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HomeMy WebLinkAboutApril 11, 1984 Regular Meeting335 A Regular Meeting of the Frederick County Board of Supervisors was held on April 11, 1984, at 7:15 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; David L. Smith and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Joseph Savinsky of the Market Street United Methodist Church. ADOPTION OF AGENDA Mr. Smith requested time before the vote on the Budget and also time under "County Officials ". Mr. Owings requested that item number eight of the Finance Committee Report coincide with the vote on the Budget. Mr. Riley stated that he had a short report from the Frederick- Winchester Service Authority and also a report from the meeting in Staunton this date on the 522 North project. Upon motion made by Robert M. Rhodes, seconded by Will L. Owings and passed unanimously, the Agenda was adopted as amended. DONALD HODGSON AND ALLEN JOBE REAPPOINTED TO THE SANITATION AUTHORITY - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. addox and passed unanimously, Allen Jobe was reappointed to the Sanitation thority for another term, said term to commence April 15, 1984 and inate April 15, 1988. Upon motion made by David L. Smith, seconded by Rhoda W. Maddox and d unanimously, Donald Hodgson was reappointed to the Sanitation ity for another term, said term to commence April 15, 1984 and rminate April 15, 1988. APPOINTMENT TO THE BOARD OF BUILDING APPEALS - TABLED UNTIL NEXT BOARD MEETING The appointment to the Board of Building Appeals was tabled until the ext Board Meeting. REQUEST FOR HAROLD WHITACRE, DOG WARDEN, TO ASSIST STATE GAME WARDEN DURING HUNTING SEASON - REFERRED TO CO MMITTE 386 Mr. Smith stated that last year the County Dog Warden, Harold Whitacre, had assisted State Game Warden, David Ramsey, during hunting season and he would like for the Board to give approval for this to be done again this year. The Board discussed this request from Mr. Smith and felt that it should go to the proper Committees for their study and recommendation to the Board. ADVANCEMENT OF FUNDS TO THE FREDERICK - WINCHESTER SERVICE AUTHORITY FOR COUNTY'S SHARE OF RELOCATION COST FOR KOON Mr. Riley stated that the County's share of the relocation cost for the Koon Family is $39,125.51. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, $39,125.51 was advanced to the Frederick - Winchester Service Authority for the County's share of the relocation cost of the Koon Family with the understanding that this money be paid back with interest, the same the County is currently receiving for funds on deposit at the Bank. Mr. Stiles stated that it was his understanding that this would be the last request for any monetary advances to the Service Authority. Mr. Riley stated that was correct. ITEM NUMBER 8 OF THE FINANCE COMMITTEE REPORT The Following Requests are for Budget Adjustments for the 1984 -1985 Budget 1. Additional appropriations for the Health Department due to an error in their original request of $11,348. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. 2. The amount of $154,000 for the 7% salary increase for County employees to be budgeted in the merit reserve. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. 3. Lord Fairfax Community College - $900. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. 38 4. Additional funds for the Handley Library of $10,886 as our contract outlines. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. 5. Additional funds of $2,762 for Forest Fire Protection as passed by State Legislation. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. 6. Additional funds for the Northwestern Community Services. The Committee recommends denial. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation for denial was approved. BOARD MEMBER DAVID SMITH COMMENTS ON COUNTY BUDGET AND REQUESTS THAT THE COUNTY RECONSIDER TEACHERS' REQUEST FOR SALARY INCREASE Mr. Smith stated that he knew there had been a lot of controversy about the proposed increase for Teachers' salaries and he would like to see the Board of Supervisors reconsider the amount that has been appropriated in the School Budget for this year in order that the Teachers might receive the increase that they had requested. He further stated that the County had just completed a salary survey on all County employees and he thought it was time that this be done for the Teachers. He further stated that he had contacted neighboring jurisdictions to get input on their Teachers' salaries and in doing so found that the Teachers in Frederick County were not in range with the Teachers of these localities. Mr. Smith further stated that he thought it was time that Frederick County address this and see that the Teachers receive the same salaries as those in neighboring Counties. He stated that he did not know if this should be sent to the Finance Committee for further study or just how it needed to be addressed, but that he felt the County needed to take action on this matter. Mr. Smith further stated that there would be a savings of $52,000 realized from Blue Cross /Blue Shield inasmuch as the County was switching to another carrier and that this savings could be used toward this increase for the Teachers. Mr. Smith made a motion that the County give $124,000 in this year's Budget to be used for salary increases for the Teachers. There was no second to this motion, therefore the motion died. Mr. Smith asked if this could be referred back to the Finance Committee for further study. 338 Mr. Stiles stated that this was studied during the many Budget work- sessions. APPROVAL OF 1984 -1985 BUDGET Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the following resolution for the 1984 -1985 Budget was approved: WHEREAS, a notice of public hearing and a budget synopsis has been published and a public hearing held on March 28, 1984, in accord- ance with Title 15.1, Chapter 4, Section 15.1 -162, of the Code of Virginia, 1950, as amended, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Frederick, Virginia, that the budget for the 1984 -85 fiscal year as advertised in the Winchester Evening Star on March 20, 1984, as amended be hereby approved in the amount of $32,661,699.00 and that appropriations in the amount of $32,661,699.00 be hereby authorized for the 1984 -85 fiscal year and, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does herein adopt the tax rate for the 1984 assessment year at a rate of 58� to be applied to real estate, the rate of $4.35 to be applied to personal property, the rate of $4.00 to be applied to merchants capital, and the rate of $4.35 to be applied to machinery and tools and, BE IT FURTHER RESOLVED, that appropriations are hereby authorized for the central stores fund, special welfare fund, and unemploy- ment compensation fund equal to the total cash balance on hand at July 1, 1984, plus the total amount of receipts for the fiscal year 1984 -85. DEPARTMENTAL WORK PROGRAMS - APPROVED Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes passed unanimously, the Departmental Work Programs, as presented at the March 14, 1984 Board Meeting, were approved. COUNTY ADMINISTRATOR GIVES REPORT TO THE BOARD ON HIGHWAY DEPARTMENT HEARING IN STAUNTON ON ROUTE 522 NORT PROJECT Mr. Riley stated that he, Mrs. Maddox and the Citizens Committee from Gainesboro District had attended a Highway Department Hearing this date in Staunton on the 522 North Project, and that he felt things had gone very well. He further stated that Delegate Alson Smith had also appeared at the Hearing and that he felt his presentation, along with the presentation by the Citizens, had received favorable response. JOB SERVICE PLAN FOR SERVICE DELIVERY AR IV - APPROVED Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Job Service Plan for Service Delivery Area IV -v and the Plan of Service for the Virginia Employment Commission's Administra- tion of Title III, Dislocated Worker Program for Service Delivery Area No. IV for Program Year 1984 was approved as presented. PLANN COMMISSION BUSINESS PUBLIC HEARINGS CUP #001 -84 - RICHARD RAYMOND DONAVAN - OPEQUON MAGISTERIAL DISTRICT - TABLED Mr. Horne presented this request and stated that the Planning Commis- sion recommended approval with conditions. Mr. Donavan appeared before the Board on behalf of his request. The question of the fencing for the vehicles Mr. Donavan currently has was discussed by the Board and Mr. Horne. Mr. Donavan stated that five of these vehicles belonged to the Fire Department and that the majority of the others belonged to customers. He further stated that these vehicles had been repaired, but that some of the owners did not have the money to pay the repair bill therefore he was holding the vehicle until such time as the customer was able to pay for the work. Mr. Donavan stated that he felt he would be able to have some of the vehicles picked up but not all of them. Mr. Owings stated that he did not feel the Board could approve this request unless Mr. Donavan could meet the necessary requirements and asked Mr. Donavan if he could give the Board a date as to when he thought he would be in compliance with the requirements. Mr. Donavan stated that he could not give a date as he did not have the funds to have the screening done at this time. The Board discussed this with Mr. Donavan and agreed that inasmuch as he also had some violations with the electrical work at this same location that they would table this request until the next Board meeting, and further that he was to meet with Mr. Horne and Mr. Dennison and that this would be brought back to the Board at their meeting on April 25, 1984. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, conditional use permit number 001 -84 of Richard Raymond Donavan, Route 1, Box 573, Middletown, Virginia, for a Public Garage and Body Shop was tabled until the Board Meeting of April 25, 1984. This property is designated as Parcel Number 82(A) on Tax Map Number 84 in the Opequon Magisterial District. RENEWAL OF ALL CONDITIONAL USE PERMITS BEGINNING JULY, 1979 REQUIRING ANNUAL REVIEW AND RENEWAL BY THE PLANNING STAFF, PLANNING COMMISSION AND THE BOAR OF SUPERVISORS - APPROVED Upon motion made by David L. Smith, seconded by Robert M. Rhodes and passed unanimously, the following were approved: I. Before Advertising Was Required - No Advertising _Required Tor Renewal 393 A. No Time Limits 007 -84 - Orrick Cemetary 2/13/74 Shawnee 040 -75 - Boyd J. Unger, Jr. 5/14/75 Shawnee 067 -76 - Theodore H. & Margaret P. 3/25/76 Opequon 033 -74 Sisk 7/14/76 Shawnee 010 -74 - Fred. Co. Fruit Growers 4/10/74 Gainesboro 001 -79 - Robert E. DeHaven 2/14/79 Gainesboro 019 -74 - Leslie Mogle 3/13/74 Opequon 034 -75 - National Trust for Historic 4/25/77 Back Creek 015 -78 - Preservation 2/12/75 Opequon 005 -77 - Battle of Cedar Creek 12/13/78 Back Creek 009 -77 - Campground 7/20/77 Opequon 050 -75 - Dowling Company, Inc. 11/12/75 Back Creek 052 -76 - George Kelchner 1/28/76 Back Creek 006 -77 - Ralph Poe 10/12/77 Back Creek 022 -78 - Round Hill Ruritan Club, 2/28/79 Stonewall 004 -79 Inc. 1/10/79 Back Creek 055 -76 - National Advertising Co. 3/22/76 Stonewall 016 -78 - Loring J. Wright & Son Inc. 10/25/78 Stonewall 026 -74 - Stanford & Inge Co. 7/24/74 Stonewall B. Mobile Homes (For Information Only) 004 -74 - Russell Swimley 1/9/74 Stonewall 008 -74 - Glenn Russell 2/13/74 Stonewall 018 -74 - Forrest Lake Estates M H P 3/25/76 Opequon 033 -74 - Earl L. Armel 12/11/74 Back Creek C. One Year Time Limit *55A -76 - Guy J. Oates 4/7/76 Gainesboro 002 -78 - Lake Holiday Country Club, 7/11/79 Back Creek 024 -79 Inc. 5/10/78 Gainesboro 006 -78 - Edward T. & Carol B. Place 7/12/78 Gainesboro 009 -78 - Joseph A. Helsley 8/23/78 Gainesboro 010 -78 - Charles J. Lizer 9/13/78 Gainesboro 068 -76 - Betty J. Peacemaker 8/25/76 Back Creek 004 -77 - D. Emory Wilson 4/25/77 Back Creek 015 -78 - Anton B. Papierniak 11/29/78 Back Creek 018 -78 - Francis & Helen Kowalski 12/13/78 Back Creek 009 -77 - Margaret A. Carter 10/26/77 Stonewall 014 -78 - Marcus W. Reid 1/10/79 Stonewall 017 -78 - Fred. Co. Fair Association 1/10/79 Stonewall 019 -78 - Linwood Heironimus 1/10/79 Stonewall 003 -79 - Union Hall 2/28/79 Stonewall 004 -79 - Eston L. Keeler 2/28/79 Stonewall 005 -79 - Eston L. Keeler 4/12/79 Stonewall 023 -78 - Charles W. Bush 1/24/79 Shawnee 008 -77 - Bigman's Restaurant 8/17/77 Shawnee II. After Advertising Was Required A. No Time Limits - No Advertising Required for Renewal 009 -79 - Richard & Merle Kerns 6/20/79 Gainesboro 015 -79 - Loring R. Nail 7/11/79 Back Creek 024 -79 - Dr. Robert Kapp 2/13/80 Shawnee 025 -79 - Powlen Equip. Co. 2/27/80 Shawnee *Advertised for Cancellation B. One Year Time Limit - Advertising Required for Renewal 010 -79 - David B. Grim 003 -80 - Albert & Sandra Poore 005 -80 - Robert & Betty Kerns 014 -80 - John M. & Shirley Klein 011 -80 - Ralph Poe 012 -80 - C. John & Linda A. Martin 013 -80 - Doyle E. Whittington 019 -80 - Richard J. Scherzinger 7/11/79 Stonewall 6/11/80 Back Creek 6/11/80 Gainesboro 12/10/80 Back Creek 11/12/80 Gainesboro 11/12/80 Gainesboro 11/12/80 Gainesboro 12/10/80 Opequon 391 C. Annually Renew and Review - Advertising Required for Renewal 011 -79 - Ervin & Margie Nates 7/11/79 Shawnee 006 -80 - Roger D. Weaver 7/9/80 Stonewall 008 -80 - Melvin E. Nail 9/10180 Back Creek 021 -80 - Ralph W. Poe 11/14/79 Back Creek 001 -81 - Gary A. Wygal 4/8/81 Shawnee 002 -81 - Robert F. Zeigler 4/8/81 Shawnee 003 -81 - Joseph Geraci 5/13/81 Opequon 004 -81 - Granville B. McCauley 6/11/81 Gainesboro 005 -81 - Charles A. Strother, Sr. 6/11/81 Gainesboro 007 -81 - John & Brenda Owings 6/11/81 Opequon 008 -81 - Wesley L. Spangler 6/11/81 Shawnee 009 -81 - Margaret G. Brown 6/11/81 Back Creek 013 -81 - Patricia A. Abbott 10/14/81 Back Creek 014 -81 - William D. Payne 10/14/81 Opequon 015 -81 - Virgil A. Wilkins, Sr. 11/10/81 Opequon 016 -81 - Bernard & Sally McClung 11/10181 Stonewall 018 -81 - Elmer H. Lauck 1120/82 Gainesboro 019 -81 - Craig & Seri Kern 1/20/82 Gainesboro *002 -82 - Mr. & Mrs. Roy Beatty 4/14/82 Opequon 003 -82 - Mr. & Mrs. Jerry Harris 4/14/82 Stonewall 005 -82 - Lloyd L. & Carolyn J. Roberts 4/28/82 Stonewall 007 -82 - Stephen & Sue Culbert 5/26/82 Shawnee 008 -82 - Gilbert C. Mills 5/26/82 Opequon 009 -82 - Cohoka Corporation 5/26/82 Back Creek 010 -82 - Joseph S., Jr. & Lynda H. DuBose 8/11/82 Gainesboro 011 -82 - Michael J. & Mary C. Tilock 8/11/82 Opequon *014 -82 - Kenneth B. Settle 11/24/82 Shawnee 015 -82 - Peter G. & Crystal M. Dassler 11/24/82 Gainesboro 016 -82 - John H. Wert 1/12/83 Opequon 017 -82 - Charles H. & Nancy J. Thompson 1/12/83 Gainesboro 018 -82 - Jacob Puffenberger 2/23/83 Gainesboro 020 -82 - Joseph C. Smith 1/26/83 Stonewall 002 -83 - Glenwood Nicholson 4/27/83 Stonewall 003-83 - Chester S. Webber 4/27/83 Stonewall 004 -83 - Marvin O. Hoffman 5/25/83 Stonewall 005 -83 - Michael Dwayne & Martha Hockman 5/25/83 Shawnee 006 -83 - Craig D. & Seri K. Kern 5/25/83 Gainesboro 008 -83 - R. D. Brown 8/24/83 Stonewall 009 -83 - Gary Ray Hunt 8/24/83 Back Creek 010 -83 - Talbert F. DeHaven 11/9/83 Gainesboro *Advertised for Cancellation D. Three Year Time Limit - Staff Review Only 010 -80 - Ralph & Veronica Machotka 10/8/80 Back Creek 014 -80 - John M. & Shirley Klein 12/10/80 Back Creek 025 -80 - Robert S. Hawkins 2/11/81 Back Creek E. Five Year Time Limit - Staff Review Only 020 -80 - M. Lucy Luttrell & Ruth A. Whetzel 12/10/80 Opequon 022 -80 - Thomas & Barbara Conrad 12/10/80 Opequon 024 -80 - Lawrence Johnson 2/11/81 Opequon CANCELLATION OF CONDITION USE PERMITS - APPROVED Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the following conditional use permit was cancelled: 55A -76 - Guy J. Oates Zoned Gainesboro 392 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following conditional use permit was cancelled: 002 -82 - Mr. & Mrs. Roy Beatty Moved Opequon Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the following conditional use permit was cancelled: 014 -82 - Kenneth B. Settle COUNTRY PARK - FINAL MA STER DEVELOPMENT PLAN - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion recommended approval. Mr. Tom Glass appeared before the Board on behalf of his request. No one appeared in opposition to this request. Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the Final Master Development Plan for the Country Park Inactive Shawnee was approved as submitted. RESOLUTION OF P ECONOMIC DEVELC TICIPATION - WINCHE TENT COMMISSION - FREDERICK COUNT` Upon motion made by C. William Orndoff, Jr., seconded by David L. Smith and passed unanimously, the following resolution was approved: WHEREAS, the Frederick County Board of Supervisors is interested in the economic well -being of its citizenry and the community at- large; and, WHEREAS, the Board of Supervisors is prepared to support appropriate efforts within the community to become totally prepared to promote economic development; and, WHEREAS, the Virginia Division of Industrial Development is offering a program which is specifically designed to help Virginia communities to become prepared for industrial and related economic develop- ment; and, WHEREAS, this program is entitled the Virginia Community Certification Program. NOW THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors, that our community, Frederick County, wishes to participate in the Virginia Community Certification Program, and that the leadership of this community fully realizes this program requires dedicated effort; and, BE IT FURTHER RESOLVED, that by making entry into this program, we are pledging our honest efforts to become designated as a "Certified" community; and, BE IT FURTHER RESOLVED, that the program requires the existence or formulation of a Local Economic Development Organization, and this governing body designates the Winchester- Frederick County Economic Development Commission as representing our community for the purpose of participating in this program. This resolution is in full effect upon its adoption this 11th day of April, 1984. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman Frederick County Board of Supervisors 393 /s/ John R. Riley, Jr. John R. Riley, Jr, County Administrator COUNTY PLANNING DEPARTMENT RECEIVES VAPA AWARD Mr. Horne stated that the VAPA award would be presented to the County in Norfolk on April 30th and that Mr. Brumback, Mr. Golladay and himself would be attending this meeting, and extended an invitation to any of the Board Members if they would like to attend. Mr. Stiles stated that he felt this was very commendable on everyones part and that the Planning staff deserved a lot of credit for this achieve- ment. FIRE AND RESCUE COMMITTEE REPORT Mr. Smith presented the following report and stated that no action was necessary as it was for information only. The Fire and Rescue Committee met on March 26, 1984, at 7 :30 P.M., in the Middletown Fire Company facility. The following Companies were represented: Greenwood, Round Hill, Gainesboro, Middletown, Stephens City, Star Tannery, Clearbrook, North Mountain, and Reynolds Store. Also present were Will Owings, Opequon Supervisor; Dave Smith, Shawnee Supervisor; John Riley; John Dennison and Bob Harriman. The following items were discussed: A. Preliminary information received from ISO of Richmond indicates that the results of the inspections of Star Tannery, Clearbrook, Greenwood and Round Hill were very good. Official notification will be sent to the County. B. The Public Services Director will prepare a mutual agreement document to be executed between the individual companies. C. The Fire Companies were advised that the Code of Virginia, Article 2, Section 27 -42, requires that the secretary of each company provide a certified list of firefighters to the Clerk of the Circuit Court. Names shall be added or deleted from the list upon certification of the secretary. Perry Silva, President of the Frederick County Fire and Rescue Association, was asked to coordinate. D. John Riley reported that the Lord Fairfax Emergency Medical Services Council (Mike Butler) has suggested a distribution plan of the local share of State funds for Emergency Medical Services. The distribution plan will be presented to the Finance Committee. 39 E. The City of Winchester is offering equipment and hose for sale to the highest bidder. Perry Silva is to coordinate the fire company requests and establish a bid to be submitted by 2 P.M., April 5, 1984. F. The next meeting will be held on April 23, 7:30 P.M., at Clearbrook (Co. 13). FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on April 3, 1984. All members were present. The following items require Board action: uest for Transfer of Funds Request for transfer of funds of $2,000 by County Administrator for postage and telephone and compensation of Committee Members from contin- gencies. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Emergency Medical Services Funds It is recommended by the Committee that the Emergency Medical Services Funds of $6,460 received by Frederick County be distributed to the rescue squads and fire companies outlined by the Lord Fairfax Emergency Medical Services Council. Upon motion made by Will L. Owings, seconded by David L, Smith and passed unanimously, the above recommendation was approved. Request for Transfer of Funds Request for transfer of funds of $375 from contingencies by the Virginia Department of Agriculture and Consumer Services. The funds would be used for suppression of the Gypsy Moth. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the above recommendation was approved. Frederick County's Real Estate Tax Relief for the Elderly The Committee reviewed Frederick County's Real Estate Tax Relief for the Elderly. It is the Committee's opinion that it is not necessary to revise the Code at this time. There was no action taken. Request for Transfer of Funds Request for transfer of funds of $4,500 by N. W. Regional Jail. No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Request for budget adjustment by Parks and Recreation for an additional $8,000 to be appropriated in their Trips and Excursions line item. No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for Budget Adjustment Request for budget adjustment by Parks and Recreation for $3,995. This expenditure will be reimbursed. The Committee has no recommendation on this matter. Mr. Cheely appeared before the Board regarding this request and stated that in order for the uniforms to be ordered, this money needed to be transferred. The Board was concerned that once the uniforms were received that the County would not be reimbursed for them. It was the consensus of the Board that the uniforms would not be issued until they were paid for in full. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, that the budget adjustment request by Parks and Recrea- tion for $3,995 for the purchase of uniforms be approved with the stipula- tion that the uniforms be paid for in full before they are issued to the Coaches. (item number eight of the Finance Committee Report was discussed earlier in the meeting.) PERSONNEL COMMITTEE REPORT Mr. Smith, Chairman of the Personnel Committee, presented the following report. The Personnel Committee met on Tuesday, April 3, 1984, at 5:00 P.M. 1. Committee recommends that the Director of Planning and Development be moved to the second step in a Range 30 effective April 1, 1984 and that the Programmer II position in a Range 24 be moved to the second step effective April 1, 1984. The Board of Supervisors recommends approval and amends the salary survey as reported by the Personnel Committee. 396 Upon motion made by David L. Smith and seconded by C. William Orndoff, Jr., that the above request be approved. The above was approved by the following recorded vote: Aye - Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox, David L. Smith and C. William Orndoff, Jr. Nay - Kenneth Y. Stiles. 2. Personnel Committee recommends that the request by the Sheriff to fill the Automated Data Technician position be referred back to the Committee for further study. It was agreed by the Board that this would be referred back to the Personnel Committee for further study. 3. Personnel Committee recommends approval of Division of Court Services Reorganizational Plan. The Plan involves creating two Field Coordinator positions for the Northern and Southern Divisions. The change in plans will reduce the operating budget by $18,000 annually. Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, the above request was approved. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on April 4, 1984, at 11:30 A.M., with all members present. Newly appointed Committee member Mr. S. Blaine Wilson was welcomed. Also present were John Riley, John Dennison and Bob Harriman. The Committee makes the following report: A. The Committee reviewed a list of preliminary regulations to control the storage of tires. The list addresses those problems encountered during the recent fire. The list speaks to actions that would mitigate against possible disastrous impacts on the environment. The Committee recommended adding a regulation that would govern property line set -backs ( 415) and a requirement for "tight" soil ( #16). This list will be shared with the fire- fighters, local tire dealers, and the National Tire Dealers and Retreaders Association, Inc. Additionally, the Committee recommends that the list be passed to the Planning Commission for consideration. There was no action taken. B. The Committee discussed the SEERDRUM proposal and suggested that a interjurisdictional meeting should be held with the representatives of Environmental Utilities Corporation. The meeting will be scheduled shortly. s There was no action taken. C. The proposal to convert the Court Room into a Board Room was discussed and the Committee toured the facility. The Committee recommended that the Supervisors, as a body, visit the Court Room and assess the pro's and con's after the Board Meeting on April 11, 1984. There was no action taken. D. Due to an impending resignation of a Motor Equipment Operator II at the Landfill, it was recommended that the position be filled as soon as possible and that the Personnel Committee consider the filling of this position immediately. Mr. Harriman stated that he had had an additional resignation since this report was prepared. Mr. Stiles requested that only one of these positions be filled at this time. Mr. Harriman stated that in order to maintain the current hours at the Landfill that it was necessary to have these two positions. Upon motion made by C. William Orndoff, Jr., seconded by David L. Smith and passed unanimously, the above request, as well as that of the most recent resignation of a Motor Equipment Operator II, was approved. E. The Building Official presented a procedure that would authorize the County Fire Chiefs or their assistants to tag dangerous equipment at a fire scene and report to the Inspections Department. The Inspections Department would respond as necessary to insure building and life safety. The Committee concurs and requests Board approval. Mr. Orndoff stated that he was concerned about the liability to the County Fire Departments with reference to this, therefore he would like to request that this be referred back to the Committee. The Board concurred. FUNDING TO BE WITHHELD ON THE LORD FAIRFAX PLANNING DISTRICT WINTERIZATION PROGRAM PENDING FURTHER NOTICE THAT CURRENT PROBLEMS HAVE BEEN RESOLVED Mr. Stiles stated that he would like to move for the County to withhold further funding from the Lord Fairfax Planning District Winterization Program until such time as a complete audit report has been received from Richmond, and further that this be forwarded to the Commonwealth's Attorney for the City of Winchester and Warren County. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above request for funds to be withheld to 393 the Lord Fairfax Planning District Winterization Program pending further notification from the State was approved. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. h irman, Bo d of Supervisors //? Clerk, Board of Supery ors