July 11, 1984 Regular MeetingA Regular Meeting of the Frederick County Board of Supervisors was held
on July 11, 1984, at 7:30 P.M., in the Board of Supervisors' Meeting Room, 9
Court Square, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman;
Robert M. Rhodes; Rhoda W. Maddox and C. William Orndoff, Jr. David Smith
was absent.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by the Reverend Gina Hundley Wyse of the
Brucetown - Welltown Methodist Church.
ADOPTION OF AGENDA
Mr. Stiles stated that he would like to amend the Agenda to add a
Resolution declaring July 21 as Farm Management Tour Day in Frederick
County, to present awards to three County Departments from the National
Association of Counties and to present for the Boards' review the Shenandoah
Area Agency on Aging Long Term Plan.
ANNEMARIE BROWN APPOINTED TO LORD FAIRFAX COMMUNITY
COLLEGE BOARD
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, Annemarie Brown, of Stephens City, was appointed
to the Lord Fairfax Community College Board for a four year term, said term
to commence on July 1, 1984 and terminate on June 30, 1988.
JANET CARBAUGH REAPPOINTED TO EMERGENCY MEDICAL SERVICES
COUNCIL
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, Janet Carbaugh, of Middletown, was reappointed to
the Emergency Medical Services Council for a three year term, said term to
commence on July 1, 1984 and terminate on June 30, 1987.
CHAIRMAN PRESENTS AWARDS TO THREE COUNTY DEPARTMENTS FROM
NATIONAL ASSOCIATION OF COUNTIES
Mr. Stiles stated that he would like to present NACo awards to Mr. John
Horne, County Planner; Mrs. Helen Locke, Information Services Director and
Mr. Ned Cheely, Parks and Recreation Director. These awards were presented
to the County at the NACo meeting in Seattle, Washington on July 8th. Mr.
Stiles further stated that he felt these individuals were to be
congratulated for this outstanding achievement.
RESOLUTION DECLARING JULY 21 AS FARM MANAGEMENT TOUR DAY
IN FREDERICK COUNTY - APPROVED
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Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, the following resolution was approved:
WHEREAS, agriculture is Frederick County's most basic
industry and its associated production, processing and marketing segments
together provide more employment and tax base than any other industry in the
County; and
WHEREAS, the productivity of agriculture is vital to the
economic well being of both Frederick County and the Commonwealth of
Virginia; and
WHEREAS, it is necessary that all Virginians understand
how agriculture in the Commonwealth profoundly effects their lives and
economic well being, and be aware of their personal stake in the perpetua-
tion of the abundant food and fiber production of a prosperous agriculture
system; and
WHEREAS, agricultural pursuits enhance and protect the
quality of life for which the County of Frederick and the Commonwealth of
Virginia are revered; and now
THEREFORE, I Kenneth Y. Stiles, Chairman of the Board
of Supervisors of the County of Frederick, Virginia, do hereby proclaim July
21, 1984, as Virginia Farm Management Tour Day for Frederick County and
further invite the citizens of the greater Washington Metropolitan area that
depends on our agricultural production to join the residents of Frederick
and Clarke Counties in recognition and celebration of the continuing
bountiful harvest that sustains us all.
SHEANDOAH AREA AGENCY ON AGING LONG TERM CARE REPORT TO
BE REVIEWED BY THE BOARD
Mr. Stiles requested that each Board Member review the report from the
Shenandoah Area Agency on Aging on Long Term Care and if they have any
questions this will be discussed at the Board Meeting on August 22nd.
PLANNING COMMISSION BUSINESS
PUBLIC HEARINGS
REZONING 4
DISTRICT -
- J. P. DARLINGTON - STONEWALL MAGISTERIAL
ED
Mr. Horne presented this rezoning request and stated that the Planning
Commission unanimously recommended approval.
Mr. J. Randolph Larrick, Attorney, appeared before the Board on behalf
of Mr. Darlington.
Mrs. Maddox inquired about whether or not there were any plans for
Baker Knight Lane to be used as an access for any of these lots.
Mr. Horne replied no.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, rezoning request number 006 -84 of J. P.
Darlington, c/o J. Randolph Larrick, P. O. Box 444, Winchester, Virginia, to
rezone 20.011 Acres from RP ( Residential Performance) to M -1 (Industrial -
Limited) was approved. This property is identified on Tax Map 54 as Parcel
Number 99D in the Stonewall Magisterial District.
CUP #004 -84 - WAYNE M. BRANDT, III - STONEWALL MAGISTERIAL
DISTRICT - APPROVED
Mr. Horne presented this request and stated that the Planning Commis-
sion recommended approval with conditions.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, conditional use permit number 004 -84 of Wayne
M. Brandt, 111, RD #1, Box 96, Stephenson, Virginia, for a Cottage
Occupation/ Welding Shop Business was approved. This property is identified
on Tax Map 55A as Parcel Number 7 in the Stonewall Magisterial District.
CUP #005 -84 - JAMES W. BROWN, JR. - SHAWNEE MAGISTERIAL
DISTRICT - WITHDRAWN
It was noted that conditional use permit number 005 -84 of James W.
Brown, Jr., Route 1, Box 277, Winchester, Virginia, for a Cottage
Occupation/ Minor Repair Shop was withdrawn. This property is identified on
Tax Map 76 as Parcel Number 130 -A in the Shawnee Magisterial District.
REQUEST TO AMEND CUP #004 -81 - GRANVILLE MCCAULEY -
GAINESBORO MAGISTERIAL D ISTRICT - APPROVED
Mr. Horne presented this request.
Mr. McCauley appeared before the Board on behalf of his request.
Mr. Stiles stated that this approval would be contingent upon the
findings of the Health Department.
Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and
passed unanimously, conditional use permit #004 -81 of Granville McCauley,
Route 2, Box 29, Winchester, Virginia, for a Public Garage was amended as
requested. This property is identified on Tax Map 42 as Parcel Number 325 E
in the Gainesboro Magisterial District.
OLD BUSINESS
RECOMMENDATIONS FROM PARKS AND RECREATION COMMISSION ON
LOCATION OF SWIMMING POOL DISCUSSED
Mr. Tom Grove, Vice - Chairman of the Parks and Recreation Commission,
and Mr. Ned Cheely, Director of Parks and Recreation Department, appeared
before the Board.
Mr. Grove stated that the Commission was recommending that a pool be
built at Clearbrook Park and also Sherando Park.
Mr. Riley asked if the capacity of the pumping station for Sherando had
been taken care of.
Mr. Cheely replied that it had.
Mr. Riley stated that the County would be looking at other areas of
funding other than land and water sources.
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Mr. Owings asked about splitting the funding that would be received
between the two pools.
Mr. Rhodes asked if the Commission had looked into having a Community
Center and having the pool as part of this Center.
Mr. Cheely stated that the Commission had discussed this but due to the
funding they did not feel the County could afford this type of Center at
this time.
Mrs. Maddox stated that she knew it was expensive to operate an indoor
pool, however she was curious as to whether or not this concept had been
weighed against an outdoor pool, especially when an outdoor pool is only
used three months as compared to an indoor pool that is used the year
round.
Mr. Cheely replied that operational costs would be much greater.
Mr. Stiles stated that he felt this should be referred to the Finance
Committee for their review and recommendation and that the request for
funding would depend on the recommendation of the Finance Committee.
FIRE AND RESCUE COMMITTEE REPORT
Mr. Stiles, in the absence of Mr. David Smith, presented the following
report and stated that it was for information only and no action was
necessary.
The Fire and Rescue Committee met on June 25, 1984, at 7:30 P.M., in
the Roundhill Fire Company facility. The following Companies were
represented: Stephens City, Middletown, Greenwood, Roundhill, Clearbrook,
Gainesboro, Star Tannery, Reynolds Store and Gore. Also present was Bob
Harriman. The following items were discussed:
A. The letter from ISO Commercial Risk Services, Inc. (attached) was
discussed. One of the shortfalls of the "Receiving and Handling Fire
Alarms" section was discussed. ISO indicated that 911 should be displayed
in the front pages of the telephone directory. The Public Services Director
contacted Mr. Bill White of the C & P Company and after checking into the
situation, Mr. White has initiated paperwork that hopefully will result in
911 being published in the November, 1984 book.
B. Mr. Perry Silva reported that the following Companies would
participate in the 4th of July celebration on the evening of the 3rd:
Companies 11, 12, 13, 15, 16, 18 and 19. The Committee thanks these
Companies for their interest, participation and cooperation.
C. The next Fire and Rescue Meeting is scheduled for 6:00 P.M., at
Gainesboro (Co. 16).
PERSONNEL COMMITTEE REPORT
Mr. Owings, in the absence of Mr. David Smith, presented the following
report:
The Personnel Committee met on Tuesday, July 10, 1984, at 5:00 P.M., in
the County Administrator's Office. Present were Will Owings, James
Longerbeam, Clarence Hunter, Sheriff Bruce and John Liggett. David Smith
was absent. The Committee submits the following report:
Personnel Policies
The Committee reviewed the proposed Personnel Policies and recommends
adoption. Should specific amendments be required, the Committee will review
on a case by case basis.
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the above recommendation was approved.
Investigator Position in the Sheriffs Department
The Committee reviewed with the Sheriffs Department a request to fill
the fourth Investigator position. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Mr. Stiles stated that he was somewhat reluctant to agree with this
request, but he would with the clear understanding that this would in no way
commit the County to fund this position next year. He further stated that
unless there is improvement in the area of investigation before another year
he would be in favor of eliminating two Investigator positions in lieu of
two Road Deputies.
Mr. Owings stated that this had been explained to the Sheriff.
FINANCE COMMITTEE REPORT
Mr. Owings, Chairman of the Finance Committee, presented the following
report:
The Finance Committee met on Tuesday, July 10, 1984 with all members
present. The following items require Board Action:
Request from the Extension Agent
Request from the Extension Agent for an appropriation of $5,000 to
initiate a spot treatment program that would reduce the Johnsongrass
problem. This would be funded from Operating Contingency. The Committee
recommends approval.
Upon motion made by Will L. Owings and seconded by Robert M. Rhodes,
the above recommendation was approved by the following recorded vote: Aye -
Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff,
Jr. Kenneth Y. Stiles abstained.
Request for Budget Adjustment of State Grant
Request for budget adjustment of State Grant for Frederick County
Courthouse in the amount of $25,000. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the above recommendation was approved.
Request for Budget Adjustment from Northwest Regional Jail
Request for budget adjustment from Northwest Regional Jail in the
amount of $2,865. No additional local funds are required. The Committee
recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Request for Budget Adjustment from County Administrator
Request for Budget Adjustment from County Administrator in the amount
of $1,800 to be transferred from Operating Contingency. The Committee
recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Request for Transfer of Funds
Request for transfer of funds from the Commissioner of the Revenue in
the amount of $9,300. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Request for Supplement for the Treasurer
Request for supplement for the Treasurer in the amount of $4,350 for FY
83 -84, to fund extra expenses relating to twice a year tax collections. The
Committee recommends approval. The funds are to be transferred from
Operating Contingency.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Request for Budget Adjustment from School Board
Request for budget adjustment from School Board in the amount of
$104,000 for the Cafeteria Fund. No additional local funds are required.
The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Bad Check Policy
It is recommended by the Committee that a standard procedure be adopted
for collection of bad checks received by the County.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Listing of Bad Checks in the Amount of $5,440.94
It is recommended by the Committee that the attached list of bad checks
on hand be written off.
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, the above recommendation was approved.
Mr. Stiles requested that a list of these names be sent to other County
Agencies and the Credit Bureau.
Request from Leary Educational Foundation Inc. for Real
Estate Tax Exempt Status
The Committee has referred this matter to the Commonwealth's Attorney.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, that this request be approved based on Mr. Ambrogi's
decision.
Request for Exoneration of Delinquent Personal Prope
Tax
The Committee recommends this list be turned over to a collection
agency.
The Board discussed this at length with Mr. Rudolph, Commissioner of
the Revenue.
Mr. Riley stated that this list had been reveiwed by staff and the
Committee and unless the staff knew for sure that the individual as listed
was actually a resident of the County for the year in question, and unless
their correct mailing address was known at this time, he did not feel the
postage should be wasted to mail these notices a second time.
Mr. Rudolph recommended that the County let the State collect these
delinquent taxes as had been purposed by the State.
The Board requested that this be referred back to the Finance Committee
for further study and that Mr. Rudolph meet with the Committee and together
they need to recommend A, B & C recommendations as to what needs to be done
with this listing of delinquent personal property tax in order to clear this
amount from the books.
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The following items do not require Board Action:
1. Request for carry forward money in the amount of $2,500 by Parks
and Recreation. The Committee recommends that they wait until the vehicles
are available under State contract.
2. For your information, the Chamber of Commerce has provided us a
statement of their cash receipts and disbursements for 11 months ended May
31, 1984.
3. For your information see attached General Assembly action affecting
the Department of Social Services.
4. Information on the Virginia Innovation Group.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
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