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HomeMy WebLinkAboutApril 13, 1983 Regular Meeting95 A Regular Meeting of the Frederick County Board of Supervisors was held on April 13, 1983, at 7:00 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; William H. Baker; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The Invocation was delivered by the Reverend Foster Couchman of the Sunnyside Presbyterian Church. ADOPTION OF AGENDA Mr. Smith requested that the number 3 item on the Finance Committee Report be moved forward on the agenda under "County Officials ". Mr. Owings stated that Mr. Peter Dunning of the Bluemont Concert Series was present to present a check to the County and he would like to add this to the agenda. Mr. Baker requested that an item be added to the Personnel Committee Report. Mr. Stiles requested time under "County Officials ". Upon motion made by William H. Baker, seconded by David L. Smith and passed unanimously, the agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, that the minutes of the Regular Meeting of February 9, 1983, minutes of the Special Meeting of February 16, 1983 and the minutes of the Regular Meeting of February 23, 1983 be approved as submitted. COUNTY OFFICIALS Mr. Smith presented the following recommendation from the Finance Committee Report, item number 3. Information Cost of Road Work in Senseny Heights The County Administrator presented a request from the Planning Director for the County to consider participating in the cost of road work on the Western section of Massie Drive in Senseny Heights. The Committee recommended the request be approved and the low cost quotation of $3,720 be accepted and a budget transfer be made from Capital Contingencies to Community Development in the amount of $3,720. (See memo attached) Recommendations forwarded to Code and Engineering Committee. M Upon motion made by David L. Smith, seconded by Kenneth Y. Stiles and passed unanimously, that the above be approved. PETER DUNNING, EXECUTIVE DIRECTOR OF THE BLUEMONT CONCERT SERIES, MAKES DONATION TO THE BOARD Mr. Peter Dunning, Executive Director of the Bluemont Concert Series, appeared before the Board and stated that he would like to donate $2,000 to the County General Fund. Mr. Dunning further stated that he hoped the State would match these funds, but it was not known at this time whether or not they would, and if so, how much the grant would be. Mr. Dunning further stated that the Bluemont Concert Series would be conducting concerts within the County and the City in the following months. Mr. Baker asked if it would be possible to have one or more of these concerts held on the Courthouse steps and perhaps that location considered as the central location for concerts to be held within Frederick County. Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, that the $2,000 presented by Mr. Peter Dunning be deposited in the General Fund and earmarked to be used accordingly as stated above. BOARD RECONSIDERS FILLING POSITION IN PARKS AND FOR SUPERINTENDENT OF SPORTS AND ATHLETICS Mr. Stiles asked Mr. Cheely to give the Board a brief description of the duties of the Superintendent of Sports and Athletics position. Mr. Cheely stated that the Parks and Recreation Commission had discussed the fact of the Board not filling this position and if it was the Board's final decision not to fill this position that the Parks and Recreation Commission felt that the Department would have no choice but to drop some of the programs now being offered. Mr. Baker stated that he was not present at the meeting when this action was taken but that he would like to move to authorize the filling of this position at this time. Mr. Stiles stated that he did not disagree with anything that Mr. Owings had said at the last meeting and further that he had given this a lot of consideration and that maybe the Board had made a mistake. He stated he was not sure but he was willing to give it a try. Mr. Owings asked Mr. Cheely to name the various titles of all the Superintendents of the Parks and Recreation Department and exactly what the ECREATION Commissioners were responsible for. 9? Mr. Smith stated that he would like to reiterate the point that he made at the budget worksession concerning the Parks and Recreation Department and their budget. He further stated that with the busy season soon approaching that the position should be filled, but that he did feel the five year plan is a very realistic thing to do. Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, that the position of Superintendent of Sports and Athletics be filled within the Parks and Recreation Department. DEPARTMENTAL WORK PROGRAMS Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, the Board accepted the Departmental Work Programs as presented in the agenda. REPORT ON PRIVATE INDUSTRY COUNCIL Mrs. Kelican appeared before the Board and presented the following report: The Steering Committee of the Shenandoah Valley Service Delivery Area (Job Training Partnership Act) met on Monday, April 4, 1983, in Harrisonburg and the following report is submitted relative to said meeting. 1. The following individuals were elected to serve in the mandated categories: A. Organized Labor - Don Cash (Planning District 6) B. Employment Security Service - Jack Altemus (Planning District 6) C. Rehabilitation Agencies - Patricia Stiles (Planning District 7) D. Economic Development Agencies - D'earcy P. Davis, Jr. (Planning District 6) E. Community Based Organizations - Marshall Ausberry (Planning District 7) F. Educational Agencies Representatives - Dorothy Brewer (Planning District 7) 2. Representatives appointed from the participating jurisdictions are set forth below: A. Bath County - Ward Locket B. Clarke County - Gilbert Rhoads C. Frederick County - Kenneth Furchak D. Highland County - James Mauzy E. Page County - Richard Strickler F. Rockingham County - Ernie James G. Shenandoah County - William Hollar H. Warren County - John Knight I. Harrisonburg - Dan Stark J. Waynesboro - John Baugher K. Winchester - Sharen Gromling Augusta County, Rockbridge County, Lexington, Staunton, and Buena Vista lave not yet made appointments to PI C. W Vacancies on the Council were discussed and Mr. Vorhies advised that replacement would be by the same process as the initial appointment. The terms of office for PI C members were staggered at 2 and 3 years to be determined by lot. An Executive Committee of the Steering Committee was appointed consisting of William O'Brien from Rockingham County, Sharen Gromling from Winchester and Percy Nowlin of Bath County. The purpose of this Executive Committee is to coordinate recommendations relative to the fiscal agent, the administrative entity, and the future role of local government for consideration by the PI C. Attached please find a certification form which needs to be signed by the chief elected official. Board consideration of this form is requested. Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, that the above report be approved as well as the signing of the certification of the Shenandoah Valley Service Delivery Area Private Industry Council. CERTIFICATES OF COMPLETION PRESENTED TO STAFF OF ONS DE The following members of the Frederick County Inspections Department have demonstrated professional competence through training and written examinations required by the State Voluntary Certification Program for Building Officials and Assistants and were awarded certificates issued by the State Board of Housing and Community Development. Kenneth Coffelt - Electrical Inspector - One and Two Family Electrical Inspector - General John Dennison - Plumbing Inspector - One and Two Family Plumbing Inspector - General Richard Schappel - Building Inspector - One and Two Family John Trenary - Plumbing Inspector - One and Two Family Fred Wharton - Fire Protection Inspector - General LITTER CONTROL GRANT Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the following Litter Control Grant for the County was approved as presented: WHEREAS, the Frederick County Board of Supervisors recognizes the existence of a litter problem within the boundaries of Frederick County, and WHEREAS, the Virginia Litter Control Act of 1976 provides, through the Department of Conservation and Economic Development, Division of Litter Control, for the allocation of public funds in the form of Grants for the purpose of enhancing local litter control programs, and 9q WHEREAS, having reviewed and considered the Regulations and the Application covering administration and use of said funds. BE IT RESOLVED, that the Frederick County Board of Supervisors: HEREBY endorses and supports such a program for Frederick County, and HEREBY expresses the intent to combine with the Towns of Stephens City and Middletown in a mutually agreed upon and Cooperative Program, contingent on approval of the Application by the Department of Conservation and Economic Development, Division of Litter Control, and contingent on receipt of funds, and HEREBY authorizes Frederick County to plan and budget for a cooperative Litter Control Program, which shall represent said Program for all localities named in this resolution, and FURTHER authorizes Frederick County to apply on behalf of all of the above named localities for a Grant, and to be responsible for the administration, implementation, and completion of the Program as it is described in the attached Application Form LC -G -1, and FURTHER accepts responsibility jointly with Frederick County and the Towns of Stephens City and Middletown for all phases of the Program, and FURTHER accepts liability for its pro rata share of any funds not properly used or accounted for pursuant to the Regulations and the Application, and THAT said funds, when received, will be transferred immediate- ly to the cooperating jurisdictions. All funds will be used in the Cooperative Program to which we give our endorsement and support. HEREBY requests the Department of Conservation and Economic Development, Division of Litter Control, to consider and approve the Application and Program, said Program being in accord with Regulations governing use and expenditure of said funds. FFI CES TO CLOSE IN OBSERVANCE OF APPLE BLOSSOM FESTIVAL Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, that all County Offices be closed April 29, 1983 in observance of the Apple Blossom Festival. APPOINTMENT TO THE SANITATION AUTHORITY TO BE MADE AT THE APRIL 27th, 1983 BOARD MEETING Mr. William Baker stated that his choice for this position is currently out of town and that he will be making this nomination at the April 27, 1983 Board Meeting. MR. ROBERT E. AYLOR REAPPOINTED TO THE NORTHWESTERN MENTAL HEALTH SERVICES BOARD Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, that Mr. Robert E. Aylor be reappointed to the Northwestern Mental Health Services Board for a term of four years, said term to commence on April 13, 1984 and terminate on April 13, 1988. ADDENDUM NO. 2 TO THE CONCURRENT RESOLUTION OF THE CITY OF WINCHESTER AND THE BOARD OF SUPERVISORS OF FREDERICK COUNTY CREATING THE FREDERICK - WINCHESTER SERVICE AUTHORITY - APPROVED I wo , Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the following Addendum No. 2 to the Frederick - Winchester Service Authority was approved as presented: ADDENDUM NO. 2 TO CONCURRENT RESOLUTION OF THE CITY OF WINCHESTEI AND THE BOARD OF SUPERVISORS OF FREDERICK COUNTY CREATING THE "FREDERICK- WINCHESTER SERVICE AUTHORITY" WHEREAS, by Concurrent Resolution of the Common Council of the City of Winchester (the "City ") adopted February 12, 1974, and of the Board of Supervisors of Frederick County ( the "County ") adopted January 24, 1974, there was thereby created the Frederick - Winchester Service Authority (the "Authority ") with powers, rights and Articles of Incorporation as set forth therein; and WHEREAS, by Addendum No. 1 to said Concurrent Resolution, adopted February 29, 1980, by the Common Council of the City and by the Board of Supervisors of the County, the parties agreed to an initial allocation of usage and a limitation upon the Authority's rate making prerogatives for recovery of the capital costs of future expansion in the event of the Authority's purchase of the City's water supply system; and WHEREAS, the City and the County have now agreed (a) to remove and delete from the purposes for which the Authority was created responsibility for providing a supply of potable water from the City and the County and (b) to expand the number of members of the governing Board charged with exercis- ing the power of the Authority from five to seven. BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF WINCHESTEI AND THE BOARD OF SUPERVISORS OF FREDERICK COUNTY, IN SEPARATE MEETINGS ASSEMBLED: Section 1. The Common Council of the City of Winchester and the Board of Supervisors of Frederick County, with the advice and consent of the Frederick - Winchester Service Authority, hereby attest their agreement to amend the Concurrent Resolution under which Frederick - Winchester Service Authority was created and to amend the Articles of Incorporation of the Authority in the manner and to the extent hereinafter stated in this Resolution. Section 2. Henceforth, the Authority shall no longer have jurisdiction and responsibility to acquire, finance, construct, operate and maintain facilities for providing a supply of potable water for the City and County as stated in Paragraph (c) (1) of the Articles of Incorporation of the Authority. Section 3. The Articles of Incorporation of the Authority shall be amended as follows: ARTICLES OF AMENDMENT OF FREDERICK - WINCHESTER SERVICE AUTHORITY 1. The name of the Authority is "Frederick- Winchester Service Authority ". 2. The amendments adopted are: A. To strike out Paragraph (c) (1) and to reinact Paragraph (c) in full as follows: (c) The purposes for which the Authority is created are: (1) To acquire, finance, construct, operate and maintain facilities for the abatement of pollution by the treatment of sewage collected from the City of Winchester and Frederick County, including treatment plants, trunks or interceptors and pumping stations, together with all appurtenant equipment and appliances and properties, rights, easements and franchises related thereto or deemed necessary or convenient by the Authority for their operation, but not including sewage collection facilities. 101 (2) To acquire, finance, construct, operate and maintain garbage and refuse disposal facilities for the City of Winchester and Frederick County, including landfills, incineration and other disposal facilities, together with all appurtenant equipment and appliances and properties, rights, easements and franchises related thereto or deemed necessary or convenient by the Authority for their operation, but not including garbage and refuse collection facilities. B. To strike out Paragraph (f) and to reinact Paragraph (f) in full as follows: (f) The powers of the Authority shall be exercised by a Board of seven (7) members as follows: (1) Ex officio, the holder of the office of City Manager of the City, currently Wendell L. Seldon, 631 Pennsylvania Avenue, Winchester, Virginia 22601. (2) Ex officio, the holder of the office of Public Utilities Director of the City, currently James W. Givens, 121 Linden Drive, Winchester, Virginia 22601. (3) Ex officio, the holder of the office of County Administrator of the County, currently John R. Riley, Jr., 4924 Essex Circle, Stephens City, Virginia 22655. (4) Ex officio, the holder of the office of Director of the Frederick County Sanitation Authority, currently Wellington H. Jones, Lake Serene, Route 5, Box 5624, Winchester, Virginia 22601. (5) A person appointed by concurrent action of the Common Council of the City and of the Board of Supervisors of the County, currently C. Robert Solenberger whose term expires December 31, 1983, 1656 Margaret Drive, Winchester, Virginia 22601. (6) A Councillor appointed by action of the Common Council of the City, currently Richard D. Kern, 504 Courtfield Avenue, Winchester, Virginia 22601, and whose initial term shall expire June 30, 1984. (7) A Supervisor appointed by action of the Board of Supervisors of the County, currently S. Roger Koontz, Route 5, Box 609, Winchester, Virginia 22601, and whose initial term shall expire December 31, 1983. The terms of the members of the Board serving ex officio shall expire upon their ceasing to hold such offices. Any person hereafter holding any such office shall automatically succeed to the membership of his predecessor in such office on the Board of the Authority. Following the initial terms of the appointed members, subsequent appointments shall be for a term of two (2) years, except that a vacancy shall be filled only for the unexpired term. The appointed members shall hold office until their successors have been appointed and qualified and they shall be eligible for reappointment to succeed themselves. The member appointed by concurrent action of the City and the County shall receive such compensation, not to exceed One Thousand Eight Hundred Dollars ($1,800.00) per year, but all other members of the Board shall serve without compensation. Each member, however, shall be reimbursed the amount of his actual expenses necessarily incurred in the performance of his duties. 3. These Articles of Amendment were found to be in the best interests of the Authority by the Board of the Authority at a duly constituted meeting of the board on March 10, 1983, in the manner provided by law. The Articles of Amendment were further approved by Concurrent Resolution of the Common Council of the City adopted April 12, 1983 and of the Board of Supervisors of the County adopted April 13, 1983. Public hearings on this Resolution were held by the Common Council of the City at 7:30 o'clock, P.M., on April 12, 1983, in its Council Chamber in City Hall and by the Board of Supervisors of the County at 7:00 o'clock, P.M., on April 13, 1983, in the Board of Supervisors' Room in the County Office Building, at each of which public hearings there was no dissenting comments offered by the public. IN WITNESS WHEREOF, the Common Council of the City of 102 Winchester, Virginia, and the Board of Supervisors of Frederick County, Virginia, have caused these Articles of Amendment to be executed in the names of the City of Winchester and Frederick County, respectively, by their presiding officers and their seals to be affixed and attested by their Clerks, this 13th day of April, 1983. CITY OF WINCHESTER, VIRGINIA By /s/ William Mote President of Council (SEAL) ATTEST: /s/ Patricia B. Ashby Clerk of Council FREDERICK COUNTY, VIRGINIA By /s/ Stanley R. Koontz Chairman, Board of Supervisors (SEAL) ATTEST: /s/ John R. Riley, Jr. Clerk, Board of Supervisors Section 4. Anything to the contrary notwithstanding, all provisions of prior Concurrent Resolutions, addenda thereto and agreements related to the jurisdiction and responsibility of the Authority to acquire, finance, construct, operate and maintain facilities for providing a supply of potable water for the City and the County are hereby rescinded. Section 5. The proper officers of the City and the County are hereby authorized and directed to execute the Articles of Amendment in substantially the form set forth above, to cause the same to be filed with the State Corporation Commission and to do all things necessary and appropriate with regard thereto. Section 6. Public hearings on this Concurrent Resolution shall be held by the Common Council of the City of Winchester at 7:30 o'clock, P.M., on April 12, 1983, in its Council Chamber in City Hall and by the Board of Supervisors of Frederick County at 7:00 o'clock, P.M., on April 13, 1983, in the Board of Supervisors' Room in the County Offices Building. Immediately following such public hearings or any adjournment thereof, each governing body shall cause to be filed with the State Corporation Commission a record of the proceedings thereof signifying their intention to amend the Articles of Incorporation of the Frederick - Winchester Service Authority. A copy of this Resolution shall be published one time at least ten (10) days prior to the date of such public hearings in "The Winchester Star ", a newspaper having general circulation in the City of Winchester and Frederick County, preceded by a notice as follows: "NOTICE OF PUBLIC HEARINGS" "Notice is hereby given that public hearings will be held as set out below on an Amendment to the Concurrent Resolution proposed to be adopted by the Common Council of the City of Winchester, Virginia, and the Board of Supervisors of Frederick County, Virginia, signifying their intention to amend the Articles of Incorporation of Frederick - Winchester Service Authority ". CITY OF WINCHESTER, VIRGINIA By /s/ William Mote President of Council (SEAL) Adopted April 12, 1983. Attest: 103 /s/ Patricia B. Ashby Clerk of Council FREDERICK COUNTY, VIRGINIA By /s/ Stanley R. Koontz Chairman, Board of Supervisors (SEAL) Adopted April 13, 1983. Attest: /s/ John R. Riley, Jr. Clerk, Board of Supervisors Advertisement authorized by the Common Council on the 8th day of March, 1983. PATRICIA B. ASHBY CLERK OF THE COMMON COUNCIL Advertisement authorized by the Board of Supervisors on the 9th day of March, 1983. JOHN R. RILEY, JR. COUNTY ADMINISTRATOR PLANNING COMMISSION BUSINESS PRIMARY HIGHWAYS PREALLOCATION HEARING RESOLUTION This resolution will be presented by John Horne at Staunton on April 15, 1983. The Board discussed at length the four laning of 522 North and 522 South. Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, the following resolution was approved: WHEREAS, the Virginia Department of Highways and Transportation is conducting the 1983 Annual Preallocation Public Hearing for Interstate Primary Urban Systems and Public Transportation on April 15, 1983; and WHEREAS, there are two projects on the Primary System in Frederick County which the Board of Supervisors would like to encourage the Virginia Department of Highways and Transportation to construct; and WHEREAS, the Board of Supervisors would place its highest priority on the continuation of the improved Route 522 North from its current terminus in Cross Junction, Virginia to the West Virginia line; and WHEREAS, the Board of Supervisors would place its second priority on the improvement of Route 522 South near its northern intersection with Route 50 West; and WHEREAS, both of the above projects are very seriously needed, in particular the continued improvement of Route 522 North due to potential unsafe conditions that exist on that roadway. THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia do very strongly urge that the Virginia Department of Highways and Transportation place both the above projects in their six year planning process for the Primary System Construction Program. /s/ S. Roger Koontz S. Roger Koontz, Chairman Frederick County Board of Supervisors USE VALUE TAXATION IN VI RGI NI 104 Mr. Horne presented the report on Use Value Taxation in Virginia for the Board's information. There was no vote taken. CODE AND ENGINEERING COMMITTEE REPORT Mr. Will Owings, Chairman, presented the following report: The Code and Engineering Committee met at 10:00 A.M., April 6, with all members present. Also present were Mr. John Riley, Mr. John Dennison and Mr. Eddie Wright. The Committee makes the following report and recommenda- tions: A. The Committee unanimously accepted the low bid of Alban Tractor Company, Inc. to rebuild the 816C landfill compactor. B. Refuse removal at the Jail was discussed and it was agreed that this should be a contracted operation. Bids have been obtained for twice a week collection to commence July 1, 1983. The Sheriffs Department will be asking for a budget adjustment to their FY84 budget to cover this expense. It is noted that the City of Winchester will share this expense. Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, the above was approved. C. The Inspections Department reported that of the original 860 backlog, all these permits have been either issued certificates of occupancy, certificates of compliance, or placed in the active file. There was no action taken. FIRE AND RESCUE COMMITTEE REPORT Mr. Smith, Chairman, presented the following report: The newly formed Fire and Rescue Committee met at 7:30 P.M., on March 28 in the Stephens City Volunteer Fire Company facility. In addition to the Committee members, Supervisors Dave Smith (Shawnee - Committee Board representative) and Will Owings (Opequon) and Public Services Director Bob Harriman were present. The following represents a brief summation of items discussed: A. It was recommended that the County complete the house numbering system. Several companies commented on the need for this project to be completed. It was noted that most of the areas that need to be addressed are rural in character. It was recommended that a summer intern from VPI or other source be utilized to complete this project. Another suggestion was that the County investigate the feasibility of obtaining a financial grant from an appropriate governmental agency. 1 ©5 Mr. Baker stated that it was his understanding that the Round Hill Ruritan Club had published a map that could be of assistance with reference to the house numbering. Discussion followed by Mr. Silva, of the County Firemen's Association, and the Board concerning the material that had been published by the Ruritan Club and it was the consensus of the Firemen's Association that this had not been very helpful to the various Fire Companies. Mr. Harriman stated that the house numbering project had been started several years ago and was stopped mainly due to lack of manpower. B. The question of house numbering within subdivisions was discussed. Developers are required to number homes and name streets. Additionally, Frederick County Code, Chapter 6, Article II, Section 6 -8 (C), requires that numbers assigned to houses "be posted in a manner as to be visible and distinguishable from the street on which the property is located ". There was no action taken. C. Concern was voiced regarding Fire Company reivew of new subdivision plats. The Planning and Development Department is presently submitting the new plats to the appropriate Company for review. There was no action taken. D. It was recommended that the County look toward providing Capital Funds for future equipment purchases. It was noted that the Capital Improvements Plan has been programmed (if funds are available) for assistance in the out years. There was no action taken. E. Commonwealth of Virginia Fire Incident Report (902F) was discussed and the suggestion made that the County could automate the reports and make them available to the State. There was no action taken. F. Perry Silva, President of the Frederick County Firefighters Association, presented the following data as a compilation of Fire /Rescue activity in the County for FY82. Data Represents All Companies Fire Rescue Total No. of Calls /Runs 1,351 547 1,898 No. M/H on scene 12,070 1,922 13,992 No. M/H Certified Fire /Rescue Training 8,064 Total Running Cost 383,988 Total Other Cost 79,142 New Equipment Cost 273,119 Cost /Run approx. $202.00 There was no action taken. G. The next meeting is scheduled for April 25, 1983, at 7:30 P.M., at Middletown Fire Co. (Co. 12) . There was no action taken. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mrs. Maddox, Chairman, presented the following report: The Law Enforcement and Courts Committee met on Tuesday, April 5, 1983 with all members present and makes the following report: Joint Meeting with City of Winchester's Public Saf Committee to Discuss the Joint Jail Agreement The Committee met with the City's Public Safety Committee to discuss the Joint Jail Agreement. The major topic for discussion was the sharing of liability based upon the repeal of Title 53 of the Code of Virginia. All Committee members agreed that the sharing of liability was essential and should be clearly defined in the absence of enabling legislation providing same. After a lengthy discussion it was decided that legal counsel for both jurisdictions should meet to discuss and recommend to the Committee the solution to the liability question. The respective Committees will meet jointly in May to discuss and take action on the recommendation of legal counsel. There was no action taken. PERSONNEL COMMITTEE REPORT Mr. Baker, Chairman, presented the following report: Mr. Stiles requested that numbers 1 and 3 be done in Executive Session. The Personnel Committee met on April 7, 1983 and submits the following report and recommendations to the Board of Supervisors for consideration. 1. The Committee conducted the merit evaluation of Planning and Development Director John Horne and forwards it to the Board of Supervisors with a recommendation for approval. (Attached under separate cover.) This is to be done in Executive Session. 2. The Committee reviewed the attached request from the Sheriff to create a new Correctional Officer position in lieu of filling the vacant Investigator position. This request is forwarded to the Board for consideration with the recommendation that should the request be approved a stipulation be added that Board approval would be necessary should the 107 Sheriff desire to fill the Invesitigator position at a later date. (See Attached) Mr. Stiles asked if this would be budgeted in this year's budget. Mr. Baker stated that it would be proper to leave the position open even though it will not be funded. Upon motion made by William H. Baker, seconded by David L. Smith and passed unanimously, that the above be approved. 3. The Committee reviewed an employee evaluation who had been placed on extended probation and forwards it to the Board with a recommendation for approval. (Attached under separate cover.) This is to be done in Executive Session. FINANCE COMMITTEE REPORT Mr. Baker, Chairman, presented the following report: The Finance Committee met on April 5, 1983 with all members present. Request from Finance Director on Purchase Order Amounts The Committee agreed to recommend that the minimum amount required for a purchase order be increased to $50.00, and the amount requiring three written quotations be increased to $600.00. (See copy of memo attached) Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above was approved. Overtime Request from Sheriffs Department The Committee reviewed a request for payment of overtime to Sheriff Department employees for 25 hours worked in January, 1983. The Committee recommends that the hours be approved for payment; however, no additional overtime should be allowed in the future. (See memo from Sheriff attached). It was noted that this request was submitted prior to the Finance Committee recommendation that no more overtime be authorized. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above was approved. Information Cost of Road Work in Senseny Heights This was acted upon earlier in the meeting. Dental Insurance Proposed The County Administrator presented to the Committee information on various dental insurance plans. The Committee recommended no action be taken. There was no action taken. 10 Proposal to Rejoin the Virginia Municipal League as an Associate Member The Committee discussed the possibility of rejoining the Virginia Municipal League as an associate member. The Committee recommended that the County not rejoin the League due to the fact that same service was being provided by the Virginia Association of Counties. There was no action taken. Winchester Regional Airport Commission - Draft Ordinance, Agreement and Budget The Committee reviewed information regarding the Winchester Regional Airport Commission. The Committee recommended that Frederick County participate in the project, and contribute $15,000 annually. This amount is to be applied to Capital projects only. (Information attached) Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above was approved. Courthouse Complex Capital Project Fund Status The Committee reviewed the attached Courthouse Project Fund report. No action was taken. Budget Deliberations A summary of budget deliberations will be submitted prior to the April 12, 1983 worksession. There was no action taken. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code (1950) Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARD WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION Upon motion made by Kenneth Y. Stiles, seconded by Rhoda W. Maddox and passed unanimously, the Board reconvened into Regular Session. MERIT EVALUATIONS Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, the merit evaluation of Planning and Development Director John Horne was approved. 1®9 Upon motion made by William H. Baker, seconded by Kenneth Y. Stiles and passed unanimously, the merit evaluation of the employee who had been on extended probation was approved. Mr. Baker stated that a question dealing with comp time and overtime of County employees had been referred to Legal Counsel. Upon motion made by William H. Baker, seconded by David L. Smith and passed unanimously, that the above be approved. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. irman, Boar of S q�- viors� C rk, Board of Sup isors � j \