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Home My WebLink AboutApril 27, 1983 Regular Meeting110 A Regular Meeting of the Frederick County Board of Supervisors was held on April 27, 1983, at 7:00 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. Absent - William H. Baker. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Fred Duckett of the First Baptist Church. MOMENT OF SILENCE OBSERVED IN MEMORY OF WILLIE WALTERS Mr. Koontz requested that everyone present observe a moment of silence in memory of Willie Walters, a faculty member at James Wood High School and long time friend to many, who passed away this date. ADOPTION OF AGENDA Mrs. Maddox stated that she had a memo from Helen Locke that she would like to share with the Board and she also had her nomination for the School Board position from Gainesboro District under "County Officials ". Mr. Stiles requested that an update be given on the latest developments of the Frederick - Winchester Service Authority Regional Plant under "County Officials ". Mr. Owings requested time under "County Officials" for a brief presen- tation concerning the School Board budget. Upon motion made by David L. Smith, seconded by Will L. Owings and passed unanimously, that the agenda be adopted as amended. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, the minutes of the Regular Meeting of March 9, 1983 were approved. COUNTY OFFICIALS RESOLUTION IN HONOR OF SHENANDOAH VALLEY BAPTIST CHURCH BASKETBALL TEAM - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the following resolution was approved: Mr. Ronnie Combs and the members of the team were present to accept the resolution. ill WHEREAS, the Shenandoah Valley Baptist Church Basketball Team won the National Association of Christian Athletes Basketball Tournament in Dayton, Tennessee, and WHEREAS, this achievement has brought honor to themselves, their school and their community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors offers its congratulations to the coaches and players of the team for their achievement, and BE IT FURTHER RESOLVED, that a true copy of this resolution be presented to the team. RESOLVED this 27th day of April, 1983. S. Roger Koontz, Chairman Rhoda W. Maddox Will L. Owings, Vice- Chairman David L. Smith William H. Baker Kenneth Y. Stiles ATTEST: John R. Riley, Jr., Clerk Board of Supervisors NICK NERANGIS APPOINTED TO THE SANITATION AUTHORITY FROM BACK CREEK DISTRICT - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that Mr. Nick Nerangis, of 3521 Jones Road, Stephens City, be appointed to the Sanitation Authority, said term to commence on April 15, 1983 and terminate on April 15, 1987. CURRENT STATUS OF FUNDING FOR FREDERICK - WINCHESTER SERVICE AUTHORITY REGIONAL PLANT DISCUSSED BY BOARD Mr. Riley stated that the Frederick - Winchester Service Authority had received notice from the State Water Control Board that they had been moved from the 1984 funding list and placed on the 1985 funding list. This would reduce the funding available to the Service Authority from 75% to 55 %. Mr. Riley further stated that a hearing date was scheduled by the State Water Control Board in Richmond on May 19 for discussion of this project. Mr. Stiles stated that he felt the staff and concerned citizens should I go to this hearing on May 19 and that all local representatives should know the County's feelings on this matter and how this funding change will affect the future of the Regional Plant. SCHOOL BOARD PRESENTS REVISED 1983 -84 REQUESTS TO BOARD Dr. Walker appeared before the Board and stated what the School Board had done in order to reduce their previous budget requests. He stated that the closing and consolidation of Middletown School had been discussed but 122 because of mixed views on this by the School Board it was no longer a consideration for this budget, therefore the School Board is requesting additional funds from the County of $129,727. Mr. Owings made the following statement: I would like to correct one statement that Dr. Walker made and that is that we are happy with the instructional program at Middletown. I want to personally thank everyone present, even though some of them were not from Middletown. I have gone through eight budgets with this Board and I know what a task it is. 1 have tried to attend all School Board meetings and I believe I have missed one in six years and even though I have not participated I have been present when the School Board was struggling with their budget. I have the budget that has been presented tonight showing $129,000 which is a whole lot less than the first budget they brought before us. Originally the Budget Committee had asked all Departments in the County government to reduce their current spending allocations by 3 %. All Departments working out of this building did present us with a budget which showed that particular reduction or more. The first time the School Board came back they just felt it was impossible to make such a reduction and some three weeks ago we did grant that they reinstate the 3% that we had asked them to cut and sent them back and asked them to come back with a new budget. They were back last week and they still did not have the budget down to where we felt we could fund it under our present tax structure. In order to give the amount that the School Board requested or the Board had requested, it would result in a tax increase which we have promised the people of Frederick County there would not be this year. We sent the School Board back again and asked them to cut it. Monday night I attended the School Board budget meeting and listened to all the reductions that they had made and I feel we have a good School Board and that they have been honest in making the reductions that they have. It has been hard, there are possibly some items that maybe some feel should be deleted and others feel it should not, or an item included that was not included. I feel they did a tremendous job and they still came up $129,727 short, which would have meant the closing of the Middletown School, which at that time, I publicly stated that I would not support a budget that included the closing of the Middletown School. I checked yesterday to see just what money we do have and I found that we have some additional money but not enough to fund the full $129,000, so at this time I would like to offer a motion that this Board increase the allocation to the Frederick County School Board by $100,000 and ask the School Board to find the $29,727 where they can. The attachment to the allocation increase is that the Middletown School not be closed and the Librarians remain as they are, one to each of the four Schools. The above motion was moved by Will L. Owings and seconded by David L. Smith. Mr. Stiles stated that it was his understanding that the 6 1/2% pay raise is currently being funded totally out of the increase in Basic Aid that was more or less earmarked for that purpose. Dr. Walker replied that that was correct. Mr. Stiles stated that he was not particularly happy at that level but at the same time he didn't think that they in good conscience can reduce Teachers' pay raises below the money that the State had sent back to them and use part of that money for another purpose. He stated that he was a little concerned, that he did think there were some other areas that could have been cut. Mr. Stiles further stated that he thought there were other decisions that could have been made to bring this budget in at the level 113 that was requested, and that every other Department in the County managed to do without trying to close Middletown School. He stated that obviously the School Board didn't. He stated that he did feel they have made an honest and sincere effort to get the reductions that they have and he knew that it had not been easy, and that he certainly did appreciate that, and in some cases knew it would work some hardships. He stated that the only additions he would request to what Mr. Owings had said earlier is that the School Board and staff work very closely with Mr. Boyd's office to try and delay what expenditures they can past the middle to the end of October inasmuch as we are facing a negative cash flow situation in September and October unless something is done. Mr. Stiles further requested that considering that the teachers pay raises would be at 6 1/2%, that he was on record forever in believing that you can't treat one group of County employees differently from the others. He stated that he would ask Mr. Boyd and the Finance Committee to see if the funds can be located to give the County employees that work for the County Departments an average 6 1/2% raise. Mr. Owings stated that this had already been referred to the Finance Committee. Mr. Owings stated that he and Mr. Baker are members of the Board Finance Committee and Mr. Baker could not be here tonight inasmuch as he had a committment out of town, but that he did call him and brought him completely up -to -date on what and how he intended to do and Mr. Baker stated that he could publicly state that he had his complete cooperation. Mr. Smith stated that he would like to thank the School Board for all their work, in particular, Mr. Costello and Mr. Culbert. He further stated that he had received forty -eight letters concerning the closing of Middle- town School. Mrs. Maddox stated that one of the programs cut was the Gifted and Talented and that this did not look as bleak as it did in the beginning as there were volunteers that were willing to help with this program. The above was passed by the following recorded vote: Aye - S. Roger Koontz, Will L. Owings, Rhoda W. Maddox, David L. Smith and Kenneth Y. Stiles. Mrs. Marlenne Cross, President of the Middletown PTO, thanked the Board for not closing Middletown School. LT. COL. WILLIAM ZIRKLE NOMINATED FOR REAPPOINTMENT TO FREDERICK COUNTY SCHOOL BOARD FROM GAINESBORO DISTRI 114 Mrs. Maddox stated that she would publicly like to thank the Nominating Comittee for their assistance in selecting the three candidates from the six applications that see had received. She further stated that at this time she would like to nominate Lt. Col. William Zirkle for reappointment to the Frederick County School Board from Gainesboro District. This will be voted on by the Board of Supervisors at the May 25th Board Meeting. REGIONAL AIRPORT COMMISSION Mr. Owings stated that the County will have three representatives on the Commission and these representatives need to be appointed by the Board. He further stated that he would like to withdraw his name and nominate Mr. David Smith as the Board's representative and advertise for the other two representatives in the newspaper. MEMO RECEIVED FROM DIRECTOR OF INFORMATION SERVICES RE: PARKING ON ROUSS AVENUE Mrs. Maddox stated that she had received a memo from Helen Locke, Director of Information Services, thanking the Board for allowing her to park on Rouss Avenue during the conversion period of her office. PLANNING COMMISSION BUSINESS BOARD DISCUSSES JOINT PUBLIC HEARING WITH CITY OF WINCHESTER ON WESTMINSTER /CANTERBURY /WINCHESTER Mr. Horne presented this and stated that due to the fact that this is located in the City and County that a joint public hearing should be held on this matter. Upon motion made by Rhoda W. Maddox, seconded by David L. Smith and passed unanimously, that a joint public hearing be heard on this either on July 12th or 13th, whichever the City concurs with. Mrs. Maddox asked if this project would create more of a run -off than is presently located at this site. She further asked about the blasting of rock at this particular location and whether or not this was addressed in the site plans. Mr. Stiles stated that this was one of the two concerns that the Planning Commission had, the other being no cross -over to the entrance of the building. Mr. Russell Hyatt appeared before the Board and stated that he owned property near this proposed building site and he could not. handle more run- off of water than he was currently getting at this time. ZMAP #004 -83 - DENNIS N. THOMPSON - OPEQUON MAGISTERIA DISTRICT - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion recommended unanimous approval. Mr. Thompson appeared before the Board on behalf of his request. No one appeared in opposition of the rezoning request. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, that rezoning petition #004 -83 of Dennis N. Thompson, P. O. Box 57, Stephens City, Virginia, consisting of approximately 1.33 acres, now zoned B -1 (Business- Limited) to be rezoned to B -2 (Business - General) be approved. This property is designated as Parcel Number 12 on Tax Map Number 86 in the Opequon Magisterial District. CUP #002 -83 - GLENWOOD NICHOLSON - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion recommended unanimous approval with conditions. Mr. Nicholson appeared before the Board and asked if the one year renewal could be changed to no time limit. The Board discussed at length the conditions of this conditional use permit and felt that the guidelines should be followed. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith, to approve the conditional use permit with the only condition attached is that the sign would be maintained in good order. The Board discussed this and felt that the guidelines should be followed as presented by the staff and Planning Commission. Mr. Smith withdrew his second and Mr. Stiles withdrew his motion. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that conditional use permit #002 -83 of Glenwood Nicholson, Route 2, Box 43, Winchester, Virginia, requesting a permit for an off -site, outdoor advertising sign be approved. This property is designated as Parcel Number 198H on Tax Map Number 42 in the Stonewall Magisterial District. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that this conditional use permit be granted for one year as recommended by the Planning Commission and staff with the stipula- tion that the Planning Commission and staff review the general area or subject of conditional use permits for signs. CUP #003 -83 - CHESTER S. WEBBER - STONEWALL MAGISTERIAL DISTRICT - APPROVED 116 sion passe Webb cotta desig Magi! pass( Secti fol loi pass Sect delel pass Ch ai pass Mr. Horne presented this request and stated that the Planning Commis - recommended unanimous approval with conditions. Mr. Webber appeared before the Board on behalf of his request. Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and d unanimously, that conditional use permit #003 -83 of Chester S. er, Siler Route, Box 62, Winchester, Virginia, requesting a permit for a 3e occupation /small engine repair be approved. This property is nated as Parcel Number 0009 on Tax Map Number 43 -B(5) in the Stonewall Aerial District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, SECTION 21- 14(3); ALLOWS FOR COTTAGE OCCUPATION SIGNS, NOT TO EXCEED FOUR (4) SQUARE FEET - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and �d unanimously, that: An Ordinance to amend the Frederick County Code, Chapter 21, Zoning, Dn 21 -14(3) to substitute the following for the existing Section as Ys: (3) Cottage Occupation Sign: A sign not exceeding four (4) square feet in area directing attention to a product, commodity, or service available on the premises in conjunction with an approved conditional use permit for a cottage occupation. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, SECTION 21 -120 BY THE ADDITION OF (J) AND SECTION 21 -121 BY THE DELETION OF (A); PROVIDES FOR TEMPORARY OFFICE AND STORAGE TRAILERS IN THE M -1 DISTRICT AS A PERMITTED USE - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and ad unanimously, that: An Ordinance to amend the Frederick County Code, Chapter 21, Zoning, on 21 -120 by the addition of (j) as follows and Section 21 -121 by the :ion of (a): (j) Temporary office trailers or storage trailers, provided there is no residential use of the trailer and the trailer is removed from the property at the time of issuance of the Final Certificate of Occupancy. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21 ZONING, SECTION 21 -127.1 BY THE DELETION OF (J); PROVIDES FOR TEMPORARY OFFICE AND STORAGE TRAILERS IN THE M -2 DISTRICT AS PERMITTED USE - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and ed unanimously, that an ordinance to amend the Frederick County Code, )ter 21, Zoning, Section 21 -127.1 by the deletion of (j) be approved. CANCELLATION OF CONDITIONAL USE PERMITS APPROVED IN EXISTING B -1 B -2 AND B -3 BUSINESS ZONING DISTRICTS; M -1 and M -2 INDUSTRIAL DISTRICTS; AND THE MH -1 MOBILE HOME DISTRICT - APPROVED Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and �ed unanimously, that the following list of cancellation of conditional 117 use permits approved in existing commercial, industrial and mobile home zoning districts be approved: CUP Approved District 003 -73 - Smith's Transfer 12/12/73 Shawnee 009 -74 - Dr. Jerry Grimes 3/13/74 Shawnee 019 -79 - Winchester Rendering Co. 10/10/79 Gainesboro 011 -74 - Charles Omps Garage 1/13/74 Gainesboro 042 -75 - Fred. Co. Parks and Recreation 6/11/75 Opequon 020 -74 - Unisil 3/13/74 Back Creek 004 -78 - B. J. Sager, Inc. 7/12/78 Back Creek 045 -75 - Allied Wood Products 7/9/75 Stonewall 051 -76 - Dennys' Inc. 1/14/76 Stonewall 063 -76 - Rich Federal Foods, Inc./ Goldston Trucking 5/26/76 Stonewall 021 -74 - Earl Haines 4/10/74 Stonewall 025 -74 - L & L Builders 7/24/74 Stonewall 047 -75 - Easy Living Mobile Home Park -- Stonewall 048 -75 - Blue Ridge Mobile Home Park 9/20/75 Stonewall 013 -74 - Blue Ridge Mobile Home Park 6/12/74 Shawnee 016 -74 - Floyd Ritter Mobile Home Court 3/13/74 Opequon 001 -77 - W. S. Frey, Inc. 5/10/78 Stonewall 018 -79 - Arthur H. & Dorothy Fulton 10/10/79 Opequon 022 -79 - Oil Heat and Burner Service 11/14/79 Stonewall 006 -81 - Ernestine Hoover 5/13/81 Back Creek CANCELLATION OF INACTIVE CONDITIONAL USE PERMITS Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that the following inactive conditional use permit be cancelled: 002 -80 - Roadway Express 6/25/80 Back Creek CHANGING OF CONDITIONAL USE PERMITS CONDITIONS Upon motion made by Rhoda W. Maddox, seconded by Kenneth Y. Stiles and passed unanimously, that the following conditional use permits be approved with conditions as presented: 005 -80 - Robert & Betty Kerns 6/11/80 Gainesboro 009 -82 - James M. Horton, Ent. 5/26/82 Back Creek RENEWAL OF EXPIRED CONDITIONAL USE PERMITS Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that the following expired conditional use permit be renewed: 017 -79 - Denny's Inc. 9/26179 Stonewall RENEWAL OF CONDITIONAL USE PERMITS WITH NO TIME LIMITS Upon motion made by Kenneth Y. Stiles, seconded by Rhoda W. Maddox and passed unanimously, the following list of conditional use permits with no time limits be approved: I. Before advertising was required - No advertising required for renewal A. No Time Limits CUP Approved District 118 007 -74 - Orrick Cemetary 2/13/74 Shawnee 040 -75 - Boyd J. Unger, Jr. 5/14/75 Shawnee 067 -76 - Theodore H. & Margaret P. Sisk 7/14/76 Shawnee 010 -74 - Fred. Co. Fruit Growers 4/10/74 Gainesboro 001 -79 - Robert E. DeH aven 2/14/79 Gainesboro 019 -74 - Leslie Mogle 3/13/74 Opequon 034 -75 - National Trust for Historic Preservation 2/12/75 Opequon 005 -77 - Battle of Cedar Creek Campgrd. 7/20/77 Opequon 050 -75 - Dowling Company, Inc. 11/12/75 Back Creek 052 -76 - George Kelchner 1/28/76 Back Creek 006 -77 - Ralph Poe 10/12/77 Back Creek 022 -78 - Round Hill Ruritan Club, Inc. 1/10/79 Back Creek 055 -76 - National Advertising Co. 3/22/76 Stonewall 016 -78 - Loring J. Wright & Son, Inc. 10/25/78 Stonewall 026 -74 - Stanford & Inge Co. 7/24/74 Stonewall B. Mobile Homes 004 -74 - Russell Swimley 1/9/74 Stonewall 008 -74 - Glenn Russell 2/13/74 Stonewall 018 -74 - Forrest Lake Estates MH P 3/25/76 Opequon 033 -74 - Earl L. Armel 12/11/74 Back Creek C. One Year Time Limit 55A -76 - Guy J. Oates 4/7/76 Gainesboro 002 -78 - Lake Holliday Country Club, Inc. 5/10/78 Gainesboro 006 -78 - Edward T. & Carol B. Place 7/12/78 Gainesboro 009 -78 - Joseph A. Helsley 8/23/78 Gainesboro 010 -78 - Charles J. Lizer 9/13/78 Gainesboro 068 -76 - Betty J. Peacemaker 8/25/76 Back Creek 004 -77 - D. Emory Wilson 4/25177 Back Creek 015 -78 - Anton B. Papierniak 11/29/78 Back Creek 018 -78 - Francis & Helen Kowalski 12/13/78 Back Creek 009 -77 - Margaret A. Carter 10/26/77 Stonewall 014 -78 - Marcus W. Reid 1/10/79 Stonewall 017 -78 - Fred. Co. Fair Association 1/10/79 Stonewall 019 -78 - Linwood Heironimus 1/10/79 Stonewall 003 -79 - Union Hall 2/28/79 Stonewall 004 -79 - Eston L. Keeler 2/28/79 Stonewall 005 -79 - Eston L. Keeler 4/12/79 Stonewall 023 -78 - Charles W. Bush 1/24/79 Shawnee 008 -77 - Bigman's Restaurant 8/17/77 Shawnee II. After Advertising Was Required A. No Time Limits - No Advertising Required for Renewal CUP Approved District 009 -79 - Richard & Merle Kerns 6/20/79 Gainesboro 015 -79 - Loring R. Nail 7/11/79 Back Creek 024 -79 - Dr. Robert Kapp 2/13/80 Shawnee 025 -79 - Powlen Equipment Company 2/27/80 Shawnee B. One Year Time Limit - Advertising Required for Renewal 010 -79 - David B. Grim 003 -80 - Albert & Sandra Poore *005 -80 - Robert & Betty Kerns 014 -80 - John M. & Shirley Klein 011 -80 - Ralph Poe 012 -80 - C. John & Linda A. Martin 013 -80 - Doyle E. Whittington 019 -80 - Richard J. Scherzinger 7/11/79 Stonewall 6/11/80 Back Creek 6/11/80 Gainesboro 12/10/80 Back Creek 11/12/80 Gainesboro 11/12/80 Gainesboro 11/12/80 Gainesboro 12/10/80 Opequon C. Annually Renew and Review - Advertisina Reauired for Renewal 011 -79 - Ervin & Margie Nates 7/11/79 Shawnee 006 -80 - Roger D. Weaver 7/9/80 Stonewall 008 -80 - Melvin E. Nail 9/10/80 Back Creek 021 -80 - Ralph W. Poe 11/14/79 Back Creek 001 -81 - Gary A. Wygal 4/8/81 Shawnee 119 002 -81 - Robert F. Zeigler 4/8/81 Shawnee 003 -81 - Joseph Geraci 5/13/81 Opequon 004 -81 - Granville B. McCauley 6/11/81 Gainesboro 005 -81 - Charles A. Strother, Sr. 6/11/81 Gainesboro 007 -81 - John & Brenda Owings 6/11/81 Opequon 008 -81 - Wesley L. Spangler 6/11/81 Shawnee 009 -81 - Margaret G. Brown 6/11/81 Back Creek 013 -81 - Patricia A. Abbott 10/14/81 Back Creek 014 -81 - William D. Payne 10/14/81 Opequon 015 -81 - Virgil A. Wilkins, Sr. 11/10/81 Opequon 016 -81 - Bernard E Salley McClung 11/10/81 Stonewall 018 -81 - Elmer H. Lauck 1/20/82 Gainesboro 019 -81 - Craig & Seri Kern 1/20/82 Gainesboro 002 -82 - Mr. & Mrs. Roy Beatty 4/14/82 Opequon 003 -82 - Mr. & Mrs. Jerry Harris 4/14/82 Stonewall 005 -82 - Lloyd L. & Carolyn J. Roberts 4/28/82 Stonewall 007 -82 - Stephen & Sue Culbert 5/26/82 Shawnee 008 -82 - Gilbert C. Mills 5/26/82 Opequon *009 -82 - James M. Horton, Ent. 5/26/82 Back Creek 010 -82 - Joseph S., Jr. & Lynda H. DuBose 8/11/82 Gainesboro 011 -82 - Michael J. & Mary C. Tilock 8/11/82 Opequon 014 -82 - Kenneth B. Settle 11/24/82 Shawnee 015 -82 - Peter G. & Crystal M. Dassler 11/24/82 Gainesboro 016-82 - John H. Wert 1/12/83 Opequon 017 -82 - Charles H. & Nancy J. Thompson 1/12/83 Gainesboro D. Three Year Time Limit - Staff Review Only 010 -80 - Ralph & Veronica Machotka 10/8/80 Back Creek 014 -80 - John M. & Shirley Klein 12/10/80 Back Creek , (Discussion) CUP Approved District 025 -80 - Robert S. Hawkins 2111/81 Back Creek E. Five Year Time Limit - Staff Review Only 020 -80 - M. Lucy Luttrell & Ruth A. Whetzel 12/10/80 Opequon 022 -80 - Thomas & Barbara Conrad 12110/80 Opequon 024 -80 - Lawrence Johnson 2/11/81 Opequon BOARD DISCUSSES CAPITAL IMPROVEMENTS PLAN PRIORITIES Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that the following list as presented be approved as the schedule of Capital Improvements Projects: Listed in order of rank with number one as the highest priority and number 23 as the lowest priority. PREVIOUS RANK RANK PROJECT 1. 1. Landfill Set Aside Funds 2. 4. E&S Center Renovation 3. 5. Gore Modernization 4. 6. Gore Addition 5. 7. Gainesboro Modernization 6. 8. Gainesboro Addition 7. 9. Fire & Rescue, Down Payment Fund 8. 10. Outdoor Pool Facilities 9. 11. Outdoor Tennis Facilities 10. 13. Fire & Rescue, Radio Equipment 11. 12. Emergency Generator, Jail 12. 15. Equipment Storage Building, Clearbrook 13. 16. Ballfield Lighting, Clearbrook 14. 17. Ballfield Lighting, Sherando 15. 19. Renovation of Administrative Offices 16. 27. Outside Facilities, James Wood, P.E. 120 Fields 17. 20. Courthouse Cupola 18. 21. Renovate Athletic Fields, Clearbrook 19. 22. Parking Lot, Sherando 20. 23. Parking Lot, Clearbrook 21. 24. Equipment Storage Building, Sherando 22. 26. New Office Building, Welfare 23. 28. Dog Kennel Renovation Projects Eliminated 2. Update Landfill Equipment - Completed with Internal Funds 3. Kline School Conversion - Completed as Authorized by Board 14. Fencing - Clearbrook - Recommend to be Completed as Operation and Maintenance 18. Boat Dock 8 Marina - To Be Funded by Donations INFORMATION SERVICES COMMITTEE REPORT Mrs. Maddox, Chairman, presented the following report: The Information Services Committee met on April 18, 1983, at 10:00 A.M., with all members present. The Committee first discussed its purpose and function which is to revew existing usage of information and services and the review of all new requests for usage and new equipment requests related to Information Services. The Committee reviewed responses from all users to determine the level of service currently being provided by the Department of Information Services. The Committee was impressed by the level of responses received and the current volume of work being preocessed by the Department of Information Services. It became readily apparent to the Committee the importance of reviewing and approving new requests for usage and equipment based upon the current demand for services from the Department of Informa- tion Services. The Committee felt that this was their most important function in order that the Department of Information Services will not become inundated with new requests based upon the current level of services. This Committee function will also prevent duplication of services and unwarranted purchase of new equipment. The Committee will meet again on April 28, 1983 to review the capabilities of the Word Processing equipment and discuss the requested purchase of a Micro Computer by the Parks and Recreation Department. Please note that due to the volume of responses for usership that the material is not included in this report, but may be reviewed in the County Administrator's Office. There was no action taken by the Board. FINANCE COMMITTEE REPORT 121 Mr. Owings presented the following report inasmuch as Mr. Baker was not present: The Finance Committee met on April 18, 1983 with Mr. Baker and Mr. Owings present. Mr. Dailey, citizen member, was unable to attend. Meeting with Other Localities The Finance Committee met with representatives from Clarke County and the Finance Committee from the City of Winchester. Donations by each jurisdiction and shared projects were discussed. (See copy of donations as proposed for 83 -84.) There was no action taken. Request from Parks and Recreation Department The Committee reviewed a request to amend the 83 -84 budget to include $3,256 for boat dock attendants at Sherando Park, and to include $1,600 for soil nutrients on the hay fields at Sherando Park. The Committee recommends that the above requests be approved and that funds from within the present Parks and Recreation budget be used to add soil nutrients during the current year. (See copy of memo attached.) Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above was approved. Status of 83 -84 Budget The Finance Director informed the Committee that as a result of the Board of Supervisor's worksession $26,471 remained which could be appropriated. (See copy of work sheet attached.) The Finance Committee was informed that all Division of Court Services' functions would be set up under a separate Agency Fund for 83 -84 per auditors request. The Finance Director further stated that, if the Committee had no objections, the E &S Center Capital Project would be reported in the 83 -84 budget as being funded from the sale of the Kernstown property with a portion of the proceeds used to complete the repayment for the Kline renovation and the balance remaining in the School Construction Fund. The remainder should be approximately $25,000. It is recommended that the annual budget hearing be held on May 11, 1983 at a site to be determined by the Board. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the above was approved. Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, the above was amended to read - The Board felt the 122 remaining funds should go the the General Fund and not to the School Construction Fund. Additional Requests The Committee considered the additional requests referred to the Committee from the Board worksession. The following recommendations are made A. Increase donations to each County Fire Department to $11,000 each. Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the above was approved. B. Increase the donation to Middletown Rescue Squad to $8,000 and the donation to Winchester Volunteer Rescue Squad to $12,000. Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the above was approved. C. Increase the donation to the Soil and Water Conservation District to $1,000. ( See copy of memo attached.) Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the above was approved. D. Reinstate the $1,000 donation to The Washington Ear, Inc. Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, the above was approved. E. The Committee discussed increasing the Assistant Commonwealth's Attorney's salary. The total County supplement to the Commonwealth's Attorney's budget was discussed along with the services required by Frederick County. The Committee asked the County Administrator to research the costs of retaining a County Attorney as compared to current supplements to the Commonwealth's Attorney's budget. This was deferred until the report comes from the County Administra- tor. Proposed Microfiche System The County Administrator pointed out to the Committee that included in the 83 -84 budget is $36,000 for a Microfiche system, which would be used by all County Offices including the Clerk of the Circuit Court after the move to the new Courthouse. The Committee recommends that the funds remain in the budget and that the appropriate research be done to insure that any proposed system be accessible for use by all Departments for which use is feasible. This is for information only and no action was taken by the Board. BOARD TO SELL SURPLUS VEHICLE FROM SHERIFF'S DEPARTMENT Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, that a 1980 Plymouth, with approximately 98,000 miles be sold to the town of Wardensville, West Virginia for $600. Mr. Stiles requested that the Finance Committee look into contracting the work out that needs to be Microfiched as opposed to the County instal- ling its own equipment. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. Ch hoard lof Su rvispr�s Board of Sup isors