031-01
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2000-2001 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session held on
February 13,2001, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2000-2001
Budget be Amended to Reflect:
Landfill Supplemental Appropriation in the Amount of $1,120,000 for Land Acquisition.
Landfill Supplemental Appropriation in the Amount of $960,000 for the Construction of MSW -
Phase II - Cell A.
Landfill Supplemental Appropriation in the Amount of $260,000 for Real Estate Improvements.
Landfill Supplemental Appropriation in the Amount of $260,000 for Professional Services.
The Total Supplemental Appropriation is $2,600,000 and will be Appropriated from the Landfill
Fund Balance.
ADOPTED this 13th day of February, 2001.
Upon motion made by Charles W. Orndoff, Sr., and seconded by Margaret B. Douglas, the above
resolution was approved by the Frederick County Board of Supervisors, at their meeting and public hearing
held on February 13,2001, by the following recorded vote:
Richard C. Shickle
Aye
Aye
Robert M. Sager
Aye
Charles W. Orndoff, Sr.
Margaret B. Douglas
W. Harrington Smith, Jr.
Aye
Sidney A. Reyes
Aye
Aye
A COPY TESTE:
Iohntl?f~u(.
Clerk, Board of Supervisors
County of Frederick, Virginia
RESOLUTION NO.: 031-01
cc: Cheryl B. Shiffler, Finance Director
C. William Orndoff, Jr., Treasurer
COUNTY of FREDERICK
Department of Public Works
540/665-5643
FAX: 540/678-0682
MEMORANDUM
~(Q)[P)W
FROM:
Board of Supervisors
Harvey E. Strawsnyder, Jr., P.E., Director of Public wor~-
Public Works Committee Report for Meeting of January 9,2001
TO:
SUBJECT:
DATE:
January 9, 2001
The Public Works Committee met on Tuesday, January 9, 2001, at 10:00 a.m. All members
were present.
The following items were discussed:
...Items Requiring Action".
I. Supplemental Appropriation - Landfill Fund
The Director of Public Works presented a request for supplemental appropriations to the
current landfill budget. A summary of these supplemental requests is presented in the attached
memorandum dated December 27, 2000. The following action was taken:
Item A: Land Acquisition: A motion was made by W. Harrington Smith, Jr. and
seconded by Tom Offutt to appropriate $1,120,000 from the landfill reserve account
for the completion of the purchase of the Peter Paul Riley farm. The motion was
unanimously approved by the committee.
Item B.l: Construction of Municipal Solid Waste (MSW) Landfill- Phase II, Cell
A: A motion was made by W. Harrington Smith, Jr. and seconded by George Ludwig
to appropriate $960,000 from the landfill reserve accuunt to fund the construction of
the MSW - Phase II, Cell A. The motion was unanimously approved. The funds will
be placed in line item 12-4204-7900-00 - Improvements Other Than.
Item B.2: Improvements to Riley Farm: A motion was made by George Ludwig
and seconded by Jim Vickers to approve the appropriation of $260,000 for
improvements to the Riley farm contingent upon the completion of the real estate
transaction for the subject property. The motion was unanimously approved.
Item C: ProCessional Services: A motion to approve an appropriation of $260,000
for professional services was made by Tom Offutt and seconded by George Ludwig.
Of this amount, $60,000 was subject to the final real estate closure of the Riley
property. The motion was unanimously approved
107 North Kent Street. Winchester, Virginia 22601-5000
'\
Board of Supervisors
Page 2
January 9, 2001
."Items Not Requiring Action...
I. Request for Environmental Inspector Position
The Director of Public Works presented a request for a new position titled environmental
inspector. (See attachment 2) A motion was made by W. Harrington Smith, Jr. and seconded by Tom
Offutt to approve the request. The motion was unanimously approved. The request will be forwarded
to the Personnel Committee for their review and action.
2. Closed Session
A closed session was held to discuss legal and personnel issues.
3. Miscellaneous Reports
a) Tonnage Report (see Attachment 3)
b) Recycling Report (see Attachment 4)
c) Animal Shelter Dog Report (see Attachment 5)
d) Animal Shelter Cat Report (see Attachment 6)
Respectfully submitted,
Public Works Committee
Charles W. Orndoff, Sr., Chairman
W. Harrington Smith, Jr.
George Ludwig
Thomas Offutt
James T. Vickers
Jam Wilson
~.
RES/rls
Attachments: as stated
cc: Cheryl B. Shiffler, Director of Finance
file
ATTACHMENT
1.
---<l
COUNTY of FREDERICK
Department of Public Works
540/665-5643
FAX: 540/678-0682
MEMORANDUM
TO:
Public Works Committee
Harvey E. Strawsnyder, Jr., P.E., Director of Public Work~~.
FROM:
SUBJECT:
Request for Supplemental Appropriations - Frederick County Landfill
DATE:
December 27, 2000
We are requesting supplemental appropriations to complete various projects at the
Frederick County Landfill in the current fiscal year. The following is a summary of the subject
projects, the amount requested and the justifications:
-:-
A
12-4204-7700-00 - Land Acquisition
Additional funding is requested to complete the purchase of the Peter Paul Riley farm in
Clarke County as a clay borrow source for the landfill. The farm was purchased at an auction on
December 2, 1999 for SI,230,000.00. We have paid the required deposit of 10%. Therefore, we
are requesting a supplemental appropriation in the amount of $1,120,000.00 to complete the
purchase of the property.
B. 12-4204-7900-00 - Improvements Other Than
1. Construction of Municipal Solid Waste (M.S.W.) Landfill- Phase n, Cell A - Due to
increased waste tonnage, we have commenced the development of the subject cell in conjunction
with the Construction! Demolition Debris (C.D.D.) Landfill- Area L Phase II, Cell I
development. We have commenced the rough grading portion of the project to take advantage of
the lower winter season construction costs and the hauling of 40,000 tons of material for the
leachate collection layer. Since we have combined the two cell development projects, additional
funding is required so that liner construction can commence in April 2001. Therefore, we are
requesting a supplemental appropriation of$960,000.00 (8 acre cell @ SI20,000.00/acre) for the
development of the M.S.W. cell. The funds needed for the C.D.D. landfill cell have been
requested in the proposed 2001-2002 budget.
~.. 2. Development of Peter Paul Riley farm - To obtain clay from the Riley farm, Frederick
107 North Kent Street . Winchester, Virginia 22601-5000
Public Works Committee Memorandum
December 27, 2000
Page 2
County must perform site improvements on the farm to-comply with the Special Use Permit
requirements imposed by Clarke County. The following'is summary of the subject requirements
and the estimated cost:
a. Plant tree buffer along portions of property - $70,000.00 (1,000 trees @S70.00/tree).
b. Construct fence along portions of property - $30,000.00.
c. Construct private haul road frpm clay borrow area to landfill property and stormwaterl
BMP ponds. (mcludes Opequon Creek low water bridge, construction of 1200 feet of
road, and three (3) ponds) - 5160,000.00.
SUBTOTAL: 5260,000.00.
We are requesting a supplemental appropriation in this line item of$I,220,000.00.
C. 12-4204-3002-00 - Professional Services
The following is a summary of the required projects where professional services will be
required:
1. Design M.S.W. and C.D.D. cell, prepare construction documents and plans, provide
engineering support during construction - $60,000.00. (See attached estimate).
2. Perform Q.A/Q.C. services, testing and inspections during construction ofM.S.W. and
C.D.D. cells - $35,000.00.
3. Surveying services during construction of cells, boundary survey of Riley farm and
aerial mapping services - $25,000.00.
4. Groundwater monitoring at landfill and development of wells at Riley farm-
$35,000.00.
5. M.S.W. landfill major permit amendment - To complete the design of raising our top
elevation of our landfill to expand our landfill life 15 - 20 years - $85,000.00. (See
attached estimate).
6. Title V - air permit amendment and engineering support for methane gas shop heater
installation - $20,000.00.
Public Works Committee Memorandum
December 27, 2000
Page 3
The total for this supplemental appropriation in this line item of$260,OOO.00.
We are requesting a total supplemental appropriation ofS2,6oo,000.00. Funds are
available in the Landfill Reserve for Continency account.
jcw
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cc: Steve Frye, Landfill Manager
file