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June 10, 1986 Regular Meeting350 A Regular Meeting of the Frederick County Board of Supervisors was held on June 10, 1986, at 7 :15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Steve Sager from the Calvary Church of the Brethern. ADOPTION OF AGENDA Mr. Stiles requested that Mr. Riley bring the Board up to date on the water situation at Shawneeland. Mr. Stiles noted that number 4 of the Finance Committee Report had been withdrawn. Mr. Riley stated that he had a brief update from the Environmental Protection Agency and their planned visit to the Rhinehart property. He further stated that he had a request from the Frederick - Winchester Service Authority for approval of an appropriation of $250,000. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Mr. Orndoff stated that the minutes of March 12, Page 3, the last paragraph, the name should read "Richard Brown" and not "Ron Brown ". Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the Regular Meeting of March 12, 1986 were approved as amended. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the Regular Meeting of March 26, 1986 were approved as submitted. RESOLUTION IN HONOR OF JAMES WOOD HIGH SCHOOL KEY CLUB - enoonvcn Mr. Riley read the following resolution: WHEREAS, the James Wood High School Key Club attended the Capitol District Key Cub Convention in Arlington, Virginia, April 18 -20, 1986, and WHEREAS, the Key Club was named Key Club of the Year for the Capitol District, and WHEREAS, the Key Club received First Place trophies for 351 their club achievement report and their club scrapbook both for the 6th consecutive year, and WHEREAS, this achievement is the result of many hours of training and hard work by students and staff which has brought honor to the students, their school and their community. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors wishes to express their congratulations to the James Wood High School Key Club. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to the James Wood High School Key Club. RESOLVED this 10th day of June, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Mr. Alan Devers, Key Club Sponsor, was present to accept this resolu- tion. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above resolution was approved. APPOI The appointment to the Lord Fairfax Emergency Medical Services Council was tabled until the July 9th Board Meeting. HENRY BRUMBACK REAPPOI SERVICES Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Henry Brumback was reappointed to the Social Services Board as a representative from Back Creek District, said term to commence on June 30, 1986 and terminate on June 30, 1990. APPOINTMENT T AIRFAX EMERGENCY MEDICAL SERVICES AN AREA AGENCY ON AGING AND The appointment to the Shenandoah Area Agency on Aging and their Budget will be discussed at the July 9th Board Meeting. CITIZENS APPOINTED TO THE COMMITTEE TO NAME COUNTY ROADS Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following names were submitted and approved to serve on the Committee to name roads within the County: 352 Wait Cunningham Zenith Sirbaugh Mary Jane Light Bill Baker Shawnee District Gainesboro District Stonewall District Back Creek District Mr. Owings will submit his appointment at the next meeting. INDIVIDUALS TO SERVE ON CITIZENS COMMITTEE ANNOUNCED The following names were submitted to serve on the Citizens Committee to study the operation of County government: Richard Nicholas Richard Dick William Mason Richard Williams Arthur Fulton Shawnee District Gainesboro District Stonewall District Back Creek District Opecluon District Mr. Stiles, Board Chairman, made the following appointments: George Romine John Tyson Bill White Robert Fetter Lonnie Johns Phillip Dudas J. P. Goode, Jr. Robert Brown Jim Beukema Mr. Stiles noted that there would be some additional appointments to this Committee and they would be named at the next Board Meeting. He further stated that his plans were to have the entire Committee meet, perhaps at a luncheon meeting, at which time the future meeting schedule would be decided upon. He further stated that he hoped the Committee would be ready to make their recommendations to the Board before Budget prepara- tions were too far along and that Department Heads are aware of what this Committee will be doing. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above appointments to the Citizens Committee were approved. DEPARTMENT OF PARKS AND RECREATI 3 FOU NAC( Mr. Riley noted that the County had been notified by the National Association of Counties that the Department of Parks and Recreation had been selected as a 1986 Achievement Award Winner for the following entries: 1. A Prescription for Health Care - Children and Dolls Day 2. Environmental Education Program 3. Young Writers Network Series 4. Senior Citizens Conditioning and Aerobics Program Mr. Stiles stated that he would like to congratulate the Parks and Recreation Department for being selected to receive these awards and he felt they were very beneficial to the citizens of Frederick County. 353 DISCUSSION OF WATER SHORTAGE EXPERIENCED BY CITIZENS OF SHAWNEELAND Mr. Riley stated that on Friday evening, June 6, he was notified that some of the residents of Shawneeland were without water which was supplied to them from the public water supply which comes from a reservoir. He further stated that the local Fire Companies near Shawneeland were called upon to haul water to the reservoir and this was done with assistance from Jim Shipp, Assistant City Manager and Jay Givens, Director of Public Utilties for the City, and it took approximately four hours to complete everything. Mr. Rhodes requested that Mr. Riley send letters to the Fire Companies thanking them for their assistance. Mr. Donald Lamborne, Developer of Shawneeland, appeared before the Board to answer any questions the Board might have concerning this situa- tion. He further stated that he did not feel the situation was as bad as Mr. Riley was led to believe but that he did feel it was imperative that the Courts release the $10,000 in order that a third well might be opened. Mr. Stiles stated that at this point the County has incurred no obligations or cost due to this situation but felt it was appropriate for the County to take the action they did. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the following resolution was approved: WHEREAS, a private development in the County of Frederick, Virginia, known as Shawneeland, is in bankruptcy; and WHEREAS, on Friday evening, June 6, 1986, there was a shortage of public drinking water; and WHEREAS, the County of Frederick, Virginia was required to mobilize the volunteer fire companies to transport drinking water from the City of Winchester to the Shawneeland reservoir; and WHEREAS, with the Summer season comes the increasing demand for water, and a public health and safety crisis could exist. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia does hereby petition the bankruptcy court to release those funds, in the amount of $10,000, to the Trustee to put those wells in operation to provide the necessary drinking water. RESOLVED, this 10th day of June, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox_ _ Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owinc).s Will L. Owings, Vice - Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. 35:4 ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors Miss Cheri Kober, Water Plant Operator at Shawneeland, appeared before the Board and stated that due to a combination of a lot of existing problems this was a bad situation and the fact that rainfall in the area has been so minimal causing the well pumps to work twenty four hours, and should one of the pumps become inoperable, this could be a critical situation. EVIRONMENTAL PROTECTION AGENCY TO VISIT RHINEHART PROPERTY IN THE NEAR FUTURE Mr. Riley stated that the Environmental Protection Agency Officials were scheduled to visit the Rhinehart Property starting on June 16 and they would probably be there two to three weeks, the estimated time needed to conduct their study. 50,000 APPROPRIATED TO THE FREDERICK - WINCHESTER SERVICE JTHORITY - APPROVED Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, $250,000 was appropriated to the Frederick - Winchester Service Authority. This is the result of an earlier request approved by the Board on October 3, 1985 with payment due by June 30, 1986. REQUEST FROM VIRGINIA DEPARTMENT OF HIGHWAYS AND COUNTY - APPROVED E The Board approved the request of the Virginia Department of Highways and Transportation to close two bridges on Route 671 between 676 and the East intersection of Route 654. This construction work will be done during daylight hours for approximately five (5) working days. Mr. Orndoff requested that Clearbrook and Round Hill Fire Departments be notified of this closing as this is in their service area. ESPONDENCE FROM DAVE HOLLIDA RE: Mr. Stiles noted that correspondence had been received from Dave Holliday regarding certain property in Lakeside but it was not necessary for the Board to act on this at this time. PLANNING COMMISSION BUSINESS PUBLIC HEARING CONDITIONAL USE PERMIT #005 -86 OF ORVILLE L. COMER - SHAWNEE MAGISTERIAL DISTRICT - APPROVED 355 Mr. Watkins, Planning and Development Director, presented this condi- tional use permit request and stated that the Planning Commission recommend- ed approval with conditions. Mrs. Violet Cheshire appeared before the Board on behalf of Mr. Comer stating that he had laryngitis. She asked the Board if Mr. Comer would be allowed to employ any additional employees and Mr. Stiles stated that that is a Health Department decision due to the septic system that is used at the location and Mr. Comer would have to contact them as the Board could not change that. Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, conditional use permit number 005 -86 of Orville L. Comer, Route 1, Box 333, Winchester, Virginia, for a Cottage Occupation/ Excavation Business on Route 522 South was approved. This property is identified as Parcel Number 57 on Tax Map Number 76 in the Shawnee Magisterial District. CONDITIONAL USE PERMIT #004 -86 OF RONALD W. MOWBRAY - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this conditional use permit request and stated that the Planning Commission recommended approval with conditions. Mr. Mowbray appeared before the Board on behalf of his request and to answer any questions the Board might have. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, conditional use permit number 004 -86 of Ronald W. Mowbray, Route 1, Box 307, Winchester, Virginia to reestablish a Nonconforming Mobile Home Use on Route 642 was approved. This property is identified as Parcel Number 80 on Tax Map Number 76 in the Shawnee Magisterial District. LICATION #008 -86 OF JOE LIZER - GAINESBORO IS TERIAL DISTRICT - Mr. Watkins presented this rezoning application request and stated that the Planning Commission recommended approval. Mr. Lizer appeared before the Board on behalf of his request. Mr. Stiles asked Mr. Lizer if any of the property was owned by Valley Proteins. Mr. Lizer replied that he had a contract on both tracts with Valley Proteins. Upon motion made by Rhoda W. Maddox and seconded by Thomas B. Throck- morton, rezoning application number 008 -86 of Joe Lizer, HC 1, Box 232, 35.6 Cross Junction, Virginia, to rezone 2.63 acres from A -2 (Agricultural - General) to B -2 (Business General) was approved. This property is identified as Parcel Numbers 228 and 229 on Tax Map Number 42 and is located at the Intersection of Routes 522 and 679 in the Gainesboro Magisterial District. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and Thomas B. Throckmorton. Abstaining - C. William Orndoff, Jr. REZONING APPLICATION #009 -86 OF FREDERICK INVES GROUP - STONEWALL MAGISTERIAL DISTRICT - APPR( Mr. Watkins presented this rezoning application request and stated that the Planning Commission recommended approval. Mr. George Glass, Attorney, appeared before the Board on behalf of the Petitioner. Upon motion made by C. William Orndoff, Jr. and seconded by Robert M. Rhodes, rezoning application number 009 -86 of Frederick Investment Group, P. 0. box 3436, Winchester, Virginia, to rezone 1.08 acres from A -2 (Agri- cultural General) to M -1 (Industrial Limited) was approved. This property is identified as Parcel Number 162 -A on Tax Map Number 33 and is located on Route 672 in the Stonewall Magisterial District. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Abstaining - Thomas B. Throckmorton. REZONING APPLICATION #010 -86 OF C. DOUGLAS ADAMS AND FERN L. ADAMS - SHAWNEE MAGISTFRIAI nISTRIrT - TARI F:n Rezoning Application Number 010 -86 of C. Douglas Adams and Fern L. Adams, Shawnee Magisterial District, was tabled by the Planning Commission. SUBDIVISION PLAT - LENOIR CITY ADDOnvrn LNY OF VIRG - Mr. Watkins presented this subdivision plat and stated that the Plann- ing Commission recommended approval. Mr. Tom Gilpin, Owner, appeared before the Board on behalf of this request. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Subdivision Plat of Lenoir City Company of Virginia was approved. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT 357 Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, May 29, 1986, at 9 :30 A.M., in the Courthouse Conference Room. Present were Robert M. Rhodes, Chairman of the Committee; Rhoda W. Maddox; Larry P. Coverstone; Charles R. Mcilwee and John R. Riley, Jr. Also present Austin C. Mickhen, Jr., Regional Administrator, Department of Corrections, Division of Youth Services, Northern Region, Commonwealth of Virginia and Thaddeus F. Dubry, Jr., Manager, State and Local Youth Facilities. The Committee submits the following: Discussion of Juvenile Detention Regulations Effective July 1, 1986 -- - -- -- - - - - -- The Committee discussed the attached letter with reference to the new detention regulations for juveniles. We were advised by the State Officials that due to Juvenile & Domestic Relations Court's immediate processing of these individuals, County expenditures have been held to a minimum. (From 1968 to date, the amount has been $2,000 a year.) With these facts in mind, and a needs assessment study conducted by the State, indicating no need for a newly constructed detention facility serving the 20th and 26th Judicial areas, it was felt that the methodology now in place was serving Frederick County in a very cost effective manner. The Committee commends Mr. Tucker for his efforts and requested that if a potentially costly situation were imminent, that the County Administrator be informed. It was the consensus of the Board that this matter should be discussed with our legislators and Mrs. Maddox suggested that the Board schedule a meeting with our legislators prior to them going to Richmond rather than trying to settle these matters while they are in Richmond. The Board concurred and requested that Mr. Riley take care of arranging such a meeting. PUBLIC WORKS COMMITTEE REPORT i Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on June 4, 1986, at 11:00 A.M., in the Conference Room in the Old Courthouse. All members were present. Also present were John Riley, John Dennison, Steve Gyurisin, Iry Cather, other representatives of Potomac Edison and Bob Harriman. The following items were discussed: 358 I. Items Requiring Action A. The Committee reviewed the Third Party Inspection Policy and recommended approval by the Board and subsequent implementation by the Building Official. Mr. Throckmorton questioned some of the wording of this policy and what and where this would place the County as far as liability was concerned. Mr. Stiles stated that this new policy and its implementation would be monitored very carefully over the next three or four months. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the following policy was approved as amended: Third party inspections are recognized means of fulfill the intent Uniform Statewide Building Code. All third party insp ectors or - ins agencies shall be subject to the following policy implementation meth listed below: POLICY IMPLEMENTATION METHODS ode to be done aoolicable lance with Uniform Statewide Buildin !d standa and County Ordinances 2. Criteria for Selection of Third Party Inspectors or Agency Selection of third party inspectors may be acknowledged by the Building Official after all applicants meet the following criteria: a. Professional Engineers/ Architects shall submit a resume and list of areas of qualifications. b. All others shall submit a resume and areas of qualifications. c. The Building Official shall review all qualifications and resumes and shall make a determination of acceptance of third party inspectors based on their individual area of qualifications. d. All third party inspectors or agents shall be certified within the guidelines of the state or national code testing procedures within two consecutive test periods by a recognized agency, after approval by the Building Official. The Building Official may, however, allow documented experience in a given field to be substituted for a test certification. e. A professional- ethics committee shall be established by the Frederick County Board of Supervisors (utilizing the existing members of the Board of Building Appeals) to hear any appeal regard- ing the determination of the Building Official in acceptance or rejection of a third party inspector or agency not in compliance with this policy. 3. Documentation of Inspections - Reports and Forms All third party inspections shall be documented and presented to the Building Official. a. Third party inspections shall be documented on a standarized pro- gress form. 1. Inspection reports to be submitted in time and manner, not to exceed five working days. 2. Inspections shall be documented on a standardized progress form which shall include the following: 359 Name of permit holder Job Location Permit Number Date of Request Date of Inspection Inspectors Signature Type of Inspection Time In & Out of Site Weather & Temperature Property Set Backs Corrections, if any 3. Notices of Violation, Stop Work Orders, Etc. to be issued by Build- ing Official only. Third Party Inspectors may submit such reports to Building Official for review action. a. All inspections shall be submitted and presented to the Building Official or a designated agent for review and acceptance. All third party inspections shall be considered final, upon accept- ance of the required reports by the Building Official, if per- formed by an approved third party agency or inspector in meeting the intent of the Uniform Statewide Building Code. 4. Scheduling of Third Party Inspections Scheduling of third party inspections should be noted during the initial application procedure. However, during periods of time constraints, the Building Official shall accept third party inspections during the construction phase of an active permit. The Building Official may require as a condition for issuance of the permit, full time project representation by a professional engineer or architect. The use of an approved inspection agency for duration of project should be established before issuance of a permit. All Inspection Agencies or Inspectors must notify Frederick County prior to performing inspections other than those listed above. 5. Fees For Third Parma Inspections Fees will not be discounted or rebated for third party inspections. However, current fee structures should be investigated, by the staff, to include a per- inspection fee system. The intent of a standard per - inspection fee system is to allow third party inspections. During periods of time constraints, a permit holder may want to utilize such an inspection system and pay both third party and Frederick County fees. 11. Items Not Requiring Action A. The Committee, in concert with the Potomac Edison Company, reviewed various options open to the County in regard to recovering electri- cal costs for street lights in subdivisions. These options are to be reviewed and pursued as appropriated. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on June 3, 1986 at 5 :00 P. M. in the County Administrator's Office. In attendance were Thomas B. Throckmorton, Chair- man, Will L. Owings, John R. Riley, Jr., County Administrator and Ann K. Kelican, Personnel Director. Clarence L. Hunter was absent. The Committee submits the following report and recommendations: Discussion of Salary Survey Material 360 The Committee reviewed the documentation collected by the staff with reference to salary survey data. It was the opinion of the staff that enough information was available to conduct an effective survey in- house. The Committee concurred with these findings and recommends that the staff proceed with the salary survey study. There was no action taken. Department Head Evaluations The Committee reviewed the Department Head evaluations for the Person- nel Director and the Director of Division of Court Services. It is recom- mended that the Board certify the evaluations of the Personnel Director and Director of Court Services. This is to be done in Executive Session. Job Description of Deputy Director of Planninq The attached job description for the new Deputy Director of Planning was reviewed by the Committee. It is recommended that the Director of Planning, Director of Personnel, the Building Official and the County Admin- istrator meet and discuss the proposed job description and how it will interface with the Building Official. Mr. Stiles stated that in reviewing the job description he noted that It does not designate that this position will be the Chief Building Official. He further stated that if this position is not that of the Chief Building Official then the Committee and County would be defeating the pur- pose of creating the position. Mr. Throckmorton stated that he understood that the Committee was try- Ing to work this out. Mr. Stiles stated that he was willing to discuss this but the bottom line is that the individual in this position will be the Chief Building Official. est for Inclusion in the Coun Cross /Blue ram The Committee reviewed the attached request from Northwestern Community Services. The Committee recommends that the County not entertain any new requests for inclusion at the present time due to the substantial rate increases and the change in carrier. There was no action taken. Request for an Additional Clerical Position in the Planning and Building Departmen 361 The Director of Planning has requested an additional clerical position in the Permit Center. The Committee recommends that a part -time position be authorized and that five thousand dollars be transferred from operating contingencies to the part -time line item in the Planning Department budget. It is further recommended that once the part -time position is filled that it he reevaluated in six months to determine its effectiveness. The above recommendation was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and Thomas B. Throckmorton. Nay - C. William Orndoff, Jr. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, June 3, 1986 with all members present. The following items require Board action: Division of Court Services The Division of Court Services is requesting the following appropria- tion transfers because of program changes occuring since the original Budget: ASAP $24,912.71 Detox 4,323.34 Work Release 3,025.14 CD 1 2,805.46 Total $35,066.65 No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Division of Court Services Division of Court Services is also requesting appropriations in the i amount of $15,746.50. (Federal and State funds) The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Finance Department The Finance Department is requesting a $5,000.00 appropriation transfer I to purchase an additional personal computer and printer. The reason for this request is due to the move of the Permit Center and Planning, Finance I has very limited access to the word processing equipment previously used for 362 the County Budget. $3,000 of the transfer of funds is available within the Finance Department with $2,000 requested to be transferred from Capital Contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Extension Office The Extension Office is requesting approximately $15,000 additional local funds annually for rent to allow them to move to a new location. The Committee recommends denial, at least until the architectural and engineer- ing study currently being conducted of the 9 Court Square property is received and reviewed. The above request was withdrawn. General Fund Appropriation A General Fund appropriation transfer of $973.87 from Contingency is requested for payment of the attached bills. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Health Insurance Health insurance premium information has been received. The following additional FY 1986 -87 appropriations are requested: Sc h ool General Reserves $147,000 56,000 32,000 Total $235,000 The Committee recommends approval provided School carry forward funds FY 1985 -86 (with the exception of $50,000 already budgeted) be applied towards the School portion of $147,000 with the General Fund making up the difference. Mr. Owings noted that additional information had been received from Dr. Walker which Mrs. Ratcliff had passed out prior to the start of the meeting. Following discussion, the Board authorized the Finance Director to expend up to $235,000 in additional funds for health care coverage with Blue Cross /Blue Shield. Appropriation Transfer - Compactor Site A FY 1985 -86 General Fund appropriation transfer in the amount of $3 is requested to be applied to the expenditure of a compactor site. 363 The remaining $8,000 needed is already budgeted. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. The Board instructed Mr. Riley to see that this compactor site is - ompleted and operational as soon as possible. Life Insurance and Property and Casualty Insurance Bids Life insurance bids and Property and Casualty insurance bids (including general liability insurance) will be opened June 6 and June 16, 1986 respectively. Life insurance bid information will be presented to you at the Board meeting on June 10, 1986. The County Administrator and Finance Director are requesting authorization to accept a property and casualty bid and report back to you at your next meeting. Our coverage will need to begin July 1, 1986. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Funding for the Airport The Committee discussed funding for the Airport and recommends that the County and City Finance Committees meet and work towards an agreement satis- factory to both localities. There was no action taken. The following is for your information: 1. See attached correspondence. The Committee recommends that John respond in writing to the letter. DEPARTMENT HEAD EVALUATIONS - APPROVED It was the consensus of the Board that this be done in open session. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the evaluation of the Personnel Director, Ann K. Kelican and Division of Court Services Director, Joseph Walker, were approved as submitted. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board retired into Executive Ses- sion in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel matters. Acquisition of Property will also be discussed. BOARD WITHDREW FROM EXECUTIVE SESSION 364 Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board reconvened into Regular Ses- sion. BARA OMPS APPOINTED AS INTERIM DIRECTOR OF THE Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, Barbara Omps was appointed Interim Director of the Department of Information Services. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. ha rman, Boar f upervisors C rk; oard of Super i ors