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HomeMy WebLinkAboutJanuary 12, 1983 Regular Meeting1 A Regular Meeting of the Frederick County Board of Supervisors was held on January 12, 1983, at 7:00 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT S. Roger Koontz, Chairman; Will L. Owings, Vice - Chairman; William H. Baker; Rhoda W. Maddox; David L. Smith and Kenneth Y. Stiles. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend J. William Hough of the Braddock Street United Methodist Church. ADOPTION OF AGENDA Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, the Agenda was adopted as submitted. APPROVAL OF MINUTES Mr. Smith stated that on Page 17 of the December 8, 1982 Minutes, the gentleman's name was listed as "Mr. Strible" and it should read "Mr. Strimple ". Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously that the Minutes of the Regular Meetings of November 24 and December 8, 1982 and the Special Meeting of December 15, 1982 be approved as amended. Mr. Stiles arrived at this time. COUNTY OFFICIALS RECOMMENDATION TO CIRCUIT COURT JUDGE FOR REAPPOINTMENT/ APPOINTMENT TO THE BOARD OF ZONING APPEALS - TABLED Mr. Owings requested that this be tabled until the next Board Meeting. RESOLUTION IN HONOR OF CATHERINE MONTE - APPROVED Mr. Riley read the resolution that was presented to Mrs. Catherine Monte by the Board. Upon motion made by Will L. Owings, seconded by David L. Smith and passed unanimously, that the following resolution in honor of Catherine Monte be approved: RESOLUTION IN HONOR OF CATHERINE MONTE WHEREAS, Catherine Monte served as Frederick County's repre- sentative on the Chapter 10 Board from January 1, 1976 to December 31, 1982; and, WHEREAS, She devoted many hours of service to this Board and the needs of the citizens of Frederick County was relied upon by the Board of Supervisors; and, WHEREAS, The Board of Supervisors wishes to express its appreciation to Mrs. Monte for her years of conscientious service to Frederick County and the Chapter 10 Board. NOW, THEREFORE BE IT RESOLVED That the Board of Super- visors of Frederick County does hereby express its sincere appreciation to Catherine Monte. BE IT FURTHER RESOLVED That a true copy of this resolution be presented to Mrs. Monte. RESOLVED The 12th day of January, 1983. /s/ S. Roger Koontz /s/ Rhoda W. Maddox S. Roger Koontz, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ David L. Smith David L. Smith /s/ William H. Baker William H. Baker ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Kenneth Y. Stiles Kenneth Y. Stiles Mrs. Monte appeared before the Board and thanked them for allowing her to serve on the Chapter 10 Board for two terms and that it had been a very rewarding experience. RESOLUTION IN HONOR OF ESTHER BOYD - APPROVED Mr. Robert Harriman read the resolution that was presented to Mrs. Esther Boyd by the Board of Supervisors. Mr. Harriman also read a letter that Mrs. Boyd had received from the Virginia Humane Society for all her many contributions to the animals of the County. Mrs. Boyd appeared before the Board and thanked them for the resolution as well as all their assistance in her efforts toward the care of animals within Frederick County. Upon motion made by William H. Baker, seconded by Rhoda W. Maddox and passed unanimously, that the following resolution in honor of Mrs. Boyd be approved: RESOUTION IN HONOR OF ESTHER BOYD WHEREAS, Esther Boyd organized the Frederick County Pet Registry in 1975 and continues to serve as its leader, and; WHEREAS, Esther Boyd, through the operation of the Frederick County Pet Registry, provides an invaluable service to all animals and their owners by providing a safe and secure haven, and; WHEREAS, This service is provided without thought for herself and at times at great financial stress, and; WHEREAS, The members of the Frederick County Board of Supervisors are pleased to acknowledge the honor bestowed upon Esther Boyd by the Virginia Federation of Humane Societies, Inc., and; WHEREAS, The Board of Supervisors wish to encourage Esther 3 Boyd to continue her unselfish efforts on behalf of the animals in this area. NOW, THEREFORE BE IT RESOLVED That the Frederick County Board of Supervisors does express its deep appreciation to Esther Boyd for a job well done. BE IT FURTHER RESOLVED, That a true copy of this resolu- tion be delivered to Mrs. Boyd. RESOLVED This 12 day of January, 1983. /s/ S. Roger Koontz /s/ Rhoda W. Maddox S. Roger Koontz, Chairman Rhoda W. Maddox /s/ Will L. Owinas Will L. Owings, Vice- Chairman /s/ William H. Baker William H. Baker ATTEST: /s/ Joh R. Riley, Jr. John R. Riley, Jr., Clerk, Board of Supervisors /s/ David L. Smith David L. Smith /s/ Kenneth Y. Stiles Kenneth Y. Stiles ADVERTISEMENT OF FARM CENSUS PROCLAMATION DISCUSSED Mr. Koontz stated that he felt it was very important that the Farmers within the County be made aware of the importance of filling out this form and sending it to the proper Government Agency. He stated that he would contact Mr. Hewitt of the local Farm Bureau and see if this could not be advertised in the two local papers without a charge. REQUEST FROM COUNTY OF WASHINGTON, VIRGINIA BOARD OF SUPERVISORS FOR APPROVAL OF RESOLUTION DEALING WITH CHANGES IN METHOD OF ELECTING BOARD OF SUPERVISORS After discussion by the Board concerning this resolution, it was decided that no action be taken on this request from the County of Washington, Virginia Board of Supervisors. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, that no action be taken on the request from the Washing- ton County Board of Supervisors dealing with changes in the method of electing Board of Supervisors. REQUEST FROM GLOUCESTER COUNTY, VIRGINIA BOARD OF SUPERVISORS FOR BOARD APPROVAL OF RESOLUTION DEALIN WITH LICENSING OF SOIL SCIENTISTS TO ISSUE SEPTIC TANK PERMITS The Board discussed the request from the Gloucester County, Virginia Board of Supervisors and voted to take no action on this request. Upon motion made by Kenneth Y. Stiles, seconded by William H. Baker and passed unanimously, that the Board of Supervisors take no action on the request of the Gloucester County, Virginia Board of Supervisors to license Soil Scientists to issue septic tank permits. El TRI- COUNTY O.I.C. R EPORT RECEIVED BY THE BOARD OF SUPER- RS Mr. Stiles stated that since he had arrived late at the meeting and was not present when the Agenda was adopted, he would like to address the report from the Tri- County O.I.C. that had been received by the Board Members. tar. Stiles stated that he would like for the public to know that a copy is available in the County Administrator's Office for their review. He further stated that he felt the O.I.C. had contributed a great deal to the commun- ity. ORGANIZATION OF THE BOARD OF SUPERVISORS FOR 1983 Election of Vice - Chairman Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that Mr. Will L. Owings be elected Vice - Chairman of the Board of Supervisors for 1983. Adoption of Rules of Order Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that the Roberts Rules of Order be adopted for the Board of Supervisors for 1983. Appointment of Parliamentarian Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, that County Administrator John R. Riley, Jr. be appointed as Parliamentarian for the Board of Supervisors for 1983. Establishment of Time and Place of Meeting Upon motion made by Kenneth Y. Stiles, seconded by David L. Smith and passed unanimously, that the second and fourth Wednesdays of each month, at 7:00 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, be the time and place for Board Meetings for 1983. Committee Assignments Mr. Koontz read the following list designating which Committees each Board Member would serve on: Will L. Owings Code and Engineering, Finance, Transportation Safety, School Board (non - voting liaison), Clerk's Office. William H. Baker Finance, Personnel, Agricultural District Advisory Board, Parks and Recreation Commission (non - voting liaison), Treasurer, Planning District Commission. Rhoda W. Maddox Code and Engineering, Law Enforcement and Courts, Joint Judicial Center, Stream Standards, Extension Advisory Board (non- voting liaison), Sheriff, Division of Court Services, Regional Jail. David L. Smith Personnel, Social Services, Animal Care, Industrial Development Authority (non- voting liaison), Commonwealth's Attorney, Braddock House. Kenneth Y. Stiles Law Enforcement and Courts, Joint Judicial Center, Planning Commission, Commissioner of the Revenue, Regional Library, A.S.C. (non- voting liaison). S. Roger Koontz Sanitation Authority (non - voting liaison), Planning District Commission. After discussion by the Board it was decided that the terms of the citizen members on these various Committees would run from February 1 through January 31 of each year. The citizen members for this coming year will be named at the Board Meeting on January 26, 1983. Mr. Koontz stated that he had asked Mr. Riley to stay on the Judicial Center Committee and keep the Board appraised of what was going on. Mr. Stiles stated that he felt the entire Judicial Center Committee desperately needed to meet. Upon motion made by Rhoda W. Maddox, seconded by William H. Baker and passed unanimously, that the terms of the various Committee members run from February 1 through January 31 of each year. Upon motion made by Rhoda W. Maddox, seconded by Kenneth Y. Stiles and passed unanimously, that all Citizen members for the County Committees be approved at the Meeting on January 26, 1983. Mr. Koontz stated that he was forming a new Committee which would be called Information Committee and he would like for this Committee to work with Mrs. Locke, of the Data Processing Department, because of all her many activities with the various County offices. Mr. Stiles suggested that rather than form a new Committee that the Code and Engineering Committee would work with Mrs. Locke. Mr. Owings and Mrs. Maddox agreed to this. Mr. Koontz stated that he had received a request from various County Fire Companies to use the County Seal on their various pieces of Fire equipment. This was referred to the Law Enforcement and Courts Committee for their study and recommendation. PLANNING COMMISSION BUSINESS ZMAP #001 -82 JERRY UPDIKE AND DEWEY GILLESPIE - SHAWNEE MAGISTERIAL DISTRICT - A PPROVED Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Neither Mr. Gillespie or Mr. Updike were present at the meeting. Upon motion made by David L. Smith, seconded by Kenneth Y. Stiles and passed unanimously, that the request for zoning map amendment petition M #001 -82 of Jerry Updike and Dewey Gillespie, Route 7, Box 179, Winchester, Virginia, consisting of 4.1705 acres, now zoned A -2 (Agricultural - General) to be rezoned MH (Mobile Home) be approved. This property is designated as Parcel Number 174C on Tax Map Number 55 in the Shawnee Magisterial District. Mr. David Smith left the Board Meeting at this time. CUP # 016 -82 - JOHN H. WERT - OPEQUON MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion had unanimously recommended approval with conditions. Mr. Wert appeared before the Board on behalf of his request. Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, that the conditional use permit # 016 -82 of John H. Wert, P. 0. Box 89, Middletown, Virginia, requesting a permit for a Service Station for gas service only be approved. This property is designated as Parcel Number 27 on Tax Map Number 91 in the Opequon Magisterial District. P #017 -82 - CHARLES H. AND NANCY J. THOMPSON - GAINE RO MAGISTERIAL DISTRICT - APPROVED Mr. Horne presented this request and stated that the Planning Commission had unanimously recommended approval with conditions. I - Mr. Thompson appeared before the Board on behalf of his request. Upon motion made by Rhoda W. Maddox, seconded by William H. Baker and passed unanimously, that conditional use permit #017 -82 of Charles H. and Nancy J. Thompson, Route 5, Box 478, Winchester, Virginia, requesting a permit for a Cottage Occupation for garden supplies and rentals be approved. This property is designated as Parcel Number 55 on Tax Map Number 22 in the Gainesboro Magisterial District. AIRPORT COMMITTEE REPORT Mr. Owings stated that he had attended one of the meetings and he felt the Board would be asked at sometime in the future to contribute to the Airport Fund. REQUEST BY NATIONAL ASSOCIATION OF COUNTIES - DENIED Mr. Stiles stated that he would like for the record to show that the I — request received by the Board from the National Association of Counties for a one time contribution of one hundred eighty six dollars ($186.00) was denied by the Board. The Board recessed. ,e 7 WORKSESSION BETWEEN THE BOARD OF SUPERVISORS AND THE COUNTY SCHOOL BOARD Mr. Koontz welcomed Dr. Walker and the School Board members as well as Mr. Perrault. The two Boards discussed the renovation of the Kline School property and the progress that is being made on this project. Dr. Walker stated that with the work that has been done up to this point, that if progress continues as it has been, he felt the offices from Whitlock Avenue would be ready to move sometime in March. DISCUSSION OF SCHOOL BOARD PROPERTY AND USE BY OTHER AGENCIES Dr. Walker read the policy that was adopted by the School Board at their meeting on December 20, 1982 as it pertains to the use of School facilities. Mr. Koontz stated that one of his main concerns with reference to this policy is that the citizens pay for these facilities and we would like to encourage them to be used by these same citizens. Mr. Zirkle stated that the School Board did not want to discourage use of the School facilities and that the only thing the School Board was trying to do was to recover the expenses that are involved in maintaining these facilities. Mr. Cheely, Director of Parks and Recreation, stated that he had discussed this agreement with Dr. Walker as it pertains to the Parks and Recreation Department and it was the hope of both Dr. Walker and himself that all avenues would be kept open by the School Board and the Parks and Recreation Commission concerning this contract. Mr. Charlie Hott, School Board Chairman, stated that the majority of changes made in this contract will affect profit making organizations. BOARD RETIRES INTO EXECUTIVE SESS Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code (1950) Section 2.1 -344, Subsection A (6) to discuss Legal matters. BOARD WITHDRAWS FROM EXECUTIVE S ESSION Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENES INTO REGULAR SESSION N Upon motion made by Kenneth Y. Stiles, seconded by Will L. Owings and passed unanimously, the Board reconvened into Regular Session. Mr. Koontz stated that two pieces of School Board property will be vacated in 1983, that of Kernstown School and Whitlock Avenue School Board Offices and they are for sale and anyone interested in purchasing this property should contact the School Board Office. Upon motion made by Will L. Owings, seconded by William H. Baker and passed unanimously, that in addition to the sale of the above property, that $138,021.00 be appropriated and made available to the School Board to complete the Kline School renovation. Mr. Stiles stated that this $138,021.00 will be repaid out of the sale of the School property at some point. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mrs. Rhoda Maddox, Chairman of the Committee, presented the following report and recommendations: The Committee on Law Enforcement and Courts met on Tuesday, December 7, 1982 with the following persons present: Rhoda Maddox, Kenneth Stiles, Larry Coverstone, Sheriff Roscoe Bruce and Chuck Poe. Also attending the meeting was Roger Lee Clark, a former inmate at the Frederick County Jail. The following topics were discussed: Division of Court Services The CDI resolution is to be completed and returned to the Committee. Discussion was held concerning Drug Detection tests and sharing of services of a registered nurse between the Division of Court Services and the Sheriff's Department. The Committee requested that the legality of the tests be presented to Larry Ambrogi, Commonwealth's Attorney, for considera- tion. There was no action taken. Sheriffs Department Discussion was held concerning the Sheriffs Department participating in the State Police Retirement System. The Committee recommends that the attached resolution requesting that a study be conducted regarding this retirement system be approved. Upon motion made by Rhoda W. Maddox, seconded by Kenneth Y. Stiles and passed unanimously, the above recommendation was approved. I Mr. Clark, former inmate at the Jail, spoke to the Committee about problems he had observed at the Jail during the month of October. An investigation of these allegations has been initiated and shall continue. There was no action taken. The Committee requested that Mr. Ambrogi research the possibilities of changing the operation of the Jail from the Sheriffs Department to a Superintendent of Jails. There was no action taken. FINANCE COMMITTEE REPORT Mr. William Baker, Chairman of the Finance Committee, presented the following report and recommendations: The Finance Committee met on January 3, 1983 with all members present. Insurance Coverage The Committee reviewed a memo to the Board of Supervisors from the Finance Director requesting a confirmation on awarding of Sheriffs profes- sional liability insurance. (See memo attached) It was noted by the Committee that there will be a savings to the County of $2,928.60 per year due to the National Sheriffs' Association being the previous carrier. The Committee recommends approval of the action taken by the Finance Director. Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Rescue Squad Resolution The Committee reviewed a resolution proposed by the County of Charlotte Board of Supervisors concerning legislation enabling local governments to have the option of determining what restrictions should be placed on volunteer rescue squad personnel as a prerequisite to membership in a local rescue squad unit. The Committee requested that the County Administrator write the Charlotte County Board for additional information. This resolution will be considered at the next scheduled meeting. (See copy of resolution attached) There was no action taken. Budget Adjustment The Committee reviewed a budget adjustment request from the Sheriff in the amount of $4,096.00. The County has received a check in the above amount representing an insurance recovery for a wrecked automobile. The Sheriff is requesting that these funds be used for purposes other than automobile repair or replacement of vehicles. The Committee sends the 10 request to the Board of Supervisors without a recommendation and requests that the Sheriff provide information as to why the car will not be replaced. (See copy of request attached). NOTE: Subsequent to the Finance Committee Meeting the Finance Director requested the desired information from the Sheriff's Department. ( See memo attached) DATE: December 17, 1982 TO: Dianne Ayers, Finance Department FROM: Roscoe L. Bruce, Sheriff SUBJECT: Budget Adjustment On September 27, 1982, Deputy Charles Sturdivant was involved in a cruiser accident in which the cruiser was totaled. Our insurance company reimbursed the Department in the amount of $4,096.00. Therefore, we are requesting a budget adjustment in that amount. Applicable codes are as follows: 56881 - 03- 031 - 3102 - 3004 -02 $1,216.00 03 -031- 3102 - 3006 -00 500.00 03- 031 - 3102 - 7009 -00 380.00 03 -033- 3301 - 7003 -00 2,000.00 $4,096.00 /s/ Roscoe L. Bruce Sheriff Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, that the $4,096.00 be placed in the 1983 -84 budget line item for the purchase of new automobiles for the Sheriffs Department, therefore the above request of the Sheriff's Department was denied. Audit of County Records The Committee reviewed a letter from the firm of Robinson, Farmer, Cox Associates requesting that the County accept the option for their firm to audit County records for the fiscal year 1982 -83. The Committee noted that the audit service had been advertised and bid last year with bids received for one through a three year period. Robinson, Farmer, Cox Associates submitted the following low bids at that time: 1981 -82 1982 -83 1983 -84 $13,000 14,000 15,000 It is recommended that the Board of Supervisors authorize the firm of Robinson, Farmer, Cox Associates to perform the annual audit of County records, as specified in their audit proposal, for the fiscal year 1982 -83 at a cost of $14,000. 11 Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Returned Checks Outstanding The Treasurer presented a list of returned checks to the Committee that she recommends be written off by the Board of Supervisors. The Committee requested that the County Administrator ask the Commonwealth's Attorney if any legal action can be taken to collect bad checks and further to furnish the Commonwealth's Attorney with a copy of the list presented to the Committee. The Committee recommends that this request be brought up as a separate Board agenda item. The Board discussed at length what the County could do in order to try and collect these bad checks. It was the consensus of the Board that this list be returned back to the Treasurer with the instructions that she return to the various County offices those bad checks that they had received and request them to make every effort to collect them from their respective offices. As for the checks, the Treasurer had taken in, depending on the amount of the check, if she felt civil action would be warranted depending on the amount of the check, then she was to proceed in this manner. Upon motion made by Kenneth Y. Stiles, seconded by Rhoda W. Maddox and passed unanimously, that the list of bad checks as presented to the Board by the Treasurer be returned to the Treasurer with the above instructions. Appropriation Transfer/ Reallocation of Positions The Committee reviewed a memo from the Information Services Director requesting a transfer of appropriations from within the Information Services budget in the amount of $2,594.00. Said transfers are requested to reclassify several positions and to bring compensation in line with their responsibilities and job market value. It is noted by the Committee that the funds are available within the Information Services budget and that the Personnel Committee has recommended approval. The Committee makes the following recommendations to be effective January 1, 1983: Upgrade Data Entry Operator I from Range 9 to Range 12, Step C. Upgrade Data Entry Operator II from Range 12 to Range 15, Step C. Upgrade Programmer I from Range 15 to Range 15, Step C. Upgrade Programmer 11 from Range 15 to Range 19, Step C. 12 Approve appropriation transfers to the above positions in the total amount of $2,594.00 from line item 1220 - 1001 -22 (Programmer 1). (See memo and information attached). Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Appropriation Transfer for Law Library The Committee reviewed an appropriation transfer request from the Commonwealth's Attorney's Office in the amount of $800.00. The transfers are requested from within the Commonwealth's Attorney's budget to the Law Library budget with no additional local funds involved. The Committee recommends approval of the request. (See copy attached.) Upon motion made by William H. Baker, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Financial Report The Finance Director presented information on the status of the current estimated budget deficit and data relating to the fiscal years 83 -84 and 84 -85. The Finance Director reported that the current projected budget deficit is decreasing slightly from earlier projections of $150,000 and is now approximately $113,000. Tax collections are keeping pace with prior years and it is anticipated that the current projected deficit can be eliminated by unspent appropriations remaining at June 30, 1983. The budget data presented reflects the projected 83 -84 and 84 -85 budget status based on adopting the twice a year tax collections next year. The data presented also reflects the projected 83 -84 and 84 -85 budget status if the twice a year tax collections do not go into effect. It was pointed out that the projected deficit for 1983 -84, without the twice a year tax collections going into effect, would be $922,783 assuming expenditures are held at present levels. The projected deficit has increased due to an estimated $150,000 in additional funds being deferred under land use taxation next year. The Finance Director was instructed to assemble additional data for the Committee to review at their next meeting scheduled for January 20, 1983. At that time the Committee will review expenditure reduction and other alternatives, and hopes to make a recommendation to the Board of Supervisors at the January 26, 1983 meeting as to how the 1983 -84 budget should be balanced and how funds should be allocated to the various departments. 13 There was no action taken. Mr. Stiles stated that he would like to suggest, just as one Board Member, that the Finance Committee take into consideration in its delibera- tions a couple of items: He stated there has been a great deal in the press in the last few days and he presumed that it is official now about reduction in State aid to locailities. Mr. Stiles stated that his feelings on that particular matter is very much the same as it has been on Federal aid. He stated that it is not the County's obligation to pick up funding when it is reduced by the State government. He stated that he felt this should be made as clear as possible. He further stated that he felt it may be necessary again to look at catagorical funding of the School budget and he felt that either the Finance Committee or the Personnel Committee needed to reevaluate the necessity for twice yearly personnel evaluations. He further stated that he felt they are very useful, but they are very time consuming, and was not sure that you achieve that much good out of doing the whole process twice a year instead of once a year. He stated he was concerned that twice yearly salary adjustments, even though they are at a smaller level by half of the annual adjustments, over the long term will have the effect of racheting upward the salary levels beyond where they need to be. He stated he would note that the Board needs to make it very clear regarding the Courthouse, that there have been reports that there are over- runs in the Courthouse, what have been called overruns, are not increases over what has been appropriated. He further stated that the Courthouse is still well within the amount of money that has been appropriated and he felt that this needs to be made plain again, for the record or at least as far as he was concerned, that the amount of money that this Board has appropriated for the Courthouse is all that there is going to be. He stated that if there are overruns beyond what the current appropriated funds can handle, they will be off -set by reductions in other areas of the Courthouse. Mr. Stiles further stated that there was a certain amount of contingency in the money that was appropriated and that is what is being discussed now, but they are no where near in going over and requiring additional appropria- tions. Mr. Stiles stated that he would note that most of the decreases in revenues that the County is looking at are primarily the result of people having less money and spending less money. He stated that he did not think it is right for the Board to decide that the County is going to keep on m going at the increased level that it has been and take the money that those people cannot spend in the form of additional tax increases. He stated that he did not believe that a tax increase is a viable option towards resolving the budget problems. Mr. Baker stated that he did not believe it was the intent of the Finance Committee to give any thought to any tax increase that would not be absolutely necessary with no other way to go and he believed that Mr. Owings would concurr with his thinking. He stated that they definitely have no intentions of doing anything that is unnecessary or anything that would be determent to the citizens of the County. Mr. Owings stated that was correct. CODE AND ENGINEERING COMMITTEE REPORT Mr. Will Owings, Chairman of the Committee, presented the following report and recommendations: The Code and Engineering Committee met on January 6, 1983 with all members present. The Committee makes the following report and recommenda- tions Scrap Refuse Containers A high bid of $26.00 a piece for approximately 77 scrap refuse con- tainers was received from Browning- Ferris Industries. The Committee recommends that the bid be accepted. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. Public Activity on County Property The situation regarding organized activity on County property in the vicinity of the Administration Building and Courthouse complex was discussed. It is recommended that the attached letter be sent to the City of Winchester and the Downtown Development Board. (Attachment 1) Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. Rabies Shots for Cats The letter from the Virginia Department of Health (Attachment 2) was discussed. It is recommended that the Animal Care Committee be asked to pursue the establishment of a rabies clinic to be conducted within the County in the Spring. Additionally, public awareness should be stimulated regarding the advisability of having cats inoculated. There was no action taken. 15 Mr. Stiles stated that he felt this was a critical situation. larke Countv Refuse Charaes The letter from the County Administrator of Clarke County was discussed. (Attachment 3) The Committee recommends that no changes be made to the present fee structure. Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved. Inspections Department The backlog status was presented; of the original 860, there remain 108. (Attachment 4) A flyer has been produced regarding the proper installation of woodstoves. (Attachment 5) It is planned to distribute this flyer in quantity to woodstove dealers throughout the area. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIkIOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. rman, Z�2 CI rk, Board of Supervisors