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HomeMy WebLinkAboutNovember 14, 1984 Regular Meeting17 A Regular Meeting of the Frederick County Board of Supervisors was held on November 14, 1984, at 7:15 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. ADOPTION OF AGENDA Mr. Stiles stated that he had three or four items under "Committee Reports" and that the Board would need to rescind the Emergency Ordinance enancted by the Board a few weeks ago due to the City of Winchester's emergency water supply. Mrs. Maddox requested that Mr. Riley elaborate on the information received by the Board Members from the Attorney General concerning the Freedom of Information Act. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the Regular Meeting of October 10, 1984 were approved as submitted. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the minutes of the Regular Meeting of October 24, 1984 were approved as submitted. APPOINTMENT TO HANDLEY LIBRARY BOARD TABLED UNTIL NEXT REGULAR BOARD MEETING Mr. Owings requested that this be tabled until the next Regular Meeting in order that the Board Members might have sufficient time to study all four applications. COUNTY OFFICES TO BE CLOSED ON DECEMBER 2 FOR CHRISTMA HOLIDAYS Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, that all County Offices will be closed all day on December 24th for the Christmas Holidays. CANCELLATION OF BOARD MEETINGS OF NOVEMBER 28TH AND DECEMBER 26TH 513 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Board Meetings of November 28th and December 26th were cancelled. Mr. Riley stated that a Special Meeting had been called for November 27th between the Board and the School Board and if any correspondence needed to be acted upon by the Board, it could be done at that time. Mr. Stiles requested that letters he had received from Clinton Miller and Lyman Powell be referred to the Law Enforcement and Courts Committee, and letters from Mr. Gunter and Mr. Riley be referred to the Public Works Committee. RECOMMENDATION FROM PARKS AND RECREATION COMMISSION ON LOCATION OF COUNTY SWIMMING POOL - APPROVED Mr. Richard Brown, Chairman of the Parks Advisory Commission, appeared before the Board stating that the Commission's recommendation was that the first of two pools be built at Clearbrook Park. Mr. Stiles stated that this was not a Public Hearing but that the Board would entertain public comment. Mr. Don Welsh, Parks Commissioner from Opequon District, appeared before the Board stating that the people of the Southern end of the County began to get interested in the location of the pool at the beginning of this Summer and that Middletown and Stephens City Town Council have endorsed having the pool located at Sherando Park, and that numerous organizations had also endorsed this location and realize the fund raising projects that would be involved and what would be needed of them in order to make this pool a reality and he urged the Board Members to listen to the people that support the location of the pool being in Sherando Park. Mr. Raymond (Buzzie) Sandy, Resident of Stephens City and past Chairman of the Board of Supervisors, appeared before the Board and stated that he hoped the people of Frederick County would not become divided on this issue to the point where they endanger or negate the possibility of a park at either location. He stated that he would like to see the pool located at Sherando Park for obvious reasons and he referred to various factors concerning the Clearbrook Park, from the Frey Quarry to the number of citizens from West Virginia who have utilized the Park pool, as well as space limitations at Clearbrook. He further stated that he felt that the Southern end of the County should receive their fair share of the pie. Mr. Al Shirley, Citizen from Stonewall District, appeared before the Board and requested that the Board read the Board minutes that he had given them prior to the meeting concerning certain cost facts and figures on both parks. At this time Mr. Stiles read a section from the minutes of the Board of Supervisors of March, 1979 wherein the Board at that time instructed that bids be obtained for the construction of a new pool at Clearbrook Park. Mr. Shirley also referred to certain figures on what had been spent by the County at the two parks although he was not sure as to whether these figures were operating cost or Capital Expenditures. He further stated that the people of Clearbrook had been promised a pool and at this point they were not exactly sure what had happened along the way, but they are still very much interested in getting their pool. At this time he asked those that were in attendance in the audience on behalf of the pool being located in Clearbrook Park to please stand. Approximately thirty citizens stood at this time. Mr. Owings asked Mr. Shirley where he saw in the minutes that the people of Clearbrook were promised a pool within two years. Mr. Shirley replied that it was not found in the minutes that he had presented to the Board prior to the meeting but that the Board verbally promised the people of Clearbrook a pool. Ms. Linda Sale appeared before the Board stating that for the past five years the majority of improvements have been made at the Sherando Park while Clearbrook has received very little and if the Board considers all of the facts and figures that their ultimate decision will be to locate the pool at Clearbrook Park. Mr. Steve Spitzer, resident of Stonewall District, appeared before the Board stating that some $40,000 had been spent on sod for the ballfields at Sherando Park in order that the State tournament could be held there. He further stated that he felt the County needed to work together on this project in order to have, if possible, two pools. Mr. Bob Ayers, citizen from Clearbrook, appeared before the Board and gave the background history and figures on the Clearbrook Park and stated that he felt the pool should be located at Clearbrook. Mr. Todd Smith, resident of Shawnee District, appeared before the Board stating that he felt the citizens should unite in their efforts and have two pools if possible. U Mr. John Griffith, resident of Fredericktowne, appeared before the Board and stated that he felt it was time the people of the Southern end received some favorable decisions from the Board and that a number of organizations had worked very hard toward the betterment of Sherando Park with donations toward shelters, fitness trails, etc. Mr. Bev Hill, resident of Stonewall District, appeared before the Board stating that he had served on a Committee from Stonewall District that had been working on trying to get a pool at Clearbrook Park and the fact that the Parks and Recreation Commission had recommended that the pool in question be built at Clearbrook Park, he felt the Board should accept the recommendation of the Commission. Mr. Gardner Phillips, resident of Stonewall District, appeared before the Board stating that a feasibility study had been done on the location of the pool, and if the Board was not willing to accept the recommendation from this study, then why pay to have it done. Ms. Martha Ritchie, resident of Fredericktowne, appeared before the Board stating she felt the pool should be located at Sherando but that she did not want to see the citizens of the County become divided over this issue. Mr. Owings asked Mr. Cheely if the Board notifies the Commission on Outdoor Recreation that they are requesting funding for one pool, would they have to specify the location. Mr. Cheely stated that from everything he had been told from the Commission on Outdoor Recreation they are requesting that a specific location be stated on the application. Mr. Owings stated that if they receive $250,000 now for the one specified location, he did not feel they would be receiving an additional $250,000 for a second location anyway soon. Mr. Cheely agreed with this statement. Mr. Stiles asked if they were to have public funding for a second pool, could they then get the additional $250,000 after the fact. Mr. Cheely stated that plans and other necessary information is required prior to the actual construction of the pool. Mr. Owings stated that he did not want this to become a tug of war between the North and the South, that they all want to work together. He stated that it is going to be a Frederick County pool and whatever they spend over and above the grant is going to be tax dollars and he thought it was required of the Board to spend that share of the tax dollars in the locality where the concentration of people are at the present time. Mr. Owings made the motion that the County apply for the funding from the State for one pool but at the same time request the Recreation Depart- ment to put out for bid two pools with specifications. He stated that he felt certain from talking with Mr. Cheely and some others that they can very likely have bids come in for two pools at one time that would not be larger than they had anticipated spending on the one pool. He further stated that he thought it was necessary for the Board, when they are spending tax dollars, to spend them where the largest number of taxpayers would have accessability to. There was no second to Mr. Owings' motion. Mr. Orndoff made the motion that the County bid for two options on the pool, one bid being for Clearbrook Park and the second option to bid both pools, one at Clearbrook Park and Sherando Park. He further stated that should the combined contract be beyond the County's financial means then a pool be constructed at Clearbrook Park in accordance with the Parks and Recreation Commission recommendation, and the monies received from the State, County and those needed funds from the public, go toward the pool at Clearbrook. Mr. Rhodes seconded this motion for purposes of discussion. Mr. Orndoff stated that the County would continue to receive contracts on both pools and identify with the State which pool the County had decided to go with. He further stated that with the hard work they had put into this project, and if it would come down to one pool, then that pool would be located at Clearbrook Park. Mr. Rhodes stated that he felt it was important that the Board decide on a site at this meeting, if not, the County will be at the same point they are right now six months down the road. Mr. Rhodes further stated that he would like to add to Mr. Orndoff's motion a challenge that the citizens had brought up tonight, that the citizens of Frederick County bring the Board the $250,000 and that the County build both pools under one bid. He offered an amendment to the motion that at least $250,000 in local raised money be brought to the Board. Mrs. Maddox seconded this amendment to Mr. Orndoff 's motion. Mr. Owings asked what would happen if the challenge was not met. Mr. Rhodes replied that they would be back to square one. 522 Mr. Throckmorton asked if this meant that the Clearbrook pool was dependent upon the $250,000. Mr. Stiles stated that it was his opinion that the County needed to build two pools. He further stated that he felt $1,600,000 could be substantially reduced. He stated that he had no intentions of raising taxes in order to build swimming pools and that he felt certain payments that would be coming the Boards' way, such as the Service Authority repayment, sale of the Kernstown School Property and the Middletown School property, could be earmarked for capitol improvements, specifically swimming pools rather than just dumping that money into the operating budget. He further stated that he felt the Board should decide tonight where the location of the pool will be for purposes of receiving the grant. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Nay - Will L. Owings and Thomas B. Throckmorton. Mr. Stiles further stated that he felt all of the Board was committed to building two pools and that he did believe with the efforts that could be made that the County could obtain a reasonable cost. He asked that the Public Works Committee of the Board work with the Parks and Recreation Commission and the staff during the design, bidding and construction for their input on how cost could be contained. He further requested that Mr. Brown and the Parks and Recreation Commission proceed in the immediate future to apoint a Citizens Committee to raise funds for the construction of these two pools. PLANNING COMMISSION BUSINESS PUBLIC HEARINGS REZONING APPLICATION #009 -84 - RICHARD G. HARDISON AND RALPH S. GREGORY - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this rezoning request and stated that the staff recommended denial and the Planning Commission, by majority vote, recommended approval. Mr. Ben Butler appeared before the Board on behalf of this request and stated that he could not at this time divulge the plans his clients had for this property. He further stated that due to the long range plans of this property, the rezoning would have to be obtained first. r __ b2 3' Mrs. Maddox stated that she had a problem with approving this request when the Board did not know exactly what was planned for this land once it would be rezoned. No one appeared in opposition to this request. Upon motion made by Robert M. Rhodes, seconded by Thomas B. Throck- morton and passed unanimously, rezoning application #009 -84 of Richard G. Hardison and Ralph S. Gregory, to rezone 63.551 acres on Route 11 from A -2 (Agricultural General) to M -1 (Light Industrial), B -2 (Business General) and B -3 (Industrial Transition) was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C. William Orndoff, Jr. Nay - Rhoda W. Maddox. This property is identified on Tax Map 75 as Parcel Number 11 in the Shawnee Magisterial District. REZONING #008 -84 - BLUE RIDGE MOBILE HOME PARK BY - JERRY UPDYKE - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this request and stated that the staff recommended denial and the Planning Commission unanimously recommended approval. Mr. Updyke appeared before the Board on behalf of his request stating that he had discussed with Mr. Cunningham of the Greenwood Fire Company the details of installing a suitable pond to provide water for fire protection. Mr. Menno Heisey appeared before the Board opposing this request because of the danger of fire and felt this parcel should remain zoned as it currently is. Mr. Lewis Backrach appeared before the Board in opposition to this request stating that he felt it should remain Agricultural. Mr. Mathew McHale appeared before the Board stating that he too felt this land should remain Agricultural. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, rezoning application #008 -84 of Blue Ridge Home Park by Jerry Updyke, to rezone 7.919 Acres East of Winchester from A -2 (Agricultural General) to MH -1 (Mobile Home) was approved. This property is identified on Tax Map 55 as Parcel Number 174 -C in the Shawnee Magisterial District. AN OR DINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE V, RESIDENTIAL PERFORMANCE DISTRICT, SECTION 5 -2, USE REGULATIONS, PARAGRAPH 5 -2 -7. THIS ORDINANCE WILL PROHIBIT THE USE OF MOBILE HOMES OR TRAILERS AS ACCESSORY STRUCTURES IN THE RP ZONING DISTRICT - Mr. Horne presented this ordinance amendment. 5 2 Z� Mrs. Maddox asked for clarification of this amendment. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff and passed unanimously, the following Ordinance amendment was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C. William Orndoff, Jr. Nay - Rhoda W. Maddox: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE V, RESIDENTIAL PERFORMANCE DISTRICT, SECTION 5 -2, USE REGULATIONS, PARAGRAPH 5 -2 -7 AS FOLLOWS: Accessory Uses and Structures. Accessory structures attached to the main structure shall be considered part of the main structure. Mobile homes and trailers, as defined, shall not be considered as accessory structures or buildings. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE Vill, RESIDENTIAL RECREATIONAL COMMUNITY DISTRICT, SECTION 8, USE REGULATIONS, PARAGRAPH 8 -8 -15. THIS ORDINANCE WILL PROHIBIT THE USE OF MOBILE HOMES OR TRAILERS AS ACCESSORY STRUCTURES IN THE R -5 7nNING r'1KTP1rT - APPPnX1F:n Mr. Horne presented this Ordinance amendment. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following Ordinance amendment was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C. William Orndoff, Jr. Nay - Rhoda W. Maddox: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE VIII, RESIDENTIAL RECREATIONAL COMMUNITY DISTRICT, SECTION 8, USE REGULATIONS, PARAGRAPH 8 -8 -15 AS FOLLOWS: Accessory Uses and Structures. Accessory structures attached to the main structure shall be considered part of the main structure. Mobile homes and trailers, as defined, shall not be considered as accessory structures or buildings. No accessory structure may be closer than five (5) feet to any property line. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE CHAPTER 21, ZONING, ARTICLE XIX, SITE PLANS, PARAGRAPH 19 -6 -4 THIS ORDINANCE WOULD ALLOW THE SUBDIVISION ADMINISTRATOR TO APPROVE CERTAIN SI PLANS - APPROVAL Mr. Horne presented this Ordinance amendment. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIX, SITE PLANS, PARAGRAPH 19 -6 -4 AS FOLLOWS: Site Plans which conform to the standards and requirements of this article shall be submitted to the Planning Commission or the Administrator for approval, disapproval, or modification. The Commission may allow the Administrator to approve site plans which contain minor developments or developments that have submitted Final Master Development Plans in sufficient detail to the Commission. FINAL MASTER DEVELOPMENT PLAN - ALBIN VILLAGE - APPROVED Mr. Horne presented this final master development plan for Albin Village and stated that the Planning Commission unanimously recommended approval. Mr. Chuck Maddox appeared before the Board on behalf of this request to answer any questions the Board might have. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Final Master Development Plan for Albin Village was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Thomas B. Throckmorton abstained. INDUSTRIAL DEVELOPMENT AUTHORITY FUNDING REQUEST - VDO -ARGO - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following resolution was approved: WHEREAS, the Industrial Development Authority of the County of Frederick, Virginia (the "Authority "), has considered the application of VDO -ARGO Instruments, Inc. (the "Company ") requesting the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $3,000,000 (the "Bonds "), approximately $1,000,000 of which will be used to assist the Company in acquiring and installing electronic assembly lines and ancillary equipment in its instrument manufacturing facility located at 980 Brooke Road in Frederick County, Virginia (the "Project "), and approximately $2,000,000 of which will be used to refund the current outstanding principal amount of two of the Authority's prior bond issues for the Company, one issued on August 15, 1977 to finance the acquisition, construction and equipping of the Project, and the other issued on October 16, 1979 to finance the acquisition and installation of additional equipment for the Project, and has held a Public Hearing thereon on November 7, 1984; and WHEREAS, Section 103(k) of the Internal Revenue Code of 1954, as amended, provides that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Frederick, Virginia (the "County "); the Project is located in the County and the Board of Supervisors of the County (the "Board ") constitutes the highest elected governmental unit of the County; and WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the Public Hearing, and a Fiscal Impact Statement have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Company, as required by Section 103(k) and Section 15.1- 1378.1 of the Virginia Code. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Company. 526 3. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103- 2(f)(1), this Resolution shall remain in effect for a period of one year from the date of its adoption. 4. This Resolution shall take effect immediately upon its adoption. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff presented the following report and stated that it was for information only. The Fire and Rescue Committee met on October 22, 1984, at 7:30 P.M., in the North Mountain Fire Company facility. The following companies were represented: Stephens City, Greenwood, Round Hill, Middletown, Clearbrook, Gainesboro, Star Tannery, North Mountain and Reynolds Store. Also present were John Horne, Robert Rhodes (Back Creek Supervisor) and Bob Harriman. The following items were discussed: A. John Horne discussed the necessity of site plan review by the appropriate Fire Companies and answered questions. B. The new Damage Alert Card was presented to the Committee for comment and use. The Fire Companies will be reimbursed for postage as necessary. C. The representative from North Mountain suggested that since water for fire fighting is normally pumped from natural or man -made impoundments that prior preparation be made to stream beds, lakes, etc. to facilitate equipment access. This concept could be extended to identifying sites throughout the County that could be improved. Improvement could go so far as to the installation of dry hydrants. The Companies were asked to investigate their primary response areas and identify possible sites and present them at the November 26th meeting. This idea will be presented for discussion to the Public Works Committee at their November 7th meeting. D. A letter from the Commonwealth Department of Fire Programs was shared with the Committee. Each Company was asked to respond to the questions and forward the results to the Director of Public Services prior to the November 14th Board Meeting. E. The next meeting will be held November 26th, 7:30 P.M., at the Reynolds Store (Co. 20) facility. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Robert Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report and stated that it was for information only: 2'1 The Law Enforcement and Courts Committee met on Thursday, November 1, 1984, at 10:00 A.M., in the Conference Room. Present were Robert Rhodes, Rhoda Maddox, Charles Mcllwee and Larry Coverstone. Also present were Sheriff Bruce, John Liggett, Helen Locke, John Riley, Bob Ayers and Mr. Fordney with the Winchester Evening Star. The Committee submits the following report and recommendation: Discussion of Computerization of the Sheriffs Department The Committee reviewed the attached documentation from the Sheriff for computerization of the Department. The County Administrator reported that the equipment currently being used is in a "stand alone" capacity. Information is being transferred to diskette which will eventually be transmitted to the mainframe. As stated, there is currently a person who is working in this area and would assume the automated Data Technician position at a Range 15. The Committee recommends approval and forwards same to the Personnel and Finance Committees. Funds are available within the Budget. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on November 7, 1984, at 11:30 A.M., in the Conference Room. All Committee Members were present. Also present were John Riley, John Dennison, Ed Wright and Bob Harriman. The following items were discussed, but do not require action: A. The Committee discussed the established holiday closings of the Landfill and reconfirmed them as follows: 1) New Year's Day 2) Washington's Birthday 3) Independence Day 4) Labor Day 5) Veteran's Day 6) Thanksgiving Day 7) Christmas Eve (1/2 day) 8) Christmas Day Mr. Stiles asked if the Landfill was closed on these holidays to all haulers other than those contracted to haul County trash. Mr. Orndoff stated that was correct. Mr. Stiles asked about the County accepting trash from commercial haulers on these dates. Mr. Riley replied that if you did that you might as well have the Landfill open. 528 B. The Committee agreed to extend credit to Bucher Roofing and Siding Company for building permits (attached). C. A five -day School for Carnival Inspections is being held in Greenville, South Carolina during the period of January 20 - January 25, 1985. After studying the cost involved and the benefits to be accrued, it was agreed by all that the Building Official should write a letter to the State Board of Housing and Community Development and request that the course be scheduled within the State. Inspection of carnivals is mandated by the State in Section 618.4 of the BOCA Basic Building Code. Additionally, the Committee recommended that the Building Official investigate the feasibility of requiring the owner /operator to furnish a current certificate of inspection by a third party. D. The need to replace a broken garage door at the Landfill was discussed. The Committee agreed with the need. The door is classified as a Capitol Expenditure, therefore, monies must be transferred from the Reserve for Contingencies to the appropriate line. The action has been passed to the Finance Committee. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on November 13, 1984, at 5:00 P.M. In attendance were Thomas B. Throckmorton, Will L. Owings, Clarence L. Hunter, James L. Longerbeam, John R. Riley, Jr. and Ann K. Kelican. Also present were Captain John Liggett; Parks and Recreation Director, Needham S. Cheely and Chairman of the Parks and Recreation Personnel Committee, Carole Ambrogi. The Committee submits the following report and recommendations to the Board of Supervisors for consideration: 1. The Committee reviewed the request from the Sheriff for County supplements for Dispatchers and Clerk Matrons. The Committee recommends denial of the request for Dispatcher supplements. The Committee recommends approval of the $600 supplement for Clerk Matrons who have completed the required training and work with female prisoners at the lock -up. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. 2. The Committee reviewed a request from the Sheriff for reclassifi- cation of a Clerk Typist 1 position at a Range 8 to Automated Data Technician at a Range 15. The Committee recommends denial of the reclassi- fication request and recommends that the Clerk Typist l position be advertised with a requirement of data entry experience. The results of the response to the advertisement will be presented to the Committee at their December meeting. There was no action taken. 3. The Committee reviewed the proposed reorganization plan of the Parks and Recreation Department and recommends approval of the plan as submitted. There was no action taken and was forwarded to the Finance Committee. 4. The Committee reviewed the proposed amendments to the Sick Leave Bank Policy and recommends approval as amended. .5 Sick Leave Bank Any and /or all fulltime employees may participate in the sick leave bank which shall operate as follows: a. In order to become eligible for membership in the sick leave bank, the employee shall be required to donate one day each year of his /her personally accumulated sick leave. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. b. A member of the sick leave bank would then be permitted to draw sick time from the bank up to a maximum of twenty days in the period of one year upon presentation of a doctor's written explana- tion and approval by the County Administrator and after the employee has depleted his /her accumulated sick leave. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. c. A departing County employee shall be permitted to donate any or all of his unused accumulated sick leave to the sick leave bank upon termination of employment with the County. The above was denied by the following recorded vote: Aye - Will L. Owings, Robert M. Rhodes and Thomas B. Throckmorton. Nay - Kenneth Y. Stiles, Rhoda W. Maddox and C. William Orndoff, Jr. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, November 13, 1984 with Mr. Owings, Mr. Rhodes and Mr. Shickle present. The following items require Board action: Parks and Recreation Request for Reorganization Parks and Recreation is requesting approval of their reorganization plan. This reorganization will require a General Fund appropriation and 530 transfer from operating contingency in the amount of $43,038.00. The Committee recommends approval as requested. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Parks and Recreation Request for General Fund Appropriation Parks and Recreation is requesting a General Fund appropriation in the amount of $4,900.00. This will be offset by revenue collected in their trips and excursions line item. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. School Board Request for School Fund Appropriation The School Board is requesting a School Fund appropriation in the amount of $25,613.00 for the handicapped bus. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Clerk of the Circuit Court Request for General Fund Appropriation and Transfer of $260.45 The Clerk of the Circuit Court is requesting a General Fund appropria- tion and transfer from operating contingency in the amount of $260.45 incurred by the Commissioner of Accounts for Frederick County. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Clerk of the Circuit Court Request for General Fund Appropriation and Transfer of $540.00 The Clerk of the Circuit Court is requesting a General Fund appropria- tion and transfer of $540.00 from operating contingency. These funds would be used to purchase glass to cover desks in the Commonwealth's Attorney's Office, the Sheriff's Office and the Clerk's Office. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Exte Agent Request for General Fund and Transfer of $500.00 The Extension Agent is requesting a General Fund appropriation and transfer from Operating Contingency of $500.00 to purchase parasitic insects to fight gypsy moth infected areas. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Sheriff's Department Request for General Fund Appropriation and Transfer of $70,030.00 The Sheriff's Department is requesting a General Fund appropriation and transfer of $70,030.00 for the addition of two Bailiffs to the Department. The Committee recommends approval. Mr. Orndoff asked why the Bailiffs would need two cars. Mr. Rhodes stated that they would be serving papers when not working as Bailiffs in the Courtroom. Mr. Owings stated that everyone basically would have a car. The board felt that those automobiles with high mileage should be the ones used by the Baliffs. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Sheriff's Department Request for Appropriation and Transfer of $1,500.00 The Sheriff's Department is requesting an appropriation and transfer from Contingencies for a supplement for Dispatchers in the amount of $1,500.00 The Committee does not recommend approval. The Board was unanimous in their agreement with the recommendation of the Finance Committee not to recommend approval of this request. eriff s Department Request for Appropriation and of $600. The Sheriffs Department is requesting an appropriation and transfer from Operating Contingencies of $600.00 for a supplement for the Clerk /Matron. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Director of Public Services Request for Landfill Fund Appropriation Transfer of $2,500.00 The Director of Public Services is requesting a Landfill Fund appropriation transfer in the amount of $2,500.00 for the purchase of a garage door. No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. BOARD REPEALED EMERGENCY WATER ORDINANCE ENACTED AT PREVIOUS BOARD MEETING 532 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Emergency Water Ordinance enacted by the Board at their meeting on October 26, 1984 was repealed inasmuch as the City of Winchester had lifted the restrictions on all users of their water supply. The Chairman requested that the Finance Committee and the Staff of the Finance Department work together on setting up guidelines for preparation of next year's budget. ATTORNEY GENERAL'S OPINION ON FREEDOM OF INFORMATION ACT DISCUSSED Mrs. Maddox read the following with reference to what had been received from the Attorney General concerning the Freedom of Information Act: The inquiry was whether a public agency is required to provide official records in a specific requested form. The opinion holds in the negative. Opinion to the Honorable Warren E. Barry„ Clerk, Circuit Court of Fairfax County, dated September 25, 1984. MEMBERS CURRENTLY SERVING ON AGRICULTURAL DISTRICT ADVISORY BOARD TO REMAIN AS THEY ARE Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, that the members currently serving on the Agricultural District Advisory Board remain as they are. Mr. Stiles requested that the correspondence received from Mark Davis be referred to the Public Works Committee. COUNTY TO STU DY PRESENT AND FUTURE WATER NEEDS Mr. Orndoff requested that the County continue to study the present, as well as the future, water supply needs within the County in hopes of alleviating another situation such as the Emergency Water Ordinance that was necessary for the Board to enact the first of October. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. C ai man, Boar of Supervisors rk, Board of S pervisors