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HomeMy WebLinkAboutOctober 26, 1983 Regular Meeting271 A Regular Meeting of the Frederick County Board of Supervisors was held on October 26, 1983, at 7:00 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice - Chairman; William H. Baker; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. I NVOCATI O The invocation was delivered by the Reverend Chuck Davis of the Calvary Church of the Brethren. ADOPTION OF AGENDA Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the Agenda was adopted as presented. APPROVAL OF MINUTE Mr. Koontz stated that he would like the verbatim discussion of the proposed swimming pool for the County, at the meeting of September 14, 1983, to be inserted and made a part of the minutes of that meeting. Mr. Stiles stated that in reviewing the minutes he had a question but could not remember at this time which set of minutes the question was in and he would request that these two sets of minutes be held until the next Board meeting. Mr. Baker asked Mr. Stiles to review the minutes in question during the meeting and that they would vote on these minutes at the end of this Board meeting. COUNTY OFFICIALS RESOLUTION HONORING JUDY B. BURTNER - APPROVED Mr. Riley read the following resolution honoring Judy B. Burtner, Extension Agent for Frederick County: WHEREAS, Judy B. Burtner did serve as Frederick County Extension Agent Home Economist from 1978 to 1983; and WHEREAS, Judy B. Burtner did serve in the capacity with dedication, professionalism and sacrifice; and WHEREAS, during her tenure, the Frederick County Extension Service did make great strides toward fostering better communication and understanding in the Community; and NOW, THEREFORE, BE IT RESOLVED, that the members of the Frederick County Board of Supervisors, both individually and collectively, do express their sincere thanks to Judy B. Burtner for her tireless dedica- tion and a job well done. RESOLVED this 26th day of October, 1983. 272 /s/ S. Roger Koontz S. Roger Koontz, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ William H. Baker William H. Baker ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ David L. Smith David L. Smith /s/ Kenneth Y. Stiles Kenneth Y. Stiles Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the above resolution was approved. Ms. Burtner appeared before the Board to accept this resolution and to thank the Board members for their assistance during her tenure with Frederick County. OARD CANCELLED BOARD MEETING OF NOVEMBER 23, 19 Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, the second Board meeting of November (23rd) was cancelled. PLANNING COMMISSION BUSINESS PUBLIC HEARING AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTEF 21, ZONING, TO AMEND ARTICLE XIV, SECTION 21 -20 (F). THIS ORDINANCE WOULD ALLOW CERTAIN GENERAL OFFICE BUILDINGS AS PERMITTED USES IN THE M -1 (LIGHT- INDUSTRIAL) ZONING DISTRICTS - APPROVED Mr. Horne presented this request for an amendment to the Zoning Ordinance to the Board. Mr. Ralph Shockey appeared before the Board on behalf of this request. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the following amendment to the Zoning Ordinance was approved as follows: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, TO AMEND ARTICLE XIV, SECTION 21 -20 (F). THIS ORDINANCE WOULD ALLOW CERTAIN GENERAL OFFICE BUILDINGS AS PERMITTED USES IN THE M -1 (LIGHT- INDUSTRIAL ZONING DISTRICTS General Office Buildings, including general corporate, govern- mental, or business offices or office buildings, in excess of five thousand (5,000) square feet in area; excluding offices that provide direct services to the general public on a regular basis such as financial institutions providing direct regular public services, medical or dental offices, real estate or accounting offices and the like. RURAL ORDINANCE ISSUES 2!3 Mr. Horne stated that he felt this information was self- explanatory and that if any of the Board members had any additions or corrections to this, to leave them with Mrs. Bayliss and he would pick them up from her. He stated that the meetings for discussion of this ordinance were scheduled to start on November 7, 1983. GRANT APPLICATION FOR COURTHOUSE RESTORATION - APPROVED Mr. Horne presented this to the Board and stated that he had discussed this sometime ago with the Finance Committee, and if the County is interested in applying for this grant, that the application should be sent in as soon as possible. Mr. Koontz asked if this would be for any type of clock that would be placed where a clock had been at one time several years ago. Mr. Horne replied no, just what is there now. Mr. Owings stated that he felt that it was very important that the County approve this request for grant funds because if they did not act on this at this time, the entire expense would have to be bore by the County and this way the grant would pay for 75% and the County's share would be 25 %. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, it was decided that the County apply for funding through a grant for repairs to the Cupola on the County Courthouse. This would be in the form of a grant in the amount of 75% with the County's share being 25 %. INFORMATION SERVICES COMMITTEE REPORT Mrs. Maddox, Chairman of the Information Services Committee, presented the following report: The Information Services Committee met on October 17, 1983, at 10:00 A.M. The Committee submits the following report: Sager, Inc. - Request for Information The Committee reviewed the attached information regarding the release of the computer tape Real Estate files. After discussing the request, the Committee recommended that an opinion be requested from the Attorney General's Office regarding the release of the computer tapes for public information. Mr. Stiles asked if they were requesting more than what was addressed in the other report from the Attorney General. Mr. Ambrogi replied yes, that a few of the points were different. 274 Mr. Stiles asked what the basis was for the figure of $488. Mr. Riley stated that this was for the cost that would be incurred by the Information Services Department. Mr. Stiles stated that he had stated sometime ago that he felt the County should go ahead and release the information and charge the gentleman for the cost involved, and he could not see any point in dragging this matter out any further. Mrs. Maddox stated that she did not feel the Board had all the informa- tion needed at this time to make a decision. Upon motion made by Rhoda W. Maddox and seconded by Will L. Owings, that the Information Services Committee's recommendation, as stated above, be approved. The above motion was approved by the following recorded vote: aye - S. Roger Koontz, Will L. Owings, William H. Baker, Rhoda W. Maddox and David L. Smith, nay - Kenneth Y. Stiles. LEWIS BROWN, VICE PRESIDENT OF MANUFACTURING FOR SEWARD, INC., ADDRESSED BOARD RE: SEWARD'S PURCHASING OF TIRES FROM PAUL RHINEHART Mr. Lewis Brown, Vice President of Manufacturing of Seward, Inc. of Clearbrook, appeared before the Board and stated that his Company purchased a great deal of tires from Mr. Paul Rhinehart for their operation, and that in the event that the Board decided not to let Mr. Rhinehart continue to receive tires that this would effect his business severely. Mr. Koontz thanked Mr. Brown for appearing before the Board and making them aware of this information. APPROVAL OF MINUTES Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the minutes of the Regular Meeting of September 14, 1983 and the Special /Regular Meeting of September 28, 1983, were approved as submitted. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. J) /'� �. Chair oa d 6f Sup rviso �) rk, Board of Sup e visors 27D A Special Meeting of the Frederick County Board of Supervisors was held on October 31, 1983, at 4:00 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice - Chairman; William H. Baker and Rhoda W. Maddox. Absent: David L. Smith and Kenneth Y. Stiles. Mr. Koontz called the meeting to order and stated that this meeting had been called to assess the Board of the fire situation at the Old Tire Home. He further stated that at 12:40 A.M. the call came in that the tires were on fire and that the City of Winchester set up an Emergency Control Center, and that eleven Fire Companies had been involved with the fire to date. Mr. Koontz further stated that various methods of controlling the fire had been suggested and it had also been discussed as to whether the fire will be allowed to continue to burn or if it should be extinguished, if possible. He stated that one method of putting out the fire was by use of a foam but that the cost of this foam was $15 per gallon and it was estimated that it would take approximately 20 to 30,000 gallons to put out this fire for a total cost of $300,000, and there was no guarantee that the foam would put the fire out. Mr. Koontz further stated that staff members from the State Water Control Board, as well as the State Health Department, were on the scene to monitor the situation and determine if there were any hazardous chemicals coming from this fire and if in fact there was any danger to those involved with fighting the fire, as well as the neighbors that live in the area. He further stated that the fire will be manned 24 hours a day with at least 14 men per shift working eight hour shifts. He stated that from what could be determined now, there would be equipment left there from three Fire Companies. Mr. Owings asked exactly what the situation was at this time. Mr. Koontz stated that the fire was currently pretty much contained at this time within a five acre area. He stated that at the present time the most expensive item that the County has is the gasoline used for the fire trucks. The Board discussed the cost involved to use the foam and felt at this time that there was no way the County could afford to commit themselves to using the foam as a means of trying to put out the fire. Mr. Riley came in at this time. 276 Mr. Koontz stated that as far as he was concerned, that everything that could be done was being done. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS DO ADJOURN. I . ChairAcIN'