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HomeMy WebLinkAboutAgenda -- August 30, 2005 ~""~,,,,,' '" ",. ~''''''''>''" Work Session Agenda Board of Supervisors And Rural Areas Ad Hoc Committee Work Session Agenda Board of Supervisors And Rural Areas Ad Hoc Committee August 30, 2005 Opening Comments Bob Carpenter Presentation Summary Questions ~ I, Eldon James Sue Rowland John Warwick Bob Carpenter Board of Supervisors Work Session Opening Statement - August 30, 2005 Members of the Board, good afternoon. Margaret, John and I wish to Thank You for the opportunity to meet with you today and explore some exciting new information in an effort to bring to resolution the Rural Areas Study that has been under discussion for more than two years. Today's discussion will expand on a theme that was opened at a previous work session on August 11 with the Frederick - Winchester Service Authority. In that meeting we talked about a growing problem with non-point source pollution to our streams, the Chesapeake Bay and our groundwater. One of the contributors is a growing and often unrecognized problem, failing septic systems. Over the course of previous months, there has been extensive debate on how best to structure the growth in Frederick County. For the record. please understand the Ad Hoc Committee does not endorse the idea of more development in the rural areas. We recognize, however, that a certain amount of development will occur. Our aim has been from the beginning to permit large landowners to retain some of their inherent rights to develop their land and to find alternatives that will encourage smart development when it does occur. Landowners should have the right to develop their land. but just as important, they should be able to develop it right. One of the smart ways to have quality development in the future is to use alternative waste disposal systems. What you will hear in the next hour or so is a better way to treat waste for private systems than we currently utilize in the county. Some citizens have made comments in recent months that you should not allow "community systems' because of bad experiences in the past and that they won't work in our county. We are not talking about the failed package treatment systems of the past and we are not talking about systems that are left to the will of the homeowner to maintain. The technology that you will learn about today is working in a number of locations in the state and which will work in Frederick County. The maintenance must be placed under the jurisdiction of the Frederick County Sanitation Authority. All of this will be explained in more detail. Finally, the advantage to the use of systems we are about to describe, puts the whole concept of design of future developments into a new realm of thinking. As I like to say "outside of the box thinking" for our community. These systems will virtually eliminate the need for larger lot sizes to contain wells, private septic systems and large drain field reserves. This permits us to consider a reduction of the minimum lot size in two of the three proposals. Please remember, smaller lot size does not mean more lots. Your basic one lot per five acre density still .~ applies except under the Conservation Rezoning Option. Utilizing this technology helps us to retain more land for agriculture, forestry and open space. .. .. .- I II .. , II i I I II I -- , III I . I Other issues that we know are important to the Board are monies for roads and schools. We felt as a committee, that schools were outside of the scope of the work we began several months ago. We did attempt to tackle the transportation issue just as the CPPS did in their deliberations. We had some ideas along the way, but we found recently that the Virginia General Assembly plans to address the issue of local transportation in the next session. We quickly learned in our deliberations that the state has the greatest control of what localities can do in the area of local transportation, therefore, we feel it is prudent to delay further debate on the roads issue until the General Assembly addresses this question in 2006. We do not feel that waiting for the transportation issue to be resolved by the General Assembly should delay your action on the rural areas initiative. At the conclusion of our presentations, I'd like to return for a couple of moments to discuss a proposed action plan the Ad Hoc Committee endorses. Now I would like to introduce our guest speakers for today. Eldon James is President of Eldon James & Associates. Eldon assists agencies, organizations, companies and individuals with projects involving governmental approvals and relationships. Prior to his current position, which began in 1994, Eldon served in several capacities in state and local government. He served as the County Administrator for King George County, Virginia. Susan Rowland owns SR Consulting, Inc. Sue has over 25 years experience in the areas of public policy advocacy; policy development and analysis; local, regional and state government operations as well as many others. .Prior to starting her own company in 2001, Sue served in several capacities. One of which was three years of service as Special Assistant to the State Health Commission; Director, Office of Public Affairs. John Warwick is a Civil Engineer and is the principal treatment process design engineer in the Virginia Beach office for ARCADIS. He has extensive background in design of wastewater treatment plants for domestic and industrial use. Copies of the biographical detail for each of our presenters along with the presentation will be available to you upon completion of their presentations. ,..", Alternative Wastewater Treattnent Presentation to thc Frederick County Board of Supen-i,ors Fldonlame, & .\,sociale" Inc. S. R. Consulting. Inc. .\ugust 30.2005 . I I I II - I II I I I II I .J The Problem . In "\/irginia we are just beginning to embrace "altcrnati'\.'e" \vastcwater disposal systems. . Generally, these systems are not yet well understood. . Availability of alternatives systems changes the way we look at land use planning.... 3 2 Case Study: Dawn, Virginia (Caroline County) . Public Health Dilemma Septic Systems Failing - poor ;oil, Pennits Denied for new or rcplacement ,I,tem, Suspect \Iuch of\~Tell Water is Kat Safe . Past Attempts to Gain CDBG Grants C nsucces s ful Community i, mi:,ed ll1Come; hou,ing l, 'pread apart \Iakes mecting D[-[CD rClJuircmcnr, difficult From the Caroline Co 1998 Feasibility Study . County Comp Plan identifies Dawn as a rural, limited growth area . Homcs arc oldcr and gcncrally constructed on smaller lots than clsc\vhere in count\' . Arca includcs highest concentration of problem wastewatcr disposal systcms in Caroline Countv , 3 F rom the Caroline Co 1998 Feasibility Study (con't.) . Wells constructed prior to current regulations; include large percentage of shallow wells . Dawn is located in Secondary (rural, limited) Growth ,-\rea From the Caroline Co 1998 Feasibility Study (con't.) . SOlne lirnited residential growth can be anticipated with resolution of wastewater problelns, and is desired by its residents . Rate of growth expected to return to historic rates with tilne - slow gnn\7th. 4 F rom the Caroline Co 1998 Feasibility Study (can't.) . Health departlTIent review cstilnatcd that 400/0 of the homes in Dawn experiencing drain field problelTIs · \Vindshield survey of 100 hOlTIes; 190/0 had indications of outdoor plUlnbing r FINDING SOLUTIONS · The 1998 Feasibility Study identified 2 alternatives Onsite Alternative Systems (ie. ;\IoLll1lb) Traditional Publicly Operated Central Wastewater Treatment Systems . Now there is a 3rd alternative Alternative/Decentralized Wastewater Systems 5 L .,.,,- I I I l I I 6 ill ;& Ii I Ii i . II I III i .. I II' I. I II II II II . Capital Cost Comparison is NOT Apples to Apples Centralized System ~ Decentralized Systems Cm;t~ include: C()~t~ include: Force '.!ains & Pump :,mtiom for Cotln:\atlce to S.T.I', CoLlection S\stel11- pressure, \'aCUUI11, gran'" Treatment :'I'stem -cu,rom based on size and need, Dispersal :':,-stem - low pressure dosing, drip, spral- lrngal\On, rew;e C ra\-it'.- :'e\vcr - standard 13 7 Alternative Systems are Managed Differently I I I I I II Decentralized com ared to Centralized or Private Packa e Plants . Operational rcquirement~ for Dccentralized Systems arc gcwcrneJ by the :-"10.\ \virh \' D H when ~y~rem owned by the local govcrnment . Construction i~ less intensivc . Smff1l1g relJllirement~ arc limircd - primarily monltonng 15 Alternative Systems are Managed Differently Decentralized com ared to Centralized or Private Packa e Plants con't. . System repair costs, including rcplacement pumps, are much less expcnsiye; simple to install . C se of telemetry systems allows for remotC monitoring and substantial sayings in manpower Hi 8 Alternative Systems are Managed Differently Decentralized com ared to Onsite Se tic ~ II . . Soil Suitabilitv factor~ arc diffcrcnt and less restrictive: Tn traditional onsite ~cptic ~ystems, soil~ are part of treatment Tn dcccntralized s\stems, soils reccivc rreatcd wa~tcwatcr. . Traditional ~ystems serve onc sirc; dcccntralized "'stems can scnT from 2 to 200+ sites. 17 '. Benefits of the Decentralized System for Dawn, Virginia I I . I . . Creater flexibility, easy for County to mmT from Phase 1 to Phase 2 at lower cost than traditional svstems. J . Homes off road more easilv served . . Less intensive construction & infrastructure vs. cenrra1i7.ed system; off the shelf technology, less overall cost, less time to ins tall 13 9 .Y I I I - ~ Benefits of the Decentralized System for Da\vn, Virginia . Plant is less visible to neighbors . Less cost for complete system & lower overall Countv cost Ai\D lower customer . cost ~ . No additional County staff required & lower operational costs 19 Benefits of the Decentralized System for Dawn, Virginia . l\Iore cffective gro\vth management- County can make development decisions indepcndent of soil limitations. . No discharge permit required because there is no discharge to streams 2C' 10 New Options At Hand . Allows greater clus tering flexibility and corresponding preservation of larger tracts for farms, forestry and open space . Provides a long-term treatment option when properly maintained. . Enhances water quality protection. 23 Diagram - --- --,,-- -~ /..--- -....~ - ./~~ > ......~~_./ / --./ ~\l .. . = ----=.. ~ - Jiiiiii!..1". ......, 7//ll .. ~ --,~ I '-,-~.".o J /.) .-- ~/ /~-'CT /,,:," - ')~~":r~-" ")f'~7'!(,:):/ t c. ria. -! !1J.2J" \..... .' 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E "tG E.;:: ._ C .- Q) Q) ~ 00 1i:3C E .... 0) "OQ:lQ) ~" ~ 0) ~ .oB~a> c_"O ~... \fit) (lliIlQ) :3'- ~ (\\g~~ ~ ~u:. (/):S (\\0 Eldon James December 16, 1994 to Present: President, Eldon James & Associates, Inc. Assists agencies, organizations, companies and individuals with projects involving governmental approvals and relationships. Provides planning and analysis of the policy and fiscal impacts of projects and programs. Represents public and private sector clients in dealings with regulatory agencies, elected or appointed officials and community groups or activists. Specializing in: the legislative process, analysis of the fiscal impacts of major projects, efforts requiring the assistance ofa registered lobbyists and complex projects requiring critical approvals including active public participation. Representative Samples of Projects: . Project Coordinator & Grants Administrator for the Dawn Community De- Centralized Wastewater Treatment System and Housing Rehab Program . Legislative Liaison for the eleven localities of North-Central Virginia. . Legislative Consultant for the Virginia Association of Area Agencies on Aging, the Virginia Coalition on Aging, the Virginia Coalition for the Aging and the Virginia Coalition of MS Chapters. . Staff coordinator for the the Rappahannock River Basin Commission. . Executive Director of the Fredericksburg Regional Council. . Executive Director of the Rappahannock Regional Disability Services Board. . Virginia Department of Health Facilitator oftransitionlmerger discussions between Rappahannock-Rapidan EMS Council & Rappahannock EMS Council. Up until December 1994 spent 17 years in various positions in state and local government in Virginia. With his last position as County Administrator of King George County, Virginia. Volunteer activities include: . Board of Directors, Fredericksburg Regional Chamber of Commerce Education Foundation. . Board of Directors, Rappahannock Goodwill Industries. . Court Access Committee, The disAbility Resource Center of the Rappahannock Area, Inc., 1994-1997. . Board of Directors, Virginia's Potomac Gateway Welcome Center, Chairman 1989- 1994. . President, Foundation of the Virginia Recreation and Park Society; Board member 1990-present. . Virginia Recreation and Park Society, I 975-present, Legislative Committee Chairman 1983-1985, President 1988, Lay member of the Board of Directors 2000-01. . Board of Directors, Project FAITH, Inc. a nonprofit community housing development organization for people with disabilities and the elderly. SUSAN R. ROWLAND, MP A SR Consulting, Ine. PO Box 4780 Woodbridge, VA 22194-4780 (703) 626-7392 Sue@SueRowlandConsulting.com PROFESSIONAL EXPERIENCE Over Twenty-five Years of Experience Leading to Expertise in the areas of: . Public Policy Advocacy and Grassroots Development . Policy Development and Analysis . Local, Regional, and State Government Operations . Non-profit Board and Agency Development . Federal Grants Management . Fundraising, Resources Development, and Grants-writing . Comprehensive and Strategic Planning SR CONSULTING, INC. (SRC, Inc.) A Woman-Owned Virginia Corporation President (2001 - Present) Provides private consulting services in legislative advocacy, human service program management, federal grants management, housing development, organizational development, grants-writing, and non- profit board development activities. Current and recent clients include: . Virginia Organizations Responding to AIDS - public policy advocacy and community organizing (since July 2002) . Virginia Housing Coalition -legislative advocacy and strategic planning (since July 2003) . Fairfax County, Human Services - Lobbyist (January - March, 2004; August 2004 - present) . Virginia Association of Planning District Commissions -legislative (Dec 2004 - April 2005) . Northern Virginia Regional Commission - legislative (April 2002 - June 2004; December 2004 -- present) . Northern Virginia Waste Management Board -legislative & regulatory consulting (since December 2002) . Virginia Coalition of GoodwiIls - public policy advocacy and program development (since August 2002) . Virginia Association of Area Agencies on Aging - federal grants management & public policy consulting (since October 2002) . City of Norfolk: Norfolk Ryan White Title I Planning Council- needs assessment and federal grant application preparation (June - October 2003; June - August 2004) . Birmingham Green (Northern Virginia long term care facility) - strategic planning (June - September 2003) NORTHERN VIRGINIA REGIONAL COMMISSION Director, Human Services Division (October, 1994 -April, 2002) Director of the Commission's human services related activities. Provided leadership, direction, and support to a staff often, operating within a budget of $6.8 million (FY 02). Division's responsibilities included: procurement of federally funded HIV / AIDS prevention, treatment, and housing services and monitoring vendor performance (HRSA and HUD funds); regional Information and Referral services; regional fair housing testing program; management of regional single family housing loan program; advocacy for development of affordable housing; leadership and support for a number of regional Susan R Rowland, MPA human service and health related consortia; advocacy on state and federal policies affecting the delivery of public human services; and other special projects as required by member jurisdictions. NVRC is a regional council of local governments. Legislative Liaison (February, 2000-April, 2002) Coordinated the Commission's advocacy to the Virginia General Assembly: preparation of the Commission's annual Legislative Platform; staffed the Commission's Legislative Committee; represented the Commission's positions to legislators and others (particularly those related to human services); coordinated systems to provide members with daily updates during General Assembly sessions; assisted other Commission senior staff with advocacy. VIRGINIA DEPARTMENT OF HEALTH Special Assistant to the State Health Commissioner; Director, OffICe of Public Affairs (August, 1991 - October, 1994) Provided executive level assistance to the State Health Commissioner in the development of overall public health policy and state-wide agency policies through analysis, evaluation and presentation of options. Required ability to organize and manage multiple projects and effective working relationships with a wide variety of individuals and groups with interest in state-level public health policies. Responsibilities: VDH liaison to state legislature. Coordinated development of the Govemor's health-related legislative proposals; provided staff support to patron. Represented VDH on state-level groups formed to increase access to primary care, long-term care systems, and others similar topics. Coordinated State Board of Health activities, including adoption of regulations and other statements on health policy. Designated agency regulatory coordinator to assure compliance with Virginia's Administrative Process Act and with full responsibilities as assigned by law. Developed agency Office of Public Affairs to coordinate agency public information activities. COMMONWEALTH OF VIRGINIA Governor's Intern (March 1989 - August 1991) Selected one of ten from 3000 applicants to first Governor's Management Intern Program, created to increase the number of women and minorities in middle/upper management positions in state government. Assigned to the Virginia Department of Health. Activities included special assignments by Deputy Commissioner for Administration and Deputy Commissioner for Community Health Services. Key activities: development of contract with Arlington County for independent local health department; co-wrote grant resulting in funding for improved public communications in environmental health services; staffed drafting and promulgation of home health agency and hospice regulations currently in effect; and appointed by Commissioner to act as agency legislative liaison. VIRGINIA LEAGUE FOR PLANNED PARENTHOOD, INC Executive Director (1983 -1989) Non-profit health care agency serving the Richmond metropolitan area. Responsible to the board of directors and accountable to its funding sources for the agency's clinical health care services, educational, and advocacy programs. Managed all budgetary and human resources of agency to successfully accomplish agency functions and activities. Included recruitment, hiring, training, supervising, firing, retention programs, and development of benefits packages for professional and non-professional staff. Annually developed operating budgets and managed compliance with intemal accounting procedures. Developed and supported annual fund-raising activities, including grants, direct mail, special event, and major fund solicitation. Developed personnel policies approved by board and a manual for staff implementation. Increased size and scope of agency's overall service activities. Active at the national level in affiliated organization. EDUCATION Virginia Commonwealth University, Richmond, Virginia 2 of 3 Susan R Rowland, MPA Master of Public Administration; 1987 B.S. Sociology; 1974 SELECTED VOLUNTEER & PROFESSIONAL ACTIVITIES Northern Virginia Area Health Education Centers; Member, Board of Directors (past President, Treasurer), 1997-2003 Northern Virginia Advisory. Committee to the Virginia Tobacco Settlement Foundation, Member, 2001 - June 2004 American Public Health Association, Member since 1988 Virginia Association of Local Human Service Officials, Treasurer, 1995-2002 Metropolitan Washington Regional HIV Health Services Planning Council (Mayoral appointment), Member, 1995 - 2002 Virginia Department of Health AIDS Drug Assistance Program Advisory Board (Commissioner's appointment), Member, 1995 - 2002 Arbitration Committee, Southside Planning District Commission, 200 I Fan Free Clinic (AIDS Service Organization; Primary Health Care Clinic), Former President, Board of Directors, 1991-1994 Pi Alpha Alpha, VCU Chapter, Elected 1987 National Honor society for Public Affairs and Public Administration St. Luke Lutheran Church, Richmond, Virginia, Member; Chair, Building Committee, 1989-1992; Sunday School Teacher & Superintendent 3 of 3 John Warwick Education BS, Civil Engineering, Virginia Military Institute, 1969 Years of Experience TOTAL - 35 With ARCADIS - 35 Professional Registrations Professional Engineer: North Carolina and Virginia 1977 Professional Associations American Water Works Association Water Environment Federation Mr. Warwick is the principal treatment process design engineer in the Virginia Beach office. He has been responsible for design, preparation of plans and specifications and consultation during construction for water and sewage facilities which include water filtration plants, water storage facilities, industrial wastewater recycle facilities and all types of sewage treatment plants for both domestic and industrial type wastes. Specific experience in wastewater treatment technology has involved biological nutrient removal and color removal techniques. He has been involved in the permit process of numerous projects, including those involving wetlands mitigation, water supply reservoirs, treatment plants, solid waste disposal and land application of sewage sludge. He has also had direct experience in the detailed design of complex water and sewage pump stations and related controls and instrumentation required for proper operation. Other areas of expertise include comprehensive water and sewer studies with cost estimates and recommendations for phasing and financing of projects. Mr. Warwick has also provided consultation on treatment problems start up of water and sewage facilities as well as treatability studies for municipal and industrial clients on which the final design of major treatment facilities has been based. Site Bayview Revitalization Northampton County 2004 Redevelopment of 150 acre site, roads and utilities, stormwater management, water storage and pumping, and sewage treatment facility. Housing Development Poquoson, Virginia 2000 Responsible for design of 8-unit, environmentally friendly, housing development, "Gray Water" system for housing and irrigation, roads and grading, and utilities . Various Water Projects Design, Upgrade, and Expansion of Water Treatment Facilities Pittsylvania County Service Authority 2000 Design of upgrade and expansion of Chatham water treatment facility to include renovations of raw water pumping facilities, complete upgrade of instrumentation and electrical system throughout plant to include addition of filters, clarifiers and finished water pumping facilities. Design of complete new chemical feed facilities. Design, Upgrade, and Expansion of Water Treatment Facilities Greensville County Water and Sewer Authority 2004 Process design for expansion of the Jarratt water filtration plant to comply with the latest regulations for THM removals. Design for a stand-alone 2.0 MGD plant in addition to the upgrade of the existing plant. Design of all instrumentation and chemical feed facilities and permitting necessary for construction. Bayview Revitalization Project Northampton, Virginia 2004 Design of a decentralized community water system for the Bayview Subdivision, Phase I to serve 80 units. Wastewater Eastern Shore of Virginia Public Service Authority Accomack Virginia Ongoing Preliminary Engineering Report for providing sewerage and wastewater treatment to service areas in Northampton and Accomack Counties Preliminary design of decentralized wastewater treatment and disposal facilities to include vacuum collection system. Caroline County, Virginia Ongoing Design of Dawn decentralized sewer collection, treatment and disposal facilities for an initial capacity of 54,000 gpd. Bayview Revitalization Project 2004 Design of a 27,000 gpd decentralized sewerage collection, treatment and disposal system.