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October 10, 1984 Regular Meeting49 A Regular Meeting of the Frederick County Board of Supervisors was held on October 10, 1984, at 7:30 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Marcia Cox of the Grace Lutheran Church. ADOPTION OF AGENDA Mr. Stiles requested that the Finance Committee Report be moved on the Agenda to item number 3 prior to the Law Enforcement and Courts Committee Report. Mr. Rhodes stated that he had an additional item to be added to the Finance Committee Report. Mr. Riley asked if there would be a need for an Executive Session. Mr. Stiles replied yes. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the Regular Meetings of August 22, September 12 and September 26, 1984 were approved as submitted. RESOLUTION IN HONOR OF MARGARET B. DOUGLAS - APPROVED Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the following resolution was approved: WHEREAS, Margaret B. Douglas has been recognized by the State 4 -H Leaders Association for twenty years of service to 4 -H and was one of four persons in Virginia to receive the "State 4 -H Alumni Award" while attending the State 4 -H Congress at Virginia Tech, and WHEREAS, she has devoted many hours to the leadership of the young people of Frederick County, and WHEREAS, she is respected and relied upon by club members as well as fellow 4 -H Leaders. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Frederick County does hereby express *its appreciation to Margaret B. Douglas for her years of conscientious service to the 4 -H members of Frederick County. BE IT FURTHER RESOLVED that a true copy of this resolution be presented to Margaret B. Douglas. mm RESOLVED this 10th day of October, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owinqs Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. RESOLUTION IN HONOR OF ELVA W. COMBS - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: WHEREAS, Elva W. Combs has been recognized by the State 4 -H Leaders Association for twenty years of service to 4 -H, and WHEREAS, she has devoted many hours to the leadership of the young people of Frederick County, and WHEREAS, she is respected and relied upon by club members as well as fellow 4 -H Leaders. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Frederick County does hereby express its appreciation to Elva W. Combs for her years of conscientious service to the 4 -H members of Frederick County. BE IT FURTHER RESOLVED that a true copy of this resolution be presented to Elva W. Combs. RESOLVED this 10th day of October, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR O F BRENDA L. MANGUM - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: WHEREAS, Brenda L. Mangum is a member of the Mt. Airy 4 -H Club, and WHEREAS, she has placed well with her achievement record book in Commodity Marketing, thus winning an all expense paid trip to the National 4 -H Congress to be held in Chicago in November, and WHEREAS, this achievement has brought honor and credit to herself, her club and to her community. 49S NOW, THEREFORE BE IT FURTHER RESOLVED that the Frederick County Board of Supervisors does hereby express its congratulations to Brenda L. Mangum for her outstanding achievement. BE IT FURTHER RESOLVED that a true copy of this resolution be delivered to Miss Mangum. RESOLVED this 10th day of October, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors COR RECTED CERTIFICATE OF RE BOARD RE: _UTION FROM COUNTY SCHOOL 3 ROPERTY APPROVED Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following corrected certificate of resolution from the County School Board for the Middletown School property was approved: I, the undersigned, do hereby certify that I am the Clerk of the County School Board of Frederick County, Virginia, a body corporate pursuant to the provisions of 22.1 -71, Code of Virginia (1950), as amended; that the follow- ing is a true copy of a resolution adopted by the School Board at a meeting duly held on the 17th day of September, 1984, at which a quorum was present and voting; and that such resolution has not been rescinded or modified: WHEREAS, the School Board has vacated the property known as Middletown Elementary School and now has no use for the property, BE IT THEREFORE RESOLVED, that all of those certain tracts or parcels of land fronting on the East side of U.S. Route 11 in Middletown, Virginia, and conveyed to the County School Board of Frederick County in paragraph 7 and 8 of a deed dated August 26, 1922, and recorded in deed book 149, page 287, is surplus and title is hereby directed to be conveyed to the Frederick County Board of Supervisors under the provision of Section 22.1 -129 of the Code of Virginia. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the School Board this 27th day of September, 1984. COUNTY SCHOOL BOARD OF FREDERICK COUNTY, VIRGINIA By /s/ James E. Boyd James E. Boyd, Clerk Mr. Stiles requested that this property be advertised for sale as soon as all the information had been received from the appraisers. ANNING COMMISSION BUSINESS PUBLIC HEARING CUP #008 -84 - NERANGIS ENTERPRISES, INC. - STONEWALL MAGISTERIAL DISTRICT - APPROVED 498 Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Mr. Bruce Lightner appeared before the Board on behalf of Nerangis Enterprises, Inc. No one appeared in opposition to this request. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, conditional use permit number 008 -84 of Nerangis Enterprises, Inc., 125 W. Boscawen Street, Winchester, Virginia for an Off -Site Sign at the Southeast Corner of U.S. 11 and Route 839 (Red Bud Road) was approved. This property is identified on Tax Map 43 as Parcel Number 48 in the Stonewall Magisterial District. REQUEST FOR TWO ROADS, COUNTRY PARK, SECTION 1 AND A SECTION OF ROAD IN STONEBROOK FARMS, SECTION IX, TO RG TAIll=M ItUTn T41G (ZPrr) InARV CVCTFBA - APPPM/Pn Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following road in Stone - brook Farms, Section IX, to the Secondary System of Frederick County pursuant to Section 33.1 -229 of the Code of Virginia, 1950 as amended: 1. Forest Ridge Road from the front South corner of Lot 97 to the temporary cul -de -sac, a distance of approximately .09 miles. AND FURTHER BE IT RESOLVED, that this Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of sixty (60) feet (Forest Ridge Road) with necessary easements for cuts, fills and drainage; recorded in Deed Book 493, Page 152, dated June 13, 1978. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr., and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following road(s) in Country Park, Section I, to the Secondary System of Frederick County pursuant to Section 33.1 -229 of the Code of Virginia, 1950 as amended: 1. Green Park Drive from the intersection of Route 656 to the intersection of Green Park Court, a distance of approximately .04 miles; 2. Green Park Court from the intersection of Green Park Drive to the cul -de -sac, a distance of approximately .13 miles. AND FURTHER BE IT RESOLVED, that this Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of fifty (50) feet (Green Park Drive) and forty (40) feet (Green Park Court) with necessary easements for cuts, fills, and drainage; recorded in Deed Book 578, Page 1, dated June 20, 1984. OLD BUSINESS CORRESPONDENCE RECEIVED RE: GRANT FUNDS FOR COUNTY SWIMMING POOL(S) The Board discussed a letter received from the Department of Conserva- tion and Economic Development stating that they did not wish to discourage the County from submitting a proposal and seeking fund assistance, however they would suggest that a request for the development of two pools would not be realistic under the circumstances, and further if the County felt they needed to submit an application proposing the funding of two pools they should indicate which pool is of highest priority. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, that this matter be referred back to the Parks and Recreation Commission for their recommendation and first choice for a County pool. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report and stated that no action was necessary, that it was for the Board's information: Mr. Rhodes asked if the Planning Department could reschedule their neighborhood meeting scheduled for October 22 inasmuch as this is the same date as the Fire Meeting at North Mountain as noted in H of this report. The Fire and Rescue Committee met on September 24, 1984, at 7:30 P.M., in the Greenwood Fire Company facility. The following Companies were represented: Stephens City, Greenwood, Round Hill, Middletown, Clearbrook, Gainesboro, Gore, Star Tannery, North Mountain and Reynolds Store. Also present were John Riley, Bob Harriman and members of the Code and Ordinance Committee and the Public Works Committee. The following items were discussed: A. The Lord Fairfax EMS Council in conjunction with the Frederick County Firefighters' Association is sponsoring a course in farm equipment extrication on Saturday, October 6, 1984, from 9 A.M. to 1 P.M. All interested personnel are encouraged to attend. B. The Office of Emergency Services is offering pamphlets entitled, "What To Do In An Emergency ". The Public Services Director will obtain copies and make them available for distribution by the Fire Companies. C. Chairman Walt Cunningham distributed a letter from the State Department of Fire Programs to all Companies. The letter solicits the Fire Companies' support for Senate Bill 444 introduced during the 1984 session of the General Assembly. D. The proposed Fire Code was discussed. The present system of utilizing the Building Inspectors was explained. The Committee recommended that the Damage Alert Card be increased in size and that copies of the Basic Code be provided to the Company chief. It was recommended that the present system continue for a six month evaluation period. E. The annual fiscal year allocation to the Fire Companies was discussed at length. It was suggested that the Association develop a plan for the FY 86 budget and submit it to the Finance Committee no later than January 1, 1985. F. Perry Silva, President of the Firefighters' Association, reported that he had obtained a trailer full of surplus furniture, dividers, etc. and that the material was available for the Companies. G. October 14, 1984 has been designated as Fallen Firefighters' Day and FEMA /NFA have requested that the Board issue a proclamation designating that day. Additionally, the Fire Companies are asked to sound their sirens at 12 P.M. in memory of the 106 Firefighters that gave their lives during 1983. H. The next meeting will be held on October 22, 7:30 P.M., at the North Mountain (Co. 19) facility. PUBLIC WORKS COMMITTEE Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met at 11:30 A.M., October 3, 1984, in the Conference Room. All members were present. Also present were John Riley, John Dennison, Ed Wright and Bob Harriman. Citizens present were Marshall Williams and Ralph Poe. I. The following items were discussed and require action: A. Mr. Marshall Williams of Williams Waste and Trash Collection Service discussed the current Landfill rates with the Committee as they applied to his business. Mr. Williams presented an information packet to the Committee. The Committee, after a lengthy discussion, by a majority vote, recommends to the Board that the rate structure remain the same. Mr. Owings stated that he knew he was in the minority on this matter but he did not feel the rate structure should remain as it currently is. He further stated that his feelings on this pertains only to household trash, as industrial and commercial are completely separate. He stated that some years ago when the Landfill was started it was to receive household trash J from Frederick County and at that time there was no charge to the citizens of Frederick County. He stated that over the years this has changed and at this time County citizens may take their trash to the blue boxes placed throughout the County. These blue boxes are emptied by a contractor, who in turn takes the trash to the County Landfill and is not charged any tipage fee as this is charged to the County General Fund and in turn is credited to the Landfill. During the past three months the County has paid a total of $332,000 plus for this trash service. Mr. Owings stated that there are some people in Frederick County, for various reasons, who are unable to haul their trash to these compactors and they are in turn willing to pay a private contractor to come to their home and give them this pickup service, but when this particular hauler hauls his Frederick County trash to the Landfill he is charged $8.00 per ton for every ton he dumps and he feels this is very unfair. Mr. Orndoff stated that if the County allowed household trash from the County to be dumped free at the Landfill, what would they do about charging the City of Winchester and the Town of Berryville who also picks up household trash and participates in the Landfill. Mr. Owings stated that his feeling is that they are charging the people of Frederick County who do not go the dumpsters for one reason or another and he disagreed with this. Mr. Orndoff asked how this would apply to the haulers that hauled both household and commercial trash. Mr. Owings stated that this would apply only to those haulers that hauled household trash and if they hauled both then they should pay for all trash other than what was household. Mr. Owings made a motion that the tipage fee be deleted for all haulers hauling household trash in separate trucks. The motion died for lack of a second. B. The Committee reviewed bids that had been solicited by the Public Services Department to construct a special counter for the Treasurer to accommodate the new cash register system. Seven local companies were asked to bid. The Committee recommends the low bid of $1,985 by Nail's Cabinet Shop be accepted. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. 502 C. The Committee discussed a letter addressed to the County Administrator from Mr. Bushman, Resident Engineer, regarding the use of prison labor for drainage ditch maintenance. The Committee recommends that the Board ask Mr. Riley to send a reply to Mr. Bushman endorsing the use of prison labor for ditch maintenance in Frederick County. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. II. The following items were discussed but do not require action: A. The Committee discussed the problem faced by local septage haulers as of January 1, 1985. Mr. Riley stated that he had been in communication with the Health Department and that a distinct possibility exists that the the deadline could be extended until January, 1988. The delay could be granted due to the fact that the new sewage treatment plant, when completed, would have the capability to accept (legally) the septage from local haulers. Official Board action may be required at a later date. B. The Committee authorized the Building Inspections Department to extend credit to the Dowell J. Howard Vocational Center for building permits on their annual modular home construction projects. C. Mr. Ralph Poe of Candy Hill Campground expressed his concern to the Committee in regard to the parking of travel trailers overnight on the Frederick County Fairgrounds. Mr. Poe stated that, according to the State regulations concerning camping, when two or more recreation vehicles spend the night, it is legally defined as camping and conditional use permits must be obtained and State Health conditions must be met. The Committee referred the matter to the responsible organization. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, October 2, 1984 with all members present. The following items require Board action: Parks and Recreation - Budget Adjustment of $350.70 Parks and Recreation is requesting a budget adjustment for an insurance company recovery in the amount of $350.70. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Parks and Recreation - Budget Adjustment of $10,000 �D03 Parks and Recreation is requesting a budget adjustment of $10,000 for their trips and excursions. As of August 31, 1984, $13,000.00 has been appropriated and $17,383.70 revenue has been collected in trips and excur- sions. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for Reimbursement - Office Expense - Glen Williamson Request for reimbursement of office expenses from Glenn Williamson for July in the amount of $199.20. The funds would be transferred from operat- ing contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from George Whitacre Request from George Whitacre in the amount of $4,300 for indexing costs. The funds would be transferred from operating contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Transfers - Authorized by County Administrator The Committee recommends that the County Administrator be authorized to transfer up to a total of $1,000.00 per line item per year as long as transfers do not deviate from program objectives as approved by the Board of Supervisors. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Salary Structure - Sheriffs Department The Committee reviewed the proposal from the Law Enforcement and Courts Committee relative to salary structure for personnel in the Sheriffs Department. The Finance Committee recommends that "hazardous duty supplement" be reworded to "County Supplement ", and that this supplement be increased from $600 per year to $900 per year for those 29 Law Enforcement personnel currently receiving this supplement. The Committee further recommends that the 12 Correctional Officers be allocated a $600 per year County supplement. The total cost to implement this proposal would be $15,900 to be transferred from Operating Contingency. 504 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Request for budget adjustment in the amount of $26,500 for sewer extension for the Winchester Memorial Hospital. This was approved in the fiscal year 1983 -84 but was not expended. The Committee recommends approval. This would be transferred from the contingency. Upon motion made Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for Donation - Retirement of George R. Lon - Virginia Association of Counties Request for donation. The Committee recommends approval of $25 with a letter of appreciation. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for Support of the Proposed Visitor's Center Request for support of the proposed visitor's center at Rouss Spring House from the Chamber of Commerce. The Committee recommends no participa- tion from the County. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Mr. Owings stated that the County Sheriffs Department currently has four Investigator positions. He further stated that Mr. Barrus had resigned and the Sheriff is requesting permission from the Board to fill this posi- tion and he would like to move that this fourth Investigator position not be filled at this time. Mr. Rhodes seconded this motion and the Board voted and was unanimous in their decision not to fill this position at this time. Administrative Assistant John Liggett appeared before the Board and requested that the Board reconsider this as he felt this position was badly needed within the Department. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following Committee report: The Law Enforcement and Courts Committee met on Thursday, October 4, 1984, at 10:00 A.M., in John Riley's office. Present were Robert Rhodes, Charles Mcllwee and Larry Coverstone. Also present was Sheriff Roscoe 505 Bruce. Rhoda Maddox was absent. The Committee submits the following report: Provision of County Supplement to Sheriffs Department The Committee recommends that all Law Enforcement personnel (Chief Deputy, Administrative Assistant, Lieutenant, Sergeants, Road Deputies, Investigators, Bailiffs) receive $900 annual County supplement, Correctional Officers $600 annual County supplement and $300 annual County supplement to Dispatchers. This was acted upon earlier during the Finance Committee Report. Salary Recommendations - Sheriff's Department The Committee reviewed the proposed discrepancy in salaries and recommends that the following action be taken: A. Lieutenant Robert Williamson with 10 years experience be moved to the fourth step of the range 2nd Quartile for Lieutenants at a County base salary of $20,412 retroactive to July 1, 1984. This would be a $1,388 increase and based on the quartile discount would maintain his differential salary from those currently received by Sergeants under his direct supervision. B. To provide consistency in the structure, it is proposed that Lieutenant Rocco Ricci be moved to the 2nd step of the range 1st Quartile at a salary of $18,690. This would be a $947 increase retroactive to July 1, 1984. C. To continue in consistency, it is proposed that Captain John Liggett be moved to a Range 24, Step 2, 1st Quartile at a salary of $19,620 retroactive to July 1, 1984. This would be a $475 increase and would equalize his position to that of Chief Deputy. This will be discussed in Executive Session. PERSONNEL COMMITTEE REPORT Mr. Owings presented the following report: The Personnel Committee met on Tuesday, October 2, 1984, with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: Certification of Department Head Evaluations The Committee reviewed the merit performance evaluations of Finance Director Barbara Ratcliff, Parks and Recreation Director Needham S. Cheely, 506 III and Planning and Development Director John T. P. Horne and recommends approval of these evaluations as submitted. This will be discussed in Executive Session. Request for Restructure of Finance Department The Committee reviewed a request for restructure of the Finance Department. The Committee notes that the requested restructure will not increase the numer of positions in the Finance Department but will realign them to more closely conform to the current job responsibilities being carried out in the Department. The Committee recommends approval of this restructure as requested. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. TRANSPORTATION COMMITTEE REPORT Mr. Horne presented the following report: The Frederick County Transportation Committee met on September 19, 1984 to discuss a number of transportation related items and to forward comments and recommendations to the Planning Commission and Board of Supervisors. Present at the meeting were: Don Taylor, Chairman; Malcolm Brumback; James Racey; Elmer Lauch; Kenneth Stiles; James Golladay, Jr.; William Bushman, Virginia Department of Highways and Transportation Advisory; John T. P. Horne, Advisory and Stephen Gyurisin, Advisory. The Committee discussed the following items: Route 522 North Report The Committee was brought up -to -date on the status of primary road funds for improving a portion of 522 North by William Bushman. This project is expected to begin the construction phase in Spring or Summer of 1986. There was no action taken. Route 728 (Victory Lane) Project Mr. Bushman brought the Committee up -to -date on this project that would provide better Airport access. It is expected that this project is to "go to bid" this Fall (1984) and construction is to begin next Spring (1985). There was no action taken. Six Year Secondary Road Plan The Committee was informed that the six year secondary road plan will be reviewed and forwarded to the Planning Commission and Board of Super- visors in early 1985, and that new projects cannot be added, only existing O 1, Y projects rearranged in priority. The status of a number of ongoing plan projects were discussed. There was no action taken. Road Closing Request for Route 660 and 664 Fords in the Stonewall Magisterial District at the Opequon Creek (Clarke County Line) The Committee reviewed two requests, one to close the ford at the Opequon on Route 660 and the other to close the ford at the Opequon on Route 664. The Committee unanimously recommended to close a portion of Route 660 while leaving Route 664 open. The Committee requests that this recommenda- tion be reviewed by the Planning Commission and Board of Supervisors before road closing proceedings start. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. Intersection Studies and Analysis: Routes 1 -81, 37, 11N and 661 The Committee generally discussed the Frederick County Comprehensive Plan's transportation policies and strategies for completing studies of identified roads and congested areas. The Routes 1 -81, 37, 11N and 661 intersection was identified as an area needing immediate study because of the increased development pressure along and surrounding this intersection. A number of problems were identified and discussed. The Committee directed the staff to work on local codes that would help relieve traffic congestion and to work with the Virginia Department of Highways and Transportation to identify road improvement projects to help traffic flow. This information was to be prepared in cooperation with the Virginia Department of Highways and Transportation Committee's Spring meeting. Mrs. Maddox requested that a letter that had been received from Leary Foundation be referred to the Transportation Committee and stated that this has to do with the paving of 694 and 699. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr, and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code (1950) Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the Board withdrew from Executive Session. 508 BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the Board reconvened into Regular Session. DEPARTMENT HEAD EVALUATIONS APPROVED AS AMENDED Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the evaluations of Finance Director Barbara Ratcliff; Parks and Recreation Director Needham S. Cheely, III and Planning and Development Director John T. P. Horne were approved as amended. SALARY ADJUSTMENT FOR TWO EMPLOYEES IN THE SHERIFF'S DEPARTMENT - APPROVED Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the increase of Lieutenant Robert Williamson's yearly salary by $873 and the increase of Captain John Liggett's yearly salary by $475 was approved. These two increases are to be retroactive to October 1, 1984. THOMAS B. THROCKMORTON SELECTED AS BOARD MEMBER FROM SHAWNEE MAGISTERIAL DISTRICT Mr. Stiles stated that two individuals had been interviewed for the Board seat from Shawnee District and that both individuals were very qualified and demonstrated a willingness to serve on the Board. He further stated that this was not an easy decision on the part of the Board and he would at this time open the floor for nominations. Mr. Robert Rhodes nominated Mr. Thomas B. Throckmorton and Mr. Orn seconded. The vote was as follows: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes and C. William Orndoff, Jr. Rhoda W. Maddox abstained. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS DO ADJOURN. C1 Board of Supervis s