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May 28, 1986 Regular Meeting345 A Regular Meeting of the Frederick County Board of Supervisors was held on May 28, 1986, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Ed Harrison, retired Minister. ADOPTION OF AGENDA Mr. Stiles stated that he had two items under "County Officials" as well as a letter to bring to the Board's attention. Mr. Riley stated that he had requested Mr. Watkins to update the Board on the census currently being conducted in the County. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. REQUEST BY EXTENSION SERVICE TO RELOCATE THEIR OFFICE - ITT Dr. Gary DeOms, Extension Agent, appeared before the Board to explain his reasons for wanting to relocate his office currently located on the second floor of the Old County Courthouse. He stated that the building will be built on Valley Avenue and is scheduled to house all agriculture offices and he felt it would be good if his office could be included as this would make it more convenient for County citizens. He further stated that the one draw back that he saw was that the plans did not call for him to have a large room in which to hold meetings and this is a necessity for him but felt that perhaps something could be worked out on this. Mrs. Maddox stated that she had spoken with VIP concerning the possi- bilities of the Fruit Laboratory being purchased and if so, Extension would more than likely be moved there but VPI could not give a definite answer on this other than they are still interested in the building. Mr. Stiles stated that Mr. Owings had mentioned the possibilities of the Stephens City School being used for County office space. Mr. Stiles asked Mr. Riley to check into the going rate in this area for office space to see if the $8.50 per square foot requested for rent of this space is in 346 line. He further requested that this be referred to the Finance Committee for their next meeting with a recommendation due back to the Board at their June 10th meeting. FUNDING OF AIRPORT OPERATIONS - DISCUSSED Mr. Ken Wiegand, Winchester Airport Manager, appeared before the Board to explain to the Board the current funding policy of the Airport as well as the projects proposed for fiscal years 1986 -1994 and how it was proposed that these projects be funded. Mr. Stiles explained to Mr. Wiegand that it was his understanding, along with the Board's, that the Airport Commission will cease as of July 1 and once the Commission ceases, so does the funding from Frederick County. He further stated that the Board will do what is necessary to help fund the Airport but only if the Board has a voice in the operation of the Airport. Mr. Wiegand replied that he understood this and he felt the necessary details could be worked out with the City prior to July 1. Mr. Stiles stated that once the City makes up their mind as to what they want to do, then he felt the County can proceed. Mr. Wiegand stated that the Airport would not be self sustaining for the next five to eight years. Mr. Stiles stated that he was referring this to the Finance Committee for their review and recommendation. He further stated that he would like to compliment Mr. Wiegand for his presentation and he felt for the first time the Board better understood the complete operation of the Airport. NAMES TO BE SUBMITTED TO SERVE ON ROADS COMM THE BOARD AT THEIR NEXT MEETING Mr. Stiles requested that each Board Member be prepared to submit a name at the next Board meeting to serve on the newly organized Committee to name roads within the County. CHAIRMAN PLANS TO ORGANIZE COMMITTEE T( ALL ASPECTS Mr. Stiles stated that he intended to appoint a Committee during June to look at all aspects of County Government and to look at how the County does business. He further stated that he would like to have fifteen to twenty County citizens with various backgrounds to do this study and come back to the Board in six to eight months with their recommendations on how to better operate County Government. Mr. Stiles further requested that each Board Member be prepared to nominate one person for this Committee at the Board meeting in June. 347 PLANNING COMMISSION BUSINESS PRELIMINARY h APARTMENTS - - COUNTRY CLUB P! Mr. Watkins, Planning and Development Director, presented this Master IlDevelopment Plan and stated that the Planning Commission recommended lapproval. Mr. Bruce Edens appeared before the Board on behalf of the developers. Mr. Ben Mathias, area resident, appeared before the Board and stated that he had no objection to the proposed project, however it did concern him about the storm drain that abutts his property and what additional storm water from this project would do inasmuch as the drain brings a lot more than water to his property. He further stated that another concern of his was exactly what type of screening would be used for this project. Mr. Stiles stated that the Planning Commission could require whatever I type of screening that they felt was needed in order to do the type of job they felt was necessary. Mrs. Margaret Pantel, area resident, appeared before the Board and Istated that she was very concerned about the screening and would like to Irequest that the Board give the adjoining property owners specific answers on the exact type of screening to be used. Mr. Stiles stated that this could be addressed at the site plan stage. Mrs. Pantel asked if the property owners could express their concerns at that time. Mr. Stiles replied yes. Following further discussion it was learned that Mr. Gyurisin, Planning staff member, had contacted the Virginia Department of Highways and Trans- portation, approximately two years ago concerning this particular storm drain as it is their responsibility. The Board requested that the Planning Department contact the Highway Department once again concerning this partic- ular storm drain and get a definite answer from them as to exactly what their plans are in order to correct the current problem. Mr. Stiles stated that all adjoining property owners will be notified when the final site plan is to be heard. Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the preliminary Master Development Plan of Country Club Pines Apartments was approved subject to screening concerns as expressed by adjoining property owners. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report and stated that it was for the Board's information and no action was necessary: The Fire and Rescue Committee met on May 19, 1986, at 7 :30 P.M., in the Round Hill Fire Company facility. All Fire Companies were represented, except Gore (Co. 14) and Star Tannery (Co. 17). Also present were Bill Orndoff (Stonewall Supervisor) and Bob Harriman. The following items were discussed: I. Items Requirinq Board Action None. II. Items Not Requiring Board Action the Association had accepted the Ad A. The Fire Companies discussed the review of the site plans. It was pointed out that the site plans must be reviewed utilizing the require- ments of Chapter 10 of the Code as a guide. Annotation should indicate compliance or noncompliance. When the plan does not comply, this should be noted and additional facilities added as necessary to satisfy the require- ments. B. The President of the Fire and Rescue Association reported that the Association had accepted the Ad Hoc Committee recommendation concerning the Fire Administrator position. The vote was: 8 -yes, 1 -no and 1- abstain. C. All Companies have agreed to participate in the firefighters' competition at the Sherando Festival on June 28. D. It was agreed that the July meeting be cancelled. E. The next meeting will be held June 16, 7:30 P.M., at the Round Hill (Co. 15) facility. CE DII S MAPS EXPLAINED BY THE PLANNING AND DEVELOP Mr. Watkins appeared before the Board and explained how the basic data needed to do the census would be secured from certain maps as shown to the Board. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, to endorse the use of certain census maps and use of same as explained by Mr. Watkins while conducting the census. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Board retired into Executive Session in 349 accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters. Acquisition of Property will also be discussed. BOARD WITHDREW FROM EXECUTIVE SESSION Upon mtoion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. rman, Board 'Supervisors r CI k, Board of Supe isors