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March 31, 1983 Special Meeting. A Special Meeting of the Board of Supervisors was held on March 31, 1983, at 12:00 noon, in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice- Chairman; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. Absent - William H. Baker. CERTIFICATE OF RESOLUTION OF BOARD OF SUPERVISORS ACCEPTING CONVEYANCE OF SCHOOL BOARD PROPERTY ON WHITLOCK AVENUE - APPROVED Upon motion made by Will L. Owings, seconded by Kenneth Y. Stiles and passed unanimously, the following certificate of resolution was approved: 1, the undersigned, do hereby certify that I am the County Admini- strator of the County of Frederick, Virginia; that the following is a true copy of a resolution adopted by the Board of Supervisors of the County of Frederick, Virginia, at a meeting duly held on the 31st day of March, 1983, at which a quorum was present and voting; and that such resolution has not been rescinded or modified: RESOLVED that the Board of Supervisors of the County of Frederick, Virginia, herewith accepts the conveyance of all that certain tract or parcel of land fronting on Whitlock Avenue in the City of Winchester, formerly known as the Miller School and presently known as the Frederick County Public School's Administration Building, from the County School Board of Frederick County, Virginia, pursuant to resolution adopted March 21, 1983, and authorizes S. Roger Koontz, Chairman, to attest such acceptance by executing the deed of conveyance on behalf of the Board of Supervisors of the County of Frederick, Virginia, for that purpose. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the County this 31st day of March, 1983. BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA By /s/ John R. Riley Jr. County Administrator SELECTION MADE FOR PRIVATE INDUSTRY CO Mrs. Kelican appeared before the Board and presented a list of names for consideration to PIC. Mr. Koontz stated that if they can go with the list of names that Mrs. Kelican has just given them, they will be assured of six votes on the Council. He asked if it would be any problem with writing in Mr. Keenan's name, Personnel Manager at National Fruit. The Board concurred with Mr. Koontz's selection of Mr. Keenan. The Board agreed to go with Mr. Alteena, from Rockingham County, Mrs. Patricia Stiles from Frederick County, and George Romine from Frederick County from the list that had been provided. Mr. Stiles stated that he felt Mr. Romine was very qualified but questioned the availability of his time due to his committments on the Economic Development Commission. 90 EDUCATIONAL AGENCIES - MRS. BREWER AND DR. MORRISON Mr. Koontz stated that he felt Dr. Morrison was more knowledgeable of the people of this area. After discussion the Board could not agree on the selection between Dr. Morrison and Mrs. Brewer so they voted by ballot. Mrs. Kelican counted the votes and the majority voted in favor of Mrs. Brewer. Mr. Koontz stated that it looked as if the City will probably go with elected Officials as a back up. He further stated that he had spoken to the office in Richmond about whether elected Officials from the Board might serve on this Council and they stated there might be some problems with the Board members serving. The Board discussed at length various County citizens presently working in Private Industry as possible candidates to serve on this Council. Upon motion made by Kenneth Y. Stiles and seconded by David L. Smith, Mr. Furchak, Personnel Director of General Electric, to be the representa- tive to serve on this Council from Frederick County and Mrs. Kelican will serve as an alternate. Mrs. Maddox stated that she would like to see how William Baker feels about serving on this Council, before voting, inasmuch as he is presently out of town. The above nomination of Mr. Furchak was approved by the following recorded vote: Aye - Will L. Owings, Kenneth Y. Stiles and David L. Smith. Nay - Rhoda W. Maddox and S. Roger Koontz. The Board discussed again their feelings on what should be the process if one of the County representatives leaves the Council as to whether or not the Board has the right to select another member to serve on this Council. Mrs. Kelican asked if she was to attend the meetings if Mr. Furchak could not attend. The Board felt Mrs. Kelican should attend and that she would also call Mr. Furchak and talk with him concerning him representing the County on this Council. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. rd f Su ervisors CI k, Boar of Sup A Special budget worksession of the Frederick County Board of Super- visors and the Frederick County School Board was held on April 12, 1983, at 7:00 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice - Chairman; William H. Baker; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. All members from the School Board were present. CASH FLOW PROJECTIONS PRESENTED BY FINANCE DEPARTMENT Mrs. Barbara Ratcliff appeared before the Board and explained, by using flow charts, how the cash flow will be affected by twice a year tax collec- tions and how the budget projections look for the County for the next fiscal year. BUDGET RECOMMENDATIONS BY FINANCE COMMITTEE CHAIRMAN Mr. William Baker, Chairman of the Finance Committee, stated that a great deal of time had been spent on this budget and that all of the Departments had been requested to reduce their original budget requests by three percent and had done so. He explained how twice a year tax collec- tions would affect the County cash flow. Mr. Baker further explained the reductions that needed to be made within the budget as well as the amount that would be needed for capital outlay projects within the County. SCHOOL BOARD BUDGET DISCUSSED Dr. Walker presented the Board of Supervisors with a summary of notes on the 1983 -84 School budget which addressed fifteen different areas of the budget for a total budget of $18,374,886.00 for an increase of $979,437.00 or a 5.63% increase over the current budget. The Board discussed with the School Board various sections of the budget as to whether or not cuts could be made in these particular line items. Mr. Stiles stated that he felt the athletic fields at the Ridge Campus, that were proposed in the budget to be finished, could be postponed until a later date and that the salary increases should be limited to five percent as this was the figure that had been proposed for all of the County employees. Mr. Baker stated that the Finance Committee felt very strongly that the three percent cut be made by all Departments and that all pay increases for employees be held to five percent. 92 Mr. Koontz stated that the chair was open for any suggestions as to how this budget deficit could be resolved. After considerable discussion the Board asked the School Board to go with the same figure amount that was given them last year plus any carry over funds from this year's budget. Mr. Lewis Costello stated that he felt this would be very hard to live with as it would have a long reaching affect on the students of Frederick County. The Board of Supervisors unanimously directed the School Board to go with the 6.6% that they used last year as well as any carry over funds that might be available from this year's budget and come back to the Board with a new figure for the 1983 -84 School Board budget. Mr. Owings stated that he was not opposed to the salaries but he felt the other County employees should receive the same percentage increase as the School Board employees would receive. SHERIFF'S DEPARTMENT The Sheriff requested that a Correctional Officer replace the position of one of the Investigators. He stated that this position will show in the budget but will not be funded this year. He further stated that the Finance Committee had deleted the Base Station which he asked to have replaced in order to be able to communicate with the Deputies. The Board agreed to reinstate the line item which addresses the Base Station. PUBLIC WORKS /INSPECTIONS Mr. Harriman requested that the $1,000 which the Finance Committee had deleted from the Inspections travel be reinstated as this is the amount used to cover costs of State mandated schooling for the Inspectors. The Board concurred to reinstate $600 of this for a total of $1,600 for four Inspectors. PLANNING AND DEVELOPMENT DEPARTMENT Mr. Horne requested that the full $400 be paid as requested by the Lord Fairfax Soil and Water Conservation District. The Board requested that the Finance Committee consider this at their next meeting. PARKS AND RECREATION DEPARTMENT Mr. Smith stated that he would like to make a recommendation that the Board of Supervisors work out a plan that would be presented to the Parks 93 and Recreation Department as a goal for them to work with. He further stated that $548,808 is provided this year for the budget for the Parks and Recreation Department from the County. He would like to suggest that every year the Parks and Recreation Department budget be reduced five percent with half of this money being distributed to the various County Fire Departments. Mr. Smith further stated that with the budget being cut by five percent for the next five years a total of $395,000 would be realized as the amount saved. Mr. Horne stated that he felt the Board of Supervisors needed to give Mr. Cheely direction in which they wanted the Parks and Recreation Depart- ment to go with reference to planning within that Department. Mr. Owings stated that he felt the theory was good but questioned whether the present Board could committ what would take place beyond this present Board. Mr. Baker stated that he felt Mr. Cheely had done well with the user fees but that the Board did not know what success he would have in next year with reference to user fees. Mr. Smith stated that he felt this is a situation that needs to be addressed now and not be put off and that this plan should be looked into by the Board. FIRE COMPANIES Mr. Walt Cunningham and Mr. Perry Silva appeared before the Board on behalf of the Fire and Rescue Volunteers of the County and requested that the Board reconsider their donation to the various companies. The request had been for $11,000 and the Finance Committee had recommended $10,000 donation to each company. The Board requested that the Finance Committee consider this at their next meeting. REQUEST FOR SALARY INCREASE FOR ASSISTANT C0MMONWEALTH'S ATTORNEY Mr. Smith stated that he would like to request that Mr. Glenn Williamson's salary, the County's share, be increased from $5,000 to $12,000 per year. The Board referred this request to the Finance Committee for their study. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. 94 Chki man, of Soervisoe! V qA roMe w "I � �� —!— ISC k , Boarrd/of S rs