December 12, 1984 Regular MeetingJ31
A Regular Meeting of the Frederick County Board of Supervisors was held
on December 12, 1984, at 7:15 P.M., in the Board of Supervisors' Meeting
Room, 9 Court Square, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman;
Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William
Orndoff, Jr.
CALL TO ORDER
Mr. Owings, Vice - Chairman, called the meeting to order inasmuch as Mr.
Stiles could not be in attendance until 8:00 P.M.
INVOCATION
The invocation was delivered by the Reverend J. William Hough of the
Braddock Street United Methodist Church.
ADOPTION OF AGENDA
Mrs. Maddox requested time under "County Officials" for an appointment
to the Board of Building Appeals.
Mr. Riley stated that he had received a request from Dr. Walker,
Superintendent of Schools, for the Board to approve salary increases for
School Board Members from $1,200 to $2,400 per year, and the Planning
Department had two additional road resolutions that needed the Board's
approval.
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the Agenda was adopted as amended.
APPROVAL OF MINUTES
Mrs. Maddox stated that on page 14 of the minutes of November 14th,
the word "amended ", in the last paragraph, should be deleted.
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the minutes of the regular meeting of
November 14, 1984 were approved as amended.
LOUISE B. LEWIS APPOINTED TO THE HANDLEY LIBRARY BOARD
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, Louise B. Lewis was appointed to the Handley
Library Board, said term to terminate on November 30, 1986.
DEBRA OVERSTREET REAPPOINTED TO THE CHAPTER 10 BOARD
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, Debra Overstreet was reappointed to the
Chapter 10 Board, said term to commence on January 1, 1985 and terminate on
December 31, 1987.
534
COUNTY OFFICES TO BE CLOSED ON NEW YEAR'S EVE
Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox, all
County Offices will be closed on December 31, 1984 in observance of New
Year's Eve. This is the same schedule observed by all State Offices.
The above motion was approved by the following recorded vote: Aye -
Will L. Owings, Rhoda W. Maddox, Robert M. Rhodes and C. William Orndoff,
Jr. Nay - Thomas B. Throckmorton.
RESOLUTION DECLARING DECEMBER AS VIRGINIA READING MONTH -
APPROVED
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the following resolution was approved:
WHEREAS, the Frederick County Board of Supervisors
recognizes the importance of the development of reading skills for all
students; and
WHEREAS, reading undergirds excellence in critical and
creative thinking, enhances intellectual and personal development and serves
as a medium for continual and expanded learning necessary in today's
information -based society; and
WHEREAS, reading is a skill that is needed for learning
throughout a person's life and provides a valuable leisure -time activity
important to all people;
WHEREAS, the Board of Supervisors declares its commi-
tment to and support for Virginia Reading Month as proclaimed by Governor
Charles S. Robb.
BE IT FURTHER RESOLVED, that the County Board of
Supervisors encourages all Schools in Frederick County to participate in
activities commemorating Reading Month and to promote and advance the
development and enjoyment of reading for literacy, leisure and lifelong
learning.
RESOLVED this 12th day of December, 1984.
/s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox
Kenneth Y. Stiles, Chairman Rhoda W. Maddox
/s/ Will L. Owings
Will L. Owings, Vice - Chairman
/s/ Robert M. Rhodes
Robert M. Rhodes
ATTEST:
/s/ John R. Riley, Jr.
John R. Riley, Jr., Clerk
Board of Supervisors
/s/ Thomas B. Throckmorton
Thomas B. Throckmorton
/s/ C. William Orndoff, Jr.
C. William Orndoff, Jr.
BEN VORHIES, EXECUTIVE DIRECTOR, PRIVATE INDUSTRY COUNCIL,
ADDRESSED THE BOARD
Mr. Ben Vorhies, Executive Director of the Private Industry Council,
appeared before the Board to answer any questions they might have with
reference to their approval of the Council's training plan for Summer
Youth's Employment Program.
Mr. Riley read a letter from Mrs. Patricia Stiles, Secretary- Treasurer
of the Council, stating that she had planned on attending this meeting but
due to a prior committment was unable to be present, and that she would urge
the Board to approve this plan.
Mrs. Maddox asked if any monies received by these youths would prohibit
their family from being eligible for other assistance.
Mr. Vorhies replied no it would not.
Upon motion madeby Thomas B. Th rock morton, seconded by Rhoda W. Maddox
and passed unanimously, the following contract was approved:
The Board of Supervisors of Frederick County has approved the
Shenandoah Valley Private Industry Council Plan(s) for activities for
the ensuing year.
Type Plan
IIA /s/ Kenneth Y. Stiles Seal
116 X Chairman, Bd. of Super. Title
December 12. 1984 Date
DISCUSSION OF CORRESPONDENCE FROM COUNTY RESIDENT RE:
PAYMENT OF TAXES
The Board discussed correspondence they had received from County
resident Jane Tizio, wherein she requested that she be allowed to pay her
second half taxes before paying the first half. After discussion the Board
felt should they approve this request they would be setting a precedent,
based on the Attorney General's opinion, and that they would continue with
the County's current policy on payment of taxes.
RYLAND "PETE" CP
BUILDING APPEALS
APPOINTED TO SERVE ON THE BOARD OF
Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and
passed unanimously, Ryland Carper was appointed to serve on the Board of
Building Appeals to fill the unexpired term of Lloyd Milburn, said term to
commence on December 12, 1984 and terminate on December 31, 1986.
RESOLUTION IN HONOR OF HANDLEY HIGH SCHOOL FOOTBALL TEAM
Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W.
Maddox and passed unanimously, the following resolution was approved:
WHEREAS, the Handley High School Varsity Football Team
has won the Northwestern District Championship and the Regional II Champion-
ship; and,
WHEREAS, on December 8, 1984 the Handley Football Team
won the State's highest award, that of Group AA Football Champions in their
win over Blacksburg, 28 -16; and,
WHEREAS, these young athletes, as well as their coaching
staff, have represented the City of Winchester in such a manner that their
School, Community and Families can be very proud of them.
536
NOW, THEREFORE BE IT RESOLVED, that the Frederick
County Board of Supervisors does hereby express their congratulations to the
members and staff of the Handley High School Varsity Football Team for their
outstanding achievement; and,
BE IT RESOLVED, that a true copy of this resolution be
delivered to Mr. Ron Linden, Head Coach.
RESOLVED this 12th day of December, 1984.
/s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox
Kenneth Y. Stiles, Chairman Rhoda W. Maddox
/s/ Will L. Owings
Will L. Owings, Vice - Chairman
/s/ Robert M. Rhodes
Robert M. Rhodes
ATTEST:
/s/ John R. Riley, Jr.
John R. Riley, Jr., Clerk
Board of Supervisors
/s/ Thomas B. Throckmorton
Thomas B. Throckmorton
/s/ C. William Orndoff, Jr.
C. William Orndoff, Jr.
Mr. Clarence Hunter, Assistant Principal, was present to accept this
resolution on behalf of Handley High School.
REQUEST FROM DR. WALKER TO INCREASE SCHOOL BOARD MEMBERS'
SALARIES FROM THE CURRENT $1200 to $2400 - TABLED UNTIL
I ATrM Ike TUlL •GCTIAI /`
Mr. Riley stated that he had been contacted by Dr. Walker and that he
had requested that the School Board Members' salaries be increased from the
current $1200 to $2400. He further stated that in order for this to be done
it would be necessary for the General Assembly to take action on this
request when they convene in January.
Mr. Throckmorton asked when the School Board Members' had received
their last raise.
Mr. Riley stated that he was not sure but thought that it had been some
time.
After discussion the Board decided to table this item until the full
Board was present.
PLANNING COMMISSION BUSINESS
PUBLIC HEARINGS
REZONING APPLICATION
BACK CREEK MAGISTERI
0 -84 - JOSEPH A. STOSSEL -
D ISTRICT - APPROVED
Mr. Horne presented this request stating that the staff and Planning
Commission unanimously recommended approval.
Ms. Judith Stossel appeared before the Board to answer any questions
the Board might have.
Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and
passed unanimously, rezoning application number 010 -84 of Joseph A. Stossel,
3
Route 2, Box 64, Stephens City, Virginia to rezone 40,000 square feet on
Valley Avenue in Kernstown from RP (Residential Performance) to B -2
(Business - General) was approved. This property is identified on Tax Map 63
as Parcel Number 55 in the Back Creek Magisterial District.
CUP #009 -84 - MERLE L. AND MARY A. SWARTZ - STONEWALL
7-.r 1 rr
Conditional Use Permit number 009 -84 of Merle L. and Mary A. Swartz,
Route 1, Box 154, Clearbrook, Virginia for a Cottage Occupation/ Candy Making
and Sales Operation on Route 11, North of Clearbrook was tabled. This
property is identified on Tax Map 3A as Parcel Number 20 in the Stonewall
Magisterial District.
AMEND CUP #022 -80 - THOMAS AND B
MAGISTERIAL DISTRICT - TABLED
ARA C ONRAD - OPEQUON
The amendment of conditional use permit number 022 -80 of Thomas and
Barbara Conrad, Bon Air Home, Stephens City, Virginia for an amendment to
the conditions on their permit for a Convalescent and Nursing Home on Route
11 South of Stephens City was tabled as there were no representatives of
this request present. This property is identified on Tax Map 85 as Parcel
Numbers 62, 66 and 67 in the Opequon Magisterial District.
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTE
21, ZONING, ARTICLE I, IN GENERAL, SECTION 1 -1,
DEFINITIONS. THIS ORDINANCE WILL DEFINE RETAIL PETROLEUM
IES -
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the following Ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE 1, IN GENERAL, SECTION 1 -1, DEFINITIONS,
WITH THE FOLLOWING DEFINITION ADDITION:
Retail Petroleum Pump Canopy
A rooflike structure designed to cover a retail petroleum pump island.
AN ORDINANCE TO AMEND THE FREDE C CODE, CHAPTER
21, ZONING, ARTICLE I, IN GENERAL, SECTION 1 -10, EXTENSION
INTO YARD AREAS. THIS ORDINANCE WILL AMEND THE SETBACK
REQUIREMENTS FOR RETAI PETROLEUM PUMP CANOPIES -
APPROVED
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the following Ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE I, IN GENERAL, SECTION 1 -10, EXTENSION
INTO YARD AREAS, AS FOLLOWS:
For retail petroleum pump canopies covering petroleum pumps and pump
islands, there shall be a minimum of a two (2) foot setback from any
538
road right -of -way. Support columns for such canopies shall be located
a minimum of 12' from any road right -of -way.
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21 ZONING ARTICLE I, IN GENERAL. THIS ORDINANCE WILL
DEFINE COMMERCIAL INDOOR RECREATION AND ATHLETIC
CAf 11 1 rICC - ADDRnUrni
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the following Ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE I, IN GENERAL, BY THE ADDITION OF THE
FOLLOWING:
Commercial Indoor Recreation and Athletic Facilities
Private, commercial, fee supported, indoor facilities used for athletic
training and /or for the provision of recreation. Including, but not limited
to: clubs, lodges, indoor theaters, poolrooms, bowling alleys, nightclubs,
health spas, raquetball and tennis facilities, gymnastic training
facilities, and similar facilities.
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE XI, SECTION 11 -2, USE REGULATIONS,
PARAGRAPH 11 -2 -5. THIS ORDINANCE WILL ALLOW COMMERCIAL
INDOOR RECREATION AND ATHLETIC FACILITIES AS PERMITTED
USES IN THE B -2 ZONING DISTRICTS - APPROVED
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr., and passed unanimously, the following Ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE XI, SECTION 11 -2, USE REGULATIONS,
PARAGRAPH 11 -2 -5, AS FOLLOWS:
Commercial Indoor Recreation and Athletic Facilities.
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE XII, SECTION 12 -2, USE REGULATIONS,
BY THE ADDITION OF PARAGRAPH 12 -2 -14. THIS ORDINANCE
RCIAL INDOO
MITTED USES
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the following Ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE XII, SECTION 12 -2, USE REGULATIONS,
BY THE ADDITION OF PARAGRAPH 12 -2 -14 AS FOLLOWS:
Commercial Indoor Recreation and Athletic Facilities.
Mr. Stiles arrived at this time.
REQUEST FOR INCREASE IN
REFERRED TO THE FINANCE
R SCHOOL BOARD MEMBERS-
This was discussed further by the Board inasmuch as the full Board was
now present and it was the feelings of the Board that such a request should
have been submitted earlier to the Board, and that this would be referred to
the Finance Committee for their consideration and recommendation.
Mr. Riley stated that in order for this to become effective it would
have to be approved by the General Assembly when they convene in January.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the request of the Superintendent of Schools
for a salary increase for School Board Members will be forwarded to the
Finance Committee.
OTHER PLANNING COMMISSION ITEMS
ROAD ACCEPTANCE AND ABANDONMENT RESOLUTION - LENOIR
DRIVE - APPROVED
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the following resolutions for road acceptance
and abandonment, Lenoir Drive, was approved:
BE IT RESOLVED, that the Board of Supervisors hereby
declares that the section of Lenoir Drive, which has been replaced by a
newly constructed section of roadway and its intersection, is hereby
abandoned pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as
amended.
AND FURTHER BE IT RESOLVED, that the Board declares
that the newly constructed section of roadway serves the same citizens and
is constructed in lieu thereof.
Second resolution:
BE IT RESOLVED, that the Virginia Department of
Highways and Transportation is hereby requested to add the following section
of road to the Secondary System of Frederick County pursuant to Section
33.1 -229 of the Code of Virginia, 1950, as amended:
the new right -of -way section of Lenoir Drive and its new intersection,
a distance of approximately .17 miles;
AND FURTHER BE IT RESOLVED, that the Board does
guarantee the Commonwealth of Virginia an unrestricted right -of -way of 80
feet with all necessary easements for cuts, fills and drainage; recorded in
Deed Book 584, Page 268, dated October 19, 1984, in the Office of the Clerk
of the Circuit Court.
ROAD RESOLUTIONS - THIRD BATTLE SUBDIVISION AND GLENMON
VILLAGE SUBDIVISION - APPROVED
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the following resolutions was approved:
BE IT RESOLVED, that the Virginia Department of
Highways and Transportation is hereby requested to add the following
sections of road to the Secondary System of Frederick County pursuant to
Section 33.1 -229 of the Code of Virginia, 1950, as amended:
A) Early Drive, from its intersection with Confederate
Drive to its intersection with Longstreet Avenue, a
distance of approximately .17 miles;
B) Longstreet Avenue, from its intersection with Early
Drive to its intersection with Gordon Drive, a distance
of approximately .04 miles;
C) Confederate Drive, from its intersection with Early
Drive to its intersection with Baker Lane, a distance of
approximately .04 miles.
AND FURTHER BE IT RESOLVED, that the Board does
guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60
feet with all necessary easements for cuts, fills and drainage; recorded in
Deed Book 578, Page 222, dated June 25, 1984, in the Office of the Clerk of
the Circuit Court.
Second resolution:
BE IT RESOLVED, that the Virginia Department of
Highways and Transportation is hereby requested to add the following road to
the Secondary System of Frederick County pursuant to Section 33.1 -229 of the
Code of Virginia, 1950, as amended:
Edgewood Drive, from its intersection with Route 736 to the
cul -de -sac, a distance of approximately .17 miles;
AND FURTHER BE IT RESOLVED, that the Board does
guarantee the Commonwealth of Virginia an unrestricted right -of -way of 40
feet with all necessary easements for cuts, fills and drainage; recorded in
Deed Book 583, Page 131, dated October 1, 1984, in the Office of the Clerk
of the Circuit Court.
REQUEST FOR ACCEPTANCE OF ROADS INTO THE SECONDARY
SYSTEM - NOTT OWAY SUBDIVISION - APPROVED
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the following resolution was approved:
BE IT RESOLVED, that the Virginia Department of
Highways and Transportation is hereby requested to add the following
sections of road to the Secondary System of Frederick County pursuant to
Section 33.1 -229 of the Code of Virginia, 1950, as amended:
A) Nottoway Drive, from Route 277 to its intersection with
Buckingham Drive, a distance of approximately .13 miles;
B) Buckingham Drive, from the end of the State maintenance to
its intersection with Nottoway Drive, a distance of
approximately .20 miles;
AND FURTHER BE IT RESOLVED, that the Board does
guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60
feet with all necessary easements for cuts, fills and drainage; recorded in
Deed Book 586, Page 609, dated December 11, 1984, in the Office of the Clerk
of the Circuit Court.
T TO ABANDON SECTION OF ROAD WITHIN THE BOUNDARIES
Mmni FTnWN crunni PPnPFDTV - ADDDn\ /Cfl
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passed unanimously, the following resolution was approved:
WHEREAS, it appears to the Board that Secondary Route
9157 from Route 11 to 0.06 miles East of Route 11, a distance of 0.06 miles,
serves no public necessity and is no longer necessary for the use of the
Secondary System of State Highways.
NOW, THEREFORE BE IT RESOLVED, that the Clerk of the
Board be directed to post and publish notice of the Board's intention to
abandon the section of Route 9157 as aforesaid, pursuant to Section 33.1 -151
of the Code of Virginia, 1950, as amended.
REQUEST FOR IMPACT FUNDS - GAINESBORO DISTRICT - APPROVED
51
Mrs. Maddox stated that these funds would be used at the Gainesboro
Fire Hall and that this would close out this account in the amount of
$7,987.26.
Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and
passed unanimously, the Impact Funds in the amount of $7,987.26 is to be
given to the Gainesboro Fire Company.
REQUEST FROM PARKS AND RECREATION DEPARTMENT FOR APPROVAL
OF THEIR AMENDMENTS TO THEIR FEES AND CHARGES - REFERRED
Mr. Throckmorton suggested that the word "investigate" under the
section "Adult Leagues" be deleted inasmuch as this is a recommendation.
It was the consensus of the Board that this request be referred to the
Finance Committee for their review and recommendation.
FIRE AND RESCUE COMMITTEE REPORT
Mr. Orndoff presented the following report:
The Fire and Rescue Committee met on November 26, 1984, at 7:30 P.M.,
in the Reynolds Store Fire Company facility. The following Companies were
represented: Stephens City, Middletown, Greenwood, Clearbrook, Gore,
Gainesboro, Round Hill, North Mountain and Reynolds Store. Also present
were Wendy Jones and Bob Harriman. The following items were discussed:
A. The Committee recommended (unanimously) that the County hire or
train an Investigator in the Sheriffs Department that would be an expert in
arson investigation. The Investigator would be asked to respond to an
on -scene fire officer's request for service 24 hours a day. The Committee
has been concerned with the increase of fires that have been of a suspicious
origin.
This was referred to the Law Enforcement and Courts Committee.
B. The Committee recommended (unanimously) that the County endorse
"Enhanced 911 ". "Enhanced 911" is a telephone company service that would
place the 911 terminal in a computer mode that would instantaneously display
the calling telephone number and its geographic location. The system must
be endorsed by both Frederick and Winchester. The user would be charged a
small, flat monthly fee. The C &P Company will be presenting a demonstration
in Winchester in the near future. The firefighters, 911 dispatchers and
others have already seen the system in operation.
This was referred to the Finance Committee.
C. Recommendation was made that the monthly Fire and Rescue Committee
meeting be changed to the third Monday rather than the fourth.
542
Items not requiring action:
A. Mr. Wendy Jones discussed fire hydrant color coding and answered
questions.
B. Recommended locations for installing dry hydrants for rural use
were presented. The Public Services Director, in conjunction with the
appropriate Fire Chiefs, will be investigating the sites in the near
future.
C. The next meeting will be _held January 21, at 7:30 P.M., at the
Stephens City (Co. 11) facility. Note: No meeting scheduled for December.
CODE AND ORDINANCE COMMITTEE REPORT
Mr. Robert Rhodes, Chairman of the Code and Ordinance Committee,
presented the following report:
The Code and Ordinance Committee met on December 3, 1984 with the
following members present: C. William Orndoff, Jr., Robin Eddy and Bob
Prettyman. Also present were William Fraula and Mildred Smith, Secretary of
the local Electoral Board.
Discussion of Creation of Central Absentee Voter Election
District
The Secretary of the Electoral Board, Mrs. Mildred Smith, notified the
Committee that Frederick County does not have by statute a central absentee
voter election district. The Board of Supervisors had by Ordinance created
same in 1978 but only for one year.
The Committee recommends that the Code of Frederick County, Chapter 7,
Elections, be amended as provided for in the Code of Virginia, 1950, as
amended, Section 24.1 -233.1 and to authorize the County Administrator to
advertise same for Public Hearing on January 9, 1984.
There was no action taken.
PUBLIC WORKS COMMITTEE REPORT
Mr. Orndoff, Chairman of the Public Works Committee, presented the
following report:
The Public Works Committee met on December 5, 1984, at 11:30 A.M., in
the Conference Room. All members were present. Also present were John
Riley, John Dennison, Mark Davis, Wendy Jones and Bob Harriman. The
following items were discussed:
A. Mr. Wendy Jones of the Frederick- Winchester Service Authority
presented a recommendation to the Committee that concerned the creation of a
position with the Service Authority and hiring a person to fill that
�a b/1.
_ . 33
position. The position would be created to fill the need to provide
full -time construction management and supervision on site at the new waste-
water treatment plant. The position is grant eligible. The Committee
strongly recommends that the Board endorse this recommendation.
Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, the above recommendation was approved.
B. Mr. Mark Davis, District Conservationist, discussed the implica-
tions of the implementation of Public Law #566 (Watershed Protection and
Flood Protection Act of 1956) within the Opequon Creek watershed. The plan
would not involve the County in any way. The main thrust is a 50/50 cost
sharing for the construction of animal waste facilities by dairy farmers,
feed lot operators, etc. and the Federal Government. The Committee
recommends that the Board support their plan.
Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, the above recommendation was approved.
Items not requiring action:
A. The
correspondence
between the Health
Department and
the County
Administrator
were discussed.
The Committee is
waiting for a
response to
Mr. Riley's letter of November 26.
B. The letter from the Sanitarian Supervisor, H. L. Sluder, regarding
sewage disposal permits at the Airport was discussed. The Committee asked
that the letter be passed to Mr. Lang Gordon of the Airport Commission.
PERSONNEL COMMITTEE REPORT
Mr. Throckmorton, Chairman of the Personnel Committee, presented the
following report:
The Personnel Committee met on December 4, 1984 with the following
members present: Thomas B. Throckmorton, Will L. Owings and James L.
Longerbeam. Also in attendance were John R. Riley, Jr., John Liggett, Helen
Locke and Ann Kelican. The Committee submits the following recommendations
to the Board of Supervisors for consideration:
1. The Committee reviewed an amendment to the Sick Leave Bank policy
which sets forth the maximum amount of time which can be donated as well as
the maximum amount of time the bank can accept. The Committee recommends
approval of this amendment.
8.5 Sick Leave Bank
Any and /or all fulltime employees may participate in the sick leave
bank which shall operate as follows:
54.x.
a. In order to become eligible for membership in the sick
leave bank, the employee shall be required to donate one
day each year of his /her personally accumulated sick leave.
b. A member of the sick leave bank would then be permitted to
draw sick time from the bank up to a maximum of twenty days
in the period of one year upon presentation of a doctor's
written explanation and approval by the County Administrator
and after the employee has depleted his /her accumulated sick
leave.
c. A departing County employee shall be permitted to donate up
to 50 days of his unused accumulated sick leave to the sick
leave bank upon termination of employment with the County.
The maximum amount of time accumulated in the sick leave
bank shall not exceed the amount necessary to accommodate
the membership and shall be monitored by the Personnel Office
and the County Administrator.
Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings
and passed unanimously, the above recommendation was approved.
2. Applications for the Clerk Typist I position in the Sheriff's
Department were presented and it was found that none of the applicants were
qualified to perform the duties required to complete and /or continue the
records automation project in the Sheriff's Department. The Committee then
reviewed the recommendation of November 8, 1984 from the Law Enforcement and
Courts Committee to upgrade the Clerk Typist I position, Range 8, to
Automated Data Technician, Range 15. The employee currently performing this
function would assume this position and the vacant Dispatcher position would
then be filled. The supplement to fund this proposal would be approximately
$500 and the funds are available within the current budget. The Committee
recommends that $1,263.56 in line item 3102 - 1002 -52 (Dispatcher) and $500 in
line item 3102 - 5305 -00 (Motor Vehicle Insurance) be transferred into line
item 3102 - 1001 -37 (Automated Data Technician).
In addition, an appropriation of $4,475.00 funds from the Comp Board is
being requested in line item 3102 - 1001 -37 (Automated Data Technician).
The Committee recommends approval of this upgrade as set forth above.
Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings
and passed unanimously, the above recommendation was approved.
3. The Committee reviewed the performance evaluations of Robert
Harriman, Public Works Director and Ann K. Kelican, Personnel Director and
recommends approval of these evaluations as submitted.
This will be discussed in Executive Session.
LAW ENFORCEMENT AND COURTS COMMITTEE REPORT
Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee,
presented the following report:
The Law Enforcement and Courts Committee met on December 6, 1984 with
all members present and presents the following report:
Discussion of Use of Law Library
The Committee referred this matter to the Law Library Committee for
consideration.
Discussion of Lease Agreement - Division of Court Services
Mr.
Poe advised the
Committee that the lease
in question was being
pursued
by Mr. Miller at
the State level. After
a brief discussion the
Committee requested that
in the future all leases
and /or contracts to be
executed
on behalf of the
County be reviewed by the County Attorney and
executed
by the County Administrator.
There was no action taken.
There will be a legislative meeting with area Delegates and Senators on
December
14 from 12
to 1:30
at
the Quality
Inn
in Front Royal to discuss
upcoming
legislation
relative
to
Department
of
Corrections funding. All
members are invited to attend.
FINANCE COMMITTEE REPORT
Mr. Owings, Chairman of the Finance Committee, presented the following
report:
The Finance Committee met on Tuesday, December 4, 1984 with Mr. Owings,
Mr. Rhodes and Mrs. Luttrell present: The following items require Board
action:
Parks and Recreation Request for General Fund Appropria-
tion Transfer
Parks and Recreation is requesting General Fund appropriation transfers
in the amount of $10,782.96. No additional County funds are required. The
Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passed unanimously, the above recommendation was approved.
Finance Department Request for General Fund Appropria-
tion Transfer
Finance Department is requesting a General Fund appropriation transfer
of $1,800.00 from 1214 - 1001 -46 to 1214 - 1001 -02, for payment of vacation pay
for a retiring employee. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Clerk's Office Request for General Fund Appropriation
Transfer of $176.05
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The Clerk's Office is requesting a General Fund appropriation transfer
of $176.05 from Operating Contingency to 2106 - 5415 -00 for a glass top for a
desk. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Clerk's Office Request for General Fund Appropriation
Transfer of $3,050.00
The Clerk's Office is requesting a General Fund appropriation transfer
of $3,050.00 from Capital Contingency to 2106 - 7002 -00 for a deed desk. The
Committee recommends approval provided that the Courthouse Complex Fund
reimburse the General Fund at the time the Courthouse Project is complete.
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passed unanimously, the above recommendation was approved.
Reque for General Fund Appropriation Transfer of $790.00
Request for General Fund appropriation transfer from Capital
Contingency to 2102- 7002 -00 in the amount of $790.00 for General District
Court. This is for the purchase of a copier. The Committee recommends
approval.
The above was approved by the following recorded vote: Aye - Will L.
Owings, Robert M. Rhodes, Rhoda W. Maddox, Thomas B. Throckmorton and C.
William Orndoff, Jr. Kenneth Y. Stiles abstained.
Request for General Fund Appropriation of $260.00
Request for General Fund appropriation of $260.00 by the County
Administrator in 1101 - 3006 -00 to cover the cost of printing the County Code.
Revenue collected to date for the sale of the County Code is $262.45. No
additional local funds are required. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the above recommendation was approved.
Request for General Fund Appropriation Transfer of $583.00
Request for General Fund appropriation transfer from Operating
Contingency to 1224- 5415 -00 in the amount of $583.00 for 1/2 the cost of a
Bronze Historical Marker for the Courthouse. The Committee recommends
approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Request for General Fund Appropriation Transfer of
$8,000.
Request for General Fund appropriation transfer from 9301 - 5890 -00
(Operating Contingency) to 9301 - 5899 -00 (Capital Contingency) in the amount
of $8,000.00. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
The following items are for your information:
1. General Reassessment of Real Property - Request for Proposals
2. Funding - CIP Program
3. Suggested Annual Budget Preparation Guidelines
BOARD DISCUSSED SUGGESTED ANNUAL BUDGET PREPARATION
1-11 mci I AIGC
Mr. Owings presented the following guidelines for Budget preparation:
1. Preparation of operational budgets at present level.
2. Departmental reorganization and restructures for personnel and
salary adjustments shall be done in conjunction with budget
preparation.
3. Routine capital expenditures (replacement vehicles, etc.) will be
considered separately on an as needed basis with a budget.
4. Salary increases - average merit; payment of VSRS in lieu of
raises, etc.
5. Consideration of CIP Funding (major projects) for fiscal year. How
will we fund these projects? What will budget implications be?
Mr. Stiles requested that the Finance Committee consider these
guidelines at their first meeting in January.
Mr. Owings requested input from each Board Member on the upcoming
Budget prior to January 8.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the Board retired into Executive Session in
accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection
A (1) and (6) to discuss Personnel and Legal matters.
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W.
Maddox and passed unanimously, the Board withdrew from Executive Session.
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W.
Maddox and passed unanimously, the Board reconvened into Regular Session.
DEPARTMENT HEAD EVALUATIONS CERTIFIED
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the evaluations of Public Works
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Director, Bob Harriman and Personnel Director, Ann Kelican were approved as
submitted.
BOARD AUTHORIZED SALE OF MIDDLETOWN SCHOOL PROPERTY
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, to advertise the Middletown School property "For
Sale" with the understanding that the Board retains the right to refuse any
and all bids.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
C ai man, Board o 'Su'pervisors
C k, Board of Suv6rvisors