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HomeMy WebLinkAboutJune 11, 1985 Regular Meeting106 A Regular Meeting of the Frederick County Board of Supervisors was held on June 11, 1985, at 7:15 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Michael Grooms of the Shenandoah Valley Baptist Church. ADOPTION OF AGENDA Mr. Riley stated that he had a request from the Planning Commission. Mrs. Maddox stated that she had an announcement about an upcoming appointment. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. COUNTY OFFICIALS RESOLUTION IN HONOR OF THE JAMES WOOD HIGH SCHO BASEBA Mr. Riley read the following resolution: WHEREAS, the James Wood High School Baseball Team has won the State Triple A Semi Final Baseball Championship; and WHEREAS, the Baseball Team advanced to this position in their win over West Springfield, 3 -2, on June 4, 1985; and, WHEREAS, these young athletes and their coaching staff have represented the County of Frederick in a manner that their School, families and community can be proud of. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to the members and coaching staff of the James Wood High School Baseball Team for their outstanding achievement; and, BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Bill Beckman, Coach. RESOLVED, this 11th day of June, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owinas Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. 107 n R. Riley, Jr., Clerk rd of Supervisors Coach Beckman and team members were present to accept this resolution. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. BLAINE WILSON REAPPO APPEALS - APPROVED TO THE BOARD OF B UILDING Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, Blaine Wilson was reappointed to the Board of Build- ng Appeals for a four year term, said term to commence June 26, 1985 and rminate on June 26, 1989. NEIL STALL INTED TO FAIRFAX Upon motion made by Rhoda W. Maddox and seconded by C. William Orndoff, r., Neil Stallings was reappointed to the Lord Fairfax Emergency Medical vices Council for a three year term, said term to commence June, 1985 and rminate on June, 1988. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Rhoda W. Maddox, Thomas B. Throckmorton C. William Orndoff, Jr. Will L. Owings abstained. LEWIS M REAPPOINTED TO THE BOARD OF EDUCA Mr. Owings stated that last month he announced that he planned to place Lewis Costello's name in nomination for reappointment to the School Board m Opequon District at this meeting and since that time he had received elming support in favor of Mr. Costello's reappointment, not only from :itizens of Opequon District, but other Districts within the County. He urther stated that he felt Mr. Costello was a very dedicated member of the ichool Board and that his main interest as a School Board Member is to mprove the education of the children of Frederick County. Mr. Costello appeared before the Board at this time. He stated that he enjoyed his past four years as a member of the School Board and he felt at the communications between the Superintendent and the School Board , as well as with the Board of Supervisors, had improved greatly. He urther stated that he had had some differences with the Finance Committee ith regard to monies that had been received from the State, but all in all t there was a good working relationship with the Committee. 1 e Mr. Orndoff asked Mr. Costello what four items of concern he could foresee plaguing the School Board over the next four years and what he felt the answers were to these concerns. Mr. Costello cited the following concerns: 1. The site of the present Amherst High School and the problems that have been incurred by the location of this School, mainly completion of the outdoor athletic facilities. 2. The age of some of the educational buildings and the fact there is not a lot of enthusiasm for a big building program. 3. Upgrading educational standards to keep up with the times. 4. Not sure, maybe drugs, but all indications at this time indicate a definite trend back the other way. Mr. Stiles stated that he had had some serious concerns about this nomination and that he to had been contacted by County citizens with their concerns regarding this appointment. He further stated that he felt in order for these two Boards to function, it was necessary that there be perfect faith and trust in one another and that he had some concerns in this regard and he had met with Mr. Costello to explore some of these concerns. Mr. Stiles further stated that four years ago when Mr. Costello was up for this position he was one of his most enthusiastic supporters and that he would vote in favor of this nomination, but he did have some reservations. He further stated that he hoped the communication lines between the School Board and the Board of Supervisors would continue to improve and when the School Board wants a proposal to be presented to the Board of Supervisors they should present this proposal and not staff members. The above nomination was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox, Thomas B. Throckmorton and C. William Orndoff, Jr. Mr. Costello's term will commence July 1, 1985 and terminate on June 30, 1989. Mr. Owings stated that on behalf of the citizens of Opecluon District he would like to thank the Board for supporting Mr. Costello. LEON W. STROSNIDER APPOINTED TO THE BOARD OF ASSESSORS FROM OPEQUON DISTRICT - APPROVED Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, Leon Strosnider, from Opecluon District, was appoint- ed to the Board of Assessors. CANCELLATION OF TWO MEETINGS FOR SUMMER VACATIONS IM Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Board voted to cancel the second meeting of July, July 24, 1985, and the first meeting in August, August 14, 1985, in order that Board Members might take their vacations. PUBLIC HEARINGS DIVISION OF COURT SERVICES' 1985 -1986 BUDGET - APPROVED Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, to approve the Division of Court Services' Budget for 1985 -1986 as presented in the amount of $577,117. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, a notice of Public Hearing and a Budget synop- sis has been published and a public hearing held on June 11, 1985, in accordance with Title 15.1, Chapter 4, Section 15.1- 162.1, of the Code of Virginia, 1950 as amended, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Frederick, Virginia, that the Budget amendment for the 1985 -1986 fiscal year as advertised in the Winchester Evening Star on May 31, 1985, be hereby approved in the amount of $577,117 and that appropria- tions in the amount of $577,117 be hereby authorized for the 1985 -1986 fiscal year. RESOLUTION FOR 1985 -1986 COUNTY BUDGET - APPROVED Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, a notice of Public Hearing and a Budget synop- sis has been published and a Public Hearing held on March 27, 1985, and final adoption on April 10, 1985 in accordance with Title 15.1, Chapter 4, Section 15.1 -162, of the Code of Virginia, 1950 as amended, THEREFORE, BE IT RESOLVED by the Board of Super- visors of the County of Frederick, Virginia, that the Budget for the 1985- 1986 fiscal year as approved on April 10, 1985, be appropriated in the amount of $36,434,692 for the 1985 -1986 fiscal year and, BE IT FURTHER RESOLVED, that appropriations are hereby authorized for the Central Stores Fund, Special Welfare Fund and Unemployment Compensation Fund equal to the total cash balance on hand at July 1, 1985, plus the total amount of receipts for the fiscal year 1984- 1985. AMEND CHAPTER 9 OF THE FREDERICK COUNTY CODE BY THE ADDITION OF SECTION 9 -3.1 TO ARTIC IX - TABLED The Board discussed this amendment and felt more information was needed prior to them taking action but they did agree passage would be contingent upon like approval by the City of Winchester. AMEND CHAPTER 20 OF THE FREDERICK COUNTY CODE, ARTICCE Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following Ordinance amendment was approved: 110 AMEND CHAPTER 20 OF THE FREDERICK COUNTY CODE, ARTILCE II, SECTION 2 -1 -2 TO READ AS FOLLOWS: Any person who cleans any septic tank shall dispose of the sludge and material removed from such septic tank by depositing such sludge and material in a sewage treatment plant or a sewage system that leads thereto or by depositing such sludge and material on or under the surface of the ground in a manner that does not endanger any source of drinking water or any stream or other water supply used by farm animals or for bathing or fishing. PURSUANT TO SECTION 15.1 -262 OF THE CODE OF VIRGINI Mr. Riley stated that he had received a bid of $125,000.00 by phone. The Board felt with what the appraised figure was for this property, the Board should request more if possible. It was the consensus of the Board that this go to the Finance Committee for a fixed amount and that this property be readvertised "FOR SALE ". PLANNING COMMISSION BUSINESS PUBLIC HEARINGS CUP #007 -85 - TIMBER RIDGE MINISTRIES - SHAWNEE MAGISTERIAL DISTRIC - APPROVED Mr. Horne presented this request stating the Planning Commission recommended approval with conditions. Mr. Choy, Owner, was present to answer any questions the Board might have. Upon motion made by Will L. Owings and seconded by C. William Orndoff, Jr., the conditional use permit number 007 -85 of Timber Ridge Ministries, 114 West Boscawen Street, Winchester, Virginia, to operate an FM Radio Station at the Old Armel School on the East side of Route 522 South was approved. This property is identified on Tax Map Number 76 as Parcel Number 54 in the Shawnee Magisterial District. The above was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Thomas B. Throckmorton abstained. CUP #002 -85 - ANDREW PECSENYE - OPEQUON MAGISTERIAL DISTRICT - TABLED The conditional use permit number 002 -85 of Andrew Pecsenye was tabled. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER III Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE VI, MASTER DEVELOPMENT PLAN, SECTION 6 -7, MASTER DEVELOPMENT PLAN PROCEDURES TO READ AS FOLLOWS: THIS ORDINANCE WOULD REQUIRE PRELIMINARY MASTER DEVELOPMENT PLANS TO BE SUBMITTED TO THE BOARD OF SUPERVISORS AND THE PLANNING COMMISSION AND FINAL MASTER DEVELOPMENT PLANS TO BE SUBMITTED TO THE COMMISSION ONLY. 6 -7 -1 All applicants shall submit twenty (20) copies of a Preliminary Master Development Plan and application to the Department of Planning and Development and request a review conference. The purpose of the review conference is to review and discuss the nature of the proposal in relationship to this article. Upon receipt, the Director of Planning and Development shall notify necessary Departments and Agencies to solicit comments and shall forward such comments to the Planning Commission and Board of Supervisors along with a description of the Preliminary Master Development Plan for Planning Commission recommendation to the Board of Supervisors for approval or disapproval. Upon approval of a Preliminary Master Development Plan, the applicant may submit a Final Master Development Plan. 6 -7 -2 All applicants shall submit twelve (12) copies of a Final Master Development Plan and application to the Department of Planning and Development after Board of Supervisors approval of the Preliminary Master Development plan. Upon receipt, the Director of Planning and Development shall notify and solicit comments from appropriate Agencies and shall forward such comments and a description to the Planning Commission for approval or dis- approval. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIX, SITE PLANS, SECTION 19 -5, MINIMUM STANDARDS AND IMPROVEMENTS REQUIRED - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIX, SITE PLANS, SECTION 19 -5, MINIMUM STANDARDS AND IMPROVEMENTS REQUIRED TO READ AS FOLLOWS: THIS ORDINANCE WOULD AMEND DRAINAGE REQUIREMENTS ON SITE PLANS. 19 -5 -13 Adequate drainage for the disposition of storm and natural waters both on and off the site shall be provided the extent and nature of both on -site and off -site treatment, is to be determined by the developer in conference with the Agent for Frederick County. The Agent may require that post development runoff rates not exceed predevelopment runoff rates for storm and natural water on individual proposals requiring site plans or amended site plans. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIV, M -1 (LIGHT INDUSTRIAL) DISTRICT, BY THE DELETION OF PARAGRAPH 14 -2 -1.3 AND THE ADDITION OF PARAGRAPH 14 -3 -2 - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIV, M -1 (LIGHT INDUSTRIAL) DISTRICT, BY THE DELETION OF PARAGRAPH 14 -2 -1.3 AND THE ADDITION OF 11 PARAGRPAH 14 -3 -2 TO READ AS FOLLOWS: THIS ORDINANCE WOULD AMEND THE OUTSIDE STORAGE AND SCREENING REQUIREMENTS IN THE M -1 ZONING DISTRICT. 14 -2 PERMITTED USES By deleting Paragraph 14- 2 -1.3: All outside storage shall be fully screened in accordance with Section 14 -3 of this Article and all outside storage areas shall be identified on the site plan. 14 -3 REQUIREMENTS FOR PERMITTED USES By amending Paragraph 14 -3 -2 to read: Permitted uses shall be conducted wholely within a completely enclosed building or within an area shown on the site plan. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 1I MMINC ARTICLE XV_ M -2 (INDUSTRIAL GENERAL) DISTRICT - Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the following Ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XV, M -2 (INDUSTRIAL GENERAL) DISTRICT TO READ AS FOLLOWS: THIS ORDINANCE WOULD AMEND THE OUT- SIDE STORAGE AND SCREENING REQUIREMENTS IN THE M -2 ZONING DISTRICT. 15 -4 REQUIREMENTS FOR PERMITTED U SES 15 -4 -2 Permitted uses shall be conducted wholely within a completely enclosed building or in an area shown on the site plan. Within any required yards there may be required adequate landscaping and /or screening to protect surrounding property from adverse affects. The extent of such required landscaping and /or screening shall be determined by the administrator who may refer the matter to the Planning Commission. ROAD RESOLUTION REQUESTING ADJUSTMENT OF RIGHT -OF -WAY - Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: WHEREAS, Secondary Route 622 from West C. L. City of Winchester to 1.2 miles West of the West corporation limits of the City of Winchester, a distance of 1.2 miles has been altered and new road has been constructed which new road serves the same citizens as the road so altered. NOW, THEREFORE, BE IT RESOLVED, That Secondary Route being the same is abandoned as a public road shown as Section 1 and 2 and as Project #0622 -034 -154, C501 on the attached sketch dated May 7, 1985 and shaded in blue of the aforementioned sketch, a total distance of 0.77 miles being the same hereby is abandoned as a public road pertinent to Section 33.1 -155 of the 1950 Code of Virginia, as amended. AND BE IT FURTHER RESOLVED, The section shaded in red on the attached sketch be officially added to the Secondary System of the Secondary Highway, i.e., Section 3 and 4 of Project #0622 - 034 -154, C501 on the attached sketch dated May 7, 1985, a total distance of 0.77 miles pertinent to Section 33.1 -229 of the Code of Virginia of 1950, as amended. SUBDIVISION REQUEST - EARL M. NICHOLSON - APPROVED 113 Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Mr. Nicholson was present on behalf of his request. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above subdivision request of Earl M. Nicholson was approved. SUBDIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of Lenoir City Company of Virginia was approved. SUBDIVISION REQUEST - WESTMINSTER /CANTERBURY OF WINCHESTER - APPROVED Mr. Horne presented this request and stated that the Planning Commis- sion unanimously recommended approval. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the subdivision request of Westminster/ Canterbury of Winchester was approved. TRANSPORTATION COMMITTEE REPORT Mr. Horne presented the following report and stated that it was for the Board's information only. The Frederick County Transportation Committee met on May 20 to discuss a number of Transportation items. The following Transportation Committee members were present at the meeting: Don Taylor, Chairman; James Racey; Elmer Lauck; Jacques E. Billmyer; Kenneth Y. Stiles, Board of Supervisors; Stephen M. Gyurisin, Secretary; William H. Bushman, Virginia Department of Highways and Transportation; John T. P. Horne, Planning Department. The Committee discussed the following items: Status of Transportation Projects and Actions The Committee learned of the Highway Department's plan to relocate the existing stop sign at the entrance of the Stine Industrtial Park and Route 11 North from Brooke Road to Brick Kiln Road and was informed by Mr. Bushman that the Highway Department's goal for signalizing this intersection will be November, 1985. Secondly, the Committee learned that the Highway Department is expecting the bids for the Route 522 North Improvement Project at Cross Junction by the end of June. Finally, the Committee learned that a cross- 114 over on Route 50 East, opposite the Air Freight Delivery entrance, could not be installed due to site distance problems. Highway Safety Grant Application The Transportation Committee unanimously approved a Highway Safety Grant Application for the Town of Middletown for the funding of a part -time Police Officer for selective enforcement for speed control and DUI. The Committee recognized that this was a short -term solution to problems created by expanding development around the Town of Middletown and the increased truck traffic caused by trucks avoiding the 1 -81 scales. In addition, the Committee recognized that a long -term solution to driving under the influence is an expanded educational program for County residents which the Committee will try to address at a future date. Virginia Markina of Hicihways and Tran ion's Road The Committee discussed with Mr. Bushman the Highway Department's policy for marking roads and learned that a secondary road must have at least 750 vehicles per day and be a minimum of 18 feet wide to qualify for centerline markings. Virginia Department of Highways and Transportation's Commercial Entrance Policy The Committee discussed with Mr. Bushman the Highway Department's commercial entrance policy and learned that commercial entrances are required for all types of business, but that a commercial entrance does not always necessarily mean concrete curbing and an asphalt -type entrance. Road Improvement Requests The Committee discussed a number of road improvement requests including a request for two rural additions. The first is an existing private road just South of Route 851 and connecting with Route 619. The second is a long loop road on the East side of Route 641, just South of Route 277 connecting with the intersection of Route 641 and 640. Other The Committee requested that the staff contact the Sheriffs Department to have a representative on hand for the next Transportation Committee meet- 11 ing to discuss educational programs regarding highway safety in the County's public School system. DISCUSSION OF DATE FOR JOINT WORKSESSION WITH THE BOARD 115 Upon motion made by Thomas B.. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board decided to meet at 6:30 P.M., Ion June 26, 1985, prior to the regular Board Meeting, with the Planning Commission to discuss the Rural Ordinance. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, June 4, 1985, at 5:00 P.M., with Mr. Throckmorton, Mr. Owings, the County Administrator and the Personnel Director in attendance. Absent were Mr. Longerbeam and Mr. Hunter. The Committee submits the following report and recommendations to the Board of Supervisors for consideration: Fair Labor Standards Act Resolution The Committee recommends approval of the attached resolution relative to the Fair Labor Standards Act. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. Amendment to the Comp Time Policy The Committee recommends approval of the attached amendment to the County's Comp Time Policy. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. Salary S ements to Commonwealth's Attorn mmonwealth's Attorney and The Committee recommends the approval of a 7% salary increase to the County supplement on the salaries of the Commonwealth's Attorney and the Assistant Commonwealth's Attorney (Williamson), 3 1/2% to be given on July 1, 1985 and 3 1/2% on January 1, 1986. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. Division of Court Services The Committee recommends that the Board accept the Division of Court Services as a County Department subject to the County's Personnel Management System effective July 1, 1985. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. Restructure of the Information Services Department 116 The Information Services Department has experienced a significant work- load increase over the past year due to taking the School Board on line and installation of the computerized cash register system in the Treasurer's Office, as well as other projects from various County Departments. Because of the increased volume of work, several employees in this Department have been required to work many hours of overtime, including nights, weekends and holidays to maintain the work schedule. In order to enable the Information Services Department to operate efficiently with employees working reasonable hours, the Personnel Committee recommends approval of the attached restruct- ure of the Information Services Department and further recommends that funds in the amount of $15,436 be appropriated from contingencies and $13,900 from FY 84 -85 carry forward funds to the appropriate line items set forth on the attachment. Mr. Orndoff stated that he hoped in the future when a Department looses one of their employees it wouldn't mean that the Department needed to be restructured. Mr. Stiles asked Mr. Riley if this restructure would solve the problems. Mr. Riley replied yes. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above was approved. Department Head Evaluations The Committee reviewed the evaluations of Bob Harriman, Public Services Director and Ann Kelican, Personnel Director and recommends approval of same as submitted. Mr. Stiles stated that these evaluations would be discussed in Executive Session. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report and stated that it was for the Board's information only: The Fire and Rescue Committee met on May 20, 1985, at 7:30 P.M., in the Round Hill Fire Company facility. All Fire Companies were represented. Also present were Robbie Rhodes (Back Creek), Bill Orndoff (Stonewall) and Bob Harriman. The following items were discussed: I. Items Requiring Board Action None. H. Items Not Requiring Board Action 117 A. The discussion of the proposed job description of a County Fire Administrator was tabled for the June meeting. B. The progress of the Planning Commission's Ad Hoc Committee on fighting requirements for subdivsion and commercial /industrial site plans was outlined. C. Additional items were discussed and the Committee was advised 0 their present status. D. The next meeting will be held June 17, 7:30 P.M., at the Round Hill (Co. 15) facility. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on June 5, 1985. All members were . Also present were Wellington Jones, John Riley and Bob Harriman. The following items were discussed: I. Items Requiring Action A. Mr. Wellington Jones of the Frederick County Sanitation Author- ity, appeared before the Committee to request Board approval of a procedure land apply Class A sludge generated by the Abram's Creek Waste Water Treatment Plant. The proposal is to apply the sludge during a two year iod (1986 and 1987) on a 7.5 acre area. The need for land application would be eliminated in 1988 when the new plant comes on line. The property wner has no objections. The liquid is odorless and the plan as to be approved by the State Health Department and Water Control Board rior to application. The Committee approved the plan and recommends it for Al Board approval. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above was approved contingent upon otice to property owners from the Sanitation Authority. II. Items Not Requiring Action A. Mr. Riley advised the Committee that numerous alternatives have een addressed regarding the renovation /relocation of the County Administra- ive functions. Various options have been considered but it would appear the most viable would be the relocation of the Board Room to the Old Courthouse. FINANCE COMMITTEE REPORT 118 Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, June 4, 1985, with Mr. Owings, Mr. Rhodes and Mr. Shickle present. The following items require Board Action for FY 84 -85: 1% Local Option Sales and Use Tax A presentation was given by Jim Wilkins, Jr. and Wendell Seldon on the 1% Local Option Sales and Use Tax. The Committee recommends that a public hearing be advertised to reenact the 1% Local Option Sales and Use Tax on purchases of artificial or propane gas, wood, coal or home heating oil used for domestic consumption. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Request from Parks and Recreation for General Fund Supplemental Appropriation in the amount of $500 and «nn Request from Parks and Recreation for a General Fund supplemental appropriation of $500 in 10- 7104 - 3006 -01 (Printing and Binding) and $300 in 10- 7104 - 3007 -01 (Advertising). This money is being donated by the Coca Cola Company. No local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. 2% Transient Occupancy Tax - Approved The Committee recommends that a public hearing be advertised to insti- tute a 2% Transient Occupancy Tax in accordance with Section 58.1 -3819, Code of Virginia. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. The following items require Board Action for FY 85 -86: Division of Court Services Fund - Approved Request for a General Fund appropriation transfer to the Division of Court Services Fund in the amount of $14,082. It is requested the amount of $12,000 be appropriated for salary and $2,082 for fringe benefits for the Account Clerk II in the Division of Court Services. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request from the Health Department to Increase 119 Appropriation Request from the Health Department to increase their appropriation by 14,523 above present level. The Committee does not recommend approval. There was no action taken. Request for a General Fund Appropriation Transfer to the Division of Court Services Fund in the Amount of C10 Irr. - Annrnxi"A Request for a General Fund appropriation transfer to Division of Court rvices Fund in the amount of $19,356 for the Work Release Program. The City of Winchester has agreed to budget a like amount. If Federal Funds can obtained, our expenditure will be only 1/2 of this amount. The Committee jrecommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Letter from Warren County's County Administrator Re: Joint Office of Judge Whiting and Woltz - Approved See the attached letter from Warren County's County Administrator ncerning funding the cost of operating the joint office for Judge Woltz d Judge Whiting FY 1986 -87. Also attached is a letter from Judge Woltz in response to Mr. George's letter. The Committee recommends we lobby for legislation to get more State funding for the Judges' office. There was no action taken. The following are for information only: 1. See attached letter from Virginia FFA Foundation, Inc. 2. See attached memo from Frederick County Parks and Recreation Commission on pool project status. The County Administrator will notify the Commission that the Finance Committee does not recommend any action on the pool project at this time. 3. The County and School Board have awarded the gasoline bid to Loring J. Wright and Son, Inc. See attached summary. PARKS AND RECREATION DEPARTMENT WINS NACO AWARD WITH FRIDAY NIGHT CONCERT SERIES Mr. Stiles stated that he had been notified by the National Association Counties that the Parks and Recreation Department had received an award their Friday Night Concert Series. EXECUTIVE SESSION - TABLED The Executive Session requested during the Personnel Committee Report was tabled until the June 26, 1985 Board meeting. 120 UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS,-DO NOW ADJOURN. MZNI=@= _