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July 19, 1982 Special Meeting591 A Special Meeting of the Frederick County Board of Supervisors was held on July 19, 1982, at 6:00 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; William H. Baker and Rhoda W. Maddox. ABSENT David L. Smith and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. COUNTY ADMINISTRATOR'S OFFICE A letter was presented to the Board, for their information, from the Virginia Department of Highways and Transportation regarding the approval of the 1982 -83 allocations and six year improvement program. Two letters were presented to the Board, for their information, from the Lord Fairfax Planning District Commission regarding the F&4HA Grant proposals and restructure of AMPC's 5 regional councils. Request for Use of Courthouse Steps and Board Room by General Electric - Approved Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, that General Electric be granted permission to use the Courthouse steps and /or the Board Room on August 5 for a ceremony. PLANNING AND DEVELOPMENT OFFICE Amended Resolution for Fort Collier and J. P. Darlington Into the Secondary Road System - Approved Mr. Horne stated that the following amended resolution was being requested due to technical errors in the previous resolution. WHEREAS, The Virginia Department of Highways and Transportation and the Department of Planning and Development have reviewed the request by Fort Collier Industrial Estates and J. P. Darlington and recommend the inclusion of approximately .33 miles of Brooke Road extended (Rt. 322) from the Northwestern Workshop lot to the intersection with Baker Lane (Rt. 1200), in the Stonewall Magisterial District, into the secondary road system pursuant to the provisions of the Code of Virginia, 1950, as amended; and, WHEREAS, This Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of sixty (60) feet with necessary easements for cuts, fill and drainage, as evidenced in the deeds recorded in deed book 549, page 348 and book 549, page 352 in the office of the Clerk of the Circuit Court of Frederick County, Virginia. 592 BE IT RESOLVED, That this Board does approve the request for inclusion into the secondary road system contingent upon the posting of a proper and acceptable bond with the Virginia Department of Highways and Transportation. This resolution is being passed as a technical amendment to a resolu- tion of June 21, 1982, and in no way changes the meaning of the previous resolution. Status of Paving of Streets in Fredericktowne Section III Discussed Mr. Owings asked what the status was with reference to the streets being paved in Fredericktowne, Section III. Mr. Horne stated that he had spoken with their attorney, Mr. Tom Dickinson, this date concerning this. The bonding system as it presently is was discussed by the Board and Mr. Horne and it was the general consensus that the current situation with reference to bonding by the developers within the County is not good and it does need to be addressed. Mrs. Maddox inquired about Route 696. Mr. Horne stated that part of this had been done and he would check on the status of the remainder of the work. Mr. Baker inquired about Route 619. Mr. Horne stated that he would also check into the status of this work. FINANCE DEPARTMENT Request for Budget Adjustment - Division of Court Services - Approved Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, that 1. $975.00 be transferred from 2116 - 3001 -00 to revenue code 10- 1603 -14 and, 2. Budget adjustment in the amount of $975.00 that will both increase estimated revenue and increase the appropriation in line item 2111- 5402 -00 by $975.00. Computer Terminals for Treasurer's Office - Approved Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, that $10,698.00 be transferred from Capital Outlay Reserve for the purchase of three computer terminals scheduled for installa- tion in the Treasurer's Office. UBLIC SERVICES 593 Bid Awarded for house and Clerk' of Stone Steps Lea ding to Court- Office Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, that James Powell of Middletown, Virginia, be awarded the bid for repair of the stone steps leading into the Courthouse and the Clerk's Office in the amount of $190.00. Increase in Browning Ferris Industries Fees to Be Reviewed by Board The Board will review the increases in fees proposed by Browning Ferris and discuss it at the next meeting. Newsletter - Frederick County Inspections Department The proposed newsletter from the Inspections Department will be reviewed by the Board members and a decision will be made at the next meet- ing. Update on Status of Collection Contract Mr. Harriman stated that he would like for Mr. Ambrogi to review this contract before it is brought to the Board. Discussion of Landfill Deficit Mr. Harriman stated that the contract with the City regarding the landfill states that the City will pay one half of the amount of the deficit. The estimated figure of the deficit at this time is $35,000.00. He further stated that he would like to discuss this with Mr. Seldon and Mr. Jankiewicz of the City and report back to the Board with the bottom line figure. Mr. Owings stated that the backlog in the Inspections Department had been reduced about 500. He further stated that he would like to thank the Department Heads for attending this Special Board meeting. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the Board retired into Executive Session in accordance with Section 2.1 -344 (a)(6) to discuss legal matters. BOARD WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the Board reconvened into Regular Session. 594 ANONYMOUS LETTER R ECEIVED BY EMPLOYEE IN INSPECTIONS Mr. Koontz stated that an anonymous letter had been received by John Dennison of the Inspections Department. He further stated that this letter had been turned over to Larry Ambrogi for his investigation. He further stated that there is no place in government for verbal political or physical assassination. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. Boar 1 of �rr q)tpZ� Clerk, Board of Su ervisors