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HomeMy WebLinkAboutJanuary 25, 1984 Regular Meeting318 A Regular Meeting of the Frederick County Board of Supervisors was held on January 25, 1984, at 7:15 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox and C. William Orndoff, Jr. David Smith was absent. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend James Guthrie of the Burnt Presbyterian Church. ADOPTION OF AGENDA Mr. Riley stated that he had received a letter requesting that the Tom Glass rezoning request #020 -83 for 2.4 acres be tabled until the February 8, 1984 Board Meeting. Mr. Stiles asked if this could be done legally inasmuch as the request was tabled at the last Board Meeting. Mr. Horne stated that the Board can table indefinitely. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the rezoning request #020 -83 of Thomas C. Glass, for I - 2.4 acres from B -1 (Business- Limited) to B -2 (Business - General) was tabled. The following letter was received from Mr. Glass requesting that this rezoning be tabled: January 25, 1984 Mr. John Riley County Administrator 9 Court Square Winchester, VA 22601 Dear John: I would like to formally request that the Crim property rezoning scheduled to be discussed at the January 25, 1984 meeting of the Frederick County Board of Supervisors be postponed until the next regular meeting. It is my understanding that the Supervisor for the District in which the property is located will be absent from the January 25th meeting. Since he is the most familiar with the zoning request, I think it is important for him to be present during discussion and subsequent action. Thank you for your consideration of this request. Sincerely, /s/ Thomas C. Glass Thomas C. Glass P.E., C.L.S. 319 Mrs. Maddox stated that she had an item under "County Officials" dealing with the Judicial Center. Mr. Stiles stated that item number 7 under "County Officials" would be cancelled in lieu of the fact that Mr. Smith was not present. COUNTY OFFICIALS RESOLUTION OF APPRECIATION TO RETHA C. CROSEN - APPROVED Mr. Riley read the following resolution: WHEREAS, Retha C. Crosen served as a member of the Frederick County Parks and Recreation Commission as a representative from Cainesboro District from January 10, 1980 to January 10, 1984, and served as Chairman of the Parks and Recreation Commission from 1981 to 1982; and WHEREAS, she possessed the highest devotion to duty as a member of the Parks and Recreation Commission, and ably served the needs of Frederick County; and WHEREAS, the Board of Supervisors wishes to express its appreciation to Mrs. Crosen for her years of conscientious service to the citizens of Frederick County. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Frederick County does hereby express its sincere appreciation to Retha H. Crosen; BE IT FURTHER RESOLVED that a true copy of this resolution be presented to Mrs. Crosen. RESOLVED the 25th day of January, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ David L. Smith David L. Smith /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. Mrs. Maddox stated that she knew Mrs. Crosen had worked very hard during her tenure on this Commission and was a very active member. RESOLUTION OF APPRECIATION TO ROBERT D. BROWN - APPROVED Mr. Riley read the following resolution: WHEREAS, Robert D. Brown served as a member of the Frederick County Parks and Recreation Commission as a Member -at -Large from January 19, 1976 to January 18, 1984, and served as Vice- Chairman of the Parks and Recreation Commission from 1981 to 1982; and WHEREAS, he possessed the highest devotion to duty as a member of the Parks and Recreation Commission, and ably served the needs of Frederick County; and WHEREAS, the Board of Supervisors wishes to express its 320 appreciation to Mr. Brown for his years of conscientious service to the citizens of Frederick County. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Frederick County does hereby express its sincere appreciation to Robert D. Brown; BE IT FURTHER RESOLVED that a true copy of this resolution be presented to Mr. Brown. RESOLVED the 25th day of January, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by Will L. Owings and passed unanimously, the above resolution was approved. RESOLUTION OF APPRECIATION TO HUGH F. DAILEY - APPROVED Mr. Riley read the following resolution: WHEREAS, Hugh F. Dailey served as a member of the Frederick County Finance Committee as a Citizen Member from January 14, 1976 to December 31, 1983; and WHEREAS, he possessed the highest devotion to duty as a member of the Finance Committee, and ably served the needs of Frederick County; and WHEREAS, the Board of Supervisors wishes to express its appreciation to Mr. Dailey for his years of conscientious service to the citizens of Frederick County. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Frederick County does hereby express its sincere appreciation to Hugh F. Dailey; BE IT FURTHER RESOLVED that a true copy of this resolution be presented to Mr. Dailey. RESOLVED the 25th day of January, 1984. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ David L. Smith David L. Smith /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by Will L. Owings and passed unanimously, the above resolution was approved. 321 Mr. Owings stated that it had been a privilege to serve on the Finance Committee with Mr. Dailey. He further stated that he had given a lot of his time, which had proven to be invaluable to the Committee and the County, and that his expertise would be missed. APPOINTMENT OF CITIZEN MEMBER TO THE PUBLIC WORKS COMMITTEE AND THE INFORMATION SERVICES COMMITTEE BY BOARD CHAIRMAN - TABLED UNTIL NEXT BOARD MEETING The above Committee appointments were tabled until the next Board Meeting. APPOINTMENT OF CHARLES E. BOYD TO STREAM STANDARDS COMMITTEE FROM STONEWALL DISTRICT - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, Mr. Charles E. Boyd was reappointed to the Stream Standards Committee as a representative from Stonewall District, said term to commence January 25, 1984 and terminate January 11, 1985. Mr. Stiles requested that Mr. Riley and Mr. Harriman meet with this Committee and review with them the steps that had been taken to protect surface water and ground water resulting from runoff at the tire fire on the Rhinehart property. REAPPOINTMENTS MADE TO THE EXTENSION ADVISORY COMMITTEE - APPROVED The following reappointments were made to the Extension Advisory Committee, said terms to commence January 25, 1984 and terminate January 25, 1985: Gainesboro District - Mildred Moss Back Creek District - Ike Phillips Stonewall District - Janet Stiles Opequon District - Harold Nichols Citizen Members - Carolyn Marker Joe Lizer Margaret Douglas Mr. Stiles requested that the above members be mailed a copy of his letter to the Dean of Extension in Blacksburg, mailed within the last week, regarding the filling of the Home Demonstration Agent position currently vacant within the County. FREDERICK - WINCHESTER SERVICE AUTHORITY REPORT ON GRANT OFFER Mr. Riley stated that the Frederick - Winchester Service Authority, meeting in Regular Session on January 17, 1984, requested that the Board and the City Council be informed of condition number 6 in the Grant offer from EPA in the amount of $1,930,000 and the choices are as follows: 1. Accept the term of the Grant offer. 32 2. Reject the Grant offer and proceed on our own at 1000 local funding. He further stated that it was obvious choice number 2 would be cost prohibitive as would choice number 1 if the Federal Government could not fund the project. Mr. Riley further stated that the Frederick - Winchester Service Authority would like a consensus of opinion before they reply to EPA. Mr. Stiles stated that this sort of leaves the Frederick - Winchester Service Authority in a "Catch 22" situation. MRS. MADDOX REPORTED TO THE BOARD ON BIDS RECEIVED ON FURNITURE FOR THE JUDICIAL CENTER Mrs. Maddox stated that the bids had been received on the furniture for the Judicial Center and that they would be discussed at a scheduled meeting of the Judicial Center Executive Committee slated for January 31, 1984. PERSONNEL COMMITTEE REPORT Mr. Owings presented the following report in absence of Mr. Smith, Chairman of the Personnel Committee: The Personnel Committee met on January 19, 1984, at 5:00 P.M., in the County Administrator's Office. Those in attendance were Will L. Owings, James L. Longerbeam, Clarence R. Hunter, Glenn Williamson, John Riley and Ann Kelican. The Committee submits the following report and recommendations to the Board of Supervisors for consideration: 1. The Committee established the first Monday of each month at 5:00 P.M. as the Regular Meeting date for the Personnel Committee. There was no action taken. 2. The Committee received a preliminary report on the salary survey results for review. A final report will be reviewed in February for recommendation to the Finance Committee. There was no action taken. 3. The Committee reviewed a request to fill the Programmer I position in the Information Services Department and recommends approval of said request. After discussion it was agreed that this position would not be filled at this time. 4. The Committee requests an Executive Session of the Board of Supervisors pursuant to Code Section 2.1 -344, Subsection A (1) to discuss Personnel matters. 323 It was agreed that this requested Executive Session would be held prior to the end of the meeting. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Robert Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: Discussion of CDI Resolution The Committee discussed at length the intent of the CDI Resolution passed by the Board on February 9, 1983. The Committee felt that, based upon information submitted by the Commonwealth's Attorney, the CDI Program was being abused and loosely interpreted as far as eligible persons being admitted to the Program. It was the consenus of the Committee that the Commonwealth's Attorney's Office and Director of Court Services meet and resolve conflicts between the two Offices. A Resolution of this matter will be presented to the Committee at their next meeting. It was further recommended that the Committee meet with the Community Corrections Resources Board on February 28, 1984, at 12:00 Noon, to convey the County's intent on how Frederick County views the function of the CDI Program. There was no action taken. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on January 19, 1984 with Mr. Owings, Mr. Rhodes, Mr. Shickle and Mrs. Luttrell present. Also attending were the County Administrator, the Director of Finance and the Assistant Director of Finance. Budget Adjustment Request for approval of a budget adjustment by the Division of Court Services in the amount of $569.98. This is the amount of an insurance recovery and requires no additional funding. (See Attached) The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Budget Adjustment Request for approval of budget adjustments for insurance recoveries occurring as a result of vehicle accidents in the amounts of $142.95 for the County Administrator and $4,229.00 for Planning. No additional local funds are required. Also an appropriation transfer of $2,757.99 is needed within 324 the Planning Department for additional funds needed for the purchase of a replacement car for the Director of Planning. (See Attached) The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Donation Request FY83/84 A donation request by the Extension Service for $1,000 to be transferred from the Operating Contingency Line item. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Budget Information The departments are preparing their budgets at present level with no salary increases at this time. This information will be presented to the Finance Committee at their next meeting in February. (See attached updated budget information.) There was no action taken. Audit Report We have received our 82/83 Audit Report. Attached is a letter from the Auditor of Public Accounts acknowledging that the report was prepared in accordance with their specifications. There was no action taken. Request from Judge Robert K. Woltz It is being requested that all eight jurisdictions contribute jointly to the common office expense support of all four Judges. (See attached letter) Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above request was approved. Information Information regarding the percentage of individuals who have come through Detox since its beginning. (See attached memo) There was no action taken. Revenue Sharing Extension A three -year extension of the General Revenue Sharing Program was approved at the current level. Localities receiving these funds will be required to comply with the handicapped regulations. (See attached) There was no action taken. 325 The Board discussed this and it was the general feeling that due to the age of some of the existing County Office Buildings, that they are not structurely built to accommodate the handicapped, and the question was raised as to whether or not they could be reconstructed in part to accommodate the handicapped. Mr. Stiles stated that several years ago the School System had a Committee that studied the various School facilities to determine if they were in compliance with the ruling on accommodations for the handicapped and perhaps such a Committee could be established to look into a similiar study for the County Buildings. Mr. Stiles requested that this be looked into as far as the County is concerned and also that Mr. Horne be included on this Committee inasmuch as he is in the process of preparing a Capital Improvements Report for the County. QUARTERLY REPORTS Mrs. Maddox stated that she felt that the Quarterly Reports included in this Agenda from the various offices were very helpful and informative. Mr. Stiles asked Mrs. Kelican if the comptime for the Parks and ..— Recreation employees was due to the time they were requested to spend at the tire fire. Mrs. Kelican replied yes, that this is what the majority of the time was for and that this had been approved through the proper channels. Mr. Orndoff stated that it was his understanding that the totals shown was cumulative and not just for the fourth quarter. Mrs. Kelican replied that that was correct. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimossly, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 326 ' airman, � rd of Sup ervisors