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HomeMy WebLinkAbout048-02 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 22th day of May 2002, adopted the following: A PROJECT ENDORSEMENT RESOLUTION FOR THE APPLICATION TO THE SHENANDOAH VALLEY BATTLEFIELDS FOUNDATION FOR FUNDING UNDER THE IMPLEMENTATION PROJECT GRANT FOR THE INSTALLATION OF PERIMETER FENCING AT THE KERNSTOWN BATTLEFIELD ASSOCIATION'S PROPERTY WHEREAS, in accordance with the funding allocation procedures of Frederick County, it is necessary that a request by resolution be received from this Board in order that Frederick County may provide matching funds if awarded the Shenandoah Valley Battlefields Foundation Implementation Grant is awarded to the Kemstown Battlefield Association. WHEREAS, the Frederick County Board of Supervisors supports the desire of landowners to acknowledge the history of their property and its role in the Civil War. WHEREAS, the Frederick County Board of Supervisors supports the development of heritage tourism based upon the historic and scenic resources of Frederick County as an economic engine for that area. NOW, THEREFORE, BE IT RESOLVED, That the Frederick County Board of Supervisors requests the Shenandoah Valley Battlefields Foundation to grant approval of the Kemstown Battlefield Association's Perimeter Fencing Project for the protection ofthe historic resources associated with the First and Second Battle of Kerns town from unauthorized access and enabling use of the property for compatible agricultural purposes. BE IT FURTHER RESOLVED, That Frederick County hereby agrees to provide $1,000 towards the 20 percent matching funds for the project, as required by the Shenandoah Valley Battlefields Foundation Implementation Grant program. Frederick County, Virginia This resolution was approved by the following recorded vote: Richard C. Shickle, Chairman .A:J.e- Sidney A. Reyes .A:J.e- W. Harrington Smith, Jr. .A:J.e- Margaret B. Douglas ~ Lynda J. Tyler .A:J.e- Robert M. Sager .A:;.!L Gina A. Forrester ~ A COpy ATTEST ~l John' RIley, Jr. Frederick County Administrator PORes. N 11-02 O.\R~lutions\Gnnt,\K8A Granlllesolution.wpd BOS Resolution No.: 048-02 Copy to Cheryl Shiffler and Bill Orndoff COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX; 540/665-6395 MEMORANDUM ~ TO: Frederick County Board of Supervisors Eric R. Lawrence; Interim Planning Director ~ FROM: RE: Kemstown Battlefield Association Request for Grant Support DATE: May" 16, 2002 The Kemstown Battlefield Association (KBA) is submitting a grant application to the Shenandoah Valley Battlefields Foundations' (SVBF) Shenandoah Valley Battlefields National Historic District Implementation Proiect Grant Program seeking funding to erect perimeter fencing on the KBA's property. The KBA has requested that County consider endorsement of the grant application, as well as provide a portion of the matching funds necessary for the grant program. The program's deadline for grant applications is May 31, 2002. Staff had approached the KBA inviting them to participate in a grant application the county was submitting to secure funding for Virginia Civil War Trails (V ACWT) signs. The KBA informed staff that an individual had already offered to provide the KBA with the necessary funds to acquire such a sign. The KBA did express interest in utilizing the matching funds the county would have provided for the V ACWT signs, redirected for use in the KBA's grant application for the perimeter fencing. The KBA is seeking a grant from the SVBF for $10,000. This grant program requires that the applicant provide a minimum of20 percent ($2,000) matching funds. KBA has requested that the County provide $1,000 towards the required 20 percent match. The Planning Commission reviewed this request during their May 15, 2002 meeting, and recommended approval of the request. U:\Eric\Common\K.BA Grant.BOSmemo.wpd 107 North Kent Street. Winchester, Virginia 22601-5000 DRAFT Shenandoah Valley Battlefields Foundation (SVBF) Shenandoah Valley Battlefields National Historic District Implementation Project Grant Application Please carefully read the guidelines befQre cQmpleting. Answer all sectiQns in the space prQvided. Please dQ nQt bulk up your applicatiQn with unnecessary annual repQrts, bOQklets, etc. All written infQrmatiQn tQ justify YQur proPQsal must be included Qn this applicatiQn fQrm. The Qnly supplements to this applicatiQn fQrm shQuld be letters frQm the State Historic PreservatiQn Office, letters Qf support, and letters frQm partner Qrganizations, maps indicating the location(s) ofprQjects, signage, or other pertinent graphic information. Applicants must submit one (I) original and eight (8) copies to the Shenandoah Valley Battlefields FoundatIon, 8895 CollIns Drive, P.O. Box 897, New Market, Virginia 22844 by 31 May 2002. All applications must either be typewritten on this form or printed from a digital version Qf this form using nQthing smaller than a I D-PQint fQnt. 1. Project Title; 2. Total amount Requested; KERNSTOWN BATTLEFIELD PERIMETER FENCE $ 10,000. 3. Applicant: Provide the legal name of the organization that will enter into a cooperative agreement with the SVBF, if awarded. If legal name and commonly used name are different, provide both. 4. X Battiefield(s) FIRST AND SECOND KERNSTOWN Name: KERNSTOWN BATTLEFIELD ASSOCIATION Address: P. O. BOX 2720 WINCHESTER, VA 22604 C Related Sites Phone; (540 ) 662-1824 FAX; (540 ) 662-1632 o District-wide 5. Project Summary: Briefly summarize your project in the space provided. The KBA intends to construct approximately 7400 lineal feet of perimeter fence to separate its property from neighboring residential subdivisions. This project will be done by a professional fencing contractor that will be selected through a competitive bid process. The investment in this fence will protect the resource from unauthorized access and allow the KBA to fully utilize its land for compatible agricultural purposes. 6. Signature; Authorized representative of the applicant/principal partner. Signatures must be in ink. Please type or print in name and title in the lines provided. Signature; Date; Typed Name: W. Lawrence Duncan Title: President 'hone: (540 ) 662-1824 Shenandoah Valley Battlefields Foundation 04/08/02 1 Applicant: Kernstown Battlefield Association Project Name: Perimeter Fence 7. Contact Person: Indicate who will be responsible for overall supervision and management of the entire project. This person will be the main point of contact for the SVBF. Name: Larry Duncan Title: President Phone: (540) 662-1824 FAX: ( 540 ) 662-1824 E-mail Iduncan@kemstownbattle.org c County X Nonprofit 9. Jurisdiction(s) Affected by the Project (cities, counties, and states) City of Winchester County of Frederick Virginia 8. Type of Applicant. D State C Municipal C Other 10. Have you received funding from other sources for this project? If so, how much. (Does not Include matching funds) 11. Are you seeking matching funds from any other organization or agency? Yes No_X_ No X Yes_ $ If yes, name of organization: Criterion A - Significance of Site Please refer to Application Guidelines; Criterion A (page 1) for guidance in answering this section. Both First and Second Kemstown were listed in the National Park Service's Civil War Sites Advisory Commission Report. First Kemstown was rated a Priority One site. Second Kemstown was rated a Priority Four sitf':. Shenandoah Valley Battlefields Foundation 04/08102 2 Applicant: Kemstown Battlefield Association Project: Perimeter Fence iterion B - Level of Need '1'1ease refer to Application Guidelines; Criterion B (page 2) for guidance in answering this section. One of the first recommendations of the 1996 Kemstown Resource Management Plan, funded by the National Park Service, was to: "Control unauthorized access into the area from adjacent roads and properties. Identify the park property with signs. Construct fencing along the property boundaries at Middle and Apple Valley Roads." The KBA has already upgraded two out of three road entrances and identified the property with signage. Some existing perimeter fencing has been deemed sufficient for the time being. The subdivision ofthe Grim Farm after 1996 has left the Valley A venue and Middle Road property lines without any fences whatsoever. Since acquiring the property in 2000, the KBA's prime focus has been on the service and retirement of its $840,000. purchase mortgage. Consequently, only limited private funds are available for this important security investment. ~riterion C - Preservation Opportunity Please refer to Application Guidelines; Criterion C (page 2) for guidance in answering this section. Be sure to address how this project addresses your organization's mission in relation to the Civil War site. Any property owner of 315 acres would hold the establishment of a perimeter fence as a very high priority. The fact that this property isa nationally-significant historic landmark, scene of numerous actions and two Civil War battles, and home to several fragile historic structures, makes the construction of tills perimeter fencing a crucial element in the preservation and protection of this resource. The investment in this long term asset is an appropriate action that will provide many benefits: 1. Resource protection-Without a fence, the KBA is almost encouraging casual trespass by the general public. Unfortunate acts of vandalism have already occurred at the Grim Farm, including a malicious burning of an 18th century log cabin. . 2. Reduction ofKBA Liability-A perimeter fence will direct visitor access to those areas and at such times that are under the control of the KBA. Unauthorized visitors, and their children, put themselves at risk from various hazards present in an agricultural area, including groundhog holes, open water features, etc. 3. Continuation of Farming-One ofthe KBA's long range goals is to continue the 250 year old tradition of fanning the property. The KBA enjoys a good relationship with a tenet fanner and the construction of a quality fence will enhance the value of the property to him. Also, new fence will require considerably less maintenance hours by him or KBA personnel. Shenandoah VaHey Battlefields Foundation 04/08/02 3 Applicant: Kemstown Battlefield Association Project: Perimeter Fence Criterion D - Objectives, Tasks, and Time Schedule Please refer to Application Guidelines; Criterion D (page 2) for guidance in answering this section. -' Project Time Line: 1. Contact Surveyor 2. Solicit Fencing Bids 3. Secure Matching Funds 4. Submit Application 5. Award of Grant 6. Selection of Contractor 8. Marking of Property Lines 9. Begin Fence Construction 10. Complete Fence Construction 11. Submit for Reimbursement Complete Complete Complete Complete Pending 7 Days after Award 21 Days after Award 30 Days after Award 60 Days after Award 75 Days after Award Criterion E - Support and Participation Please refer to Application Guidelines; Criterion E (page 3) for guidance in answering this section. .' Part 1. Financial Support - County of Frederick, Virginia $1000.00 to 2500.00 (Tentative) (See Attached Resolution) Part 2. Participation - KBA and other Matching Funds total $16,000.00, or 62 % of the Total Project Cost. Shenandoah Valley Battlefields Foundation 04/08/02 4 Applicant: Kemstown Battlefield Association Project: Perimeter Fence iterion F - Qualifications "'Please refer to Application Guidelines; Criterion F (page 3) for guidance in answering this section. The KBA purchased the Grim Farm in September, 2000, and has been responsible for the rehabilitation and maintenance of the 315 acre working farm. Much progress has been made in stabilizing the historic structures and groWlds through the efforts ofKBA volunteers and donated materials. The agricultural operation continues through a beneficial tenant relationship with a neighboring cattle farmer. Since the fencing project will be contracted out to a professional company, the KEA's duty will be to perform a competitive bid process and project oversight. KBA Officers and Committee Chairs have a wide range of managerial, professional and practical skills which will ensure that the KBA receives full value for the money expended. Criterion G - Budget Please refer to Application Guidelines; Criterion G (page 4) for guidance in completing the budget. A. Consultant Fees: Include payment for professional and technical consultants. (If applicable) Type of Consultant $ SVBF Funds $ Matching Funds $ In-Kind Match $ Total l.Surveying 1000.00 Sub Total $ 1000.00 Shenandoah Valley Battlefields Foundation 04/08/02 5 Applicant: Kemstown Battlefield Association Project: Perimeter Fence B. Major Equipment, Supplies, and Materials: (If applicable) Item(s) Number of Items $ SVBF Funds $ Matching Funds $ In-Kind Match $ Total 1. Not Applicable C. Other 2. Contingencies Basis for Cost $ SVBF Funds $ Matching Funds $ In-Kind Match $ Total 7400 feet x 10,000.00 14,050.00 24,050.00 $3.25/foot 950.00 950.00 S ub- Total $25,000.00 Item 1. Fencing Total Costs $26,000.00 Additional Explanations: Shenandoah Valley Battlefields Foundation 04/08/02 6 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 2th day of May 2002, adopted the following: A PROJECT ENDORSEMENT RESOLUTION FOR THE APPLICATION TO THE SHENANDOAH VALLEY BATTLEFIELDS FOUNDATION FOR FUNDING UNDER THE IMPLEMENTATION PROJECT GRANT FOR THE INSTALLATION OF PERIMETER FENCING AT THE KERNSTOWN BATTLEFIELD ASSOCIATION'S PROPERTY WHEREAS, in accordance with the funding allocation procedures of Frederick County, it is necessary that a request by resolution be received from this Board in order that Frederick County may provide matching funds if awarded the Shenandoah Valley Battlefields Foundation Implementation Grant is awarded to the Kemstown Battlefield Association. WHEREAS, the Frederick County Board of Supervisors supports the desire of landowners to acknowledge the history of their property and its role in the Civil War. WHEREAS, the Frederick County Board of Supervisors supports the development of heritage tourism based upon the historic and scenic resources of Frederick County as an economic engine for that area. NOW, THEREFORE, BE IT RESOL YED, That the Frederick County Board of Supervisors requests the Shenandoah Valley Battlefields Foundation to grant approval of the Kernstown Battlefield Association's Perimeter Fencing Project for the protection of the historic resources associated with the First and Second Battle of Kerns town from unauthorized access and enabling use of the property for compatible agricultural purposes. BE IT FURTHER RESOL YED, That Frederick County hereby agrees to provide $1,000 towards the 20 percent matching funds for the proj ect, as required by the Shenandoah Valley Battlefields Foundation Implementation Grant program. Frederick County, Virginia This resolution was approved by the following recorded vote: Richard C. Shickle, Chairman W. Harrington Smith, Jr. Lynda J. Tyler Sidney A. Reyes Margaret B. Douglas _ Robert M. Sager Gina A. Forrester A COpy ATTEST John R. Riley, Jr. Frederick County Administrator… PDRes. #11-02 O:\ResoIutions\Grants\KBA Grant.ltesoluuon.wpd