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HomeMy WebLinkAboutMay 22, 1985 Regular MeetingA Regular Meeting of the Frederick County Board of Supervisors was held on May 22, 1985, at 7:15 P.M., in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Conrad Christianson of the Bethel Lutheran Church. ADOPTION OF AGENDA Mr. Owings stated that he had an addition to the Finance Committee Report. Mr. Riley stated that he had a report from the Transportation Committee for the Board's review. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Mr. Throckmorton noted that there was an error in the minutes of April 10, 1984, Page 13, dealing with the report on the Winchester Airport, wherein the figures should read, amount budgeted "$8,000" and the amount actually expended, "$14,345 ", and in the following paragraph, the word "rewarded" should be, "reworded." Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the Regular Meeting of April 10, 1985 were approved as amended. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the Regular Meeting of April 24, 1985 were approved as submitted. APPROVAL OF RESOLUTIONS Mr. Riley read the following resolutions and all honorees were present to accept their resolutions: Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution for Maria Santucci was approved: WHEREAS, Maria Santucci is a Freshman at James Wood 9.2 Amherst Campus where she is a member of the Forensic Team, and; WHEREAS, she placed First in Humorous Interpretation at the Mid - Atlantic District Tournament at James Madison University on March 15 and 16. The District includes students from Virginia, Maryland and the District of Columbia and it is quite unusual for a Freshman to win an event of this magnitude, and; WHEREAS, this achievement has qualified Maria for the National Forensic League's National Speech and Debate Tournament to be held in Eau Claire, Wisconsin, June 16 -21, 1985, and; WHEREAS, this achievement has brought honor and credit to her, her school and her community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Maria Santucci for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Ms. Santucci. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolutions were approved: John Sullivan, David Kukanich, Lynn Newbraugh, Jodi DeOms and Keith Dalton: WHEREAS, John Sullivan is a student at James Wood High School where he is a member of the Forensic Team, and; WHEREAS, he will be going to the National Catholic Forensic League's Grand National Tournament to be held in Fort Lauderdale, Florida, May 24 -26, 1985, and; WHEREAS, he received this honor as a result of his success at the Metro Championship in March by placing in the top six contestants in his events, and; WHEREAS, this achievement has brought honor and credit to him, his school and his community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to John Sullivan for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Mr. Sullivan. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings /s/ Thomas B. Throckmorton Will L. Owings, Vice- Chairman Thomas B. Throckmorton 93 /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /.s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, David Kukanich is a student at James Wood High School where he is a member of the Forensic Team, and; WHEREAS, he will be going to the National Catholic Forensic League's Grand National Tournament to be held in Fort Lauderdale, Florida, May 24 -26, 1985. David has won two consecutive invitations to the Grand National Tournament, and; WHEREAS, he received this honor as a result of his success at the Metro Championship in March by placing in the top six contestants in his events, and; WHEREAS, this achievement has brought honor and credit to him, his school and his community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to David Kukanich for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Mr. Kukanich. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Lynn Newbraugh is a student at James Wood High School where he is a member of the Forensic Team, and; WHEREAS, he will be going to the National Catholic Forensic League's Grand National Tournament to be held in Fort Lauderdale, Florida, May 24 -26, 1985. Lynn has won three consecutive invitations to the Grand National Tournament, and; WHEREAS, he received this honor as a result of his success at the Metro Championship in March by placing in the top six contestants in his events, and; WHEREAS, this achievement has brought honor and credit to him, his school and his community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Lynn Newbraugh for his outstanding achievement. 94 BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Mr. Newbraugh. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Jodi DeOms is a student at James Wood High School where she is a member of the Forensic Team, and; WHEREAS, she will be going to the National Catholic Forensic League's Grand National Tournament to be held in Fort Lauderdale, Florida, May 24 -26, 1985, and; WHEREAS, she received this honor as a result of her success at the Metro Championship in March by placing in the top six contestants in her events, and; WHEREAS, this achievement has brought honor and credit to her, her school and her community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Jodi DeOms for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Ms. DeOms. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Keith Dalton is a student at James Wood High School where he is a member of the Forensic Team, and; WHEREAS, he will be going to the National Catholic Forensic League's Grand National Tournament to be held in Fort Lauderdale, Florida, May 24 -26, 1985, and; WHEREAS, he received this honor as a result of his success at the Metro Championship in March by placing in the top six contestants in his events, and; WHEREAS, this achievement has brought honor and credit to him, his school and his community. 95 NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Keith Dalton for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Mr. Dalton. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr. , Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution for Prema Chudamani was approved: WHEREAS, Prema Chudamani is a student at James Wood High School, and; WHEREAS, she has been named President of the Virginia Student Council Association, and; WHEREAS, this is an outstanding honor, not only for Ms. Chudamani, but also her school and her community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Prema Chudamani for her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Ms. Chudamani. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution honoring Alan Devers was approved: � WHEREAS, Alan Devers is a Faculty Key Club Advisor at James Wood High School, and; WHEREAS, he received the Dale Larson Outstanding Faculty Advisor award for 1984 -1985 at the Capitol District Key Club Convention in Roanoke, Virginia, April 12 -14, 1985, and; WHEREAS, this achievement reflects many hours of dedica- tion and brings honor, not only to him, but also his school and his community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to Mr. Devers for his outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to Mr. Devers. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution honoring the James Wood High School Key Club was approved: WHEREAS, the James Wood High School Key Club attended the Capitol District Key Club Convention in Roanoke, Virginia, April 12 -14, 1985, and; WHEREAS, the Key Club received five First place awards, three of which have been for five consecutive years, and; WHEREAS, this achievement is the result of many hours of training and hard work by staff and students which has brought honor to the students, their school and their community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to the James Wood High School Key Club. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to the James Wood High School Key Club. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. ATTEST: RE /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution honoring the James Wood High School FBLA was approved: WHEREAS, the James Wood Chapter of the FBLA attended the State Leadership Conference held in Richmond, Virginia, and; WHEREAS, the Chapter received three First place awards entitling them to compete at the National Leadership Conference in Houston, Texas in July, 1985, and; WHEREAS, these awards are the result of many hours of training and study, and; WHEREAS, this achievement has brought honor and credit to the students, their sponsors, their school and their community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to the James Wood High School FBLA for their outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to the James Wood High School FBLA. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution honoring the James Wood High School Student Council Association was approved: WHEREAS, the James Wood High School Student Council Association attended the VSCA meeting in April, 1985, and; . WHEREAS, the Student Council Association won the achieve- ment award for Honor Council for the State of Virginia, and; WHEREAS, this achievement is the result of training and hard work and has brought honor to the students, their school and their community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to the James Wood High School Student Council Association for their outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolu- tion be delivered to the James Wood High School Student Council �• Association. RESOLVED this 22nd day of May, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors Mr. Stiles noted these awards covered a broad range and he felt there was a lot to be said for these awards and the students that received them. PLANNING COMMMISSION BUSINESS PUBLIC HEARING AN AMENDMENT TO AN ORDINANCE ENACTED BY THE FREDERICK COUNTY BOARD OF SUPERVISORS ON NOVEMBER 12. 1980 Mr. Horne presented the following Ordinance amendment: AN AMENDMENT TO AN ORDINANCE ENACTED BY THE FREDERICK COUNTY BOARD OF SUPERVISORS ON NOVEMBER 12, 1980 CREATING THE SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT AS FOLLOWS: (2) That the South Frederick Agricultural and Forestal District is hereby established in accordance with the provisions of Title 15, Chapter 36, Section 15.1 -1506 through 15.1 -1513 Code of Virginia, as amended, and shall be reviewed no later than five years from the date of enactment of this Ordinance. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the above Ordinance amendment was approved. WINCHESTER- FREDERICK COUNTY ECONOMIC DEVELOPMENT COMMISSION'S ANNUAL REPORT Mr. Horne stated that this report was for the Board's information and if they had any questions he would be happy to answer them. Mr. Stiles stated that Mr. Richard Dick, Chairman, had informed him that the Commission's program was one of the first in this area to be certified and that he would like to thank all of those responsible for this achievement. Mr. Riley stated that a lot of work had gone into this program and he would like to thank all of those responsible, not only staff members, but also Mr. George Romine, Coordinator. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, May 7, 1985, with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: 1. The employee manual has been completed and a copy was given to each Committee Member. Copies have also been distributed to all County employees covered by the County's Personnel Management Plan. This is the culmination of a two year project and represents the first handbook for County employees. There was no action taken. 2. The Committee reviewed the merit matrix quartile percentage decrease and its effect on salary increases, especially as they relate to years of service and average salary increases in the local labor market. Based upon the information reviewed and in an effort to make the merit system a true merit system, the Committee recommends that the quartile percentage decrease be eliminated and a 3% cost of living adjustment be given to employees at the top of their range at the time of their first merit evaluation for the Fiscal Year. Should the Board approve this recommendation the action would become effective July 1, 1985 in conjunction with the Budget for Fiscal Year 1985 -1986 and funds in the amount of $50,000 would be transferred from Fund (Balance to the Merit Reserve as follows: $44,000 to Line Item 10- 9301 - 5807 -01 and $6,000 to Line Item 10- 9301 - 5807 -02. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings l and passed unanimously, the above was approved. I Mr. Stiles requested that this be reviewed in a year. 3 . The Committee was briefed on information received relative to the i Supreme Court ruling whereby local government employees are now covered by I the Fair Labor Standards Act. Additional information will be presented as it is received. There was no action taken. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: 100 The Finance Committee met on Monday, May 13, 1985 with all members present. The following items require Board Action for FY84 -85: Request from Parks and Recreation for Appropriation Transfer in the Amount of $1,015. Request from Parks and Recreation for appropriation transfer from 10 -7104- 5412 -01 (Educational & Recreational Supplies/ Administration) to 10- 7104 - 7001 -00 (Capital Outlay) in the amount of $1,015. The Committee recommends approval after additional information is furnished by the Director. The above recommendation was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and Thomas B. Throckmorton. Nay - C. William Orndoff, Jr. Mr. Cheely stated this was considered a fixed asset item and that it was done on the bid system. Mr. Rhodes stated that he could not understand why the Parks and Recreation Department had to purchase their own mats and a portable phone when these items were already at the Schools. Mr. Cheely stated that during the Summer the Schools are closed and this presents a problem. Mr. Rhodes stated that he felt Parks and Recreation needed to work with the School Board on this to see if something could be worked out. rom Parks and Recreation for A in the Amount of $2,300 riation Request from Parks and Recreation for appropriation transfer from 10- 7103 - 1001 -86 (Compensation of Park Laborer II) to 10- 7103 - 1005 -00 (Compensation of Extra Help) in the amount of $2,300. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from Parks and Recreation for a General Fund Supplemental Appropriation in the Amount of $1,710 Request from Parks and Recreation for a General Fund supplemental appropriation in the amount of $1,710. The funds will be collected in fees from the participants. No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from Sheriffs Department for a General Fund Supplemental Appropriation in the Amount of 101 $374.84 Request for a General Fund supplemental appropriation for the Sheriff's Department in the amount of $374.84 from an insurance recovery. No i additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for a General Fund Appropriation Transfer from Operating Contingency to the Commonwealth's Attorney and Parks and Recreation in the Amount of t2CA P�,k Request for a General Fund appropriation transfer from Operating Contingency to the Commonwealth's Attorney and Parks and Recreation in the amount of $350 each for a staff member of each Department to attend a work- shop on alcohol and drugs. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from Parks and Recreation for a General Fund Appropriation in the Amount of $12,000 Amendment to the Finance Committee Report for Parks and Recreation for a General Fund appropriation in the amount of $12,000 for the purchase of a mower. Insurance recovery on totaled mower is $850. The Board discussed with Mr. Cheely his reason for wanting a larger mower than the one destroyed by fire and the consensus of the Board was for Mr. Cheely to seek bids on the two types of mowers and submit these to the Finance Committee for their meeting on June 4. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation of the Board was approved. Requ for Public Services Director for Landfill Appropriation Transfer of $1,500 Request from the Director of Public Services for a Landfill appropria- tion transfer of $1,500 from contingencies for the purchase of Landfill scale tickets. The Committee recommends approved. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from the Commissioner of the Revenue for a General Fund Appropriation in the Amount of $2,733.96 Request from the Commissioner of the Revenue for a General Fund appro- priation for a tax refund in the amount of $2,733.96 for Borg - Warner, who was taxed twice for the same property in error for 1982, 1983 and 1984. 102 The Committee recommends approval after a clarification of the matter from the Commissioner of the Revenue. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and s passed unanimously, the above was approved. Mr. Owings explained the chain of events in this matter as it was explained to him by Mr. Rudolph. County Administrator Authorized to Transfer up to $3,000 Per Line Item Per Year It is requested that Board Action on October 10, 1984 authorizing "the County Administrator to transfer up to a total of $1,000 per line item per year" be amended to read "up to a total of $3,000 per line line per year with the limitation of no more than $1,000 to be transferred at any one time." The Committee recomends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. The following items require Board action for FY 1985 -1986: Request from Sheriff's Department for General Fund Supplemental Appropriation in the Amount of $1,939 Request for General Fund supplemental appropriation for the Sheriff's Department in the amount of $1,939 for the 6% salary increase as authorized by the Compensation Board for FY 1985 -1986. This is 100% reimbursed by the State. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from Extension for a General Fund Appropria- tion in the Amount of $1,520.40 Request from Extension for a General Fund supplemental appropriation FY 1985 -1986 for employment of a part -time employee to monitor gypsy moth population in order to develop support data required by the State cost share program. The amount of funds needed is $1,520.40. The Committee recommends approval. Dr. Gary DeOms, Extension Director, Mr. Tom Finn, Virginia Department of Agriculture and Mr. Bob Dresel, Gypsy Moth Committee Member were present. Dr. DeOms and Mr. Finn explained to the Board where the Gypsy Moth are located in the County and the areas that are really infested. Mr. Finn explained what would be involved in trying to control the gypsy moth in the 103 next few years and at this point they could not give a dollar figure on what this control could cost the County. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above request was approved. Request from Extension for Additional Share of Employee's Salaries in the Amount of $727 Request for additional share of Extension employee's salaries in the amount of $727. The following line items require appropriation adjustment FY 1985 -1986. Increase ( Decrease) Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. The Committee recommends approval. and passed unanimously, the above recommendation was approved. Request from the Handley Library for Additional Funds in the Amount of $7,698 Request from the Handley Library for additional 1985 -1986 funds in the amount of $7,698. Currently we have budgeted at present level, $102,302. The request is a 7.5% increase bringing the total contribution to $110,000. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Mr. Stiles stated that with the amount of money the County appropriates for the Handley Library he felt the Board needed to be better informed of exactly where these monies are being spent. Request for a General Fund Supplemental Appropriation for the Electoral Board and Registrar in the Amount of 10- 8301 - 3002 -00 $1,492 10- 8302 - 3002 -00 (2,145) 10- 8304 - 3002 -00 1,380 $ 727 s Request for a General Fund supplemental appropriation for the Electoral Board and Registrar. An appropriation increase is required in 10- 1301 - 1006 -01 (Compensation of Electoral Board) and 10- 1302 - 1001 -01 (Compensation of Registrar) of $1,867. This is 100% reimbursed by the State. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request for a General Fund Supplemental Appropriation for the Future Farmers of America Foundation, Inc. in the Amount of $1,000 104 Request for a General Fund supplemental appropriation for the Future Farmers of America Foundation, Inc. in the amount of $1,000. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Mr. Orndoff noted that "Foundation, Inc." should be added after America. Mr. Robert Sutphin and Mr. Roger Crosen were present on behalf of the Future Farmers of America Foundation, Inc. to accept this check. The following are for information only: 1. Request for donation request of $500 from Children's Home Society FY 1985 -1986. The Committee does not recommend approval. 2. The Division of Court Services' budget is attached. If you have any questions, please feel free to call me at any time. We will need a public hearing on June 12, 1985 and final action on June 26, 1985. The amount of local funds needed are $24,713 for detox and approximately $19,355.50 to be divided among participating localities for work release if matching Federal funds can be acquired. TRANSPORTATION COMMITTEE REPORT Mr. Horne presented the following report: The Frederick County Transportation Committee met on Monday, May 20, 1985 and discussed a number of highway construction and highway safety projects, Highway Department policies, and citizens' requests for highway improvements. Additionally, the Transportation Committee approved the Town of Middletown's Grant Application for Highway Safety Funds from the State's Division of Motor Vehicles in order to hire a second Police Officer for the Town. The Town identified their problem of increased density and frequency of traffic through the Town due to increased development and increased truck traffic. The Town's solution to this problem is the scheduling of a part - time Officer at designated periods for the purposes of selective speed control and DUI enforcement. This program is a 50o match program and would _. be funding from October, 1985 through September, 1986. There is no formal action needed by the Board of Supervisors for approval of this Grant, but the Transportation Committee is forwarding this as an informational item for endorsement by the Board if they so desire. 105 The Grant application must be forwarded to the Department of Motor Vehicles by June 1 with the approval of the County's Transportation Committee. The Transportation Committee discussed at length the impact of truck traffic and the increasing volumes of truck traffic on the Route 11 South corridor through Stephens City and Middletown in relation to the Grant application for the Town of Middletown. Specifically, it was the under- standing of the Transportation Committee that the Grant for enforcement of speed limits would assist in curtailing the problem, but would not resolve the problem of increased and speeding truck traffic. The Committee concluded that speeding, combined with the increased truck traffic volumes, is a problem that enforcement alone would not resolve and that the real problem is one of the increasing number of trucks exiting Interstate 81 and traveling on Route 11 to avoid the 81 scales. The Committee felt that the most viable immediate solution to the increased truck traffic problem in this part of the County would be an increase in the hours of operation of the Route 11 /Middletown scales in conjunction with the operation of the 1 -81 scales. Attached is a copy of the Middletown Grant Application for your review. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Grant application for the Town of Middletown for Highway Safety Funds from the State's Division of Motor Vehicles in order to hire a second Police Officer for the Town was approved. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPE man, tioara / or supervisors ADJOURN.