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HomeMy WebLinkAboutOctober 23, 1985 Regular Meeting206 A Regular Meeting of the Frederick County Board of Supervisors was held on October 23, 1985, at 7:15 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings- Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Parker Perkins of the Clearbrook Presbyterian Church. ADOPTION OF AGENDA Mr. Riley stated there was a recommendation from the Personnel Committee, the Annual Report from the Sanitation Authority and a vacancy on the Private Industrial Council that the Board should vote on, and he wanted to remind the Board of the Special Meeting scheduled for November 1, 1985 with the State Health Department Officials in the Board Room. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Agenda was approved as amended. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and passed unanimously, the minutes of the Regular Meeting of September 11, 1985 were approved as submitted. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the Regular Meeting of September 25, 1985 were approved as submitted. RESOLUTION IN HONOR OF W. FRENCH KIRK - APPROVED Mr. Riley read the following resolution: WHEREAS, W. French Kirk served as a member of the Planning Commission from August 3, 1977 to October 4, 1985, and; WHEREAS, he did faithfully serve the citizens of Frederick County with dignity and dedication, and; WHEREAS, he possessed the highest devotion to duty as a member of the Planning Commission and was respected and relied upon by his fellow Commission Members, and; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, wishes to express their appreciation to W. French Kirk. BE IT FURTHER RESOLVED, that a true copy of this resolution be presented to Mr. Kirk. 207 RESOLVED this 23rd day of October, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. RESOLUTION IN MEMORY OF MARGARET S. RUSSELL - APPROVED Mr. Riley read the following resolution: WHEREAS, Margaret S. Russell served as Chairman of the Lord Fairfax Soil and Water Conservation District, and; WHEREAS, she did faithfully serve the citizens of the Lord Fairfax Planning District with dignity, dedication and wisdom, and; WHEREAS, she possessed the highest devotion to duty in directing and carrying out the business of the District, and; WHEREAS, her experience and judgement which was gained by long and faithful service to the District, was respected and relied upon by her fellow District members, and; WHEREAS, Mrs. Russell departed this life on August 21, 1985 and the Frederick County Board of Supervisors in an effort to honor her, wishes to express their deep appreciation to her family for her unfailing service to the people of Frederick County. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors hereby expresses its sorrow over the loss of Mrs. Russell and further expresses its appreciation to the family of Mrs. Russell for her devotion to Frederick County and her extensive contributions to the community. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to the family of Mrs. Russell. RESOLVED this 23rd day of October, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. 2018 CARL M. MCDONALD REAPPOINTED TO CITIZEN AT LARGE POSITION ON THE F REDERICK COUNTY PLANNING COMMISSION - APPROVED Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, Carl M. McDonald was reappointed to the Citizen At Large Position on the Frederick County Planning Commission, said term to commence on October 31, 1985 and terminate on October 31, 1989. CAROLYN BEARD, COUNTY REPRESENTATIVE ON THE CHAPTER 10 BOARD. ADDRESSED THE BOARD Mrs. Carolyn Beard appeared before the Board to give an update on the activities of the Northwestern Community Services and to answer any questions the Board Members might have concerning budget, programs, etc. Mr. John Fanning, Director of Northwestern Community Services Board, was also present. Mr. Stiles asked Mr. Fanning if he thought there was any duplication or overlap of services with other organizations offering the same as North- western Community Services. Mr. Fanning replied that he did not think so as everyone was trying not to let this happen. Mr. Stiles thanked Mrs. Beard and Mr. Fanning for attending the meeting and felt their information had been very informative. T.V. CABLE FRANCHISE - APPROVED Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the following T.V. Cable Franchise was approved: WHEREAS, by Section 11 of the Community Antenna Tele- vision Franchise Ordinance and Grant to Winchester TV Cable Company it is required that any transfer of ownership of the stock in said Corporation which amounts to a change in corporate control shall be approved by the Board of Supervisors for the County of Frederick, and WHEREAS, Winchester TV Cable Company has advised that it plans to merge into its parent corporation, Mid Atlantic Network, Incor- porated (which corporation presently owns one hundred percent (100 %) of Winchester TV Cable Company), and WHEREAS, the merger is to be effected before the end of calendar year 1985. NOW, THEREFORE BE IT ORDAINED, by the Board of Supervisors for the County of Frederick, Virginia that this governing body hereby APPROVES, RATIFIES and CONFIRMS the assignment of rights by Winchester TV Cable Company under that certain Franchise Agreement between Winchester TV Cable Company and the County of Frederick to Mid Atlantic Network, Incorporated. /s/ John R. Riley, Jr. County Administrator ATTEST: 209 /s/ George B. Whitacre Clerk of the Court DATE: 10 -28 -85 DRAFT LETTER TO WINCHESTER REGIONAL AIRPORT COMMISSION - APPROVED Following Board discussion, it was their consensus that the draft letter, as it appeared in the Agenda, be mailed to the Airport Commission. Mr. Stiles stated that he felt that an Airport Authority is the way to go and that this letter expresses just that. APPOINTMENT TO PRIVATE INDUSTRY COUNCIL (PIC) TO BE ANNOUNCED AFTER EXECUTIVE SESSION It was the consensus of the Board that the appointment to the Private Industry Council will be announced following Executive Session. PUBLIC HEARING SALE OF MIDDLETOWN SCHOOL PROPERTY - TABLED It was the consenus of the Board that the sale of the Middletown School Property be tabled. AGRICULTURAL APPLICATION OF SLUDGE FROM THE ABRAMS CREEK TREATMENT PLANT EXTENDED FOR THIRTY DAYS Mr. Riley stated that the Sanitation Authority has requested the State Health Department to grant a thirty (30) day extension for the Board of Supervisor's comment on the sludge application permit and that a report will be submitted at the November 13th Board Meeting. PLANNING COMMISSION BUSINESS PUBLIC HEARING ORDINANCE AMENDMENTS AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CH 18, SUBDIVISION; ARTICLE III, DESIGN STANDARDS; PARAGRF 3 -3 -4. FIRE PROTECTION - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 18, SUBDIVISION; ARTICLE III, DESIGN STANDARDS; PARAGRAPH 3 -3 -4, FIRE PROTECTION TO READ AS FOLLOWS: 3 -3 -4 Fire Protection There shall be installed in all subdivisions adequate fire protection measures, as required by Chapter 10 of the Frederick County Code. fl `j AN ORDINANCE TO AMEND THE FREDERICK COUNTY C ODE, CHAPTER 21, ZONING; ARTICLE XIX, SITE PLANS; PARAGRAPH 19 -5 -17 - APPROVED 210' Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING; ARTICLE XIX, SITE PLANS; PARAGRAPH 19 -5 -17 TO READ AS FOLLOWS: 19 -5 -17 There shall be installed on sites adequate fire protection measures, as required by Chapter 10 of the Frederick County Code. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on October 1, 1985, with all members present and submits the following report and recommendation to the Board of Supervisors for consideration: 1. The Committee reviewed a revision to the training policy regarding participation of Department Heads in a masters program and recommends approval as attached. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. 2. The Committee reviewed a personnel request from the Public Services Director and forwarded it to the Public Works Committee for consideration. No action was taken. GYPSY MOTH COORDINATOR POSITION TO BE ADVERTISED Mr. Throckmorton stated that the County would be advertising for a Gypsy Moth Coordinator with a starting salary of $12,048. The total expenditures for this position would be $27,470 which includes automobile and fringe benefits. This position would be for a time period of from three to ten (3 to 10) years. - Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, that the above position be advertised and filled as soon as possible. DEPARTMENTAL QUARTERLY REPORTS Mr. Stiles noted the Departmental Quarterly Reports and asked if Board Members had any questions. There were none. JOINT SUBCOMMITTEE HEARING ON ALCOHOL ACTION PROGRAM TO BE HELD ON NOVEMBER 18, 1985 IN LURAY 211 Mrs. Maddox announced this meeting date and stated that she had been asked to serve as Chairman for the Court Services Advisory Board and she had accepted. Mrs. Maddox further stated that the DMV had stated that they would like Division of Court Services to be put back under their jurisdic- tion as soon as all the details could be worked out. Mr. Stiles requested that Mr. Riley prepare a memo giving the history of Court Services for the Board's information. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters and disposal of Real Estate. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board reconvened into Regular Session. APPROVAL OF DEPARTMENT HEAD EVALUATIONS Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the evaluations of Needham S. Cheely, III, Parks and Recreation Director and Barbara Ratcliff, Finance Director, were approved as submitted. SALARY OF COUNTY ADMINISTRATOR RAISED TO $40,500 ANNUALLY Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, a salary increase to $40,500 for John R. Riley, Jr., County Administrator, based on recent evaluation, was approved. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. rman, Boar o Supervisors Clepk, Board of Su a isors