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HomeMy WebLinkAboutSeptember 11, 1985 Regular Meeting162 A Regular Meeting of the Frederick County Board of Supervisors was held on September 11, 1985, at 7:15 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. He asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley stated that he had an item he would like to add under the Finance Committee Report. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Agenda was adopted as amended. APPOINTMENT TO THE DIVISION OF COURT SER ., ,, . Mr The Chairman stated that if the Board concurred, this would be acted on at the next Board Meeting. The Board concurred. JOHN POUX, DIRECTOR OF TRI- COUNTY O.I.C. - PRESENTED ANNUAL REPORT Mr. John Poux, Director of the Tri- County O.I.C., appeared before the Board to present their annual report. He thanked the Board for all their support and hoped they would continue their support in the future. RESOLUTION FOR DROUGHT ASSISTANCE FOR AREA PEACH GROWERS - APPROVED Mr. Riley read the following resolution: WHEREAS, Frederick County, Virginia is Virginia's largest Peach producing County with 850 acres of bearing Peach Orchard providing an annual income of approximately $1,800,000 and, WHEREAS, during the months of January, 1985 and April, 1985, unusually cold weather resulted in a 99% loss to the area peach crop and, WHEREAS, approximately 24 producers depend on the Peach Crop as a substantial portion of their income and the monetary loss inflicted upon them Beverly limits their capabilities to run viable agricul- tural enterprises and, WHEREAS, the Frederick County, Virginia area does not have Federal Crop Insurance available for the 1985 Peach Crop. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors formally request the Governor of the Commonwealth of Virginia to officially declare the 1985 Peach Crop in Frederick County, Virginia a disaster and request the Federal Government to make available financial assistance to the affected producers. 163 Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. RHODA W. MADDOX A PPOINTED TO DIVISION = COURT SERVICES Mr. Stiles stated that he would like to appoint Mrs. Maddox to the Court Services Advisory Board as the County representative. The Board concurred with this appointment. GYPSY MOTH UPDATE Dr. Gary DeOms, Director of Virginia Tech Extension Service, appeared before the Board and explained to the Board exactly where in the County the large egg masses had been sited. He further stated that he would be meeting with the County Gypsy Moth Committee in the very near future and they would be discussing the Gypsy Moth situation in the County and making a recom- mendation to the Board of Supervisors. Dr. DeOms further stated that he knew certain sections within the County would qualify for spraying while others would not. He also spoke of a full time coordinator position to oversee this spraying operation and that he would be meeting with State Officials very soon to iron out all the details, at which time he would come back to the Board of their approval. PLANNING COMMISSION BUSINESS 1984 -85 REVIEW OF THE COMPREHENSIVE PLAN Mr. Horne presented this plan to the Board. The area of recreation was discussed with regard to the developer and what is required of him as far as an area for recreation is concerned within a subdivision and what role the Homeowners Association plays in this. Mr. Horne stated that he felt the Board Members should express their feelings on this Plan to the Planning Commission in order that they might have some insight from the Board on these various projects. Mr. Stiles stated that the Planning Commission had three immediate areas of concern and they were: 1. Storm water drainage 2. General master plan for Industrial Parks 3. Privately owned small package treatment systems Mr. Horne stated that he felt the Board needed to let the Planning Commission know their feelings on this entire report and that all main revisions were scheduled for 1986. ADDITION OF ROAD - FREDERICKTOWNE SUBDIVISION, SECTION III - APPRnVFn Mr. Horne presented this request. 164 Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following roads to the Secondary System of Frederick County pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: A) Wythe Avenue, from end of existing State maintenance between Lot 62 and 46 to the center of Rockbridge Road, a distance of 859' or 0.16 miles. B) Wythe Avenue, from center of Rockbridge Road to end of Wythe Avenue, a distance of 929' or 0.18 miles. C) Rockbridge Road, from 40' East the center of Halifax Court to center of Wythe Avenue, a distance of 410' or 0.08 miles. D) Halifax Court, from Rockbridge Road to end of Halifax Court, a distance of 290' or 0.05 miles. E) Accomack Avenue, from Caroline Avenue to 1,322' or 0.25 miles West, which includes Lot 218 and 176. AND FURTHER BE IT RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60 feet with all necessary easements for cuts, fills and drainage; recorded in Deed Book 443, Page 296, dated April 28, 1975, in the Office of the Clerk of the Circuit Court. SUBDIVISION REQUEST - BATTLEFIELD PARTNERSHIP - APPROVED Mr. Horne presented this request stating that the Planning Commission unanimously recommended approval. Upon motion made by Robert M. Rhodes, seconded by Will L. Owings, the subdivision request of Battlefield Partnership was approved. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, August 27, 1985. The following items require Board action: Request from Parks and Recreation for a General Fund Appropriation in the Amount of $59,924 Request from Parks and Recreation for a General Fund Appropriation in the amount of $59,924 to be funded from remaining 84 -85 funds. The Committee recommends approval. Mr. Owings stated that the Committee recommended approval with the understanding that the $30,000 under 3002 -00, Professional Services, go out to bid and the bids be returned to the Finance Committee for their review. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. 165 Mr. Riley requested permission of the Board to go to a central telephone operation with Centrex as provided by C&P Telephone. He further stated that there would be an annual savings of approximately $12,000 and these rates would be guaranteed for three years. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above request was approved. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on September 4, 1985, at 11:00 A.M., in the Public Services Director's Office. All members were present. Also present were John Riley, John Dennison, Steve Diehl, Mr. Comet of SWA Architects, Inc. and Bob Harriman. The following items were discussed: 1. Items Requiring Action A. The Committee reviewed the architectural plans submitted by SWA for the modification of the old Court Room into a Board of Supervisors' Meeting Room. It is recommended that the Board set aside a portion of their agenda at the September 25th Board Meeting to review the renderings and hear the proposal. The proposal would include both the old Court Room and a study of the 9 Court Square complex. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. B. The Committee heard a proposal from the City of Winchester concern- ing the temporary surrendering of the use of the parking spaces nearest to City Hall (14 spaces). In exchange for these spaces the City would provide 14 spaces on the first floor of the parking garage for County vehicles at no cost. The Committee recommended approval of the swap. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. C. According to an opinion rendered by the Commonwealth's Attorney, Mr. Ambrogi, the County cannot assess abutting property owners for street light installation occurring prior to the adoption of Section 15.1 -239 of the Code of Virginia (see attachment). It was also his opinion that the cost of supplying electricity was not covered by that section. Earlier, this Committee reported that billing would commence in September /October. This will not occur. The Committee recommends that the feasibility of 166 eliminating that service be investigated or an alternative method of collec- tion be implemented. No action was taken. D. The Committee reviewed the bids submitted by three local veterinarians in response to the advertisement regarding vet services. The Committee recommended accepting the low bid of Kingdom Animal Hospital for euthanasia of animals on a month to month basis; until some determination is made regarding the unification of kenneling services with the local SPCA. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above was approved. E. The Federal Government recently surrendered the ownership of two surplus vehicles to the County. The vehicles are two weapons carriers. One has been in service with Reynolds Store as a brush truck; the other has been in storage. The Committee recommended that Reynolds Store Fire Company be given one title and the other be offered to the other Companies. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above was approved. H. Items Not Requiring Action A. The past financial history of the Inspections Department was provided to the Committee. It was recommended that specific comments regarding the proposed fee changes be solicited and presented either in writing or verbally to the Committee at the October Meeting. B. The Public Services Director was asked to write a memo to the Animal Control Officer and his Assistant specifically directing them to work no more than a maximum of 40 hours per week. Additionally, any overtime must be scheduled. C. The Committee asked the Public Services Director to invite interested Fire and Rescue personnel to attend the October Public Works Committee meeting to discuss the proposed Fire Administrator's position /job description. D. Bids for the new Landfill compactor should be available for review at the October 2nd Committee meeting. E. The lease for Camp Seven /VDH &T property on 522 has been signed by all parties and a meeting is being scheduled with all concerned to consider the time table, financial considerations, and coordination for establishing a compactor site. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT 167 Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: A meeting of the Law Enforcement and Courts Committee was held on Thursday, September 5, 1985, at 10:00 A.M., in the Conference Room. Present j were Robert M. Rhodes, Chairman of the Committee; Rhoda W. Maddox; Larry P. Coverstone; Charles R. Mcllwee and John R. Riley, Jr. Lawrence R. Ambrogi was also present. The Committee submits the following: Discussion of Investigator Position in the Commonwealth's AttornPv'c nffirr The Commonwealth's Attorney appeared before the Committee and requested that an Investigator position be established in his office. The primary reason for requesting the position is due to FSLA requirements in restrict- ing hours worked by Law Enforcement Officials. The Committee was advised by the County Administrator that this item was reviewed and tabled by the Personnel Committee until Robinson, Farmer and Cox Associates could evaluate the Investigator position as to exemption from overtime. The Committee recommends approval and that approximately $36,325 be transferred from Fund Balance to the Commonwealth's Attorney's line item. It was further recommended that the Compensation Board fund the position in the future. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above was referred to the Finance Committee. Discussion of Jail /Workfarm Concept The Committee discussed the possibility of implementing the Court Services recommendation of a Regional Jail Workfarm and to send an endorse- ment to Al Smith that the State consider a workfarm for this area. The Committee recommends that an endorsement be sent. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above was approved. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A ( 1) and (6) to discuss personnel and legal matters and to also discuss acquisition of property. BOARD WITHDREW FROM EXECUTIVE SESSION MAIN • 4 Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board reconvened into Regular Session. WALKER SELECTE AS DIRECTOR OF DIVI! )N OF COURT Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, Joe Walker was selected as Director of Division of Court Services. UATION OF DIRECTOR OF INFORMATION SERVICES - Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the evaluation of Information Services Director, Helen W. Locke, was approved as submitted. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. v\ Cl ,'Board of Supery s s