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HomeMy WebLinkAboutApril 24, 1985 Regular Meeting74 A Regular Meeting of the Frederick County Board of Supervisors was held on April 24, 1985, at 7:15 P.M., in the Board of Supervisor's Meeting Room, 9 Court Square, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Marcia Cox of the Grace Lutheran Church. ADOPTION OF AGENDA Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Agenda was adopted as presented. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the Regular Meeting of March 13, 1985 were approved as submitted. Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the Regular Meeting of March 27, 1985 were approved as submitted. DONALD E. RATCLIFF APPOINTED TO THE REGIONAL AIRPORT COMMISSION - APPROVED Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, Donald E. Ratcliff was appointed to the Regional Airport Commission to fill the unexpired term of Thomas B. Throck- morton, said term to terminate on December 31, 1985. RESOLUTION HONORING ANNA LEE PALMER - APPROVED Mr. Riley read the following resolution: WHEREAS, Anna Lee Palmer is a member of Company 16 First Responder of Gainesboro, and; WHEREAS, she has been credited with helping to save the life of a County citizen on March 26, 1985 due to her unselfish dedication and professionalism, and WHEREAS, this heroic deed has brought honor and credit to herself, her responder unit and to her community. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, wishes to express their congratulations to Anna Lee Palmer for her outstanding deed. BE IT FURTHER RESOLVED, that a true copy be delivered to Ms. Palmer. 75 RESOLVED this 24th day of April, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. Ms. Palmer was present to accept this resolution. RESOLUTION OF APPRECIATION TO MARCUS M. ADAMS - APPROVED Mr. Riley read the following resolution: WHEREAS, Marcus M. Adams served as a member of the County Sanitation Authority from May 12, 1976 until April 14, 1985, and; WHEREAS, he did faithfully serve the citizens of Frederick County with dignity, dedication and wisdom, and; WHEREAS, he possessed the highest devotion to duty as a member of the Authority and was respected and relied upon by his fellow Authority Members. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, wishes to express their appreciation to Marcus M. Adams for his years of conscientious service to the citizens of Frederick County as a member of the Sanitation Authority. BE IT FURTHER RESOLVED, that a true copy be delivered to Mr. Adams. RESOLVED this 24th day of April, 1985. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. Mr. Adams was present to accept this resolution. /s/ Rhoda W. Maddox Rhoda W. Maddox DEPARTMENTAL 1985 -1986 WORK PROGRAMS - APPROVED 76 Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the 1985 -1986 Departmental Work Programs were approved as submitted. PARTICIPATING STUDENT FROM JAMES WOOD HIGH SCHOOL IN Mr. Jim Brinson, Sponsor, appeared before the Board stating that four students from James Wood had participated in this program, one of which the Board sponsored, Maranda Sager, and that all four students were present to answer any questions the Board might have. Maranda Sager appeared before the Board and gave an outline of her activities during her week's stay in Washington, D. C. stating that she felt this trip was very beneficial. Mr. Martin Rogers, Student, also addressed the Board stating that he felt this trip was most beneficial to him and that he had learned a lot. PRESENTATION OF NRPA ARTS AND HUMANITY AWARD BY PARKS AND RECREATION DEPARTMENT Mr. Ned Cheely, Parks and Recreation Director, appeared `before the Board and presented slides from the various Bluemont Concert Series presented in front of the Frederick County Courthouse. Mr. Cheely and Mr. Peter Dunning, Director of the Bluemont Concert Series, presented the NRPA Award to Mr. Stiles on behalf of the Parks and Recreation Department and the Bluemont Concert Series. Mr. Stiles thanked the two gentlemen for the award and requested that the Award be placed in the Board Room. REVIEW OF EXISTING SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT - APPROVED Mr. Horne presented this information stating that the Planning Commis- sion unanimously recommended approval. He requested that the Board act on the following: 1. The existing South Frederick Agricultural and Forestal District remain in effect as currently constituted. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. 2 . All those parcels petitioning to be added to the existing District, be added to that District. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. 3. The Ordinance enacting the District be amended as follows: 77 (2) That the South Frederick Agricultural and Forestal District is hereby established in accordance with the provisions of Title 15, Chapter 36, Sections 15.1 -1506 through 15.1 -1513 Code of Virginia, as amended, and shall be reviewed no later than five years from the date of enactment of this Ordinance. This will be advertised. 4. The Ordinance also be amended to list the correct acreage and to include the list of property owners as contained in your Agenda. No action is necessary. COMMENTS AND ADOPTION OF THE SECONDARY ROAD IMPROVE- MENTS PROJECT PRIORITIES FOR THE VIRGINIA DEPARTMENT Mr. Horne presented this stating that current secondary road plan projects may be changed in order of priority, but new secondary road projects cannot be added to the current plan. Messers. Jeff Kessler and Jerry Copp, Representatives of the Highway Department, were present to answer any questions the Board might have. Mr. Bob Clark, County resident from Woodchuck Lane, appeared before the Board stating that Route 654 (Woodchuck Lane) was a top priority some ten years ago and today this project is number 21 on the priority list. He further stated that from what he could understand this was done because one property owner would not sign over the needed right -of -way for this project. Ms. Patsy Bennett, Resident of Woodchuck Lane, appeared before the Board requesting that the Highway Department hard surface this road. Mr. Stiles stated that it was evident that this road was at the top of the priority list, and further the County policy is that all right -of -ways must be donated in order for the Highway Department to proceed with a given project, thus the reason for delay on this particular project. He further stated that it was his understanding that the two property owners that were reluctant to donate the needed right of way before, seem a little more agreeable at this time to at least discuss the matter. Mr. Rhodes stated that it was his understanding that the right -of -way in question is now available. Mrs. Maddox stated that she is still concerned about Route 671. Mr. Horne stated that the Transportation Committee was still waiting for an engineering study to be completed on a section of this road. Mr. Kessler stated that the Highway Department was presently working on projects number 1 thru 6 and that hopefully all right -of -ways for Route 671 could be secured by Fall, 1985. Mr. Rhodes requested that if at all possible he would like to have the work done on the .8 of mile or so on Route 654 that Mr. Clark referred to. Mr. Stiles asked if it were possible to have the funds for this project taken from maintenance funds rather than the hard surface funds. Mr. Rhodes made the motion that the Highway Department proceed with obtaining the two signatures needed for right -of -ways in order that work might begin on this project. Mr. Rhodes' motion was seconded by Mrs. Maddox. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox, Thomas B. Throckmorton and C. William Orndoff, Jr. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following Major Projects were approved: MAJOR PROJECTS Major projects are projects where reconstruction of hard surfaced (paved) roads is needed for safety reasons. Road width, alignment, strength and gradient improvments are considered for major projects. RECOMMENDED SIX -YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN Rank Route From To ADT District Notes 1. 654 522 677 1173 Gainesboro Complete 2. 642 Bridge & Opequon 2049 Shawnee Complete Approaches Creek 3. 672 749 667 1461 Stonewall Start const. in early 1986 4. 628 622 638 953 Back Creek Start const. in early 1986 5. 672 661 1 -81 679 Stonewall 1986 approx. const. start 6. 628 638 631 1131 Back Creek 1987 approx. const. start 7. 661* 672 663 962 Stonewall New Project 8. 628 631 732 1319 Back Creek 1989 approx. const. start 9. 656 ** 657 659(incl. 1047 Shawnee New Project intersect.) 10. 621 * ** 622 Approx. 1132 Back Creek New Project .6 mi. 5622 incl. "S" turn NOTES: 79 *Route 661, Welltown Pike, (Project #7 above) replaced former Project #7, Route 672 from Route 661 to Route 739. The Committee recommended that minor improvements be made on Route 672 from Route 661 to Route 739 on poor curves since this project was dropped from the major project list. * *Route 656, Greenwood Road, is to include the intersection of Route 656 and Route 659, Valley Mill Road. Strengthening Route 659 with an application of plant mix was recommended near the intersection (complete). ** *Route 621 is to include drainage improvements south of Route 622 and realignment of "S" turn. -- The Committee recommended that VDH &T study Route 608 and forward improvement recommendations for Route 608 for the 1986 Plan Update. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the following Six Year New Hardsurface Road Improvement Plan was approved: RECOMMENDED SIX -YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN New hardsurface projects are road projects where reconstruction of non - hardsurface roads is considered primarily with relation to the amount of traffic served. Rank Route From To ADT Distric Notes 1. 738 758 end 2. 673 739 739E 3. 851 620 end 4. 655 719 Opeq. Crk. 5. 669 11 671 6. 680 .5 mi. N50 .8 mi. N50 7. 619 622 608 8. 638 759 625 9. 671 740 681 10. 666 664 761 11. 629 622 608 12. 696 522 694 13. 676 671 677 14. 636 640 641 15. 668 11 671 16. 661 660 659 17. 649 648 625 18. 635 634 627 19. 636 641 641N 20. 809 817 end 187 Opequon New Project 145 Stonewall Prev. Proj. Sug. 75 Back Creek Prev. Proj. Sug. 106 Shawnee New Project 114 Stonewall New Project 144 Gainesboro Prev. 6 -Yr. Proj. #9 211 Back Creek Remainder of Rd. from 608 east 109 Opequon New Project 121 Gainesboro Right -of -way available 83 Stonewall New Project 82 Back Creek As much of road as possible 77 Gainesboro Prev. Proj. Sug. 63 Gainesboro Prev. Proj. Sug. 68 Opequon New Project 111 Stonewall Prev. 6 -Yr. Proj. #8 60 Stonewall New Project 64 Opequon New Project 61 Opequon New Project 50 Opequon New Project 153 Back Creek New Project M NXIi 21. 654 .5 mi. S803 1.5 mi. S803 182 Back Creek New Project The Committee recognized that Routes 624, 660, and 694 listed on the current plan are in progress and should be completed before this list of projects is started. JOINT WORKSESSION WITH THE PLANNING COMMISSION SCHEDULED FOR MAY 13 There will be a joint worksession between the Board and Planning Commission on May 13, at 7:15 P.M., in the Board Room for further discussion of the Rural Ordinance proposals. INDUSTRIAL REVENUE BONDS - APPROVED Mr. Horne presented this request stating that the Authority had approved an application of McElroy Metal Mill, Inc. in an amount not to exceed $1,200,000. Mr. Stiles requested that a representative of the firm requesting revenue bonds be present in the future to answer any questions the Board might have. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the following resolution was approved: WHEREAS, the Industrial Development Authority of the County of Frederick, Virginia (the "Authority "), has considered the applica- tion of McElroy Metal Mill, Inc. (the "Company ") requesting the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $1,200,000 (the "Bonds ") to assist in the financing of the Company's acquisition, construction and equipping of a metal fabrication facility consisting of approximately 27,000 square feet (the "Project ") to be located in the Stonewall Development Park at the Northeast corner of the entrance to such Park off Route 661 near the intersection of Routes 11 and 37, in the County of Frederick, Virginia, and has held a public hearing thereon on April 15, 1985; and WHEREAS, Section 103(k) of the Internal Revenue Code of 1954, as amended, provides that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Frederick, Virginia (the "County "); the Project is to be located in the County and the Board of Supervisors of the County of Frederick, Virginia (the "Board ") constitutes the highest elected govern- mental unit of the County; and WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approv- ing the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing, and a Fiscal Impact Statement have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Company, as required by Section 103(k) and Section 15.1- 1378.1 of the Virginia Code, to permit the Authority to assist in the financing of the Project. A 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Company. 3. Pursuant to the limitation contained in Temporary Income Tax Regulations section 5f.103 -2 (f)(1), this Resolution shall remain in effect for a period of one year from the date of its adoption. 4. This Resolution shall take effect immediately upon its adoption. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report and stated that no action was necessary but he would like to call to the Board's attention to " A " and "C" of the report as these items would be coming to the Board in the near future. The Fire and Rescue Committee met on April 15, 1985, at 7:30 P.M., in the Round Hill Fire Company facility. All Fire Companies were represented except Star Tannery. Also present were Robert Rhodes (Back Creek), Bill Orndoff (Stonewall) and Bob Harriman. The following items were discussed: I. Items Requiring Board Action: None. II. Items Not Requiring Board Action: A . The discussion of the proposed job description of a County Fire Administrator was tabled for the May meeting as all Companies had not had an l opportunity to review it. B. The fire hydrant at Hillcrest Nursing Home was discussed and the !Director of Public Services will be negotiating with the Sanitation J Authority and Hillcrest on the cost. C. The location and requirements for fire hydrants throughout the l County, especially in subdivisions and in commercial/ industrial areas, was discussed at length The 1985 NFPA Code may have some new guidelines that could be adopted by the County to insure consistency. It is anticipated {1 that a subcommittee, consisting of Fire Company representatives, County representatives and input from area developers, will be formed to develop li these requirements. D. Site surveys for dry hydrant locations will start the week of April 1122. E. Clearbrook and Reynolds Store each requested letters regarding I' County funding to aid in obtaining low interest loans for equipment l! purchases. Letters were mailed on April 17. A e F. The next meeting will be held May 20, 7:30 P.M., at the Round Hill (Co. 15) facility. INFORMATION SERVICES COMMITTEE REPORT Mrs. Rhoda Maddox, Chairman of the Information Services Committee, presented the following report: The Information Services Committee met on Tuesday, April 16, 1985 with Rhoda Maddox, Chairman; Stanley Kukanich and Donald Johnson were present. County Administrator, John R. Riley, Jr. and Information Services Director, Helen Locke were also present. Thomas B. Throckmorton, Board Committee Member was absent. The Committee submits the following report: Discussion of Micro -fiche Services The Committee discussed the use of micro -fiche services in the various County offices. The County Administrator presented a request from Business Records Corporation to lease equipment and process film for the County offices at a cost of 10 cents (10�) per frame. The County Administrator suggested to the Committee that the County consider leasing all of the equipment and that ten thousand dollars ($10,000) be appropriated for fiscal year 1985 -86 to cover the cost of this service. The Committee felt that in leasing the equipment the County would be in a better position to determine present and future needs for use of this equipment. The Committee endorses this proposal and forwards same to the County Finance Committee for their review and recommendation. Mr. Stiles asked if the Committee had considered contracting this out to the Northwestern Workshop. Mr. Riley replied no but the Committee would check into this. Discussion of New Equipment Recently Installed in Treasurer's Office The Committee Chairman has requested a status report on the cash registers recently installed in the Treasurer's Office. There was no action taken. 1985 -1986 Annual Work Program The Director of Information Services presented her Department's 1985 -1986 Annual Work Program for the Committee's review. There was no action taken. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. len raza rman, Board pf /Supervisors