Loading...
HomeMy WebLinkAboutAugust 12, 1981 Regular Meeting369 A Regular Meeting of the Frederick County Board of Super- visors was held on August 12, 1981, at 7:00 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; William H. Baker; Rhoda W. Maddox; R. Thomas Malcolm and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Randolph Bra of the Frederick Episcopal Parish. ADOPTION OF AGENDA Mr. Stiles stated that he would like to have a brief dis- cussion concerning the regional sewer plant. Mr. Baker requested that number 4 of the Finance Committee report be done in Executive Session. Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the agenda was adopted with the above amendments. APPROVAL OF MINUTES Mr. Stiles requested that on page 32 of the June 11, 1981 minutes, second paragraph, third line, "were in" should read, "wherein ". Page 7 June 24, 1981 minutes, next to the last paragraph should read, "reducing 14 cent increase and not 14% levy. Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the minutes of the regular meet- ings of June 11, June 24 and July 8, 1981 are approved as amended. MEMO FROM RHODA MADDOX RE: USE OF RECREATION IMPACT FEES DISCUSSED Mrs. Maddox stated that over the past several months she had had several conversations with residents of her district seeking some form of neighborhood recreation within their district, and it was further discussed that a portion of this cost could be paid for by the impact fee money collected over 370 the past several years. The Gainesboro District at present has a balance of $26,082.75 in this impact fund. The representatives from Gainesboro District have met with the County Administrator and the Parks and Recreation staff to discuss the possibilities of developing a tot lot which would be located on the grounds of the Reynolds Store Fire Hall. Mrs. Maddox further stated that this proposal from the Reynolds Store Fire Company would be reviewed by the Parks and Recreation Commission and hopefully receive the Commission's endorsement and approval by the Board of Supervisors. She further stated that she felt very strongly that a policy should be established to provide for the use of the impact money, and the efforts of the citizens of the Gainesboro District for a facility in the Reynolds Store area ought to certainly be considered as a model for such a policy. Mr. Owings stated that this money was in Gainesboro District and the fact it must be spent in Gainesboro District felt the people of this District should be the ones to decide how this money should be used. Mr. Koontz inquired as to whether the Board of Supervisors I -- would be the ones that actually released these funds. Mrs. Maddox replied that that was correct. Mr. Stiles asked Mr. Riley how long would it be before the Recreation Master Plan, as part of the revision of the Master Plan, is updated. Mr. Riley stated it would be six to eight months at which time the plan was to incorporate policy statements for long range planning in the areas of recreation in the Comprehensive Plan. Mr. Stiles stated that he was in total sympathy with the people of this area, and that he had felt the people of this district and Back Creek District get the short end of the stick when the County spends $700,000.00 on Recreation and they don't have any facilities available to them. He further stated that to proceed in this manner at this time is essentially telling the people of the Reynolds Store area that the policy that is established to suit them is going to apply to the whole County. 371 He further stated that this would be incorporated in the updating of the Recreation Master Plan. Mr. Malcolm stated that he felt this money should be set on its own and that the interest that is earned should go to tY i account and not to the General Fund as it had in the past. Mrs. Maddox stated that the long range Comprehensive Plan had been taken into consideration when this project was dis- cussed. Mr. Stiles stated that he was under the impression that a hold was being put on any further capital expenditures until tY Capital Improvements Plan was developed. Mr. Baker stated that he concurred with what Mr. Stiles said and that two other points should be taken into considera- tion, those being, (1) the security of the land that the invest ment is being put into from the standpoint of it being individL ally or company owned land versus County property, (2) the future upkeep and maintenance of such a facility and that all this had to be considered in long range planning. Mr. Riley asked if this would be funneled back to the Plar ning Commission before going back to the Board. Mr. Baker stated that he thought this had been discussed the Parks and Recreation Commission meeting. Mr. Malcolm stated that the item we added to tonight's budget was left out inadvertenly in the mail out and he felt this was a classic example of what could happen if you do not have a policy. He further stated that the Frederick Heights situation had been going on for six years and he hoped when th Board adjourned this meeting it would be resolved, but if it i not resolved, it has taken six years and he did not think there was any excuse for this. Mr. Koontz stated that he thought this was exactly what th people of Gainesboro District were concerned about. Mr. Stiles stated that he felt it was reasonable for this policy to be presented, but that it should be done as part of the development of the Recreational Master Plan which should be finished in June of 1982. 372 Mr. Koontz stated that if this money came from the people in Gainesboro District then he could not see how the Board couli tell them that they had to wait another year before they could spend the funds. Mr. Malcolm stated that that was true, if you are speaking) of a one time expense, but that is not the case, this money I would be used in such a fashion as Mr. Baker addressed earlier that would require maintenance, upkeep possibly, and all this has a future of on going budgetary requirements. He further stated that the Board had just addressed such matters as this ii the budget preparation with the Parks and Recreation depart- ment. Mrs. Maddox stated that it was the plan from the beginning of the Reynolds Fire department that the County would put the equipment on the location for the tot lot and everything else would be done by the Fire Department, and it was the Parks and Recreation department that said they would be the maintenance agent for the equipment. Mr. Stiles stated that he felt the equipment should be purchased and put on the site and the rest should be done by th Fire Department, Ruritan Club or whatever organization is will- ing to help with such a project and that should be extent of th County's participation. Mr. Baker stated that he felt this should be spelled out a policy. Mr. David Whitacre appeared before the Board and stated that this project was first addressed in August of 1979 and still nothing has been done by the County. He requested that the Board release the $10,000.00 or so that was needed for this tot lot so they could get on with this long awaited project. Ht further stated that the only cost to the County would be approx- imately $500.00 per year for payment to someone to do the mow- ing, which would include the wear and tear on their equipment. Mr. John Boyd, of the Reynolds Volunteer Fire Department, addressed the Board stating that the people of this area needed a vote of confidence and they felt they had gone through the proper procedure in trying to get this project approved. 3 7 Mr. Malcolm stated that he felt there were ways this could be worked out and he felt it should go through the Parks and j Recreation Commission. Mr. Dave Owings appeared before the Board from Back Creek District stating that the people of Back Creek District had asked the Supervisors in the past concerning the impact funds, but no answer had been given. He further stated that he did not see why this had to go through the Parks and Recreation Depart- ment when the people of the district would be willing to do all the maintenance. Mr. White stated that two things would be coming back to the Board on the 26th of August, a policy which would annunciate the procedures by which people may in fact petition for the use of recreational impact money when and if it exists, and the second being review and endorsement, if possible on the proposal that is being submitted by Reynolds Store Fire Company as the first example under this policy. The Board concurred with this. Mr. Baker asked Mr. David Owings if he could provide him with the plans he referred to earlier as he had not seen them. Mr. Owings replied that he would. i Mr. Stiles requested that someone from the Reynolds Fire Company be present at the Planning Commission meeting on August 19th. LEWIS M. COSTELLO NOMINATED AS SCHOOL BOARD REPRESENTATIVE FROM OPEQUON DISTRICT Mr. Owings stated that he had received five applications for this position and that he had appointed a committee consist- ing of Mrs. Ida Musser, Mrs. Elizabeth Huffman, Mr. Granville Ruttman, Mr. Charles Bass and Mr. Robert Aylor. The Committee unanimously recommended Lewis M. Costello to this position. He further stated that he had received overwhelming support of Mr. Costello for this position not only from the citizens of Opequon District but all over the County. He further stated that he was placing the name of Lewis M. Costello in nomination for the School Board position from Opequon District and that this nomination would be voted on at the August 26th Board Meeting. 37 PUBLIC HEARINGS CUP #011 -81 - JERRY A. AND KATHY C. HARRIS - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Riley presented this request and stated that all agencies had given approval. I Upon motion made by Kenneth Y. Stiles and seconded by R. Thomas Malcolm, BE IT RESOLVED, That the Board of Supervisors of the Counts of Frederick, Virginia, does herein approve conditional use permit #011 -81 of Jerry A. and Kathy C. Harris, Route 7, Box 253, Winchester, Virginia, for a home occupation /accessory structure for a small engine repair and equipment rental. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. CUP #012 -81 - BENJAMIN P. AND ROSEMARY C. CONNOR - BACK CREEK MAGISTERIAL DISTRICT - TABLED Mr. Riley presented this conditional use permit request stating that the Planning and Development staff recommended tha{ this conditional use permit be tabled. The Planning Commission has taken no action due to the fact that the applicant was not present at the August 5th meeting of the Planning Commisison. Upon motion made by William H. Baker and seconded by Kenneth Y. Stiles, BE IT RESOLVED, That the Board of Supervisors of the Count, of Frederick, Virginia, does herein table any action on Conditional Use Permit #012 -81 of Benjamin Connor of Back Creek Magisterial District for a home occupation /accessory structure until the August 26th meeting of the Board of Supervisors. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ADOPTED JULY 12, 1978, TO AMEND ARTICLE X, SECTION 21 -98(e) - PARKING REGULATIONS FOR HOUSING FOR THE ELDERLY Mr. Riley presented this ordinance amendment stating that the purpose of this amendment change is to allow the administration flexibility in determining the number of parking 375 spaces required for elderly housing unit projects. This amendment change was requested in conjunction with the elderly housing rezoning case of J. P. Darlington which was approved by the Board in June of this year. Upon motion made by Kenneth Y. Stiles and seconded by R. Thomas Malcolm, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein approve the ordinance to amend the Frederick County Code, Chapter 21, Zoning, adopted July 12, 1978, to amend Article X, Section 21- 98(e), Parking Regulations for Housing for the Elderly. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 18, SUBDIVISION, ADOPTED OCTOBER 13, 1976, TO AMEND ARTICLE I. SECTION 18- 2(A)(3) AND ARTTCT.F. TTT_ SFCTTr)M 1R - , An - COUNTY NOT ZONED AGRICULTURE - REGULATIONS REGARDING THE AVAILABILITY OF WATER AND SEWER - APPROVED Mr. Riley presented this ordinance amendment. Mr. Malcolm asked if the signature by the Health Department', meant only that the land did perk and that was all. Mr. Riley replied that that was correct. Upon motion made by Kenneth Y. Stiles and seconded by R. 4 Thomas Malcolm, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein approve the Ordinance to amend the Frederick County Code, Chapter 18, Subdivision, adopted October 13, 1976, to amend Article I, Section 18- 2(A)(3) and Article III, Section 18 -30 as follows: Old Article I, Section 18- 2(A)(3) - the division of land into lots or parcels of land of five or more acres. In this case, a plat shall be submitted to the Administrator. This plat shall include a signature line to signify the approval of the Health Official of all lots as to their suitablility for sewage disposal; and a signature line for the signature of the Administrator. New Article I, Section 18- 2(A)(3) - the division of land into lots or parcels of land of five or more acres zoned Agricultural. In this case, a plat shall be submitted to the Administrator. This plat shall include a signature 376 line to signify the approval of the Health Official of all lots as to their suitability for sewage disposal; and a signature line for the signature of the Administrator. Old Article III, Section 18 -30 - Where public water or sewer is available within five hundred feet of the boundary line of the subdivision the service shall be extended to all lots within said subdivision, if feasible. New Article III, Section 18 -30 - Where public water or sewer is available at the property (as defined in the Frederick County Subdivision Ordinance) the service shall be extended to all lots within said property. (as defined) It was discussed by the Board and they concurred that this ordinance amendment would address the problem in Lenoir City with regard to water and sewer availability. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. SUBDIVISION REQUEST THIRD BATTLE SUBDIVISION REQUEST - J. P. DARLINGTON - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. John Riley presented this request and stated that all agencies had given approval. Mr. Ronnie Ward appeared before the Board on behalf of Mr. Darlington. Upon motion made by Kenneth Y. Stiles and seconded by William H. Baker, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein approve the subdivision request of J. P. Darlington for Third Battle Subdivision, 64 lots zoned R -6 (Multi - Family), in Stonewall Magisterial District. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. LOT LINE ADJUSTMENT - RICK ROSS - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. John Riley stated that Mr. Rick Ross is requesting lot line adjustments in the A. H. Underwood Subdivision. This 3 lot subdivision was approved by the Planning Commission and the Board in March of this year. The existing meets and bounds 37 descriptions on the original plat were not confirmed in the field. When construction plans were finalized the houses were staked off on the lot, discrepancies were noted on the existing plat. Upon motion made by R. Thomas Malcolm and seconded by Kenneth Y. Stiles, BE IT RESOLVED, That the Board of Supervisors of the Count of Frederick, Virginia, does herein approve the lot line adjustment request of Rick Ross for lot line adjustments in the 3 lot subdivision of A. H. Underwood. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. APPLICATION OF ADDITION TO SOUTH FREDERICK AGRICULTURAL DISTRICT - APPROVED Mr. Riley stated that the office of Planning and Development had received an application for an addition to the South Frederick Agricultural District consisting of 1,883 acres and in order to comply with the Agricultural and Forestal District Act of 1977, the Board of Supervisors must authorize Frederick County's Agricultural Advisory Committee to proceed with the review process. Upon motion made by Will L. Owings and seconded by William H. Baker and passed unanimously, the Board does hereby authori the Frederick County's Agricultural Advisory Committee to proceed with the review process for an addition to the South Frederick Agricultural District consisting of 1,883 acres. REQUEST FOR ENDORSEMENT FOR JOINT ECONOMIC DEVELOPMENT Upon motion made by R. Thomas Malcolm and seconded by Kenneth Y. Stiles, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein endorse the concept of a joint Economic Development Committee for Winchester and Frederick County. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. 378 RECESS JOINT MEETING REQUESTED WITH THE FREDERICK - WINCHESTER SERVICE AUTHORITY Mr. Stiles requested and the Board concurred that a joint meeting be held on September 23rd, 1981 with the Frederick - Winchester Service Authority in order to discuss the current status of the Regional Sewer Plant. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT AND RECOMMENDATIONS Mrs. Rhoda Maddox presented the Law Enforcement Committee report and recommendations. The Law Enforcement Committee met on 9 July and 6 August with all members present and makes the following report and recommendations: Revisions to Incentive Pay Schedule It had been previously reported that there had been a desire to restructure the incentive pay schedule for Law Enforcement personnel to provide a fixed dollar amount per level of education achieved as opposed to the currently authorized percentage of base pay formula. The Sheriff's Department personnel submitted the following proposal for consideration by the Committee: Current Authorized Step Quarter Hours Percentage of Base 1 16 2 2 32 4 3 48 6 4 64 8 5 80 10 6 97 Degree 12 Sheriff's Proposal Annual Step Quarter Hours Payment 1 12 1250 2 24 1500 3 27 1750 4 39 2000 5 72 2250 6 97 Degree 2500 The Committee was concerned about the type of incentive being ffered under the current and proposed schedules. It was the feeling of the Committee that a higher level of incentive should be 3791 offered for a higher level of education and therefore recommended for consideration by the Finance Committee the following schedule: Law Enforcement Committee Recommendation Step Quarter Hours Annual Payment 1 16 400 2 32 600 3 48 900 4 64 1300 5 80 1800 6 97 Degree 2400 Estimated Cost Budgeted Current Cost Proposed Cost $16,358 $13,129.90 $15,900 The recommended table was submitted to the Finance Committee for its review and consideration. It was returned to the Law Enforcement Committee with two expressions of concern, one being the conformity of this to increments authorized by the School Board for educational achievement and two, the linkage between this policy and the policy to also pay for tuition and books for personnel. It is the feeling of the Finance Committee that the County should provide one or the other but not both. The Committee feels there is a clear distinction between providing incentive pay for an initial degree in Law Enforcement as opposed to incentive pay by the School Board for additional education in the pursuit of a masters degree. The Committee concurs with the feelings of the Finance Committee that the County should provide either incentive pay or tuition assistance but not both. Sheriff's Department Request for Use of Carry Forward Funds The Committee reviewed a request from the Sheriff's Department for approval of the use of carry forward money to approve two positions in the Sheriff's Department, an investigator and a corrections officer, and for allocation to finish installation of a fire escape at the Jail. The Committee recommended approval of the request as submitted and forwarded the recommendation to the Finance Committee. Compensation for the Sheriff's Department The Committee received a presentation by representatives of the Sheriff's Department regarding the recently adopted pay schedules for County employees including the Sheriff's 330 Department. The Committee noted that substantial additional data had been collected by Sheriff's Department representatives regarding pay and related benefit data. Concern was expressed to the Committee that beyond the basic salary data more attention should have been given to benefit packages offered by other jurisidictions especially overtime pay. Concern was expressed regarding the comparability of the classifications for Law Enforcement personnel relative to other County positions. The Committee acknowledged the data that the representatives had presented and indicated that more detailed analysis of the data would be undertaken and that a comprehensive review of the benefit package that is available to the Sheriff's Department employees be undertaken along with an analysis of the classifications for Law Enforcement personnel. This is upon endorsement of any potential revisions that may occur as a result of this analysis. These items will be presented to the Finance Committee for its consideration and subsequent recommendations to the Board. The Committee was appreciative of the efforts of the Law Enforcement personnel in assembling additional information that will allow for a continuing refinement in the development of the County's personnel and classification system and policies. Jail Population The Committee reviewed a memo regarding the inmate level at the Winchester - Frederick County Jail. The Committee expressed a need to make efforts to keep the population as low as possible through efforts at diversions and by transferring appropriate prisoners to the State system. Organization of Division of Court Services The Committee for sometime has been concerned about the varying levels of accountability of agencies that serve the Criminal Justice System for Frederick County. The Committee has had a series of discussions with Court Services Director, Chuck Poe, and noted that a study is currently being conducted by representatives of the Department of Corrections in evaluating the present operations of the Court Services unit, Regional i_ Jails, etc. The study was requested by Judge Simpson. The Committee noted that they will be meeting with the Department o Corrections representatives as the study is conducted and will report the findings and subsequent recommendations to the Board. FINANCE COMMITTEE REPORT AND RECOMMENDATIONS Mr. William Baker presented the Finance Committee Report and Recommendations. The Finance Committee met on Tuesday, August 14, 1981, wit Mr. Baker and Mr. Owings present. The Committee makes the following report and recommendations: Treasurer's Organization The Committee reviewed an analysis, that had been prepared by the Consultant, of the proposals for banking services for support of the Treasurer's Office. The services would include general banking services, repurchase agreements, lock box system and related services. The Committee reviewed the attached letter from Yount, Hyde & Barbour. The Committee notes that the Treasurer expects to make a decision on the Bank for the services as soon as some supplemental clarifying information is received from the Banks. Mr. Malcolm asked Mr. Toxopeus how long it would be before he would terminate his services in the Treasurer's Office. Recommendation of the Law Enforcement and Courts Committee The Committee reviewed a proposal from the Sheriff's Department that had been recommended by the Law Enforcement and Courts Committee for approval. The Committee recommends approval of the use of the carry forward money as proposed including the addition of two new positions in the Sheriff's Department and the fire escape installation at the Jail. The Committee recognizes that there will be a continuing burden on the County to provide funding for these positions beyond the current fiscal year. ted that it would be through the end of Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the Board of Supervisors does herein approve the use of carry forward money as proposed, 382 including the addition of two new positions in the Sheriff's Department and the fire escape installation at the Jail. Incentive Pay Schedule The Finance Committee reviewed a proposed revision to the incentive pay schedule for Law Enforcement personnel for the County. After some study and comment the Committee referred the matter back to the Law Enforcement Committee for further refinement. Motor Pool Policies The Committee reviewed the attached memo and proposed motor vehicle policy that had been prepared by the staff. The Committee recommends approval of the policies to be effective immediately. The Committee noted that the issue of motor vehicles had been addressed in the management study prepared in 1978 but this is the first time that the specific written policies pertaining to motor vehicles assignment and usage had been prepared. Mr. Stiles asked if a County employee lost the use of a County vehicle did this mean he will not be compensated for this loss. Mr. Baker replied that that was correct. Mr. Stiles inquired as to whether or not an employee should receive some sort of compensation when they have been provided with a County vehicle, and now due to a new policy they no longer have a vehicle. Mr. Malcolm asked if at one time it was discussed that an employee would receive a one time payment as compensation for the loss of the vehicle. Mr. Baker stated not to his knowledge that this had been discussed as being done outside the County. Upon motion made by William H. Baker and seconded by Will L. Owings, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein approve the motor pool policies as submitted in the Finance Committee report and 9 recommendations. w The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. Mr. Roy Jennings inquired as to whether he was included in this policy, and if so, would he be one of those that was slated to lose their vehicle. Mr. Owings explained to Mr. Jennings, as stated in the policy, this would be at the discretion of his Department Head, Mr. Esten Rudolph. Pay and Classification Adjustments As requested by the Board the Committee reviewed data pertaining to salaries for the Department Heads and the staff of the Parks and Recreation Department. The Committee also noted a position paper that had been prepared by the Department Heads pertaining to the pay and classification proposals. The Committee is satisfied that the salary recommendations for the questioned positions are accurate and appropriate for the needs of Frederick County and recommends adoption as originally proposed in the plan. (To be discussed in Executive Session.) Consideration of Change in Due Date for Taxes At the request of the Board the Committee examined the possibility of changing the due date for Real Estate Taxes from the 5th of December to the 1st Tuesday in November. The Committee noted that section 58 -691 of the State Code provides for collection date up to and including the 5th day of December of each year. The Committee noted that the December 5th collection date is specified by State Code and is not changeable. Finance Director Recommendations The Committee reviewed a resolution, presented at the request of the Finance Director, to close the County books as of June 30, 1981. The Committee recommends adoption of the resolution as presented. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein approve the followinc resolution closing the County books as of June 30, 1981. 384 BE IT RESOLVED, by the Frederick County Board of Supervisors that the following actions of the Finance Director to close the County books as of June 30, 1981, are hereby approved: (1) Supplemental Appropriation from the General Operating Fund to the School Debt Fund in the amount of $2,534,098, said funds to be repaid to the General Operating Fund from the School Construction Fund. (2) Supplemental Appropriation within the Unemployment Compensation Fund in the amount of $2,440.09. No additional funds required. (3) Supplemental appropriation within the Northwest Regional Jail Fund in the amount of $1,133.26. No additional funds required. (4) A Supplemental Appropriation to the Frederick - Winchester Landfill Fund in the amount of $3,250.31. No. 1 is the result of an interest miscalculation of interest due on school bonds during 80 -81. No. 2 results from Unemployment Compensation payments due on June 30, 1981 in excess of anticipated amounts. No. 3 results from the accrual basis of accounting in that there were more accounts payable at 6/30/81 than anticipated. No. 4 is a result of action necessary due to more accounts payable at June 30, 1981, than anticipated. No additional funds are required. Appropriation to the Lord Fairfax Soil and Water Conservation District The Committee reviewed the attached memo, from the Planning Director, requesting approval of a $500.00 appropriation. The Committee recommends approval of the request and that the funds be transferred from the unappropriated account. Upon motion made by William H. Baker and seconded by Will L. Owings, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein direct that the $500.00 donation to the Lord Fairfax Soil and Water Conservation District, contained under activity code #08- 082 -8203 of the 385 1980 -81 budget, be transferred from the unappropriated account and reinstated in the 1981 -82 budget. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. REPORT AND RECOMMENDATIONS FROM THE JUDICIAL CENTER C OMMITTEE Mr. Malcolm presented an up -to -date report of the Judicial Center and noted that the structure has been approved by the Board of Architectural Review, the Planning Commission, the Winchester Parking Authority and the City Council. Mr. Malcolm further explained the changes in the height of the parking garage and stated that the full Committee will meet on Thursday, August 13, 1981 to review the progress to date. Upon motion made by R. Thomas Malcolm, seconded by Kenneth Y. Stiles and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein accept the design of the parking structure as presented by Mr. Malcolm. FREDERICK HEIGHTS SUBDIVISION PARK OWNERSHIP - DISCUSSED Upon motion made by R. Thomas Malcolm, seconded by Kenneth Y. Stiles and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein accept ownership of the Frederick Heights Subdivision Park. AMENDMENT TO THE RESOLUTION ACCEPTING FREDERICK HEIGHTS SUBDIVISION PARK PROPERTY - APPROVED Upon motion made by R. Thomas Malcolm, seconded by Kenneth Y. Stiles and passed unanimously, the Board of Supervisors of the County of Frederick, Virginia, does herein authorize the Chairman of the Board of Supervisors and the County Administrator to sign on behalf of the County for acceptance of the Frederick Heights Park property. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the Board retired into Executive Session in accordance with Section 2.1 -344, Subsection (a)(1), to discuss personnel matters. BOARD WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by Will L. Owings, seconded by Rhoda W. 336 Maddox and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the Board reconvened into Regular Session. PAY AND CLASSIFICATION ADJUSTMENTS AS DEFINED IN THE COUNTY PAY PLAN PERTAINING TO THE SALARIES OF THE DEPARTMENT HEADS AND STAFF OF THE RECREATION DEPARTMENT - APPROVED Upon motion made by William H. Baker and seconded by Will L. Owings, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein approve the pay and classification plan adjustments for Department Heads and staff of the Recreation Department retroactive to July 1, 1981. Mr. Stiles stated that he did support very strongly the merit system, but that he does have some strong reservations about some of the pay classifications in the plan, and he was confident the staff and Board will address those on an on going basis. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. JOHN T. P. HORNE APPOINTED AS DIRECTOR OF PLANNING AND DEVELOPMENT EFFECTIVE SEPTEMBER 1, 1981 - APPROVED Upon motion made by Kenneth Y. Stiles and seconded by William H. Baker, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Virginia, does herein appoint John T. P. Horne as Director of Planning and Development effective September 1, 1981 at a salary of the entry level at the appropriate pay range which is $20,616.00. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox, R. Thomas Malcolm and Kenneth Y. Stiles. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. Chairman, Board bf.Supervisbrs erk, Board of Supervisors