March 31, 2004 Budget Work Session
449
A Worksession ofthe Frederick County Board of Supervisors was held on Tuesday, March
31, 2004, at 4:00 P.M., in the Board of Supervisors' Meeting Room, County Administration
Building, 107 North Kent Street, Winchester, Virginia.
BOARD MEMBERS PRESENT
Chairman Richard C. ShickIe; Vice-Chairman Barbara E. Van Osten; Gary W. Dove; Bill
M. Ewing; Gina A. Forrester; W. Harrington Smith, Jr.; and Lynda J. Tyler.
STAFF PRESENT
Administrator John R. Riley, Jr.; Assistant Administrator Kris C. Tierney; Deputy Clerk Jay
E. Tibbs; Finance Director Cheryl B. Shiffler; and Budget Analyst Jennifer Place.
CALL TO ORDER
Chairman Shickle called the budget work session to order. He asked Administrator Riley
to review the outstanding budget issues.
Administrator Riley began by reviewing a list of items to be added to the proposed budget:
1. Commonwealth Attorney (Additional personnel costs & fringes)
$30,117
2. Clerk of Court (Additional personnel costs & fringes)
$3,643
3. Social Services Budget adjustment to appropriate additional
federal revenue and cost for comparative county salary adjustment
for employees
$30,000
4. Shenandoah Area on Aging (full funding)
$24,165
5. Tourism (change in estimated and adjusted)
$20,500
6. Funding for outside agencies:
- Northwestern Workshop, Inc.
- Access Independence, Inc.
- Discovery Museum
- Lord Fairfax Disability Services Board
- Tourism Program Contribution
- First Night Winchester (no request submitted)
- B1uemont Concert Series
- Winc.-Fred. Co. Youth Football
- 4-H Building Fund
- Youth Development Center
- Our Health
- Emergency Med. Servo Council
- Health Department
- Shelter for Abused Women
- Area Agency on Aging
- Lord Fairfax Community College
- LFCC - Site Development
- Handley Library
$25,464
$15,000
$0
$3,120
$140,500
$0
$8,000
$2,850
$5,000
$30,000
$25,000
$19,767
$306,266
$7,350
$15,750
$47,379
$0
$877,664
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Board of Supervisors Budget Worksession (FY 2004-2005) of 03/31/04
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- Metropolitan Washington Ear
- Shenandoah Apple Blossom Festival
- N. S. V. Regional Commission
- Soil & Water Conservation District
- Blue Ridge Legal Services
- Metropolitan Planning Organization
- CLEAN, Inc.
$300
$5,000
$25,635
$7,875
$0
$8,654
$72,500
Mr. Riley advised that the funding to the tourism board has been reduced by an appropriate amount
offunding similar to the City's reduction in their Economic Development Commission contribution.
He stated that First Night did not submit a request, but that program and the Bluemont Concert
Series are funded by a matching grant from the state. He stated that the figures need to be adjusted
to allow the grant application and match to move forward. He concluded by saying that the
Discovery Museum was not being funded.
Chairman Shickle asked Mr. Riley how these figures were derived.
Mr. Riley responded that most ofthe figures represent a 5% increase over the previous year.
Chairman Shickle advised the Board that Administrator Riley was looking for consensus on
including items 1-5 in the proposed budget and direction regarding where to take the funding (e.g.
reserve funding or budget cuts).
The Board consensus was to fund items 1-5.
With regard to funding, the following suggestions were offered:
Vice-Chairman Van Osten and Supervisors Dove, Forrester, Tyler, and Smith - take out of
reserves.
Supervisor Ewing - remove four of the approved Fire & Rescue paid positions that were
approved by the previous Board and use that money to fund these requests.
The Board consensus was to fund these requests from the reserve fund.
The Board discussed the reason for not funding the Discovery Museum.
Administrator Riley advised that the museum was being treated the same as others located
in the City, which meant no funding assistance from the County.
Vice-Chairman Van Osten stated that she was concerned about not funding the Discovery
Museum because many Frederick County students benefit from this facility.
Supervisor Forrester asked if the County had heard from the Discovery Museum.
Administrator Riley responded no, but he would be happy to hold this request until we see
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Board of Supervisors Budget Worksession (FY 2004-2005) of 03/31/04
451
what State funding is available.
After further discussion, it was the Board's consensus to go forward with the agency list as
presented.
Administrator Riley asked for some consensus from the Board regarding the budget
resolution to be adopted at the April 14, 2004 meeting, which would propose funding from the
reserve fund and a $0.07 tax increase.
Supervisor Ewing advised that he could not vote for a $0.07 tax increase and requested that
the school funding be defined categorically.
Supervisor Forrester advised that she would like to go forward with the $0.07 tax increase;
however, she was not sure where she would fall on the final vote.
Vice-Chairman Van Osten and Supervisors Smith and Tyler advised that they would go
forward with the $0.07 increase.
Supervisor Dove advised that he was not for the $0.07 tax increase.
Chairman Shickle advised that a majority ofthe Supervisors want to proceed with the $0.07
tax increase.
MAY WORKSESSION
Administrator Riley advised that he had two items for a lunch work session to be held in
May. He stated that proposed meeting dates have been provided to the Board and asked that one be
selected this afternoon.
The Board consensus was Tuesday, May 11,2004 at 12:00 P.M.
Administrator Riley advised that he might have to get the Board together again if the State
does not adopt a budget. He concluded by saying that if a state budget is not in place by May then
the Board would need to decide how much, if any, of the state costs they would absorb.
ADJOURN
UPON A MOTION BY SUPERVISOR TYLER, SECONDED BY SUPERVISOR
SMITH, THIS WORKSESSION IS HEREBY ADJOURNED. (TIME: 4:45 P.M.)
Minute Book Number 29
Board of Supervisors Budget Worksession (FY 2004-2005) of 03/31/04
452
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Richard C. Shickle
Chairman, Board of Supervisors
Minutes Prepared By: (h, f E c-( j(i!.,
Jay E1T'ii1i1s
Deputy Clerk, Board of Supervisors
Minute Book Number 29
Board of Supervisors Budget Worksession (FY 2004-2005) of 03/31/04