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February 12, 1986 Regular Meeting264 A Regular Meeting of the Frederick County Board of Supervisors was held on February 12, 1986, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Parker Perkins of the Clearbrook Presbyterian Church. ADOPTION OF AGENDA Mr. Stiles stated that he had asked Dr. Walker, Superintendent of Schools and Jim Boyd, Finance Director for the School Board to attend the meeting at 8:00 P.M. for further discussion with the Board on the School Board's Budget. Mr. Riley stated that he had a gift for the Board from Mr. James Wilkins, Sr. He further stated that he would like to request that the duties of the Zoning Administrator and Planning Director be transferred from his office back to that of the newly appointed Planning Director, Bob Watkins and Steve Gyurisin, Zoning Administrator. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. REAPPOINTMENT /APPOINTMENT TO THE NORTHWESTERN VIRGINIA HEALTH SYSTEMS AGE NCY, INC. - TABLED The reappointment /appointment to the Northwestern Virginia Health Systems Agency, Inc. was tabled. NATIONAL FFA WEEK PROCLAIMED IN FREDERICK COUNTY Mr. Riley read the following resolution: WHEREAS, the FFA with high school agriculture is a strong force for America's agriculture; and WHEREAS, the FFA and high school agriculture are changing to provide training for the new high -tech careers of agriculture; and WHEREAS, members of the FFA are playing an outstanding role in assuring the future progress and prosperity of our nation; and WHEREAS, the FFA motto - "Learning to do, doing to learn; earning to live, living to serve" - gives a direction of purpose to these future leaders of the new fields of agriculture; and WHEREAS, the FFA performs the valuable service of 265 developing leadership, encouraging cooperation, promoting good citizenship, teaching modern information and inspiring patriotism among its members. THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does hereby designate the week of February 15 through 22, 1986 as FFA Week. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Ms. Carol Webb, Sponsor; Kathy Lineburg, President of the James Wood High School Chapter and Ryan Stiles, President, Middle School, were present on behalf of all FFA Members within the County to accept this resolution. RATE ESTABLISHED FOR BOARD OF ASSESSORS Mr. Riley stated that the Board should set the per diem rate for the Board of Assessors as they had started working on the reassessment. Mr. Owings stated that they were paid $50 per diem six years ago and he felt it should be raised to $75. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the rate per diem for the Board of Assessors was raised to $75. CITIZENS OF ROUND HILL ADDRESS BOARD RE: ROUND HILL FIRE DEPARTMENT Mr. Calvin Simmons, County resident of the Round Hill area, appeared before the Board to request that something be done to control the noise at the Round Hill Fire Hall. He further stated that he had no complaints against the Fire Company but felt more control was needed over some of the activities held at the Fire Hall, especially some of the rock bands that were playing there. Mr. Simmons further stated that during the Summer months when area residents had their windows up, it was an unbearable situation. Mr. Throckmorton asked if the bands were playing for dances or if they were using the Fire Hall to practice in. Mr. Simmons replied both. Mr. Rhodes asked if the citizens group would be willing to meet and discuss this matter again with members of the Fire Company. 266 ` Mr. Simmons stated that he felt they would be willing to meet for further discussion. Mrs. Delores Davis, County resident residing next door to the Fire Hall, appeared before the Board stating that she had no complaints against the Fire Hall, but the noise was a different matter and she felt this definitely needed to be addressed. Mrs. Maddox asked if the cars making the unnecessary noise in the park- ing lot were there for a function at the Fire Hall or were they just turning around in the lot. Mrs. Davis stated that she felt they were there to attend a dance. Mr. Garland Cather, past President, appeared before the Board stating that he had been involved with the Fire Department for a number of years in various capacities and that he had been aware of complaints in the past con- cerning noise but thought that situation was better as he had not heard any complaints for about six months. Mr. Tyree Cather, Chief, Round Hill Fire Department, appeared before the Board stating that the Fire Company had had dances at the Fire Hall since 1981 and that the Company always made more money from the rock bands than they did from the Country bands. He further stated that the Fire Company had to raise considerable funds on their own each year and that this had proven to be a very good source. Mr. Cather further stated that he was aware of the noise complaint but felt it was not completely founded. Mr. Riley asked Mr. Cather if he would be willing to meet with the citizens group and he stated he would. Mr. Orndoff asked Mr. Cather if he had refused to do what the citizens group had asked him to do. Mr. Cather replied that he had refused their request as they wanted the Fire Company to just plain stop playing music. Mrs. Simmons appeared before the Board to object to the noise and requested that the Board take action on this matter. Mr. Stiles stated that it was always better when an organization and citizens could work these types of situations out between themselves rather than the Board getting involved, and that he would like to see the Fire Company and the citizens group work this out on their own. Mr. Rhodes and Mr. Riley will coordinate a meeting date and time for all parties involved and hopefully this matter will be resolved to the satisfaction of all. 26'7 ANNUAL REPORT FROM THE SHENANDOAH AREA AGENCY ON AGING PRESENTED TO THE BOARD Mr. Stiles asked the Board Members if they had any questions with regard to the Annual Report presented by the Shenandoah Area Agency on Aging. Mrs. Maddox questioned the figures reported for the City of Winchester and Page County. Mr. Stiles requested Mr. Riley to contact Dr. Spencer and request clarification on the figures questioned by Mrs. Maddox. 0 ILKINS, SR. PRESENTED "THE I ASK: TO Mr. Riley stated that Mr. Jim Wilkins, Sr. had given him a book that he had written entitled " The Impossible Task: A History of Shenandoah College and Conservatory" and requested that it be presented to the Board of Super- visors and staff members. Mr. Owings requested, and the Board concurred, that a letter of thanks and appreciation be mailed to Mr. Wilkins. ZONING ADMINISTRATOR AND SUBDIVISION ADMINISTRAT Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the responsibilities and duties of Zoning Administrator and Subdivision Administrator were reassigned to the Office of Planning and Development. These duties were being handled by John Riley in absence of a Planning Director and Zoning Administrator. PLANNING COMMISSION BUSINESS PUBLIC HEARING REZONING APPLICATION #013 -85 - DORSET T. RUSSELL - SHAWNEE The rezoning application request of Dorset T. Russell was withdrawn. REZONING APPLICATION #001 -86 - JOSEPH K. SPANGLER - GAINESBORO MAGISTERIAL DISTRICT - TABLED BY THE PLANNING Mrs. Maddox asked if a conditional use permit was the correct way to to go, as suggested by the Planning Commission, or should this be rezoned. Mr. Stiles stated that rezoning was discussed by the Planning Commision but the fact this type of business had been at this location for a number of years, it was felt a conditional use permit would be in order. Mrs. Maddox stated that she felt that it would not be appropriate to rezone this property at this time. NM Mr. Stiles stated that Mr. Spangler wanted to add a sandwich shop in addition to what is already at the location and a sandwich shop is not a permitted use for a conditional use permit. CUP #001 -86 - CHERYL L. ANDERSON STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this conditional use permit request and stated that it was unanimously approved by the Planning Commission with condi- tions. Mrs. Anderson appeared before the Board on behalf of her request. Mrs. Maddox asked if Mrs. Anderson was planning to purchase this property. Mrs. Anderson replied that it was contingent upon the Board's approval of her request presently before them. Mr. Orndoff asked Mrs. Anderson if she was planning to operate this business herself. Mrs. Anderson replied that she and her husband would be the operators and further that she planned on having 30 runs although she would have room for 60 dogs, her plans for now were for 30 dogs. Mr. Stiles stated that he had had a lot of citizens contact him with concerns about this request. Mr. Orndoff stated that he would like to add one additional condition and that being that all animals will be put inside no later than 9:00 P.M. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the conditional use permit number 001 -86 of Cheryl L. Anderson, P. O. Box 264, Stephenson, Virginia, for a Kennel was approved with the condition that all animals be put inside by 9:00 P.M. This property is identified as Parcel Number 100 on Tax Map Number 44 and is located at the Dead End of Route 836 in the Stonewall Magisterial District. ANNUAL REVIEW. RENEWAL, CANCELLATION AND AMENDMENT OF Mr. Watkins stated that he had been unable to get in touch with two residents, Charles J. Lizer, #010 -78 on Page 2 and Iva Petre #006 -85 on Page S. Mrs. Maddox stated that Mr. Lizer's property had been sold to Mr. and Mrs. Jack Black. The question as to whether this permit could be transferred from one property owner to another was raised and discussed with the Commonwealth's 269. Attorney. It was decided that the same business would be conducted at this location, therefore the permit could be issued in the new property owner's I name. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, to table #006 -85 of Iva Petre until the next Board Meeting. Mr. Stiles stated that a request for an amendment for #014 -80 of John and Shirley Klein had been requested and that the three year condition should be removed. Mr. Watkins stated that #019 -78, Linwood Heironimus, would like to expand his business. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the following conditional use permits were approved with amendments as noted: ACTIVE CONDITIONAL USE PERMITS I. Before Advertising Was Required - No advertising required for renewal. A. No Time Limits 007 -74 - Orrick Cemetery 02/13/74 Shawnee 040 -75 - Boyd J. Unger, Jr. 05/14/75 Shawnee 067 -76 - Theodore H. & Margaret P. Sisk 07/14/76 Shawnee 010 -74 - Fred. Co. Fruit Growers 04/10/74 Gainesboro 001 -79 - Robert E. DeHaven 02/14/79 Gainesboro 019 -74 - Leslie Mogle 03/13/74 Opequon 034 -75 - National Trust for Historic Preservation 02/12/75 Opequon 005 -77 - Battle of Cedar Creek Campground 07/20/77 Opequon 050 -75 - Dowling Company, Inc. (sign) 11/12/75 Back Creek 052 -76 - George Kelchner (signs) 01/28/76 Back Creek 022 -78 - Round Hill Ruritan Club (sign) 01/10/79 Back Creek 055 -76 - National Advertising Co. (sign) 03/22/76 Stonewall 026 -74 - Stanford & Inge Co. (sign) 07/24/74 Stonewall B. Mobile Homes (For Information Only) 004 -74 - Russell Swimley 01/09/74 Stonewall 008 -74 - Glenn Russell 02/13/74 Stonewall 018 -74 - Forrest Lake Estates MHP 03/25/76 Opequon 033 -74 - Earl L. Armel 12/11/74 Back Creek C. One Year Time Limit 270 002 -78 - Lake Holiday Country Club (sign) 05/10/78 Gainesboro 006 -78 - Edward T. & Carol B. Place 07/12/78 Gainesboro 009 -78 - Joesph A. Helsley 08/23/78 Gainesboro 010 -78 - Charles J. Lizer 09/13/78 Gainesboro 068 -76 - Betty J. Peacemaker 08125/76 Back Creek 004 -77 - D. Emory Wilson 04125/77 Back Creek 015 -78 - Anton B. Papierniak 11/29/78 Back Creek 018 -78 - Francis & Helen Kowalski 12/13/78 Back Creek 009 -77 - Margaret A. Carter 10/26/77 Stonewall 014 -78 - Marcus W. Reid 01/10/79 Stonewall 017 -78 - Fred. Co. Fair Ass. 01/10/79 Stonewall 019 -78 - Linwood Heironimus 01/10/79 Stonewall 003 -79 - Union Hall 02/28/79 Stonewall 004 -79 - Eston L. Keeler (sign) 02/28/79 Stonewall 005 -79 - Eston L. Keeler 04/12/79 Stonewall 023 -78 - Charles W. Bush 01/24/79 Shawnee 008 -77 - Bigman's Restaurant (sign) (18/17/77 Shawnee II. After Advertising Was Required A. No Time Limits - No Advertising Required for Renewal 009 -79 - Richard & Merle Kerns 06/20/79 Gainesboro 015 -79 - Loring R. Nail 07/11/79 Back Creek 024 -79 - Dr. Robert Kapp 02/13/80 Shawnee 025 -79 - Powlen Equipment Company 02 /27/80 Shawnee B. One Year Time Limit - Advertising Required for Renewal 010 -79 - David B. Grim 07/11/79 Stonewall 003 -80 - Albert & Sandra Poore 06/11/80 Back Creek 005 -80 - Robert & Betty Kerns 06/11180 Gainesboro 014 -80 - John M. & Shirley Klein 12/10/80 Back Creek 011 -80 - Ralph Poe (sign) 11/12/80 Gainesboro 012 -80 - C. John & Linda A. Martin 11/12/80 Gainesboro 019 -80 - Richard J. Scherzinger 12/10/80 Opequon C. Annually Renew And Review - Advertising Required for Renewal 011 -79 - Ervin & Margie Nates 07/11/79 Shawnee 008 -80 - Melvin E. Nail 09/10/80 Back Creek 021 -79 - Ralph W. Poe 11/14179 Back Creek 001 -81 - Gary A. Wygal 04/08/81 Shawnee 002 -81 - Robert F. Zeigler (sign) 04/08/81 Shawnee 271; 003 -81 - Joseph Geraci 05/13/81 Opequon 004 -81 - Granville B. McCauley 06/11/81 Gainesboro 005 -81 - Charles A. Strother, Sr. 06/11/81 Gainesboro 007 -81 - John & Brenda Owings 06/11/81 Opequon 008 -81 - Wesley L. Spangler 06/11/81 Shawnee 009 -81 - Margaret G. Brown 06/11/81 Back Creek 013 -81 - Patricia A. Abbott 10/14/81 Back Creek 014 -81 - William D. Payne 10/14/81 Opequon 016 -81 - Bernard & Sally McClung 11/10/81 Stonewall 018 -81 - Elmer H. Lauck 01/20/82 Gainesboro 019 -81 - Craig & Seri Kern 01/20/82 Gainesboro 003 -82 - Mr. & Mrs. Jerry Harris 04/14182 Stonewall 005 -82 - Lloyd L. & Carolyn J. Roberts 04/28/82 Stonewall 007 -82 - Stephen & Sue Culbert 05/26/82 Shawnee 008 -82 - Gilbert C. Mills 05/26/82 Opequon 010 -82 - Joseph S., Jr. & Lynda H. DuBose 08/11/82 Gainesboro 011 -82 - Michael J. & Mary C. Tilock 08/11/82 Opequon 015 -82 - Peter G. & Crystal M. Dassler 11/24/82 Gainesboro 016 -82 - John H. Wert 11/12/83 Opequon 017 -82 - Charles H. & Nancy J. Thompson 11/12/83 Gainesboro 018 -82 - Jacob Puffenberger 12/23/83 Gainesboro 020 -82 - Joseph C. Smith (sign) 11/26/83 Stonewall 002 -83 - Glenwood Nicholson (sign) 14/27/83 Stonewall 003 -83 - Chester S. Webber 14/27/83 Stonewall 004 -83 - Marvin O. Hoffman 15/25/83 Stonewall 005 -83 - Michael Dwayne & Martha Hockman 15/25/83 Shawnee 006 -83 - Craig D. & Seri K. Kern 15/25/83 Gainesboro 008 -83 - R. D. Brown (sign) 18/24/83 Stonewall 009 -83 - Gary Ray Hunt 18/24/83 Back Creek 010 -83 - Talbert F. DeHaven 11/19/83 Gainesboro 002 -84 - Raymond R. Leckliter, Sr. 15/09/84 Back Creek 004 -84 - Wayne M. Brandt, III 07/11/84 Stonewall 006 -84 - Philip E. & Mary V. Wine 08/22/84 Gainesboro 007 -84 - Shenandoah Valley Oil Corp. 09/12/84 Gainesboro 008 -84 - Nerangis Ent. (sign) 10/03/84 Stonewall 001 -85 - John W. H. & Gloria M. Collins 02/13/85 Shawnee 002 -85 - Charles W. & Adriennel Schnable 03/13/85 Stonewall 272 003 -85 - Zulfigar Ahmed 004 -85 - Glenn C. Whitacre 005 -85 - David E. & Nancy M. Ritter 006 -85 - Iva H. Petre (Tabled) 007 -85 - Timber Ridge Ministries 008 -85 - Charles E. Cochran 009 -85 - Hansford Houston DeWeese 012 -85 - Josephine O'Leary 013 -85 - Roger Fitzwater D. Three Year Time Limit - Staff Review Only 010 -80 - Ralph & Veronica Machotka 03/27/85 Back Creek 05/08/85 Gainesboro 05/08/85 05/08/85 06/11/85 07/10/85 08/28/85 11/13/85 11/13/85 Shawnee Opequon Shawnee Gainesboro Stonewall Opequon Stonewall 10/08/80 Back Creek 014 -80 - John M. & Shirley Klein (1 year) 12/10/80 Back Creek 025 -80 - Robert S. Hawkins 02/11/81 Back Creek E. Five Year Time Limit - Staff Review Only 020 -80 - M. Lucy Luttrell & Ruth A. Whetzel 02/10/80 Opequon 024 -80 - Lawrence Johnson 02 /11/81 Opequon F. No Time Limit - Staff Review Only 022 -80 - Thomas & Barbara Conrad 12/10/80 Opequon 111. Cancellation of the following Conditional Use Permi 016 -78 - Loring J. Wright & Son 10/25/78 Stonewall (This use is currently zoned M -1 and is a permitted use of the M -1 Zone, therefore the CUP is not required.) 013 -80 - Doyle E. Whittington 11/12/80 Gainesboro (This permit was issued for reestablishing of a nonconforming use. The business has changed to a permitted use, used car sales, of the B -2 Zone, therefore the CUP is not required.) 006 -80 - Roger D. Weaver 07/09/80 Stonewall (The use has discontinued and ownership has changed, therefore the permit is void.) 001 -84 - Richard R. Donavan 05/09/84 Oneniinn (The use and occupancy has been discontinued, therefore the permit is void.) 1V. Ame ndment of the following Conditional Use Permits: 009 -82 - Cohoka Corporation (Jim Horton) 05/20/82 Back Creek (Amend the above CUP to delete the miniature golf outdoor recreation facility. This use of the permit has changed ownership. A new permit required by the new owners for the outdoor miniature golf course. Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, to amend #010 -78 in order that the permit might 273 be issued to the new owners, Mr. and Mrs. Jack Black. This property former- ly belonged to Mr. Charles J. Lizer. Mr. Lynn Heironimus appeared before the Board to request permission to expand his business. He further stated that he would like to add chain saws, lawn and garden equipment, kerosene heaters and some fire equipment. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the request of Lynn Heironimus to expand his present business to include the items as stated above under his permit #019 -78 was approved. AMENDED FINAL MASTER DEVELOPMENT PLAN COUNTRY PARK - APPROVED Mr. Watkins presented the amendment to the Final Master Development Plan of Country Park and explained what was being requested in the changes, especially with Lots 96 and 97. He further stated that the Planning Commis- sion recommended approval of the amended plan, minus Lot 96. Mr. Tom Glass appeared before the Board on behalf of his request. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the amended Final Master Development Plan of Country Park was approved. FINAL MASTER DEVELOPMENT PLAN OF REGENCY LAKE ESTATES - APPROVED Mr. Watkins presented the Final Master Development Plan of Regency Lake Estates and stated that the Planning Commission recommended approval with the condition that fire hydrant placement be designated on the site plans. Mr. Orndoff asked if the fire hydrants will be placed as the Code states. Mr. Watkins stated that all of this will have to be approved prior to final approval of this plan. Mr. Chuck Maddox, Engineer, appeared before the Board stating that Mr. Jones, Engineer/ Director of the Sanitation Authority, had approved the loca- tions of the fire hydrants and had stated that the number of hydrants that was called for was a sufficient amount. Board action is not necessary at this time on this particular plan. SCHOOL BOARD BUDGET DISCUSSED Dr. Walker appeared before the Board to discuss the School Board Budget and the State mandated salaries for all County teachers. The Board Members discussed at great length the figures that had been provided by the State, as well as those provided by the School Board, for a 274 ten percent (10 %) salary increase for teachers this year and next year and how this mandate, as issued by the General Assembly, will affect Frederick County and the fact that the Board will have no choice but to increase taxes. Mr. Stiles stated that if the figures, as presented by the State, are passed by the General Assembly, then the School Board is going to have to make some strong cuts. He further stated that the bottom line was that the share of local money was going to have to be reduced as the County just did not have the funds. The Board took a recess at this time. PLANNING COMMISSION RECOMMENDATION ON CLEARBROOK PACKAGED SEWAGE TREATMENT PLANT Mr. Watkins presented this recommendation and stated that the Planning Commission was proposing to place a packaged sewer treatment facility in the Clearbrook area and that this plant is within the intent of the Comprehen- sive Plan, and further it is recommended that the area served by this facility would be strictly limited and the planning staff will be working with the Sanitation Authority to prepare a proposed service area. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the recommendation of the Planning Commission on a packaged sewage treatment plant for Clearbrook was approved. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on February 6, 1986, at 11:00 A.M., in the Conference Room, at 9 Court Square. All members were present. Also present were John Riley, Donna Ritter and Bob Harriman. The following items were discussed: I. Items Requiring Action A. The Committee recommended that the Permit Center be moved to the former Board of Supervisor's Meeting Room, Information Services remain in the present location, and that an engineering/ architectural study be initiated to update the Administrative Complex and other structures. It is recommended that the Board endorse this proposal. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. 11. Items Not Requiring Action 27'5. A. The Public Services Director was directed, after a lengthy discussion, to further investigate licensing of contractors. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, February 6, 1986, at 10:00 A.M., in the Conference Room. Present were Robert M. Rhodes, Chairman of the Law Enforcement and Courts Committee; Larry P. Coverstone; Charles R. Mcllwee and John R. Riley, Jr. Sheriff Roscoe Bruce was also present. Rhoda W. Maddox was absent. The Committee submits the following: Request for Nurse at the Jail The Sheriff is requesting a position for a full time Nurse from the Compensation Board in the 1986 -87 Budget. The Committee discussed the possibility of funding the position, now through a shared position with Court Services, and requested the County Administrator to research this possibility and report back to the Committee at their next regular meeting. (See Attached) No action was taken at this time. Purchase of a Kel -Kit The Sheriff is requesting $3,925 to purchase a Kel -Kit. The Committee recommends approval. (See Attached) Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above recommendation was approved with the understanding that the Commonwealth's Attorney's Office be allowed to use this equipment when they need it. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on February 4, 1986 with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: Approval of Section 14.6 of the Frederick County Personnel Policies The Committee recommends approval of the attached policy to be added as Section 14.6 of the Frederick County Personnel Policies. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. 276. Amendment to Section 8.12 of the Personnel Policie The Committee recommends amendment to Section 8.12 of the Personnel Policies as attached. The amendment is the sentence highlighted on the attachment. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Sheriffs Department Withdrawal from the County Personnel Plan The Committee was advised that when the Sheriffs Department withdrew from the County Personnel Plan, all soft fringes were withdrawn and current- ly there are 14 employees of that Department who area members of the Sick Leave Bank. The Committee recommends that these 14 employees be given the option of remaining a member of the Sick Leave Bank or withdrawing there- from, having their donated membership day credited back to their personal accumulated sick leave. Employees who are not subject to the County Personnel Plan are not eligible for membership in the Sick Leave Bank. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, February 4, 1986. All members were present. The following items require Board action: Request from Finance Director for a General Fund Appropria- tion in the Amount of $94,183.75 The Committee reviewed a request from the Finance Director for a General Fund Appropriation in the amount of $94,183.75 for payment of Court- house maintenance. See the attached printout of expenditures incurred. The Finance Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for General Fund Appr Amount of $480 for Maintenance Machine iation Transfer in ntract on Postaqe The Committee reviewed a request for a General Fund Appropriation transfer for payment of the postage machine maintenance contract FY85 -86 in the amount of $480. (This has been included in the FY 86 -87 Budget request for next year's expenditure) . The Committee recommends approval. 27"7 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from the Commissioner of the Revenue for a Personal Property Tax Refund in the Amount of $508.95 The Committee considered a request from the Commissioner of the Revenue for a personal property tax refund in the amount of $508.95. The Committee recommends approval. (See Attached) Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. The following items do not require action at this time: 1. The Committee reviewed a proposal from Robinson, Farmer, Cox Associates to prepare the County's Cost Allocation Plan. The Committee recommended we consider negotiating (along with the City of Winchester) with David M. Griffith and Associates who submitted a proposal to us last month. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. 2. The other items covered at the meeting involved the FY 1986 -87 Budget and are included in your budget package for our February 10, 1986 budget worksession. No action was necessary. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. / v l man, Board of upervisors CI rk, Board of S L1 4 rvisors