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HomeMy WebLinkAboutJune 13, 1984 Regular Meeting4 I f e - ' ) 7 A Regular Meeting of the Frederick County Board of Supervisors was held on June 13 1984, at 7:15 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; David L. Smith and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend David Cheverton of the First Christian Church. ADOPTION OF AGENDA Mr. Stiles stated that the Commonwealth's Attorney had requested a brief Executive Session to discuss a legal matter. Upon motion made by David L. Smith, seconded by C. William Orndoff, Jr. and passed unanimously, the agenda was adopted as amended. CANCELLATION OF TWO BOARD MEETINGS Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the second Board meeting of July (25th) and the first Board meeting of August (8th) was cancelled in order that the Board Members and staff might schedule their vacations. PAUL MEYERS REAPPOINTED TO SOCIAL SERVICES BOARD Upon motion made by C. William Orndoff, Jr., seconded by David L. Smith and passed unanimously, Paul Meyers was reappointed to the Social Services Board as a representative from Stonewall District, said term to commence on June 30, 1984 and terminate on June 30, 1988. HUBERT STRATTON REAPPOINTED TO THE BOARD OF BUILDING APPEALS Upon motion made by David L. Smith, seconded by Robert M. Rhodes and passed unanimously, Hubert Stratton was reappointed to the Board of Building Appeals, said term to commence on June 26, 1984 and terminate on June 26, 1989. VACANCY ON LORD FAIRFAX COMMUNITY COLLEGE BOARD TO BE ADVERTISED The Board requested that the County Administrator's Office advertise the vacancy that will exist as of June 30 on the Lord Fairfax Community College Board and this will be acted upon by the Board at their meeting on June 27, 1984. 428 RESOLUTIONS HONORING STUDENTS FROM JAMES WOOD HIGH SCHOOL - APPRnVFn Upon motion made by Rhoda W. Maddox, seconded by Will L. Owings and passed unanimously, the following resolutions were approved: RESOLUTION IN HONOR OF SUSAN CARPER WHEREAS, Susan Carper is a graduating Senior at James Wood High School where she has earned the highest award to be bestowed upon a graduate, class Valedictorian, and WHEREAS, her perseverance and dedication during these past twelve years has earned her this outstanding award, and WHEREAS, this achievement has brought honor and credit to herself, her parents, her school and to her community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Susan Carper for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Carper. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF SOPHIA SAFARNAS WHEREAS, Sophia Safarnas is a Senior at James Wood High School and a member of the Cheerleading Squad, and WHEREAS, she was chosen as an All- American Cheerleader and represented the State of Virginia at the Aloha Bowl in Hawaii, and WHEREAS, this achievement has brought honor and credit to herself, her school and to her community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Sophia Safarnas for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Safarnas. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ David L. Smith David L. Smith /s/ Robert M. Rhodes Robert M. Rhodes /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: ' 40 -- o /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF TINA STROSNIDER WHEREAS, Tina Strosnider is a member of the James Wood High School DECA Club and did attend the DECA State Leadership Conference in Roanoke, Virginia on March 23, 1984, and WHEREAS, she received the DE Student of the Year Award, and WHEREAS, this achievement has brought honor and credit to herself, her school and to her community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Tina Strosnider for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Strosnider. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. RESOLUTION IN HONOR OF WENDY WHITACRE and WHEREAS, Wendy Whitacre is a member of the James Wood High School FBLA, WHEREAS, she did attend the State FBLA Leadership Conference in Roanoke, Virginia, and WHEREAS, she was a first place winner in Economics, and WHEREAS, this achievement has brought honor and credit to herself, her school and to her community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Wendy Whitacre for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Whitacre. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: 430 /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF BEN CAIN WHEREAS, Ben Cain is a Senior at James Wood High School where he is a member of the Basketball Team, and WHEREAS, he was named Player of the Year in the Commonwealth District and is the all time leading scorer for James Wood High School with 1497 career points, and WHEREAS, this achievement has brought honor and credit to himself, his school and to his community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Ben Cain for his outstanding achievement. BE IT FURTHER RESOLVED that a true copy of this resolution be delivered to Mr. Cain. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. RESOLUTION IN HONOR OF CHARLES J. HANCOCK, JR. WHEREAS, Charles J. Hancock, Jr. is a Senior at James Wood High School where he is a member of the FBLA, and WHEREAS, he did attend the State FBLA Leadership Conference in Roanoke, Virginia, and WHEREAS, he was a first place winner in Who's Who in Virginia and Mr. Future Business Leader, and WHEREAS, this achievement has brought honor and credit to himself, his school and to his community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Charles Hancock for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Hancock. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: 431 /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF STEVEN KENDALL WHEREAS, Steven Kendall is a graduating Senior at James Wood High School where he has earned the highest award to be bestowed upon a graduate, class Valedictorian, and WHEREAS, his perseverance and dedication during these past twelve years has earned him this outstanding award, and WHEREAS, this achievement has brought honor and credit to himself, his parents, his school and to his community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Steven Kendall for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Kendall. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owinos Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. /s/ David L. Smith David L. Smith /s/ C. Willia Orndoff, Jr. C. William Orndoff, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF KURT ROINESTAD WHEREAS, Kurt Roinestad is a member of the James Wood High School Forensic Team, and WHEREAS, he ranked first in the Mid - Atlantic District Tournament and qualified for the National Tournament to be held in San Antonio, Texas in June, 1984, and won a bid to participate in the Grand National Tournament to be held in Cincinnati, Ohio, and WHEREAS, this achievement has been the result of training and hard work and has brought honor and credit to himself, his school and to his community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to Kurt Roinestad for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Roinestad. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes :/ David L. Smith avid L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: 432 /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF THE JAMES WOOD HIGH SCHOOL FBLA CHAPT WHEREAS, the James Wood High School FBLA Chapter attended the State Leadership Conference in Roanoke, Virginia, and WHEREAS, the Chapter received awards for their outstanding achievement in Business Advocacy, and WHEREAS, this achievement has brought honor and credit to the Club, their school and to their community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to the James Wood High School FBLA Chapter for their outstanding achievement. BE IT FURTHER RESOLVED that a true copy of this resolution be delivered to the James Wood High School FBLA Chapter. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF JAMES WOOD FFA CHAPTER WHEREAS, the James Wood High School FFA Chapter attended the Future Farmers of America National Convention held in Kansas City in November, 1983, and and WHEREAS, the Chapter received the National Chapter Award in Safety, WHEREAS, Bruce Welch was selected for the National FFA Band, and WHEREAS, this achievement has brought honor and credit to the FFA Chapter, the school and the community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to the James Wood High School FFA Chapter for their outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to the James Wood High School FFA Chapter. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors RESOLUTION IN HONOR OF SENSENY ROAD ELEMENTARY SCHOOL SCA WHEREAS, the Senseny Road Elementary School SCA was recently designated as a Honor Council by the Virginia Student Council Association; and WHEREAS, this award is the result of hard work by the staff and students of the School; and WHEREAS, this achievement has brought honor to the Student Council Association of Senseny Road School. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its congratulations to the Senseny Road Elementary School SCA for their outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to the Senseny Road Elementary School SCA. Resolved this 13th day of June, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ David L. Smith David L. Smith /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ED KEENAN APPOINTED TO THE COMMUNITY BASED ORGANIZATIONS ON THE SHENANDOAH VALLEY PRIVATE INDUSTRY COUNCIL Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, Ed Keenan, Personnel Manager at National Fruit, was appointed to serve on the Community Based Organizations on the Shenandoah Valley Private Council. Mr. Voorhies of the Private Industry Council recommended Mr. Keenan along with three other nominations. Mr. Orndoff nominated Mr. Paul Jones as the second choice of those suggested by Mr. Voorhies. Mr. Stiles requested that Mr. Riley write to Mr. Voorhies informing him that the Board of Supervisors are the appointing authority and not the Steering Committee. DISCUSSION OF WINCHESTER AIRPORT RENTAL PROPERTY AS IT RELATES TO THE OPERATION AND CAPITAL IMPROVEMENTS AT THE AIRPORT Mr. Smith stated that the Airport Commission had discussed the rental property at the Airport and the amount that had been spent on capital improvements. The question of the rent from Powlen Equipment, and where these monies were listed on the original budget and where they are listed 434 now, was discussed along with why some of the items listed as capital improvements were listed as such. Mr. Stiles stated that it was his understanding that when the Board approved the access road with the Highway Department that this work would be done by the City of Winchester and not by the Airport Commission. Mr. Stiles further stated that it was his understanding that the monies that had been contributed from the jurisdictions were earmarked for capital improve- ments and not for the operation of the Airport. It was the consensus of the Board that they are in support of the Airport Commission but that there are areas, such as the rental from Powlen Equipment and the expenditures of the Capital Improvements, that need to be clarified. DISCUSSION OF COMP BOARD REQUEST - SHERIFF'S DEPARTMENT Mr. Riley stated that he would like for the Board to bypass this inasmuch as a decision had been reached by the Comp Board and the Common- wealth's Attorney. The Board concurred with Mr. Riley's request. CUP #003 -84 - JAMES F. TINSMAN - BACK CREEK MAGISTERIAL DISTRICT - DENIED Mr. Horne presented this request and stated that the Planning Commis- sion had recommended denial by a unanimous vote. Mrs. Tinsman appeared before the Board in support of her request and stated that she was curious if there was a legal point for this request to be denied. Mr. Orndoff asked Mrs. Tinsman if she was planning to grow enough produce on this lot to sell without having to go elsewhere to bring in additional produce. Mrs. Tinsman replied no, due to the sign some produce would have to be brought in. Ms. Mindy McCabe, representing the Citizens Association of Stonebrook Subdivision, appeared before the Board stating that she was opposed to this request and asked that all those present in the audience from Stonebrook that were opposed to this requst to stand at which time approximately thirty -five citizens stood. Ms. McCabe further stated that she felt the Homeowners in Stonebrook bought their property feeling that this property was strictly for Homeowners and not for commercial use and that this request, if granted, would create a business overtone. Mr. Harold Cooper, the former Owner of the Fort where Mr. and Mrs. Tinsman reside, appeared before the Board in opposition to this request stating that he felt that this type of business would take away from the status of Stonebrook, that of being one of the nicer Subdivisions of the County and asked that the Board deny this request. Mr. Tom Glass, former Owner of Stonebrook, appeared before the Board and stated that he was opposed to this request inasmuch as he did not feel that this type of business was appropriate for the only entrance way into Stonebrook. Mr. Bob Dellinger, resident of Stonebrook, appeared before the Board stating that he was concerned about the extra traffic that such a business located at the entrance to Stonebrook would create and he was concerned about the safety of the children that played in this area. Mr. John Salem, resident of Stonebrook, appeared before the Board stating that he was opposed to this request stating that he felt the question of off -road parking needed to be addressed. Mr. Stiles asked Mr. Ambrogi if there was a section of the County Code that addressed this request. Mr. Ambrogi stated that he felt the facts had been stated by both sides and that the Board had been given enough information in order for them to make a decision. Upon motion made by Robert M. Rhodes, seconded by David L. Smith and passed unanimously, conditional use permit number 003 -84 of James F. Tinsman, 2204 Greenfield Road, Winchester, Virginia, for a Cottage Occupa- tion/Flowers and Produces Sales was denied. This property is identified as Parcel Number 52 on Tax Map Number 62 in the Back Creek Magisterial District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XI, PARAGRAPH 11 -2 -3 AND PARAGRAPH 11 -2 -3.1 - APPROVED Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XI, PARAGRAPH 11 -2 -3 AND PARAGRAPH 11 -2 -3.1 AS FOLLOWS: 11 -7 -R Motor vehicles sales, with accessory service; including, but not limited to, vehicle parts sales and car washing facilities. All repair activity to take place within a completely enclosed structure. All outside storage of disabled vehicles or vehicles waiting for repairs, parts, or equipment must be fully screened from adjacent residential 433 zoning districts, areas within other zoning districts which are predominantly residential in nature, or any other areas with the Commission determines are in need of such screening. The Commission shall determine the type and amount of screening to be required. 11 -2 -3.1 Service Station AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XII, PARAGRAPH 12 -2 -7 AS FOLLOWS AND TO DELETE PARAGRAPHS 12- 2 -7.1, 12- 2 -7.2, 12- 2 -7.3, 12 -2 -7.4 AND 12 -2 -7.5 - APPROVED Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XII, PARAGRAPH 12 -2 -7 AS FOLLOWS AND TO DELETE PARAGRAPHS 12- 2 -7.1, 12- 2 -7.2, 12- 2 -7.3, 12 -2 -7.4 AND 12- 2 -7.5: 12 -2 -7 Motor vehicles sales and /or motor vehicle service, with accessory uses. All repair activity to take place within a completely enclosed structure. All outside storage of disabled vehicles or vehicles waiting for repairs, parts, or equipment must be fully screened from adjacent residential zoning districts, areas within other zoning districts which are predominantly residential in nature, or any other areas which the Commission determines are in need of such screening. The Commission shall determine the type and amount of screening to be required. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE I, BY THE ADDITION OF 1 -1 -83, SERVICE STATION - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE I, BY THE ADDITION OF 1 -1 -83, SERVICE STATION AS FOLLOWS: 1 -1 -83 Service Station - Any premise used for supplying gasoline, oil, tires, accessories and services for automobiles, at retail direct tto the motorist consumer. Repair services shall be accessory to the other retail services provided. RESOLUTION ACCEPTING CERTAIN SECTIONS OF ROAD INTO SECONDARY SYSTEM - GREENBRIAR SUBDIVISION - APPROVED Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following sections of road, in Greenbriar Village Subdivision, Section I, to the Secondary System of Frederick County on July 1, 1984 pursuant to Section 33.1 -229 of the Code of Virginia of 1950, as amended: 1) Nightingale Avenue, from its intersection with Bluebird Drive to its temporary terminus, a distance of approximately 550 feet; 437 2) Tanager Drive, from its intersection with Bluebird Drive to its temporary terminus, a distance of approximately 600 feet. AND FURTHER BE IT RESOLVED, that this Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of fifty (50) feet with necessary easements for cuts, fills and drainage; recorded in Deed Book 558, Page 638, dated April 22, 1983. DR. GARY DEOMS AND RHODA W. MADDOX RECEIVES AWARDS FROM VPI & SU Mr. Stiles stated that he would like to congratulate Dr. Gary DeOms of the County Extension Department and also Board Member Rhoda Maddox for the State awards recently presented to them from VPI & SU for their work in Extension. JOHNSONGRASS COMMITTEE REPORT Mr. James Douglas, Chairman of the County Johnsongrass Committee, appeared before the Board and stated that the Johnsongrass problem within the County had been studied extensively by the Committee and that their recommendation was to go with the same program currently being used by Clarke County as far as trying to eliminate, or at least control, this problem that currently exists within the County. Mr. Douglas stated that the cost involved in implementing this program would be $15,000. The Board felt this should go to the Finance Committee for their review and recommendation and be brought back to the Board at their meeting on July 11, 1984. FIRE AND RESCUE COMMITTEE Mr. David Smith, Chairman of the Fire and Rescue Committee, presented the following report and stated that it was for information only and that no action was necessary by the Board. The Fire and Rescue Committee met on May 29, 1984, at 7:30 P.M., in the Gore Fire Company facility. The following Companies were represented: Stephens City, Round Hill, Middletown, Clearbrook, Gore, Gainesboro and Reynolds Store. Also present was Bob Harriman. The Supervisors who normally attend were absent due to a Special Meeting called by the Board. The following items were discussed: A. The individual Fire Companies were asked to provide a list of their hose requirements so that a list could be compiled for ordering in bulk to obtain a better price. B. The next Fire and Rescue meeting will be held on June 25, 7:30 P.M., at Round Hill. PUBLIC WORKS COMMITTEE REPORT 433 Mr. Bill Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on June 6, 1984, at 11:30 A.M., in the Conference Room. All Committee Members were present except Wayne Miller. Others attending were Mr. John Riley, Mr. Glenn Williamson, Mr. Marshall Williams, Mr. Tom Rockwood and Bob Harriman. The following items were discussed: A. Mr. Williams of Williams Waste and Trash Collection Service and his Attorney, Mr. Tom Rockwood, discussed with the Committee the current Landfill tipping fees. Mr. Williams maintained that the current fees charged were not proper in that he hauls "County" trash and therefore the County should pay for his tipping fees. It was explained that the service he provided was above and beyond that provided by the County and that the tipping fees were a cost of his doing business as a refuse hauler (commercial). After a lengthy discussion, it was agreed that Mr. Harriman and Mr. Rockwood get together to solve the problem of unpaid Landfill fees. Mr. Riley stated that he felt that he and Mr. Harriman could resolve this with Mr. Rockwood. Mr. Stiles stated that he wanted a report back on this account at the end of this month. B. The estimate from Shockey to modify an unoccupied Courtroom in the Judicial Center was not available. Mr. Riley indicated that he and Mr. Wendell Seldon of the City have discussed the joint use of the Courtroom in City Hall for County Supervisors and City Councilmen. The Committee recommended that the Public Services Director pursue this avenue and report back to the Committee. Mr. Stiles stated that he was not particularly interested in using the City Council Chambers as a meeting place for the County. C. Options for purchasing or renting a tire chipper and the attendent estimated costs were discussed. A trip will be scheduled in the near future to observe a chipper in operation. It was recommended that the County reinstitute the already in place fee structure for accepting tires at the Landfill ($1.00 /tractor tire; .75 /truck tire; .50 /car tire). Only local tires will be accepted. Large vehicles will be charged by weight. Mr. Harriman requested that this matter be carried over for further study and presented the following memo to the Board of Supervisors with regard to the disposal of tires: During the past week various options for handling tires within the County had been suggested: A . Renting, buying or leasing a tire shredder and disposing of the rubble either in the Landfill or by marketing it. B. Solicit proposals from private industry to handle the situation at no cost and no involvement of the County. C. Under both general options, a fee would be required by either the County or the corporation to dispose of the tires. I have been in touch with individuals and /or corporations that have proposed both A and B. It is too early at this point to recommend any specific course of action, therefore, I recommend that these options be investigated more thoroughly, especially the option of involving a corpora- tion /individual in the total operation of collecting, chipping and marketing the rubble. I should have more definitive information within the next two weeks. D. An estimate has been obtained for the moving of the Clearbrook compactor and it will be moved as soon as the appropriate siting arrange- ments can be finalized. The surfacing of the park road will be delayed until the unit has been moved. There was no action taken. PERSONNEL COMMITTEE REPORT Mr. David Smith, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, June 5, 1984 with David L. Smith; Will L. Owings; Clarence L. Hunter and John R. Riley, County Administrator present. James L. Longerbeam was absent. The following report and recommendations were made: Compensation Lieutenant Position The Committee reviewed the attached (under separate cover) background information on position adjustments within the Sheriff's Department. It was the feeling of the Committee that the Salary Survey addressed the inequities and that there will be adequate separation between Sergeant and Lieutenant as the Lieutenant progresses on the salary scale. There was no action taken. Request to Fill Laborer Position in the Parks and Recreation Department The County Administrator presented a request to Committee to fill a recently vacated Laborer position. It was also requested that permission be granted to the County Administrator to fill existing first line maintenance and technical positions without Committee or Board approval. The Committee recommends approval and that in the future the Occupational Industrializa- tion Center be notified when vacancies of this type occur. Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the above recommendation was approved and amended to read that the County Administrator be granted permission to fill existing first line maintenance and technical positions with Personnel Committee approval. Merit Evaluation of Public Services Director The Committee reviewed the evaluation of the Public Services Director, Robert B. Harriman, and recommends approval. (Attached under separate cover.) Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Revised Personnel Policies Received The revised Personnel Policies were distributed to the Committee for their review and comments which will be reviewed at their next meeting. There was no action taken. LAW ENFORC EMENT AND COURTS COMMITTEE REPORT Mr. Robert Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Tuesday, June 5, 1984, at 11:30 A.M., in the Conference Room. Present were Rhoda Maddox, Charles Mcllwee, Larry Coverstone, Chuck Poe, Sheriff Bruce and John Riley. Robert Rhodes was absent. The Committee submits the following report: Committee Meeting Date Change Because of a conflict with Supervisor Rhodes' work schedule the Law Enforcement and Courts Committee meeting date has been changed to the first Thursday of each month at 10:00 A.M., in the Conference Room. There was no action taken. Discussion of Separatl of Frederick as Fiscal of Court Services from the Cou Mr. Poe presented the attached resolution and by -laws to the Committee as the suggested format for operation of the Division of Court Services after July 1, 1984. The primary reason for separation from the County as fiscal agent is to reestablish a funding source for Administrative costs. This funding source will be through the Federal Government Grant process to pay for these Administrative costs. By creating a new Policy Board we are in effect establishing a new political subdivision as fiscal agent. Accountability will be to the Policy Board. 41 The Committee discussed the proposal with Mr. Poe at some length, expressing primarily a concern over exercising adequate external control of Court Services operations. Recommendation for approval to the Finance Committee was prefaced with the stipulation that reimbursement for all deficits funded by Frederick County as fiscal agent be provided for by Court Services prior to separation on July 1, 1984. Mr. Poe stated that he did not feel that July 1, 1984 was possible. The Board agreed to extend this to December 31, 1984. Mrs. Maddox stated that it was her understanding that there would be two representatives from the County, one from the governing body and a citizen member, that would be serving on the Advisory Board after July 1. Mr. Poe stated that was correct. The Board discussed with Mr. Poe the resolution and by -laws that will go into effect on July 1, 1984 and requested the following changes: 1. Number 1 on Page 2 of the resolution - " Membership should include at least one member of the governing body ", etc. 2. Number 8 on Page 4 of the resolution - "The Administrative Board is authorized to adopt by -laws for governing its operation for control of personnel and operation of the Program and to take such other action not inconsistent with Law or with this agreement as its members deem advisable, all by majority vote of its members and with concurrence from the participating governing bodies." 3. Article VI, Section 1, Number 4 - "For an annual independent audit to be conducted at the end of each fiscal year to be submitted to the localities." 4. Article XI, Section 4 - " Certified audit each yea will be sent to each locality 5. Article XIV, Section 1, Budget - "The Board shall, upon review and approval of the annual budget, disseminate copies of said budget to all participating localities for their approval The Executive Director shall be available to the appropriate bodies for budget explanation and discussion. Approva of the majority of localities is needed for the budget to take effect Discussion of Joint Judicial Center Dedication Ceremonies The Committee discussed this request from the Judiciary with the County Administrator and requested that they be kept informed of the progress for the dedication ceremonies. There was no action taken. scussion of Use of Old General Distr iministrative Law Judae The Committee reviewed the attached request and finds no conflict with this request. There was no action taken. Courtroom FINANCE COMMITTEE REPORT 442 Mr. Will Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, June 5, 1984, with all members present. The following items require Board action: Request from School Board for Additional Appropriation Request from School Board for additional appropriation of $200,000 for Teachers' salaries FY 1984 -85. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved with the following two conditions: 1. The School Board will furnish the Board of Supervisors an up -to -date five year Capital Improvements Plan by September 1, 1984. 2. The School Board will furnish detailed budget work sheets to the Board of Supervisors during the 84 -85 Budget process. Request from Division of Court Services for "Independent Move" Request from Division of Court Services of "Independent Move ". The Committee recommends approval with the condition that the proposed by -laws with amendments be approved by the Board of Supervisors and any changes thereto. This was acted on earlier in the meeting. Request from Parks and Recreation for Budget Adjustment Request from Parks and Recreation for Budget adjustment of $4,853.59 for a "Fitness Center ". Three thousand dollars will be provided by a Grant. The remainder of $1,853.59 is being requested as a supplement from General Fund. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for Increase in Petty Cash Fund Request for increase in Petty Cash Fund for Parks and Recreation. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request of Transfer of Funds Request of transfer of funds for Extension Service in the amount of $4,300 for the purchase of computer equipment. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Additional funds are needed for payment of collection fee for collection of delinquent taxes in the amount of $2,500 to be transferred from Operating Contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Request for Budget adjustment in the amount of $5,551 for purchase of new postage machine to be funded from Capital Contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. The following items do not require Board Action: 1. Emergency Medical Services' Funds were distributed. Each Fire Company and Rescue Squad has been requested to provide an accounting of how the money is spent to the County. 2. See attached the comparison of donations from Frederick County, Clarke County and the City of Winchester. 3. House Bill No. 412 relates to salaries of Boards of Supervisors. (See attached) 4. Referral to Committee on proposed Secretary III position was discussed. It was decided to wait action until the person in that position reaches the top of the scale. 5. Request from George Johnston for civil process fee to be increased from $1.00 to $2.00 to help fund the Law Library was discussed. The Committee will review the request after the City of Winchester has the opportunity to consider the proposal. REQUEST FROM CLARKE COUNTY BOARD MEMBER PETE DUNNING FOR FREDERICK BOARD TO ENDORSE THE MOVING OF THE NACo OFFICES FROM CHARLOTTESVILLE TO RICHMOND - APPROVED Mr. Stiles stated that the Board had received a letter from Clarke County Board Member Pete Dunning requesting that this Board endorse the moving of the NACo Offices from Charlottesville, their present location, to Richmond. It was the consensus of the Board that the NACo offices be moved to Richmond. 444 BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr, and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, Section 2.1 -344, Subsection A (6) to discuss Legal matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by David L. Smith and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Robert M. Rhodes, seconded by David L. Smith and passed unanimously, the Board reconvened into Regular Session. Mr. Stiles stated that the County is authorizing Mr. Ambrogi, in his capacity as Attorney for the County, to notify the Bankruptcy Court in the case of Shawneeland that Frederick County, as the primary creditor for Shawneeland, is not satisfied with the progress that is being made in the liquidation of these debts and the reorganization of Shawneeland, and the Board is requesting the Bankruptcy Court to notify Frederick County of any Hearings involving Shawneeland that would be scheduled in the future. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. C airman, Bo f Supervisors C rk, Board of Sup rvisors