTED BY ARTZ & ASSOCIATES. TO REZONE 2.07 ACRES FROM RA (RURAL AREAS) DISTRICT TO B2 (GENERAL BUSINESS) DISTRICT. WITH PROFFERS. FOR COMMERCIAL USE. THE PROPERTY IS LOCATED ON THE EAST SIDE OF BRY ARL Y ROAD (ROUTE 789). APPROXIMA TEL Y 800 FEET SOUTH OF THE INTERSECTION WITH BURNT CHURCH ROAD (ROUTE 678). AND IS Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 148 IDENTIFIED BY PROPERTY IDENTIFICATION NUMBER 42-A-249. IN THE GAINESBORO MAGISTERIAL DISTRICT. (POSTPONED) This item was postponed at the applicant's request. PUBLIC HEARING - AUTHORIZATION TO APPLY FOR A VIRGINIA DEPARTMENT OF TRANSPORTATION ENHANCEMENT GRANT TO IMPLEMENT BICYCLE AND PEDESTRIAN IMPROVEMENTS IN THE VICINITY OF SENSENY ROAD ELEMENTARY SCHOOL (RESOLUTION #021- 06). - APPROVED Transportation Planner John Bishop appeared before the Board regarding this item. He advised that this application does not obligate the County in any form. Staffs recommendation is for a 10-foot bike paths on the northern and southern sides of Senseny Road in the vicinity of Senseny Road Elementary School. Transportation Planner Bishop informed the Board this project came out of a Government 12 Service Learning project. The Transportation Committee and Planning Commission recommended approval. A dollar amount for this project has not been determined yet, but staff is working with VDOT to get a cost estimate. Transportation Planner Bishop advised that the full grant amount for the district is $2 million. He also stated that the money can roll over from year to year. He concluded by saying that the application is due in November. The Board expressed concern about not having a price tag for this project and asked what would happen if the grant were awarded and matching funds were needed. Administrator Riley stated that he believed the Board was safe endorsing the grant because there was a total of $2 million available for the entire Staunton District. He concluded by saying that at the end of the day the amount received, if any, would be minimal. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor DeHaven, seconded by Supervisor Van Osten, the Board authorized the Enhancement Grant Application. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Minute Book Number 32 Board of Supervisors Regular Meeting oflO/11106 149 OTHER PLANNING ITEMS MASTER DEVELOPMENT PLAN #11-06 OF FREEDOM MANOR - APPROVED Planner II Candice Perkins appeared before the Board regarding this item. She advised that this was a Master Development Plan for 70 single family detached urban residential units on 26.87 acres in the Shawnee Magisterial District. Access to the site would be via Papermill Road and Route 522. Planner II Perkins briefly revicwed the proffers related to this master development plan. She went on to say that the plan is consistent with the requirements of the Frederick County Zoning Ordinance. The Planning Commission reviewed this plan and recommended approval. She concluded by saying that the applicant is requesting the Board grant staff authority to administratively approve this master development plan. Supervisor Van Osten asked if the plan had accommodated the concerns expressed by the owner of Omps Funcral Home. Planning Director Eric Lawrence responded that the choker was located at the property line to scrve as a traffic calming measure and it should be left as is. He went on to say that he did not think that parking was a concern. Evan Wyatt, Greenway Engineering, appeared before the Board on behalf of the applicant and advised that he would be glad to answer any questions. Upon a motion by Supervisor Fisher, seconded by Supervisor Lemieux, the Board authorized staff to administratively approve Master Development Plan #11-06. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lcmieux Aye Barbara E. Van Osten Aye DISCUSSION OF EASTERN ROAD PLAN - SENT FORWARD FOR PUBLIC HEARING Transportation Planner Bishop appeared before the Board regarding this item. He stated the Board last saw this item on January 11, 2006 and referred it to the Transportation Committee. Transportation Planner Bishop reviewed the various maps. The key issues included: - The realignment of Route 37 through Stephenson. Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 150 The Channing Drive corridor between Sulphur Springs and Greenwood Road. The relocation of Exit 307. The Transportation Committee reviewed the proposed plan. The Comprehensive Plans and Programs Subcommittee approved the plan with the addition of Warrior Drive east to Route 277. The Planning Commission reviewed this plan and reiterated the Comprehensive Plans and Programs Subcommittee's recommendations. Transportation Planner Bishop concluded by saying that staff was seeking permission to take this item to public hearing. Planning Director Lawrence advised this was part of the county road policy and would become part of the update to the 2003 Comprehensive Plan. He went on to say that in the future, staff would point out if a rezoning complies with the Comprehensive Plan and Eastern Road Plan. Chairman Shiekle stated that he would like to see changes to the road plan as well as when they would be included in the six year cycle. Assistant Administrator Tierney advised this was the Eastern Road Plan that incorporates all of the new transportation improvements identified. Supervisor Fisher asked about Channing Drive, Greenwood Road, and Sulphur Springs Road. Transportation Bishop responded that staff has worked with VDOT and traffic would be funneled onto Channing Drive. Supervisor DeHaven stated that staff has worked hard to pull together the elements of transportation planning and this is the right plan. He stated that he would like to see it kept as current as possible. BOARD LIAISON REPORTS There were no board liaison reports. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS Supervisor Fisher urged the Board to read the article in The Winchester Star regarding what is really polluting our streams. Chairman Shieklc rcported on his work towards a regional water effort. He advised that he Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06 1 51 had been contacted by Warren County about possible talks. He stated that he would probably tap one of the board members to go with him to Warren County. ADJOURN UPON A MOTION MADE BY VICE-CHAIRMAN EWING, SECONDED BY SUPERVISOR DOVE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (9:45 P.M.) " ~tc/, Joh . . Riley, Jr. Clerk, Board of Supervisors Q-<--G.~ ~ 0 Q .-<---' Richard C. Shickle Chairman, Board of Supervisors Minutes Prepared By: ClDAi C-. '-ift ~s Deputy Clerk, Board of Supervisors Minute Book Number 32 Board of Supervisors Regular Meeting of 10/11/06