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August 22, 1984 Regular MeetingA Regular Meeting of the Frederick County Board of Supervisors was held on August 22, 1984, at 7:15 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox and C. William Orndoff, Jr. David L. Smith was absent. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Lee Dudley of the Christ Episcopal Church. ADOPTION OF AGENDA Mr. Riley requested an Executive Session at the end of the meeting to discuss personnel and the acquisition of property. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the agenda was adopted as amended. APPROVAL OF MINUTES Mr. Orndoff noted that in the July 11 minutes on Page 2 it states that the Farm Management Tour date is July 1 and it should be July 21. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the minutes of the Regular Meetings of June 13, June 27 and July 11, 1984 were approved. RESOLUTION OF APPRECIATION OF NANCY OMPS Mr. Stiles stated that Mrs. Omps had informed him that she would be unable to attend tonight's meeting and requested that this be carried over to the next regular Board Meeting. The Board concurred with this request. RESOLUTION OF APPRECIATION OF CHARLES C. BOYD Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: RESOLUTION OF APPRECIATION OF CHARLES E. BOYD WHEREAS, Charles E. Boyd served as a representative from Frederick County on the Court Services Advisory Board from August 13, 1978 to June 30, 1984; and, WHEREAS, He devoted many hours of service to this Board and the needs of the citizens of Frederick County; and, WHEREAS, The Board of Supervisors wishes to express its appreciation to Charles E. Boyd for his years of conscientious service to Frederick County and the Court Services Advisory Board. 464 NOW, THEREFORE BE IT RESOLVED That the Board of Super- visors of Frederick County does hereby express its sincere appreciation to Charles E. Boyd. BE IT FURTHER RESOLVED That a true copy of this resolution be presented to Mr. Boyd. RESOLVED The 22nd day of August, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ David L. Smith David L. Smith /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. RESOLUTION OF APPRECIATION OF JOSEPH HEADLEY Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: RESOLUTION OF APPRECIATION OF JOSEPH HEADLEY WHEREAS, Joseph Headley served as a representative from Frederick County on the Court Services Advisory Board from August 23, 1978 to June 30, 1984; and, WHEREAS, He devoted many hours of service to this Board and the needs of the citizens of Frederick County; and, WHEREAS, The Board of Supervisors wishes to express its appreciation to Joseph Headley for his years of conscientious service to Frederick County and the Court Services Advisory Board. NOW, THEREFORE BE IT RESOLVED That the Board of Super- visors of Frederick County does hereby express its sincere appreciation to Joseph Headley. BE IT FURTHER RESOLVED That a true copy of this resolution be presented to Mr. Headley. RESOLVED The 22nd day of August, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ David L. Smith David L. Smith /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. RESOLUTION OF APPRECIA OF DR. SAMUEL WHITACRE Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the following resolution was approved: I.3 RESOLUTION OF APPRECIATION OF DR. SAMUEL N. WHITACRE WHEREAS, Dr. Samuel N. Whitacre served as Frederick County's representative on the Lord Fairfax Community College Board from July 1, 1976 to June 30, 1984; and, WHEREAS, He devoted many hours of service to this Board and the needs of the citizens of Frederick County; and, WHEREAS, The Board of Supervisors wishes to express its appreciation to Dr. Whitacre for his years of conscientious service to Frederick County and the Lord Fairfax Community College Board. NOW, THEREFORE BE IT RESOLVED That the Board of Super- visors of Frederick County does hereby express its sincere appreciation to Dr. Samuel N. Whitacre. BE IT FURTHER RESOLVED That a true copy of this resolution be presented to Dr. Whitacre. RESOLVED The 22nd day of August, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. KATHY J. GEIMAN APPOINTED TO SERVE ON THE CHAPTER 10 BOARD TO FILL UNEXPIRED TERM OF NANCY OMPS Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, Kathy Geiman was appointed to fill the unexpired term of Nancy Omps. Mrs. Omps has recently moved from the County into the City of Winchester, therefore making her ineligible to serve on this Committee. Ms. Geiman's term will commence on August 22, 1984 and terminate on January 31, 1986. PAUL G. ANDERSON, JR. APPOINTED TO SERVE ON THE REGIONAL AIRPORT COMMISSION Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Paul G. Anderson, Jr. was appointed to serve on the Regional Airport Commission, said term to commence on August 22, 1984 and terminate on August 22, 1988. SCHOOL BOARD TIE - BREAKER APPOINTMENT NOT TO BE FILLED The Board discussed the School Board Tie - Breaker appointment and the opinion that had been submitted by the Commonwealth's Attorney stating that this appointment is no longer mandated by the State Code. It was the consensus of the Board not to fill this appointment at this time. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the School Board Tie - Breaker appointment will not be made at this time. APPOINTMENT TO SHENANDOAH AREA AGENCY ON AGING TO BE ADVERTISED AND VOTED UPON AT THE NEXT REGULAR BOARD MEETING The Board agreed to advertise this appointment and to vote on it at the next regular Board Meeting. THOMAS B. THROCKMORTON APPOINTED TO THE HANDLEY LIBRARY BOARD TO FILL UNEXPIRED TERM OF DR. FORREST RACEY Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, Thomas B. Throckmorton was appointed to serve the unexpired term of Dr. Forrest Racey on the Handley Library Board, said term to commence on August 22, 1984 and terminate on November 30, 1986. ROBERT HARRIMAN APPOINTED TO SERVE AS STAFF MEMBER ON THE SELF - EVALUATION COMMITTEE Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, Robert Harriman, Public Services Director, was appointed to the Self- Evaluation Committee. The Board requested that the Committeee that conducted the evaluation of School facilities be contacted and asked to work with Mr. Harriman on a similiar evaluation of County facilities. RHODA W. MADDOX APPOINTED l CENTER DEDICATION COMMITTEE ERVE ON THE JOINT JUDICIAL Mr. Stiles appointed Mrs. Rhoda W. Maddox to serve on the Joint Judicial Center Dedication Committee. ROBERT M. RHODES APPOINTED TO SERVE ON THE FREDERICK - WINCHESTER LAW LIBRARY BOARD Mr. Stiles appointed Mr. Robert Rhodes to serve on the Frederick- Winchester Law Library Board. REQUEST FROM VIRGINIA HIGHWAY DEPARTMENT TO NAME WELCOME CENTER AND REST AREA ON ROUTE 81 IN FREDERICK COUNTY IN REMEMBRANCE OF WAYNE A. WHITHAM - APPROVED Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the naming of the Welcome Center and Rest Area on Route 81 in Frederick County in remembrance of Wayne A. Whitham, the first Secretary of Transportation, was approved as requested by the Virginia Department of Highways and Transportation. RECODIFICATION OF COUNTY CODE TO BE REVIEWED BY BOARD AND ACTED UPON AT THEIR MEETING ON SEPTEMBER 12 �0 It was the consensus of the Board to review the recently completed recodification of the County Code and act upon it at their meeting on September 12. REQUEST FROM THOMAS G. SCULLY TO HANG PICTURE IN COUNTY COURTHOUSE -APPROVED Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, permission was granted to Mr. Thomas Scully to hang a picture of Mr. Harry R. Kern, Sr. in the old County Courthouse. Mr. Scully is making this request on behalf of the Winchester- Frederick County Historical Society. PLANNING COMMISSION BUSINESS PUBLIC HEARINGS: REZONING APPLICATION #00 -84 - J. P. DARLINGTON - STONEWALL MAGISTERIAL DISTRICT - TO BE ACTED UPON AFTER SUBDIVISION Mr. Horne presented this rezoning request and stated that the Planning Commission was unanimous in their approval. Mr. Randolph Larrick appeared before the Board on behalf of Mr. Darlington. Mr. Orndoff asked if the Board should not act upon the subdividing of this property, which is scheduled later on the agenda, before they act upon the rezoning request. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, that the subdivision request of Mr. J. P. Darlington be acted upon by this Board prior to any action on his rezoning request. SUBDIVISION REQUEST - J. P. DARLINGTON - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this request stating that the Planning Commission unanimously recommended approval. There was no opposition to this request. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the subdivision request of J. P. Darlington for 5.234 acres zoned M -1 (Light Industrial), located on the East side of Baker Lane and North of Apple Valley Square, in Stonewall Magisterial District, was approved. REZONING APPLICATION STONEWALL MAGISTERIF 07 -84 - J. P. DARLINGTO - - APPROVED 466 Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, rezoning application #007 -84 of J. P. Darlington, c/o J. Randolph Larrick, P. O. Box 444, 25 East Boscawen Street, Winchester, Virginia, to rezone 5.00 acres from M -1 (Industrial Limited) to B -2 (Business General) was approved. This property is identified as a portion of Parcel Number 97C on Tax Map Number 54 in the Stonewall Magisterial District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XIV, (M -1) LIGHT INDUSTRIAL DISTRICT, ARTICLE XV, (M -2) INDUSTRIAL GENERAL DISTRICT AND ARTICLE XVI, (EM) EXTRACTIVE MANUFACTURING DISTRICT, SECTIONS 14 -4, 15 -5 AND 16 -4, HEIGHT, AREA AND BULK REGULATIONS, RESPECTFULLY, TO INCREASE THE MAXIMUM BUILDING HEIGHT FROM 35' TO 45' - APPROVED Mr. Horne presented this Ordinance amendment. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XIV, (M -1) LIGHT INDUSTRIAL DISTRICT, ARTICLE XV, (M -2) INDUSTRIAL GENERAL DISTRICT, AND ARTICLE XVI, (EM) EXTRACTIVE MANUFACTURING DISTRICT, SECTIONS 14 -4, 15 -5 AND 16 -4, HEIGHT, AREA AND BULK REGULATIONS, RESPECTFULLY, TO INCREASE THE MAXIMUM BUILDING HEIGHT FROM 35' TO 45' AS FOLLOWS: 14 -4 -2.3 - Height Regulations - Maximum building height shall be forty -five (45) feet. Any exceptions to this regulation are contained in Article I of this Ordinance. 15 -5 -3 - Height Regulations - Maximum building height shall be forty -five (45) feet. Any exceptions to this regulation are contained in Article I of this Ordinance. 16 -4 -3 - Height Regulations - Maximum building height shall be forty -five (45) feet. Any exceptions to this regulation are contained in Article I of this Ordinance. Mr. Stiles requested that Ordinance amendments of this type be presented to the County Code and Ordinance Committee prior to coming to the Board. After Board discussion it was decided such request for Ordinance amendments would go first to the Planning Commission and then to the Code and Ordinance Committee. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 18, SUBDIVISION OF LAND, ARTICLE IV, PLAT REQUIREMENTS AND PLAT REVIEW PROCEDURES, SECTION 4 -1, GENERALLY, TO INCLUDE SPECIFICALLY LOCAL VOLUNTEER FIRE COMPANIES AS A SITE DEVELOPMENT PLAN REVIEW AGENCY - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 18, SUBDIVISION OF LAND, ARTICLE IV, PLAT REQUIREMENTS AND PLAT REVIEW PROCEDURES, SECTION 4 -1, GENERALLY, TO INCLUDE 6( SPECIFICALLY LOCAL VOLUNTEER FIRE COMPANIES AS A SITE DEVELOPMENT PLAN REVIEW AGENCY AS FOLLOWS: 4 -1 -6 - Procedure for Platti All persons preparing a preliminary or final plat shall confer with the following agencies, departments, authorities, professionals, or officials, or others as may be deemed necessary by the administrator: Virginia Department of Highways and Transportation Virginia State Water Control Board and Health Department Frederick County Sanitation Authority City of Winchester Frederick County Parks and Recreation Department Frederick County Department of Inspections Frederick County Department of Planning and Development Frederick County Department of Public Services Local Fire Companies All comments and/or decisions shall be presented to the administrator and shall be noted on the preliminary and final plat as required by the administrator. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XIX, SITE PLANS, SECTION 19 -6, ADMINISTRATION AND PROCEDURES FOR PROCESSING SITE DEVELOPMENT PLANS, TO INCLUDE SPECIFICALLY LOCAL VOLUNTEER FIRE COMPANIES AS A SITE DEVELOPMENT PLAN REVIEW AGENCY - APPRnVFn Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XIX, SITE PLANS, SECTION 19 -6, ADMINISTRATION AND PROCEDURES FOR PROCESSING SITE DEVELOPMENT PLANS, TO INCLUDE SPECIFICALLY LOCAL VOLUNTEER FIRE COMPANIES AS A SITE DEVELOPMENT PLAN REVIEW AGENCY AS FOLLOWS: 19 -6 -3 The agent (zoning administrator) may request comments and /or decisions from other agencies, departments, authorities, professionals, or officials as may be deemed necessary by the agent. They may include but are not limited to: Virginia Department of Highways and Transportation Virginia State Water Control Board and Health Department Frederick County Sanitation Authority City of Winchester Frederick County Parks and Recreation Department Frederick County Department of Inspections Frederick County Department of Planning and Development Frederick County Department of Public Services Local Fire Companies All comments and /or decisions shall be noted on the site development plan as required by the agent. SUBDIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - APPPOVFn Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Mr. Ben Butler, Attorney, appeared before the Board on behalf of the petitioner to answer any questions the Board might have. 470 No one appeared in opposition to this subdivision request. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the subdivision request of Lenoir City Company of Virginia, to subdivide 10.3053 acres, zoned M -1 (Light Industrial), South of Lenoir Drive in the Stonewall Industrial Park was approved. FINAL MASTER DEVELOPMENT PLAN - HENRY APARTMENTS - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Mr. Kemp Henry appeared before the Board to answer any questions the Board might have. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the final master development plan for Henry Apartments was approved. RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION TO ACCEPT CERTAIN ROADS IN THE THIRD BATTLE SUBD IVISION INTO THE SECONDARY SYSTEM - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following Sections of road to the Secondary System of Frederick County pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: (A) Early Drive, from its intersection with Confederate Drive to its intersection with Longstreet Avenue, a distance of approximately .17 miles; (B) Longstreet Avenue, from its intersection with Confederate Drive to its intersection with Gordon Drive, a distance of approximately .04 miles; (C) Confederate Drive, from its intersection with Early Drive to its intersection with Baker Lane, a distance of approximately .04 miles. AND FURTHER BE IT RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60 feet with all necessary easements for cuts, fills, and drainage; recorded in Deed Book 578, Page 222, dated June 25, 1984, in the Office of the Clerk of the Circuit Court. CUP 4006 -84 - PHIL IP E. AND MARY V. WINE - GAINESBORO ZICT - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval with conditions. Mr. Wine appeared before the Board on behalf of his request. No one appeared in opposition. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, conditional use permit #006 -84 of Philip E. and Mary V. Wine, HC1, Box 145, Cross Junction, Virginia for a public garage was r7 approved. This property is identified on Tax Map Number 12 as Parcel Number 2 in the Gainesboro Magisterial District. FIRE AND RESCUE COMMITTEE REPORT Mr. Stiles presented this report and stated that it was for information only. Mr. Orndoff noted that the wording in number A of the report was incorrect and that the Winchester- Frederick County Jaycees were the donors and not the recipients of the smoke alarms as stated. The Fire and Rescue Committee met on July 23, 1984, at 6:00 P.M., in the Gainesboro Fire Company facility. The following companies were represented: Stephens City, Middletown, Greenwood, Clearbrook, Gainesboro, Round Hill, North Mountain and Reynolds Store. Also present were John Riley, Rhoda Maddox and Bill Orndoff. The following items were discussed: A. Smoke alarms have been donated by the Winchester- Frederick County Jaycees to the Frederick County Fire and Rescue Association to be distributed throughout the County and City. B. Two old business items brought up were house numbering and a County Fire Code. Arrangements will be made to have Committee representatives meet with the Code and Ordinance Committee. The County Administrator advised the Committee that the present procedure of bringing violations in a written form to the attention of the Inspections Department is working. After the meeting was adjourned, the members and their families were treated to a boat ride on Lake Holiday by Carl Simms and a cookout was provided by the association. A great time was had by all. Thanks are due to both the Association and Carl Simms. The next Fire and Rescue Committee meeting is scheduled for 7:30 P.M. at the Star Tannery (Co. 17) on August 27. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on August 1, 1984, at 11:30 A.M. The following members were present: Bill Orndoff, Blaine Wilson and Wayne Miller. John Riley, John Dennison and Bob Harriman were also present. The following items were discussed: A. A letter from the Department of Health to the County Administrator notified the County of the Lake Holiday Estates Utility Company's plan to haul dewatered sewer sludge to the Landfill. This procedure is permitted by 472 the Sanitary Landfill regulations. The Committee agreed and is recommending to the Board to accept this proposal. Upon approval, the Public Services Director will notify the Health Department. Mr. Stiles asked if this were approved, would the County be setting a precedent. Mr. Riley replied that if the permits are approved by the State Water Control Board, that there would be nothing the County could do. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. B. The Committee requested that a trip be scheduled to travel to Salisbury, Maryland to observe a resource recovery plant in operation. The trip has been scheduled for August 16th. Mr. Orndoff stated that the Committee had made the trip to Salisbury and their findings will be discussed at the next regular meeting of the Committee. C. Mr. Dennison reported on his recent trip to Norfolk to investigate the success of a cross - training project that had been undertaken by the Housing Services Department. There was no action taken. D. Financial arrangements have been made with Mr. Marshall Williams to reduce his Landfill bill. He has agreed to pay the current bill plus $150 a month. There was no action taken. PERSONNEL COMMITTEE REPORT Mr. Owings presented the following report: The Personnel Committee met on Tuesday, August 7, 1984, at 5:00 P.M. with the following members in attendance: Will L. Owings, Clarence L. Hunter, James L. Longerbeam, John R. Riley and Ann K. Kelican. The Committee submits the following recommendations to the Board of Supervisors for consideration: Amendment to Personnel Policies The Committee reviewed Section V, 5.1, Open Competition, and recommends that the second paragraph of this Section be amended to read "In no event shall a person of first or second degree relationship to an existing employee, covered by this plan, be employed by the same County Department It was felt that the paragraph, as written, was too restrictive and recommends approval of this amendment. 47 Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. Reclassification Request The Committee recommends approval of the reclassification request as set forth under separate cover. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. INFORMATION SERVICES COMMITTEE REPORT Mrs. Maddox stated that the Information Services Committee had met on Tuesday, August 21, 1984, at 10:00 A.M. She stated that the Committee discussed a request from Mr. Robert Wells of Sager, Inc. for copies of 1984 Real Estate files. Upon motion made by Rhoda W. Maddox and seconded by C. William Orndoff, Jr., to deny this request. The above resolution was passed by the following recorded vote: Aye - Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. - Nay - Kenneth Y. Stiles. Mr. Wells appeared before the Board stating that he did not understand the Board in their reluctance to release this information to his Company. Mrs. Maddox stated that the Committee was concerned that this informa- tion might get in the wrong hands and they felt it was their responsibility to see that this information was not obtained on a wholesale basis. Mr. Stiles requested that Mr. Riley contact Mr. Ambrogi and ask him to research this in light of any recent Court opinions/ actions and inform the Committee and Board of his findings. The Board recessed at this time. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented this report and stated that none of the following recommendations were unanimous when voted on by the Committee. The Finance Committee met on Tuesday, August 7, 1984 with all members present. The following items require Board action: Request from School Board Request from School Board for the following Budget adjustments. The Committee recommends approval. 1. Other Federal Aid $23,000 2. GED Testing Fees 300 474 3. Interest 480 4. Chapter 1 31,000 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from School Board Request from School Board for carry forward of Outstanding Encumbrances 6 -30 -84 in the amount of $162,604.68. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. The Unused Money in the School Operating Fund The unused money in the School Operating Fund at 6 -30 -84 in the amount of $130,170.16, is not being requested for carry forward by the School Board. However, should this money be allocated to the School, it will be used to purchase four additional School buses. The Committee recommends approval of appropriation of the $130,170.16 for the purchase of the buses. This was referred back to the Committee and Mr. Riley is to request a listing of all buses currently owned by the School Board. Reauest from the Clerk of the Circuit Court Request from the Clerk of the Circuit Court for a Budget adjustment in the amount of $3,050 to be transferred from Operating Contingency. The Committee recommends approval. Mr. Owings made a motion to approve the above request but the motion died for lack of a second. The Board discussed this and felt this should come from the funds allocated for furnishing of the Judicial Center. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, to refer the above request back to the Committee. Reauest from Parks and Recreation Request from Parks and Recreation for a Budget adjustment in the amount of $6,500 for their Trips and Excursions line item. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from Judge Simpson Request from Judge Simpson for Budget adjustment in the amount of $1,043.50 for equipment needed for the new Judicial Center to be transferred from Operating Contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, to refer the above request back to the Committee as this too is furnishings for the Judicial Center. Request for Budget Adjustment for Constitutional Officer's Salaries Request for Budget adjustment for Constitutional Officer's salaries as authorized by the Compensation Board. The amount of $13,170 will be reimbursed by the Compensation Board and $1,816 to be transferred from Operating Contingency. The Committee recommends approval. Comp Bd. Local Treasurer $ 1,844 $ 908 Commissioner of the Revenue 1,844 908 Commonwealth's Attorney 3,963 Assistant Commonwealth's Attorney 2,688 Sheriff 2,831 T13,170 $ 1,816 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for General Fund Appropriation Request for General Fund appropriation in the amount of $9,184.62 for restitution fees. This expenditure will be reimbursed by the Division of Court Services. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Request for Budget adjustment in the amount of $3,548.95 for the Law Library. This represents funds collected in fees during the past three years. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. The County Administrator Presented Information Relating to Funding of the Pool Project The County Administrator presented information relating to funding of the pool project. There are grant funds available for 50 of the project cost through the Department of Outdoor Recreation in Richmond. The County Administrator recommends we apply for funding through this program. 476 Additional funds needed could be obtained through donations or other sources. Mr. Stiles requested that the staff might draft a proposal for the Parks and Recreation Commission, Capital Improvements Committee and the Finance Committee to review and make a final recommendation to the Board. Request for Funds to be Carried Forward FY 84 -85 The Committee recommends approval. Mr. Stiles requested that the Finance Committee look into establishing a plan and procedure on Carry Forward funds for FY 85 -86. He asked if this carried forward amount would show up in the printout used for budget preparation next year. Mrs. Ratcliff replied no. Mr. Owings stated that he did not feel this was a true picture of what was appropriated and what was spent and that all balances at the end of the year should be returned to the General Fund, and if additional funds are needed, a request would be made at that time. County Administrator $ 4,134.31 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. $ 2,193.90 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Finance $ 6,655.00 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Data Processin $ 17,412.00 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Other - Finance $ 41,508.00 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Commonwealth's Attorney 2,386.00 less 1,450.00 (furniture for (Judicial Center) $ 936.00 (amount carried forward) Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Public Services $ 41,868.88 477 less 14,400.00 (renovation of County Spaces leaving $7,000.00 in this line item) less $ 7,500.00 (renovation of $ 19,968.88 animal shelter) Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Sheriff $ 35,540.11 less 13,449.00 $ 22,091.11 (amount carried forward) Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Extension $ 2,113.70 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Parks and Recreation $ 33,990.50 less 9,000.00 (vehicle - wait for State _ bid) $ 24,990.50 Total General Fund $142,003.40 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Northwest Regional Jail $ 14,775.51 The above was referred back to the Committee. Courthouse Complex $385,495.71 Mr. Stiles noted that this was within the budget. Request for Appropriation for Outstanding Encumbrances Request for appropriation for outstanding encumbrances at June 30, 1984 in the amount of $103,139.50. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. The following items do not require Board action: 1. Schedule of Tax Collections. 2. Report from DMV in reference to Audit of Project, "Selective Enforcement Program." 3. Request from Chamber of Commerce. 4. The County is in the process of mailing delinquent tax notices at the present time. There has been considerable activity in payments from the 478 previous list. A new process is being adapted to provide a valid list for the future. MISCELLANEOUS CORRESPONDENCE - W. S. FREY'S DISCHARGE PERMIT Mr. Orndoff stated that he had been in touch with the State Water Control Board concerning this and at this time they do not plan to hold a Public Hearing. He did request if at a later date a Public Hearing is held, that a request be made to the State Water Control Board to hold the hearing in Winchester. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, that correspondence be sent to the State Water Control Board requesting that if they deem it necessary in the future to hold a Public Hearing on the W. S. Frey Discharge Permit, that it be held in Winchester. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss personnel and acquisition of land. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. rman, rsoara /qr supervisors