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HomeMy WebLinkAboutJune 09, 1982 Joint Meeting with City CouncilI,-- A Joint Meeting of the Frederick County Board of Supervisors and the Winchester City Council was held on June 9, 1982 with the following in attendance: PRESENT Board of Supervisors - S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; Rhoda W. Maddox and Kenneth Y. Stiles. Absent were William H. Baker and David L. Smith. PRESENT: City of Winchester - William Mote; Elizabeth Minor; J. Thomas Kremer, Jr.; Charles A Pine, Jr.; H. Delmar Robinson, Jr.; Donald E. Smallwood; James R. Wilkins, Jr.; Dabney Watts, Commonwealth's Attorney and Wendell Seldon, City Manager. Absent were Charles Ni. Zuckerman, Mayor; George Garber; Dr. S. Pannill Jones; Richard D. Kern; William Shendow and Dr. H. George White. Mr. Koontz called the meeting to order and requested that everyone observe a moment of silence. Mr. Mote stated that this meeting has been called to hear a presenta- tion from Mr. Ed Sonnenschein, of Hellmuth, Obata S Kassabaum, P.C., Architects, for the final design of the interior and exterior of the Frederick - Winchester Judicial Center. Mr. Thomas Malcolm stated that he would like for Mr. Jim White, County Administrator, to give a brief synopsis of this joint project. Mr. Jim White, County Administrator, presented the following report: The project began with a review of programmed space needs as developed by the VVKR study in 1978 -79. The Committee reviewed the users list and eliminated the Court Services administrative offices. The Architect interviewed all 12 users and reviewed their findings with the Committee and many modifications were made. The initial VVKR recommendation was to build a combined Courts facility for 1985 program needs of approximately 36,800 net and 50,000 gross. The initial scope of work and project budget was based on VVKR program. The program analysis review showed: 1. Building would essentially be at capacity the day it was finished until no more room for planned expansion. 2. Projected growth in programmed space occurs in all areas of the building, thus making a unified expansion very difficult. 3. Net to gross ratio developed by VVKR was very tight, given the level of public utilization of the building. The Architects did develop initial schematics and model with initial parameters known as "B3" which provided for phased expansion. This plan was rejected by the Committee. 564m The Committee instructed the Architect to develop design for a unified structure and to shell in future programmed space. The Executive Committee also continued to examine proposed program needs of users and made addi- tional refinements (mostly as reductions or as development of multi - purpose space.) Second alternative presented by Architect responded to the revised Committee instructions and contains the major conceptual elements seen in the final design. Major revisions in exterior facade were suggested by the Committee which resulted in the design development proposals presented to the Board and the Council in January and which were accepted. As was previously reported, the Committee also asked the Architect to design the building with a fully excavated basement to be shelled in. This will provide an additional 10,500 square feet of space for undesignated future use. The final design for the building reflects the area as shown in the handouts. The building is designed to accommodate Judicial and related needs of the City of Winchester and the County of Frederick beyond the year 2000 As previously reported, the building provides for 3 separate, but care- fully integrated circulation systems: public, staff, controlled security. The circulation system provides the organizing for the layout of the building. The exterior, at the direction of the Committee, is intended to be a transitional structure using architectural features and materials from the historic traditions of the community but presenting them in a 1980's format reflecting the dignity of the Court and the vitality of the community. We are very pleased with the final design and very proud to present it to the governing bodies for approval to proceed with the bid process. The full Committee unanimously recommends approval of the design and specifications to proceed with the bids phase of the project and that the Executive Committee be authorized to resolve any subsequent problems that may arise prior to the receipt of the bids. Mr. Sonnenschein reviewed with the Board and Council the drawings, color scheme and the interior and exterior materials and finishes of the Judicial Center. Mr. Sonnenschein stated that the Conrad Door will be placed at the head of the stairwell on the third floor and that the restora- tion of this door is being paid for by Judge Henry Whiting. 56 Mr. Sonnenschein stated that his firm felt this project could be done for $6,161.000.00 and that the original cost figure given was considerably higher. Mr. Malcolm stated that anticipating approval of the governing bodies at this meeting today we are looking at the following schedule for this project: Bid out - June 28, 1982 Bids returned - July 30, 1982 Bid award - August 10, 11, 1982 Construction begins - End of August Mr. Malcolm stated that these dates are not concrete, they are tentative. Upon motion made by Thomas Kremer, Jr., seconded by William Mote and passed unanimously by City Council, that the construction documents and specifications for the Frederick - Winchester Judicial Center, prepared by Hellmuth, Obata E Kassabaum, P.C., as recommended by the Joint Judicial Center Committee be approved and authorized to be advertised for construction bids. Upon motion made by Kenneth Y. Stiles, seconded by Rhoda W. Maddox and passed unanimously, the above resolution was also approved by the Board of Supervisors. JACK DIXON WITHDRAWS FROM NOMINATION FOR SEAT ON SCHOOL BOARD FROM SHAWNEE DISTRICT Mr. White read the following letter from Mr. David L. Smith: June 9, 1982 Board of Supervisors Frederick County, Virginia Re: Shawnee District School Board Nomination Dear Board Members: Two weeks ago I brought the name of Mr. Jack Dixon to this Board as my nominee for the Shawnee District representative to the Frederick County School Board. Yesterday, Mr. Dixon notified me that he was withdrawing from the nomination for personal reasons. Upon receiving this notifi- cation, I immediately went back to my Selection Committee and asked them to give me another name to fill the spot vacated by Mr. Jack Dixon. I would like to respectfully submit the name of Mr. Stephen Culbert to this Board as my nomination for the School Board representa- tive of Shawnee District. I am sorry that I cannot be at today's meeting, but I have a previous appointment in Richmond that I cannot miss. If you have any questions concerning this matter, please feel free to contact me at home. Very truly yours, /s/ David L. Smith David L. Smith, Supervisor Shawnee District DLS: dtl Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, that the appointment of Mr. Culbert be voted on at the Board meeting on June 23, 1982. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, the Board retired into Executive Session in accordance with Section 2.1 -344 (a) (6) to discuss legal matters. BOARD WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by Rhoda W. Maddox, seconded by Kenneth Y. Stiles an4 passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION Upon motion made by Rhoda W. Maddox, seconded by Will L. Owings and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, ITAI� ORbER D HAT/ THE BOARD OF SUPERVISORS DO NOW ADJOURN. sors Clerk, Board Supervisors