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HomeMy WebLinkAboutApril 14, 1982 Regular Meeting�D05� A Regular Meeting of the Frederick County Board of Supervisors was held on April 14, 1982, at 7:00 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice - Chairman; William H. Baker, Rhoda W. Maddox, David L. Smith and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Michael Parker of the First Baptist Church. ADOPTION OF AGENDA Mr. Smith requested time under "County Officials ". Mr. Stiles requested an Executive Session to discuss Personnel. Mr. Owings stated that he had an announcement he would like to make. Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the agenda was adopted as amended. APPROVAL OF MINUTES Mr. Stiles stated that there was a word spelled incorrectly, but he had failed to mark it when reviewing the minutes. Mrs. Maddox stated that there was a word used improperly, but she to had failed to mark it. The Chairman requested Mrs. Bayliss to review the minutes for these two errors. Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the minutes of March 10, 1982 were approved as amended. RESOLUTION HONORING THOMAS B. ROSENBERGER - APPROVED Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, the following resolution was approved honoring Thomas B. Rosenberger: RESOLUTION IN HONOR OF THOMAS B. ROSENBERGER WHEREAS, Thomas B. Rosenberger served as a member of the Frederick County Board of Supervisors, the Frederick County Planning Commission and the Board Finance Committee, and; WHEREAS, he did faithfully serve the citizens of Frederick County with dignity, dedication and wisdom, and; WHEREAS, he possessed the highest devotion to duty as a member of the above Boards and Commissions in directing and carrying out the business of those organizations, and; 5QEE> WHEREAS, his experience and judgement which was gained by long and faithful service to the County, was respected and relied upon by his fellow Board and Commission members, and; WHEREAS, Mr. Rosenberger departed this life on 1 March 1982 and the Frederick County Board of Supervisors in an effort to honor him, wish to express its admiration, affection and deep appreciation to his family for his unfailing service to the Board and to the people of Frederick County, and; P NOW, THEREFORE BE IT RESOLVED that the Frederick County Board of Su er- visors hereby expresses its sorrow over the loss of Mr. Rosenberger to the community and further expresses its appreciation to the family of Mr. Rosenberger for his devotion to Frederick County and his extensive contribu- tions to the community, and; BE IT FURTHER RESOLVED that a true copy of this resolution be delivered to the family of Mr. Rosenberger. RESOLVED this 14th day of April, 1982. /s/ S. Roger Koontz S. Roger Koontz /s/ Will L. Owings Will L. Owings /s/ William H. Baker William H. Baker ATTEST: /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ David L. Smith David L. Smtih /s/ Kenneth Y. Stiles Kenneth Y. Stiles /s/ James M. White James M. White, Clerk BOARD REQUESTS RESOLUTIONS HONORIN SENIORS FOR THEIR ACHIEVEMENTS G TWO JAMES W OOD Mr. Smith requested that a resolution be drawn up honoring Senior Michael Taylor for winning the Triple A 185 pound weight State Championship in Wrestling. Mrs. Maddox stated that there was also a Senior from James Wood that had been selected to the All State Band. She further requested that the School be contacted to get the students name and that a similar resolution be drawn up honoring this student. Upon motion made by David L. Smith, seconded by Kenneth Y. Stiles and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein request that resolutions be drawn honoring these two Seniors. ESTHER BOYD COMMENDED BY BOARD FOR HER EFFORTS ON BEHALF O F _ANIMAL CARE WITHIN THE COUNTY Mr. Smith stated that Mrs. Esther Boyd was present at tonight's meeting and he would like to thank her for all her efforts on behalf of Animal Care within the County including spending $1,565.00 out of her pocket on behalf of this cause. The Board concurred with Mr. Smith's commendation. 50T CITIZEN MEMBER SOUGHT FOR ECONOMIC DEVELOPMENT COUNCIL Mr. Owings stated that the Economic Development Council was established the first of this year. It was decided that there would be seven members on this Council. At the present time there are three from the County and three from the City, and the seventh member is being sought at this time. Mr. Owings asked that the Press give this matter coverage in order that the citizens might be made aware that a seventh member is needed on this Council. RICHARD BROWN APPOINTED TO THE PARKS AND RECREATION COMMISSION FROM STONEWALL DISTRICT - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, that Mr. Richard Brown be appointed to the Parks and Recreation Commission from Stonewall Magisterial District for a four year term, said term to commence on April 28, 1982 and terminate on April 28, 1986. Mr. Stiles stated that he would like to thank Mr. Charlie Hott for his efforts and service on the Parks and Recreation Commission for the past four years. Mr. Baker stated that he too would like to commend Mr. Hott for all he had done on behalf of the Parks and Recreation Commission. G. W. BORDEN REAPPOINTED TO THE SANITATION AUTHORITY FROM OPEQUON MAGISTERIAL DISTRICT - APPROVED Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, Mr. G. W. Borden is hereby reappointed to the Sanitation Authority for another four year term, said term to commence April 15, 1982 and terminate on April 15, 1986. OFFICES CLOSED IN OBSERVANCE OF APPLE BLOSSOM FESTIVAL Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, all County Offices will be closed on April 30, 1982 in observance of the Shenandoah Apple Blossom Festival. The Board discussed meeting dates for the summer months and the Board agreed to cancel the first Regular Board Meeting for June and the two Regular Meetings for the month of July. Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein cancel the first Regular Meeting of June and the two Regular Meetings for the month of July. JUDY BURTNER, PRESIDENT, WINCHESTER- FREDERICK COMMUNITY 5®8 SERVICES COUNCIL ADDRESSES BOARD Ms. Judy Burtner, President, Winchester- Frederick Community Services Council, appeared before the Board and presented each of them with a copy of a phamplet that had been prepared by the Service Council. This phamplet contains a listing of the different agencies that may be used by the citizens of the County to call should they need assistance. Mr. Koontz thanked Ms. Burtner on behalf of the Board for her efforts on behalf of this Council and the County. WILLIAM BUSHMAN, RESIDENT ENGH OF HIGHWAYS AND TRANSPORTATIO TEMPORARY CLOSING OF ROUTE 681 VIRGINIA DEPARTMENT UKLS5Lb I Mr. William Bushman appeared before the Board and introduced Mr. Jeffrey Kessler and Mr. Jerry Copp of the Highway Department. Mr. Bushman explained to the Board what the Highway Department planned to do on Route 681 and that he felt the temporary closing would take no longer than two weeks, weather permitting. He hoped to start the projects on April 19 and hoped to have the bridge open for traffic no later than the April 28 or 29. Upon motion made by Rhoda W. Maddox, seconded by William H. Baker and passed unanimously, the request of the Virginia Department of Highways and Transportation for the temporary closing of Route 681 be granted. Mr. Bushman asked the Board if they planned to follow the same procedure with reference to the Six Year Plan as they had followed in the past two years. Mr. Owings asked if the Highway Department was following the plan closely. Mr. Bushman replied, yes. Mr. Baker inquired as to the status of the Cedar Creek Grade project. Mr. Bushman stated that this project was started on April 12, 1982. Mr. Smith inquired about some problems on Bufflick Road. The Board Members discussed with Mr. Bushman the problems that exist within the County with the vandalism of stop signs and if maybe a different location for these signs might help solve this problem. P #002 -82 - ROY R. AND PATRICI GISTERIAL DISTRICT - APPROVE[ . BEATTY - OPEQUON Mr. Horne presented this Conditional Use Permit request. Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, Conditional Use Permit No. 002 -82 of Roy R. and Patricia G. Beatty, Route 1, Box 374A, Stephens City, Virginia, requesting a permit 509 for a home occupation /automotive rebuilding was approved. This property is designated as Tax Map 86(A), Parcel 72B, in the Opequon Magisterial District. CUP #003 -82 - JERRY A. AND KATHY C. HARRIS - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this Conditional Use Permit request. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, Conditional Use Permit No. 003 -82 of Jerry A. and Kathy C. Harris, Route 7, Box 253, Winchester, Virginia, requesting a permit for a home occupation /small item rental was approved. This property is designated as Tax Map 55(A), Parcel 122, in the Stonewall Magisterial District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE V, SECTION 21 -36 BY THE ADDITION OF (n); TO AMEND ARTICLE VI, SECTION 21 -44 BY THE ADDITION OF (m): TO AMEND ARTICLE VII, SECTION 21 -52 BY THE ADDITION OF (r); TO AMEND ARTICLE X, SECTION 21 -90 BY THE ADDITION OF (o) - APPROVED Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE V, SECTION 21 -36, BY THE ADDITION OF (n): TO AMEND ARTICLE VI, SECTION 21 -44 BY THE ADDITION OF (m): TO AMEND ARTICLE VII, SECTION 21 -52 BY THE ADDITION OF (r): TO AMEND ARTICLE X, SECTION 21 -90 BY THE ADDITION OF (o) as follows: (n); (m); (r); (o) Nationally chartered fraternal lodges, civic clubs, and their related club facilities, only with an approved site plan and conditional use permit, with the following conditions: (1) All principle activities shall take place entirely within an enclosed structure. (2) All outdoor facilities shall be incidental to the principle facility or activity. (3) No facility or activity shall be erected or conducted less than 30' from any residential district or areas within other districts which are predominantly residential in nature. This intent of this use is not to detract from the residential characteristics of the neighborhood or district. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21 ZONING, TO AMEND ARTICLE XI, SECTION 21 -103 BY THE ADDITION OF (j) • TO AMEND ARTICLE XII SECTION 21 -109 BY THE ADDITION OF (1); - AP PROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XI, SECTION 21 -103 BY THE ADDITION OF (j); TO AMEND ARTICLE XII, SECTION 21 -109 BY THE ADDITION OF (1) as follows: (j); (1) Commercial outdoor recreation, athletic, or park facilities, only with a conditional use permit; and, recognizing the intent of the district as stated in this Code. 51.0 AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, 'TO AMEND ARTICLE III, SECTION 21 -16(i) AND ARTICLE IV, SECTION 21 -26(d) - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE III, SECTION 21 -26(i) AND ARTICLE IV, SECTION 21 -26(d) as follows: ; (d) Open space outdoor recreation, athletic or park facilities. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING TO AMEND ARTICLE III, SECTION 21 -16(v) BY THE ADDITION OF (10): TO AMEND ARTICLE IV, SECTION 21 -26(x) BY THE ADDITION OF (22) - APPROVED Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE III, SECTION 21 -16(v) BY THE ADDITION OF (10): TO AMEND ARTICLE IV, SECTION 21 -26(x) BY THE ADDITION OF (22) as follows: (10); (22) Commercial outdoor recreation, athletic, or park facilities. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE I, SECTION 21 -1. THE PRO- POSED ORDI AMENDMENT WOULD ADD TWO DEFINITIONS TO THE ORDINANCE - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE I, SECTION 21 -1 BY THE ADDI- TION OF THE FOLLOWING: Open space outdoor recreation, athletic, or park facilities - A private recreation, athletic, or park facility that is not commercial and fee supported, that utilizes non - supervised athletic and recreational activities and does not use motor driven equipment. Commercial outdoor recreation, athletic, or park facilities - A private recreation, athletic, or park facility that is commercial in nature and fee supported, that utilizes supervised athletic and recreational activites. REQUEST FOR BOND REDUCTION - STONEBROOK FARMS SECTION VIII - APPR Mr. Horne stated that Mr. Tom Glass, owner of Stonebrook Farms, was requesting that the bond on Stonebrook Farms, Section VIII, Forest Valley Road and Old Forest Circle, be reduced from $54,000.00 to $2,000.00. He further stated that he had received a letter from the Virginia Department of Highways and Transportation stating that they had inspected the roadway and that the bond reduction met with their approval. Mr. Owings stated that he questioned this but if the Highway Department Engineers had no objections, he did not feel he should question their decision. 511 Upon motion made by William H. Baker and seconded by Kenneth Y. Stiles, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does herein approve the request of Mr. Tom Glass to reduce the bond on Section VIII of Stonebrook Farms from $54,000.00 to $2,000.00. The above resolution was passed by the following recorded vote: Aye - Will L. Owings, William H. Baker, Rhoda W. Maddox, David L. Smith and Kenneth Y. Stiles. Nay - S. Roger Koontz. REQUEST OF VIRGINIA LAKESIDE SEWER AND WATER COMPANY FOR TERRITORY EXTENSION - TABLED Mr. Horne stated that the Virginia Lakeside Sewer and Water Company was requesting territory extension in order to service increased development in the area. He further stated that before they can file an application with the State Corporation Commission for an increase in territory, the Virginia Lakeside Sewer and Water Company must receive a statement from the Board of Supervisors stating that this operation is in the public interest and is not in conflict with the plans of the County. He further stated that the Sanitation Authority had tabled this at their meeting on April 12 as they felt they needed more information. Mr. Horne further stated that the Sanitation Authority was the authority in this case and he did not feel it should be discussed until the Authority rendered a decision. Mr. Stiles stated that he felt the Sanitation Authority should have made the Board aware of the reasons for tabling this request. Mr. Smith stated that he felt badly about this as four citizens were in attendance that are directly affected by this request and no action is going to be taken. Mr. Joe Massie, attorney, appeared before the Board and stated that he would like to address the procedure being used in this matter and further that the Board could pass this request at tonight's meeting. Mr. Stiles asked if the concerned parties had been notified that this was going to be on the Sanitation Authority agenda at their meeting on April 12. The reply from the citizens and Mr. Massie was no. The Board expressed concern as to how this request had been handled by the Sanitation Authority. Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the request of the Virginia Lakeside Sewer and Water Company for a territory extension be tabled until the Sanitation Authority meets on May 10, 1982 and makes a recommendation to the Board of Super- visors. PERSONNEL COMMITTEE REPORT AND RECOMMENDATIONS Mr. Baker, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, March 16, 1982 and makes the following report and recommendations to the Board of Supervisors: Department Head Evaluation Review and Certification The Committee discussed Department Head evaluations and recommends that the County Administrator conduct these evaluations. If the Department Head agrees with the evaluation, he will sign the evaluation form indicating his agreement. The evaluation will then be reviewed and certified by the Personnel Committee and a recommendation for approval forwarded to the Board. If a Department Head disagrees with the evaluation, he will be permitted to appear before the Personnel Committee to discuss and resolve the areas of disagreement. Following resolution of the areas of disagree- ment, the Personnel Committee will certify the evaluation and forward a recommendation for approval to the Board. Department Head evaluations will be available for review by the Board of Supervisors. Mr. Stiles requested that the Department Head evaluations be forwarded to the Board Members for their review. County Administrator Evaluation The Personnel Committee discussed methods for evaluating the County Administrator and recommends the following procedure: Each Board Member will be sent an evaluation form to complete prior to the scheduled evalua- tion session. The Board will meet in Executive Session to consolidate the evaluations into one form. After the consolidated form is completed, the County Administrator will meet with the Board to compare his self evaluation with the Boards' evaluation, to discuss and resolve any areas of disagree- ment and to establish criteria for the ensuing six months. When the evalua- tion is completed it will be signed by the Chairman of the Board and the County Administrator and forwarded to the Personnel Office for processing. Budget Analyst Position in Finance Department The Committee reviewed the proposed job description for the budget analyst position in the Finance Department and requested the staff to continue to formulate a recommendtion to present to the Committee at its II 513 next meeting. Subsequent to this meeting a recommendation from the Personnel Committee will be forthcoming. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the Personnel Committee Report and Recommendations was approved as presented. CODE AND ENGINEERING COMMITTEE REPORT AND RECOMMENDATIONS Mr. Owings, Chairman of the Code and Engineering Committee, presented the following report and recommendations: The Code and Engineering Committee met on 30 March 1982 with all members present. Also present were Bob Harriman and Landfill Superintendent Eddie Wright. The Committee makes the following report and recommenda- tions : Budget Review The Committee reviewed the departmental budgets for Inspections, Animal Control, Emergency Services, Street Lights, Parking Lot Maintenance, Public Services Administration, Refuse Collection, Litter Control Programs, Buildings and Grounds Maintenance and Administration, Dog Pound and Building Appeals Board. The Committee submitted its budget recommendations to the Finance Committee in the preparation of the FY83 budget. The Committee requested that the staff prepare alternates to the current building permit fee structure which would provide extra charges for call backs on certain inspections involving violations. The Committee instructed the staff to prepare proposals for the Committee. The Committee also reviewed the detailed proposals for the updates to the 9 Court Square buildings and recommends endorsement of the following listed projects. Funds were set aside in the FY82 budget for these projects and the Committee recommends that the funds be used for the projects as listed and that the balance of money needed to finish the projects be included in the FY83 budget. The Committee noted that many of the proposed buildings and grounds projects pertain to improving the energy efficiency of the existing County offices and should result in substantial energy savings in the future: Est. Alterations to Old Buildings: Cost 1. Updating /Modernizing furnances $ 3,200 2. Roof Repair (Clerk's Building and Painting Administration Roof) 15,000 3. Insulate Courthouse and Administration Building 4,000 4. Rewire Courthouse 8,000 5. Electric Heat (2nd floor Courthouse) 2,700 6. Complete Drop Ceiling in Courthouse 700 TOTAL $26,400 FY82 14,400 FY83 12,000 Mr. Stiles asked how the alterations went as far as priorities. Mr. Harriman stated that the two boilers were the first priority. Mr. Stiles stated that it was his understanding that none of these projects would be started until the money is there, is that not correct. Mr. Harriman replied, that is correct. Mr. Stiles referred to the paragraph referencing an increase in permit fees. He stated that he could see no reason to increase the permit fees and further that he would suggest the more appropriate solution would be to reduce the staff. Mr. Owings stated that this was discussed at the Committee meeting and at no time did the Committee agree this would be done in order to make the Department self sustaining and as far as he was concerned any additional fees would be out of the question. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the Code and Engineering Committee Report and Recom- mendations was approved as submitted. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT AND RECOMMENDATIONS Mrs. Maddox, Chairman, presented the following Law Enforcement and Courts Committee Report and Recommendations: The Law Enforcement and Courts Committee met on 31 March 1982 with all members present. The Committee makes the following report and recommenda- tions: Budget Review The Law Enforcement and Courts Committee reviewed the budgets pertain- ing to the Circuit Court, General District Court, Juvenile and Domestic Relations Court, Clerk of the Circuit Court, Sheriff's Court functions, Law Library, Division of Court Services, Commonwealth's Attorney, Sheriff's Law Enforcement functions, Sheriff's Correction and Detention function, Medical Examiner and the Jail. In regard to the Sheriff's budget the Committee noted that there were eight cars scheduled for replacement in the Sheriff's vehicle fleet. The Committee recommended to the Finance Committee that the County take advantage of the current State Contract for the purchase of the Sheriffs cars and that this money be pulled forward from the 1983 budget for acquisition of these cars at this time. The Committee noted that the 515 contract would expire before the end of the fiscal year and in order to save the money the County must proceed at this time. The Committee recommended reductions to the Finance Committee from the various budgets totaling $61,538.00 The Committee also noted a request in the Sheriffs budget for several new additional positions. The Committee recommended to the Finance Committee that if any excess revenues were available that consideration be given to funding additional road positions in the Sheriffs department, and the Committee also recommends that if the State were to pay costs associated with four existing County -only funded positions that the County continue to make this money available for addi- tional Sheriffs positions. Upon motion made by Rhoda W. Maddox, seconded by William H. Baker and passed unanimously, the above Law Enforcement and Courts Committee Report was approved as presented. ANIMAL CARE COMMITTEE REPORT AND RECOMMENDATIONS Mr. Bob Harriman, Public Services Director, presented the following Animal Care Committee Report: The Animal Care Committee met at 7 p.m., on April 6, 1982, with Esther Boyd (Chairman), Gary Van Meter, Dr. Max Mandel and Dave Smith present. Also present were Harold Whitacre, Wally Clubb and Bob Harriman. The Committee made the following report and recommendations: Job Description The prime purpose of the meeting was to present and discuss a revised job description for the Animal Control Officer and the Assistant. The Committee agreed by consensus with the descriptions and these will be passed to the Personnel Committee for their review subsequent to being presented to the Board. Vehicle Use After some discussion, a motion was made by Committee member Dave Smith, seconded by Dr. Max Mandel that: "The Animal Control Officer be permitted to use the county vehicle, assigned to Animal Control, outside of working hours to assist in State Game Warden support up to a maximum of 5,000 miles per fiscal year." It is requested that the motion as made and passed be considered by the Board of Supervisors. Mrs. Maddox asked if the County would be reimbursed for this. Mr. Harriman replied, no. 516 Mr. Smith stated this had been going on for ten years without the County taking a stand one way or the other. He further stated that he felt this was essential to the County and that Mr. Whitacre had not been paid for this service for the last three years. Mr. Baker stated that just because this had been done for the last ten years he did not feel it meant it should continue to be done and he did not feel the County should subsidize the State. Mrs. Esther Boyd, Animal Care Committee Chairman, stated that she was opposed to the use of this truck for anything other than Dog Warden. She further stated that should the truck be involved in an accident the County would be left without a vehicle. Upon motion made by David L. Smith, seconded by Kenneth Y. Stiles and passed unanimously, that this request be tabled until the job descriptions are defined as stated in recommendation number 1. FINANCE COMMITTEE REPORT AND RECOMMENDATIONS Mr. Baker presented the following Finance Committee Report and Recom- mendations: The Finance Committee met on 17 March, 1 April, 6 April and 7 April with all members present and makes the following report and recommendations resulting from those meetings: Proposal to Reduce Personal Property Rates Committee received a proposal from Commissioner of Revenue, Rudolph to reduce the personal property tax rates. Commissioner Rudolph noted that the valuations on personal property, which is primarily comprised of cars, has not depreciated at previous rates and therefore recommended that the tax rate be dropped. The Commmittee reviewed several examples of changes in valuation of automobiles and noted that in the overwhelming majority of the examples reviewed, the value of the vehicles had in fact depreciated. The Committee feels that the personal property tax is the only major tax that many County residents pay and that the rate should be maintained to avoid transferring any additional tax burden to the real estate tax base. The Board requested that the Commissioner of the Revenue provide the Board with the figures showing the amount of taxes that had been exonerated since December 5, 1981. Land Use Revalidation Fee The Committee noted that the statutes provide that a revalidation fee may be collected every six years. The Committee recommends that the 517 County's land use ordinance be amended to provide that a revalidation fee of $10.00 per parcel be collected every six years from the date of original enrollment. Parks 8 Recreation User Fee Changes The Committee met with the Parks and Recreation staff and reviewed a series of proposals to revise the fee structure for Parks and Recreation department programs. The Committee noted that the proposed revisions would increase revenue estimates from $52,130 in FY82 to $108,000 for FY83. The Committee noted that in order to fully realize these revenue estimates that immediate action is necessary on the attached fees pertaining to charges for the use of the athletic fields and concession stands. The Committee recommends adoption of the proposed fees to be effective immediately. The remaining revisions to the fee schedule will be presented as part of the budget package to be effective on I July. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. The Bids on the Sherando Concession Stand Committee reviewed the bids and deductive alternates for the construc- tion of the concession stand and restroom facility for Sherando Park. The Committee felt that it would be in the best interest of the County to accept the low bid on the project including only deductive alternative #1 for the construction of the paved road from Route 726 to the parking lot behind the ball fields and to proceed with the project as soon as possible. The cost for the base bid and deductive alternate total $49,204. The Committee con- curred with the recommendation to administratively transfer $1,204 from the Parks and Recreation operating budget to cover the cost of completion of the project. The $1,204 was in funds allocated for landscaping at Sherando Park. The Committee noted the Parks had received donations for landscaping and after transferring this money there will still be $2,796 for landscaping which is deemed to be sufficient for FY82 purposes. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. School Board Correspondence The Committee reviewed two items of correspondence from the School Board: one, declining to participate financially in the cost of bringing the Magna Carta to Winchester, Frederick County, and the other agreeing to participate in a study of the various insurance policies the County have but 518 declining to participate financially. The Finance Committee will be con- sidering the insurance evaluation at subsequent meetings. Purchase of Sheriffs Cars The Committee reviewed a request from the Sheriff for authorization to proceed with the purchase of 8 replacement vehicles which were scheduled for replacement in FY83 totaling $58,557. The Committee recommends endorsement of the request noting that the County by approving early purchase can take advantage of existing purchasing contracts which would not be available after July I. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Request from School Board for Additional Federal Money The Committee received a report from Dr. Michael Morrison requesting approval of an allocation from Public Law 874 final payment in the amount of $5,517.50 towards the Title I Program. The Committee noted this is 100% Federal money and is the final payment for a now terminated Federal program. The Committee recommends approval. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. A Request from the Health Department Committee reviewed a letter from Dr. Paul Pedersen, Director of the Lord Fairfax Health District, requesting permission to spend revenues received in excess of estimates. The Committee recommends approval as sub- mitted. Mr. Stiles stated that he felt Dr. Pedersen should attend the next Board Meeting and give the Board a complete breakdown of the Health Depart- ment Budget and his request. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above request was tabled until the Board Meeting of 28 April. Report from Yount Hyde and Barbour Regarding the Oraanization of the Treasurer's Office The Committee received a report from Yount, Hyde and Barbour regarding the organization of the Treasurer's Office. The Committee will be meeting further to discuss the findings and recommendations of the report and will be distributing full copies of the report to the Board in the future along with its own recommendations. 5191 Mr. Stiles stated that he felt the Board was due an explanation as to why the Treasurer rejected some of these recommendations. Mr. Owings stated that the Finance Committee had requested the Treasurer and Mr. Ambrogi be present at the next Finance Committee meeting. The Board discussed with Commonwealth's Attorney Ambrogi the problems his office was having in collecting delinquent taxes, i.e. wrong addresses of citizens, those that have moved and left no forwarding addresses, etc. The Board felt every effort should be made in order that these taxes might be collected. FY83 Budget The proposed budget for FY83 for Frederick County will be presented to the Board at the meeting. The Committee recommends a special work session to review the budget for 21 April 1982 at 7:00 P.M. As currently proposed the budget is balanced with no increase in local property taxes. The Committee did meet on I April with the Administrative staff and Finance Committee of the School Board and received a request for an additional $186,102 in local money. The Budget that will be presented to the Board does not include this funding and the Committee recommends it not be approved. The highlights of the Budget will be detailed in a Budget trans- mittal memo at the time of Budget presentation. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved with the date being changed from the 21st April to the 22nd. Mr. Stiles requested a breakdown of expenses, etc. on the Judicial Center project. Mr. White stated that this information would be forthcoming in the next week. Mr. White at this time passed out the proposed 1982 -83 Budget work- sheets to the Board Members. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the Board retired into Executive Session in accordance with Section 2.1 -344 (a) (1) and (6) to discuss personnel and legal matters. BOARD WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the Board withdrew from Executive Session. 520 BOARD RECONVENES INTO REGULAR SESSION Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. B and of upervis 5 'CIPTR, Board of Supervisors