HomeMy WebLinkAbout046-02
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2002 AND 2003 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on May 22, 2002, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2002
and 2003 Budget be Amended to Reflect:
Proposed FY 02 Amendment
Expenditures:
Battlefield Funds
$250,000
Revenue:
Non-revenue:
Funding from Unreserved Fund Balance
$250,000
Upon motion made by Sidney A. Reyes and seconded by Gina A. Forrester, the above
amount of $250,000 was approved by the following recorded vote:
Richard C. Shickle Nay Robert M. Sager Nay
W. Harrington Smith, Jr. Aye Margaret B. Douglas Nay
Lynda 1. Tyler Aye Sidney A. Reyes Aye
Gina A. Forrester Aye
Proposed FY 03 Amendment
Exoendi tures:
Battlefield Funds
$250,000
Resolution - Budget Amendment
Board of Supervisors Meeting - May 22, 2002
Page 2
Upon motion made by W. Harrington Smith, Jr. and seconded by Sidney A. Reyes, the
above amount of$250,000 was approved by the following recorded vote:
Richard C. Shickle
Nay
Robert M. Sager
Aye
W. Harrington Smith, Jr.
Aye
Margaret B. Douglas
Nay
Lynda 1. Tyler
Aye
Sidney A. Reyes
Aye
Gina A. Forrester
Aye
Lord Fairfax Community College Science
Laboratory Building Sitework
$437.500
$687,500
Revenue:
Non-revenue:
Funding from Unreserved Fund Balance
$687,500
Upon motion made by Robert M. Sager and seconded by W. Harrington Smith, Jr., the
above amount of $437,500 was approved by the following recorded vote:
Richard C. Shickle
Aye
Robert M. Sager
Aye
W. Harrington Smith, Jr.
Aye
Margaret B. Douglas
Aye
Lynda 1. Tyler
Aye
Sidney A. Reyes
Aye
Gina A. Forrester
Aye
ADOPTED this 220d day of May, 2002.
A COpy TESTE:
Resolution - Budget Amendment
Board of Supervisors Meeting - May 22, 2002
Page 2
RESOLUTION NO.: 046-02
cc: Cheryl B. Shiffler, Finance Director
C. William Orndoff, Jr., Treasurer
JomY5ll ~
Clerk, Board of Supervisors
County of Frederick, Virginia
c:\ T JP\resolutious\FY200 1-2002\BudgetAmenunmtFY2002and2003M tgotD52202, wpd
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshift1c@co.frcderick.va.us
TO: Board of Supervisors
FROM: Cheryl B. Shiffler, Finance Director
DATE: March 20, 2002
SUBJECT: Finance Committee Report and Recommendations
The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on
March 20, 2002 at 8:00 a.m. The committee approved agenda items 1,3,4,5,6, 7 and 11 under
consent agenda.
I. The Department of Juvenile Justice requests a General Fund supplemental appropriation
in the amount of$26.908. This amount represents unexpended grant funds available in
the VJCCCA budget at June 30, 2001. It is requested that these monies be carried
forward into FY 2002-2003. No additional local funds are needed. See attached memo,
p. 1. The committee recommends approvaL
2. The County Administrator requests a General Fund supplemental appropriation in the
amount of$16.850. This amount is needed to purchase arid install cable cameras for the
Board of Supervisors meeting room. Additional local funds are necessary. See attached
memo, p. 2-5. The committee recommends approval.
3. The Sheriff requests a General Fund supplemental appropriation in the amount of
$999.72. This amount represents vehicle insurance reimbursements and is requested to
be appropriated to line item 3102-3004-000-002 Repair and Maintenance - Vehicle. No
additional local funds are needed. See attached memos, p. 6-7. The committee
recommends approvaL
4. The Sheriff requests a General Fund supplemental appropriation in the amount of $450.
This amount represents donations to the DARE Program and is requested to be
appropriated to line item 3102-5413-000-001 Drug Program. No additional local funds
are needed. See attached memos, p. 8-11. The committee recommends approval.
107 North Kent Street . Winchester. Virginia 2260 I
Finance Committee Rcport and Recommendations
March 20, 2002
Page 2
5. The Sheriff requests a General Fund supplemental appropriation in the amount of
$438.96. This amount represents this department's share in recent drug forfcitures and is
requested to be appropriated to line item 3102-5413-000-007 Forfeited Property -
Surplus. No additional local funds are needed. See attached mcmo, p. 12. The
committee recommends approval.
6. The Fire and Rescue Department requests a General Fund supplemental appropriation in
the amount of$230. This amount represents a vehicle insurance reimbursement and is
requested to be appropriated to line item 3505-3004-000-002 Repair and Maintenance -
Vehicle. No additional local funds are needed. See attached memo, p. 13-14. The
committee recommends approval.
7. The Recycling Coordinator requests a Gencral Fund supplemental appropriation in the
amount of $445. This amount represents the remainder of a grant received and is
requested to be appropriated to line item 4203-5415-000-000 Other Expenses so that the
final phase of the grant project may be completed. No additional local funds are needed.
See attached memo, p. 15-16. The committee recommends approval.
8. The Frederick County Registrar requests General Fund budget transfers in the amount of
$1.180. These transfers are needed for expenses in various line items related to the recent
redistricting. No additional local funds are needed. See attached memo, p. 17-21. The
committee recommends approval.
9. The Jail Superintendent requests Regional Jail budget transfers in the amount of$12.500.
These transfers are needed to cover anticipated expenditures in various line items. No
additional local funds are needed. See attached memo, p. 22. The committee
recommends approval.
10. The Jail Superintendent requests Regional Jail budget transfers in the amount of$72.000.
These transfers are needed to cover additional expenditures for Food and Food Supplies
due to the increased population at the jail. No additional local funds are needed. See
attached memo, p. 23. The committee recommends approval.
11. The Director of the Regional Airport requests an Airport Fund supplemental
appropriation in the amount of $115.000. This amount represents an increase in the
Merchandise for Resale expenditure line item and is being offset by unanticipated
revenue to be received for jet fuel. No additional local funds are needed. See attached
memo, p. 24. The committee recommends approval.
Finance Committee Report and Recommendations
March 20, 2002
Page 3
12. The Commonwealth Attorney requests a General Fund supplemental appropriation in the
amount oC $21.593. This amount is needed to hire an OffIce Assistant III for this
department. Additional local funds are necessary. See attached memo, p. 25. The
committee recommends approval for the current year and also recommends approval for
funding in the FY 03 budget not to exceed the starting salary of$21,593.00.
13. The Frederick County Battlefield Partnership requests a General Fund supplemental
appropriation in the amount of $250.000 annually for three years. Answers to questions
raised at February's Finance Committee meeting are included. AdditionallocaJ funds are
necessary. See attached memo, p. 26-36. The committee recommends forwarding this
item to the Board with no recommendation.
** FOR INFORMA nON ONLY **
John Goode presented the Finance Committee a handout on the Frederick County Battlefield
Partnership Funding Request. This handout is included as p. 37.
Respectfully submitted,
FINANCE COMMITTEE
W. Harrington Smith, Jr.
Gina Forrester
Don Butler
Ronald Hottle
Richie Wilkins
By C"I'if b dij/ h- <,
Cheryl B. Shl fler
Finance Director
Frederick County Battlefield Partnership
Civil War Preservation Trust, County of Frederick, and the
Shenandoah Valley Battlefields Foundation
Proposal and Process
This paper is a follow-up to the proposal made by the Civil War Preservation Trust
and the Shenandoah Valley Battldields Foundation to the Frederick County Board of
Supervisors at its regular meeting on 13 February 2002. (A eopy of that proposal is
attached.) I-!erein \ve attempt to provide additional insight regarding the proposed
partnership to aequirc and preserve battlefield land in Frederick County. The partners
would consist of Civil War Preservation Trust (CWPT), Frederiek County (County). and
Shenandoah Valley Battlefields Foundation (SVBF). The partnership would result in up to
$1,250,000 being made available for battldield preservation in Frederick County annually
for three years. Any acquisition of land or interests in land would be made from willing
sellers.
The Partners
· Civil War Preservation Trust: CWPT is the nation's largest battlefield preservation
organization whose mission is to permanently preserve battlefield land and to conduct
outreach through programs to edueate the pub lie on the importanee of this component
of our nation's heritage.
· Frederick County, Virginia: Frederick County is a rapidly growing community located
in the lower Shenandoah Valley of Virginia that contains numerous Civil War
battlefields including, Second and Third Winchester, Kernstown, and Cedar Creek.
· Shenandoah Valley Battlefields Foundation: The Shenandoah Valley Battlefields
Foundation (SVBF) is the successor to the management entity for the Shenandoah
Valley National Historic District. The objective of SVBF is to implement the
Management Plan that was developed to preserve, interpret, and promote identified
battlefields and Civil War site in the Shenandoah Valley Battlefields National Historic
District.
The Funding
Each of the three partners would be responsible for annually dedicating $250,000 to the
preservation effort for the three-year period. Each partner would retain control of its
respeetive funds until the point at which an actual land transaction would take plaee. At
that point, the funds each partner would eon tribute toward the transaetion would be
transferred into an escrow aecount held by the closing attorney or agent. The three
participants would mutually agree this agent.
The County and CWPT funds eould be used to leverage up to an additional
$500,000 from the federal Land & Water Conservation Fund (L WCF) program for
Partnership Proposal to Frederick County
From the Civil War Preservation Trust and the Shenandoah Valley Battlefields Foundation
Page I of4
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battklield preservation. The American l3attle:lields Protectiun Program (ABPP)
administers these funds. The:y can be applied for on a competitive basis by statc and local
gove:rnme:nts. ABPP is a branch of the: National Park Service.
The capacity of the CWPT, the availability of the fcderal funds through thc ABPP,
and federal funds appropriatcd to thc SVBF create a unique opportunity for Frederick
County to leveragc its funds. Every dollar the county contributes to the partnership will be
matched on a four-to-onc basis. Additionally, once land is preserved, there is also funding
available to interpret and market thcsc battlefields through the Shenandoah Valley
Battletields National Historic District programs.
The Battlefields
These funds would be uscd to purchase propertics in fee or conservation easements within
the corc arcas of four battletields located in Fredcrick County: Cedar Creek. Second and
Third Winchester, and Kernstown.
Responsibilities of Partners
· CWPT: CWPT would be charged with sccuring $250,000 for the partnership and, with
the county's commitment of funding, would apply, draw down, and work with the
State Department of Conservation and Recreation (DCR) to secure up to $500,000 in
L WCF funds from the Federal government. CWPT would also be involved in
determining priorities, negotiating and closing acquisitions, and if necessary, holding
ti tie to property.
. County: The County would be responsible for providing up to $250,000 for the
partnership. This is the County's only obligation, as DCR will serve as the fiscal
sponsor for the L WCF funds, not the County. Additionally, to limit the county's risk
exposure, County funds may be "last dollars in."
. SVBF: SVBF would be responsible for providing up to $250,000 for the partnership.
Because of the requirements placed on the SVBF's use of its appropriated federal
funds, the foundation would have to hold title to lands for which its funds were used to
purchase in fee or be a co-holder of conservation easements.
Collectively the three partners would be involved in helping to identify properties for
preservation, negotiating and closing acquisitions, and if necessary holding title to
properties or interests in easements. It is suggested that a committee comprised of a
representative from each partner plus a general citizen be created to collectively determine
priorities for use of these funds, parcels and how they would be protected, and who would
take the lead in negotiating protection measures.
Priorities
L WCF funds require that any parcel of battlefield to be acquired must meet established
criteria (see guidelines attached). Generally, this means that the site must be within the
core area of a recognized battlefield and have verifiable historic significance. These core
area boundaries have been identified and re-verified by the National Park Service. Maps
Partnership Proposal to Frederick County
From the Civil War Preservation Tnlst and the Shenandoah Valley Battlefields Foundation
Page 2 of 4 _ c;.. 'I -
or the ccm; arcas can bc [(lund in thc Shcnandoah Valley I3attlefields National Historic
District i\bnagemcnt Plan. It mllst be reitcratcd that thc partics involvcd would only
negotiatc with willing sellers. Funds from this partnership must be for new acquisitions.
[n general it is anticipated that acquisitions will occur on a parcel-by-parcel basis as
opportunities l()r purchase with willing sellers are identilied.
Timing
Once priorities are determined and the terms at- contracts for propcrties arc negotiated.
each of the three parties would be responsible for placing their one-fifth share of the
purchase price in an escrow account established for the closing of that particular parcel.
Additionally. CWPT would be responsible for securing the two-fifths L WCF share.
Supporting Established Public Policies
The County Board of Supervisors has identified the protection of the Civil War battlefields
as a priority in numerous planning documents it has either approved or endorsed. These
include the Frederick COlln/y Baltlefield Network Plan (1997), the Third Winches/a
Battlefield Preservation Plan (1999), and the Frederick COllnty Comprehensive Policy
Plan (200 I). In addition, the County endorsed the Shenandoah Valley Baltlejields National
Historic District Management Plan in May 2000 which calls for preservation of
battleiields in the County.
In consideration of the aforementioned items and the presentation recently made at
the February 13,2002, Board of Supervisors meeting, we respectfully ask the county to
consider joining this proposed partnership. This unique alliance will enable CWPT and
SVBF to leverage their funds and more efficiently carry out their missions. Benefits to the
County include providing citizens with much needed open space, reducing the need for
costly infrastructure, and most importantly establishing historic infrastructure that will
transfer Frederick County into a world-class tourism destination. We hope you will seize
upon this unprecedented opportunity to leverage County funds and enhance the quality of
life for Frederick County's citizens.
The CWPT and the SVBF hope that this paper provides sufficient insight on the
plan to allow the County to move forward with its approval and commitment of funds for
this extraordinary opportunity. Preserving, interpreting and promoting these historic
resources can ultimately transform Frederick County into a world-class tourism
destination.
Partnership Proposal to Frederick County
From the Civil War Preservation Trust and the Shenandoah Valley Balllefields Foundation
Page3of-l - d. 8-
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Frederick County Battlefield Partnership
A Project of
Frederick County, Virginia
Civil War Preservation Trust and the
Shenandoah Valley Battlefields Foundation
The Shenandoah Yalley l3attleticlds Foundation (SYBF) and the Civil War Preservation Trust
(CWPT) propose to form a partnership with Frederick County to protect Civil War battlefields at
Second Winchester (1863) Second Kernstown ( 1864)
Third Winchester-Opequon (1864) and Cedar Creek (1864)
The annual investment of $250,000 by each of these principal partners will be eligible tor
matching by $500,000 of federal funds Irom the American Battlefield Protection Program
(ABP?). This partnership will make available $1.25 million a year over three years to secure this
important resource for the citizens of Frederick County, the Commonwealth, and the nation.
Benctits of the project include the following:
o protect four of the nation's most important Civil War battlefields;
::::J decrease the need for investment in service infrastructure (water, sewer, schools, etc.) ;
o help implement Frederick County's comprehensive plan;
o contribute to the area's $96 million annual tourism economy;
o reward landowners for voluntarily maintaining the county's rural area;
o protect drinking water sources; and
U provide parks and open space where residents can relax and recreate.
Proiect Area
Thc project area will include three battlefields defined in the county's Battlefield Network Plan
and remaining areas of the Second Winchester battlefield. These areas retain the integrity
required for battlefield interpretation and are essential for Civil War-based tourism.
Protect SiQnificant Battlefield land
Third Winchester (fought 19 September 1864) and Cedar Creek (fought 19 October 1864) were
the largest battles ever fought in the Shenandoah Valley. They resulted in more than 17,000
casualties. They saw 54,436 and 47,209 combatants engaged in battle, respectively.
Core battlefield lands in the county are eligible for the National Register of Historic Places,
according to the National Park Service. With the six other battlefields of the Shenandoah Valley
Battlefields National Historic District, Frederick County's battlefields are also eligible for
National Historic Landmark status, the highest recognition granted by the Federal government
for historic value. Cedar Creek, which is already a National Historic Landmark, could also
become a national park with the support of the county.
BuildinQ the Economy
Tourism generates $96 million annually in travel spending in Frederick County and Winchester.
it generates a payroll of$23 million a year, supporting 1,589 jobs. Travelers generate $5.2
million in state tax revenue and $3.3 million in local taxes in the area in 1998.
According to the Virginia Tourism Corporation, these revenues could be significantly increased
by catering to Civil War tourists who stay longer and spend more money than any other group of
tourists. These battlefields, which currently receive about 85,000 visits annually, could host
more than 300,000 visitors if they were better interpreted and protected, according to a study
conducted by the Shenandoah Valley Battlefields National Historic District Commission.
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Frederick County Battlefield Partnership
With visitors from outside the arca spcnding about $<)3 per trip at hOlels, rcstauranls. and other
busincsscs in the county, better interpretation and protection of the battleficlds could rcsult in
$17.2 million in tourist spending in Frcderick County and Winchcstcr.
Reducinq Infrastructure Costs
By maintaining opcn space, the project will rcducc the ovcrall potential for new home
construction in the county and focus ncw development in the county-designated Urban
Development Area, reducing demand for infrastructure such as water, sewer, and schools.
Numerous studies have been conducted that demonstrate how residential land uses rarely
generate enough revenue to fund the services local governments must provide to
residcnts. For instance, the Augusta County Board of Supervisors, the Augusta County
Farm Bureau, and the Valley Conservation Council conducted a study of the in1pact of
different land uses on the fmances of Augusta County. This study found that, over a six-
years ending in 1996 the county:
o collected $5.65 million more revenue from farm and forest land than it spent
providing services to this land;
o spent $45.61 million more providing services to residential land than it collected in
revenue from it; and
o collected $52.32 million more revenue from commercial and industrial land overall
than it spent providing services to this land.
Over the six-year period, developed land generated a cumulative net annual fund surplus
of$6.71 million ($86.79 per acre). Developed land also generated a net long-term capital
fund deficit of$53.64 million ($693.88 per acre).l
ImplementinQ Local. ReQional. and State Plans
Battlefield Network Plan - 1997: Adopted by the Frederick County Board of Supervisors and
the Winchester City Council, the plan calls for a system of battlefields and other historic open
space and sites to preserve the heritage of the community, promote tourism, and provide
educational opportunities."
Third Winchester Battlefield Preservation Plan - 1999: Conducted for Frederick County, the
plan identifies a core area to be owned in fee simple for a park and areas to be protected by
conservation easements.
Frederick C01l17tv ComDrehensive Policy Plan - 2001: The plan's primary tool for managing
growth, the urban development area (UDA), encourages compact growth by limiting new
services to areas inside the UDA boundary. The UDA boundary was recently changed to
discourage development on parts of the Third Winchester battlefield. By purchasing land in
these areas, the project will help implement the UDA and the comprehensive plan
Shenandoah Vallev National Historic District ManCH;el17ent Plan - 2000: The project will form a
partnership between the SVBF, Frederick County, and the CWPT to implement the SVBNHD
Management Plan by protecting the historic road network and farmland on the battlefields
1 This study, Land Use And Community Values in Augusta County, Virginia, can be found on the internet
at http://www.valleyconservation.orolres commhtml.
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NOTICE OF FUNDING AVAILABILITY
BA TTLEFIEL0 ACQUISITION GRANTS
FY 2002 LAND ACQUISITION GRANTS TO PRESERVE
AMERICA'S ENDANGERED CIVIL WAR SA TTLEFIELDS
Guidelines and Application Instructions
The National Park Service's American Battlefield Protection Program (ABPP) announces the
availability of funds from the Land and Water Conservation Fund to help States and local
communities acquire and preserve our nation's threatened Civil War Battlefields, as authorized by
the FY 2002 Department of the Intenor Appropriations Act (Public Law 107-63). The $11 million
available for matching grants will be administered by the ABPP and awarded through a
competitive process over three years (fiscal years 2002 through 2004). Each grant requires a
dollar-for-dollar non-Federal match. Grants are available for the fee simple acquisition of land, or
for the acquisition of permanent, protective interests in land, at Civil War Battlefields listed In the
Civil War Sites Advisory Commission's (CWSAC) 1993 Report on the Nation's Civil War
Battlefields, Higher consideration will be given to proposals for acquisition at battlefields defined
as Pnority 1 or 2 sites in the CWSAC Report. The CWSAC Report and a listing of battlefields'
priority status can be found on the ABPP's website at http:'\V\\\\2.cr.IlDs.~ov'abp.QJ1riorit\lltm,
Applicants are encouraged to review the Eligibility Criteria and Review Criteria very carefully and
to read these Guidelines and Application Instructions in detail before submitting a proposal.
Applicants are also encouraged to contact the ABPP prior to applying for assistance in preparing
a proposal.
WHO MAY ApPLY
Battlefield Land Acquisition Grants will be awarded to units of State and local governments. In
any case where a private non-profit organization seeks to acquire battlefield land with assistance
from this program, that organization must apply in partnership with a State or local government
agency. The government agency may then subgrant the federal funds to the non-profit
organization, In any case where a local government or a private non-profit organization acquires
land or an interest in land with assistance from this program, it must convey an acceptable
perpetual protective easement on the land to the State Historic Preservation Officer or other
governmental agency acceptable to the National Park Service, in accordance with the
Administrative Requirements set out below.
WHAT Is FUNDED
Grants must be used to acquire battlefield land or to acquire a permanent, protective interest (i.e.,
a perpetual easement) in battlefield land. Additional costs associated with the acquisition - such
as appraisal costs, survey fees, title insurance, and other closing costs - are also eligible grant
costs. Eligible battlefields are those listed in the CWSAC's 1993 Report on the Nation's Civil
War Battlefields. CWSAC Priority 1 & 2 sites will be given highest consideration. Eligible
acquisitions should lie within the "core" areas of these battlefields, as defined by the CWSAC
Proposals for acquisition of battlefield land outside the "core" area but within the "study" area as
defined by the CWSAC are eligible but will be considered a lower priority than "core" area land,
Land lying entirely outside of the CWSAC "study area" is not eligible for assistance from this
program. In any case where the land proposed for acquisition lies partially within the study area
and partially outside the study area, the majority of the land must be within the study area.
Contact the ABPP to confirm core and study area boundaries. There is no minimum grant
request. Typically, $500,000 will be the maximum award, though NPS will entertain larger
requests under special circumstances. Past acquisition grants have ranged from $50,000 to
$500,000, with an average grant of $220,000.
Ordinarily, grant funds will be awarded for acquisitions that take place following the award of the
grant. However, a State or local government may apply on behalf of a non-profit organization that
has borrowed money in order to acquire land immediately in order to prevent its imminent sale for
development, provided that the land in question is not currently protected by public ownership of
a permanent, protective interest in the land. Grant assistance for the retirement of such privately
held debt must result in the public ownership of either the fee simple interest or a permanent,
protective interest in the land, in accordance with the other terms of this offering. However, the
fact of such prior purchase creates no additional priority for funding assistance from NPS.
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ADMINISTRATIVE AND FUNDING REQUIREMENTS
. A dollar-for-dollar non-Federal match IS required for all proJects; Federal appropriations or
other Federal grants may not be used for match. Matching funds should be "In-hand" or
otherwise committed at the time that the acquisition proposal is submitted to NPS. NPS will
accept proposals from applicants who have not yet secured their matching share, but it
reserves the right to provide such applicants with a conditional response pending the
availability of matching funds within a specified period of time. If partners will not commit
matching funds without the leverage provided by this acquisition grant, applicants may
provide a letter from potential funding sources guaranteeing that receipt of a battlefield
acquisition grant will release matching funds.
. Section 61 of the Land and Water Conservation Act requires that the land acquired with
these funds shall not be converted to other uses without the express written consent of the
Secretary of the Interior, but must be preserved in perpetuity. These provisions must be
included in any conveyance documents of land or interests in lands acquired with grant
funds. All Battlefield Acquisition grantees must agree that a permanent record will be kept in
the relevant public property records and be available for public inspection to the effect that
this property was acquired with Federal assistance, and that it will not be converted to other
than preservation uses without the written approval of NPS. All grantees further agree,
therefore, that the appropriate remedy in the event of a breach by the grantee of this
agreement shall be the specific performance of this agreement, and that the amount of the
grant cannot be repaid to negate the requirements of this agreement.
. Because the Section 61. "non-conversion" clause noted above is not necessarily sufficient to
protect the historic features of the battlefield, NPS also requires that all Battlefield Acquisition
grantees or subgrantees must encumber the title to the acquired battlefield property with a
preservation easement running with the land, in favor of and enforceable in court by the State
Historic Preservation Office, or by another government agency acceptable to NPS, in
perpetuity. In cases where a State government agency will acquire and manage the
property, the State must enter into a letter of agreement with NPS, stating that the State will
preserve and maintain the property and its historic features for future generations. This letter
will be recorded with the deed for the property and will run with the land in perpetuity.
· The fundamental purpose of the Land and Water Conservation Fund is to assist in the
acquisition and/or development of public outdoor recreation areas. Accordingly, grantees
must provide for the appropriate public access to and enjoyment of any lands or interests
in lands acquired with assistance from this program, subject to necessary and reasonable
measures on the part of the grantee to protect the historic features of the battlefield from
damage or loss.
· Prior to the expenditure of grant funds for the purchase of real property, a current appraisal
must be obtained. This appraisal must have an effective date within 180 calendar days of the
signing of the contract to purchase the property. A professional appraiser licensed and
certified in accordance with Title XI of the Financial Institutions Reform, Recovery and
Enforcement Act of 1989 (FIRREA), as amended, in the State where the appraised property
is located must perform the appraisal. A copy of the appraisal must be submitted to NPS for
review to support the proposed acquisition cost. Appraisal preparation, documentation
and reportinQ must be made in conformance with the standards and practices of the
Uniform Appraisal Standards for Federal Land AcquiSitions (UASFLA), as codified in
49 CFR 24.103, and the Uniform Standards of Professional Appraisal Practices (USPAP
Standards 1 and 2) published by the InteraQency Land AcqUisition Conference. A copy
of the appraisal standards can be obtained from the Department of Justice website at
http://www.lIsdoi.gov/cnrd/land-aclJfwd. Appraisals will be reviewed bv NPS for
conformance with the Federal appraisal requirements. The cost of the appraisal is an
allowable cost for this grant.
. Grantees may not charge costs for administering the project to the grant or to the required
matching share.
-~2:>-
PROPOSAL PACKAGE
Each proposal should include the following elements (all must be present before the
proposal will be accepted by the ABPP):
1) CWSAC Priority Listing and Map
The applicant must include the CWSAC priOrity listing and document that the proposed
acquiSition lies within the battlefield core and/or study area, as defined by the CWSAC.
Applicants must submit a USGS quadrangle map with the boundaries of the proposed acquisition
clearly drawn.
2) Threat to the Battlefield
The applicant must demonstrate that the battlefield is imminently threatened. The nature, the
extent, and the level of severity of the threat to the battlefield must be clearly and convincingly
stated, Further, the applicant must describe how and to what extent the proposed acquisition
addresses the described threat.
3) Ability to Secure Non-Federal Match
An applicant that has secured matching funds must list all sources of those funds, The applicant
must certify that the non-federal matching funds are either "in-hand" or otherwise committed in
writing at the time of application, Third-party matching share commitments must be documented
by letter from the third party. Matching share commitments contingent upon receipt of federal
funds from this program are acceptable
An applicant that has not yet secured matching funds must submit a speCific, credible plan for
raising the necessary matching funds. The plan must identify potential sources of funds. It must
include a proposed schedule, usually not more than 120 days, for securing funds or commitments
of funds.
4) Immediacy of Acquisition
The applicant must demonstrate that the owner of the property to be acquired is willing to sell the
land at an agreed-upon price. Acceptable documentation includes a contract or contingent
contract to buy the land, or a letter from the owner indicating willingness to enter into such a
contract at a specified price. The applicant should include a schedule for completion of the
acquisition within the near future,
FOR ADDITIONAL INFORMATION
Questions and requests may be addressed to Paul Hawke, Chief, American Battlefield Protection Program,
at 202-343-1005, or to Hampton Tucker, Grants Management Specialist, at 202-343-3580.
PROPOSAL SUBMISSION
Proposal packages must be submitted in hard copy. Faxed proposals and proposals submitted
electronically will not be accepted. Incomplete proposals will not be considered, Unsuccessful applicants
may resubmit a more complete proposal for consideration in a later round of awards.
A complete proposal package contains &! of the following items:
. A carefully drawn map on a USGS Quadrangle Map that defines the boundaries of the battlefield and
identifies within those boundaries the specific lands to be acquired,
A statement defining the threat to the battlefield, The statement should highlight the impact of this
threat on the proposed acquisition parcel.
A statement from the property owner indicating a willingness to sell or to negotiate for the sale of the
property.
A list of sources of the required non-Federal matching share. Verification of the availability of these
funds must be included with this proposal.
-~Lf-
ApPLICATION DEADLINES
Applicants may submit their proposals to NPS at any time Applications for Pnority 1 and 2
battlefields Will be reviewed as they are received NPS will notify the applicant of its decision
within 30 days of receipt of the application Applications for Priority 3 and 4 battlefields will be
reviewed every four months beginning on June 1, 2002, and thereafter on October 1, 2002,
February 1, 2003, June 1,2003, and October 1,2003, or until funds are no longer available For
example, a Priority 3 or 4 application received on June 2,2002 would not be reviewed until
October \, 2002. NPS will notify Prionty 3 and 4 applicants of Its decision within 45 days of the
pertinent deadline above
SEND PROPOSALS TO
For regular U.S. Postal Service Mail
Including Priority and Express mail
National Park Service
Hentage Preservation Services
1849 C Street, NW - NC200
Washington, D.C. 20240
Attention: Hampton Tucker
For overnight mail or courier service ONLY
Federal Express, DHL, UPS
Hampton Tucker
National Park Service
Heritage Preservation Services
Suite 200
800 North Capitol Street, NW
Washington. D.C. 20002
(202) 343-3580
NOTE: U. S. Postal Service Mail addressed to the National Park Service is now irradiated as a
precaution before it is delivered. The irradiation process can cause significant delays in delivery.
It will also damage materials such as photographs.
- ~f: -
COUNTY of FREDERICK
Board or Supnvisors
.';401665-5(,(,('
54016(, 7 -OJ 70 fax
Richard c:. Shickk - Chairman
W. Harrington Smith, Jr. - Vice Chairman
Shawnee District
R,.,hcrt M. Sagcr
Opcqllon District
Lynda J. Tyler
Slol1C\vall District
ivLirgarct B. Dnuglas
Heick Creek District
Sidncy A. Reyes
Gainesboro District
Gina A. Forrester
Red Bud District
March 13, 2002
John R. Riley, Jr.
Administrator
County of Frederick
107 North Kent Street
Winchester, Virginia 22601
Re: Frederick County Battlfield
Partnership Proposal
Dear John:
Having reviewed the above-captioned proposal I am of the opinion that
Frederick County may lawfully enter into an agreement to contribute $250,000.00 per
year for three (3) years for Civil War battlefield preservation in the County. This must
be approved on an annual basis since the County cannot enter into a contract to
obligate County funds beyond the current fiscal year.
When you receive such a contract or agreement please forward it to me for my
reVIew.
Law nce R. Ambrogi
County Attorney
LRA!lu
-~6-
107 North Kcnt Strcet . Winchcstcr. Vir,l!inia 22601-5000
FREDERICK COUNTY FINANCE COMMITTEE
March 20, 2002
RE: Frederick County Battlefield Partnership Funding Request
Recommendation: Seek the County's share through partnership with
the private sector-try it in FY 2002 at least-and avoid the burden n
local taxpayers
1. Partnership is the key! Private sector participation can be in-kind
and should be encouraged before local taxpayer money is spent. The
Board of Supervisors needs to be open minded and creative.
2. If this is left to extremists, the all-or-nothing people, it will fail.
Utilize the abilities of Howard Kittel of SVBF to do things in a
positive way and realize that getting 80-90% is better than getting
nothing.
3. Realize how weak parts of the case are. Priority 1 and 2 sites will be
given the "highest consideration." We are dealing with some priority
4 sites, the lowest priority. These are competitive submittals. We
need to enhance ours by having the full, proven support of the
private sector.
4. The timing is now.
5. Watch for overreaching-saving areas that are not important just
wastes resources that should be used elsewhere.
6. Keep the facts straight. As for saving the infrastructure costs of
water and sewer as discussed in the materials, virtually all of those
costs are already paid by the private sector through connection fees
and the fact that lines in developments are paid for by the developer.
7. Let's give the private sector a try.
-3'7-
05/14/02 TUE 15:35 FAX 5408687100
LFCC MIDDLETOWN
lord Fairfax Community College
Science Building Sitework
Original Budget Estimate,
Prepared by Burt Hill Kosar Rittelmann & Associates,
Original h&E firm on 03/18/96
Ellterior EI'ectrical Distnbution
Water Distribution System
Sanitary Sewer
Storm Drainage System
Sub-total utilities cost
Parking
Earthwork
Landscaping
Site Improvements
Fencing
Site demolition
Sub. total sitework cost
Estimated proportion of A&E fee associated with sitework
Totai Sitevrork Costs
Note: thes~ costs have not been updated since 1996 because the
College I:,elieved it would not be appropriate to continue changing
the budg(~t requests for each municipality. Also, the College kept
the original percentage of total budget constant based upon the
enrollment of each municipality at the time of the original budget
requests.
I4J 006
$23,300
$32,600
$30,100
$102,300
$188,300
$537,000
$163,000
$155,000
$40,500
$7,200
$28,400
$931,100
$130.600
$1,250,000
05/14/02 TUE 15:35 FAX 5408687100
LFCC MIDDLETOWN
I4J 007
'"
January 2002
SCIENCE lABORATORY BUilDING
FACT SHEET
The following is a summary of information supporting lord Fairfax
C<lmmunity College's request for site development funding for the Science
laboratory Building_
Project Size
New - 52,775 GSF
New - 150 Vehicle Parking Lot
Renovation/Conversion - 7,476 GSF
Tetal Proiect Costs. $13.077.500
$11,827,500 * $1,250,000
State - 90.4% local- 9.6%
· Includes $2,845,000 for furnishings & equipment
Construction Costs. $8,918,000
$7,798,000
State - 87%
$1.120,000
local - 13%
PI.:1nninQ 1994 -1996. Planning through schematics has been completed at a
cost of $111,000.
Pr,oiect Scope
18 New Labs
1 New LEXAN Greenhouse
5 Old Labs Renovated
1 New Parking Lot
PHOJECT SCHEDULE
. Funds Appropriated by the General Assembly
. Project Design Completed
. Project Bid
. Bids Submitted to LFCC
. Contract Signed
. Construction Begins
. Construction Completed
March 2002
December 2002
January 2003
February 2003
February 2003
March 2003
April 2004
05/14/02 TUE 15:35 FAX 5408687100
LFCC MIDDLETOWN
I4J 008
PROJECT JUSTIFICATION
Class Lab Utilixation Rates
LFCC Exceeds VCCS Aver<'lges (F<'lfl 2000 Utilization Report)
SCHEY Standard VCCS Average LFCC Percent of Percent of
SCHEY VCCS
Weekh.! Hours 24 26 hours 32 hours 133% 123%
Percent Occupancy 75% 79 % 96% 128% 122%
Weekly Hours of 18 20 hours 31 hours 172% 155%
Station Usage
II
R(lCent Growth Rates In Full Time ECluivalent Students
*Increase of 59% from 1,326 FTEs in 90-91 to 2,103 in 99-00
*Increase of 75% from 1,326 FTEs in 90-91 to 2,315 in 00-01
Current Headcount Enrollment
4,111 (Fall Semester 1999)
4,398 (Fall Semester 2000) - 7% growth over Fall 1999
4,688 (Fall Semester 2001) - 6.6% growth over Fall 2000
Average Growth Rate for Students Ente-rlnQ 12th Grade through 2001
St3te - 1.72% per year
LFCC Service Are<'l - 2.21 % per year
SE,rvice Area Population Growth Projections
Year LFCC Service Area State
1990-2000 18.1 % 10.0 %
2000-2010 13.2 % 8.0%
Source' We.1don. Cooper Center for Public Service
. 05/14/02 TUE 15:36 FAX 5408687100
LFCC MIDDLETOWN
I4J 009
SCIENCE LABORATORY BUILDING SITEWORK BUDGET
REQUESTS
County/City %of Science Laboratory
Total Building Sitework
Clarke 5 $62,500
Fauquier 10 125,000
Fr;derick 35 437,500
Page 3 37,500
Rappahannock 3 37,500
Shenandoah 17 212,500
W men 15 187,500
Winchester 12 150,000
Tctuls 100 $1,250,000
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