HomeMy WebLinkAboutJanuary 29, 1986 Regular Meeting40
A Regular Meeting of the Frederick County Board of Supervisors was held
on January 29, 1986, at 7:15 P.M., in the Frederick County Courthouse,
Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman;
Robert M. Rhodes; Rhoda W. Maddox; Thomas s. Throckmorton and C. William
Orndoff, Jr.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by Reverend Homer T. Cornish of the
Presbyterian Parish.
ADOPTION OF AGENDA
Mr. Riley stated that in the minutes of the Regular Meeting of July 10,
1985, the Law Enforcement and Courts Committee Report, the section dealing
with salaries of certain employees of the Sheriff's Department, needed to be
amended. He further stated that he needed Board approval for exoneration of
penalty for a personal property tax bill of a County resident.
Mr. Stiles asked the Board members if they felt an Executive Session
was necessary and if not, he would like to postpone it.
The Board concurred with Mr. Stiles' request.
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the Agenda was adopted as amended.
APPROVAL OF MINUTES
Mr. Orndoff stated that on Page 2 of the minutes of the Regular Meet-
ing of December 11, 1985, under "Approval of Minutes ", the name of the
person's farm is "Greg Hewitt" and not "Greg Light ".
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the minutes of the Regular Meeting of
December 11, 1985, were approved as amended.
REAPPOINTMENT /APPOINTMENT TO THE NORTHWESTERN VIRGINIA
HEALTH SYSTEMS AGENCY, INC. - TABLED
The reappointment /appointment to the Northwestern Virginia Health
Systems Agency, Inc. was tabled.
RESOLUTION IN HONOR OF MARGARET STARLIPER
Mr. Riley read the following resolution:
WHEREAS, Margaret Starliper was a member of the Frederick
County Board of Zoning Appeals from October, 1972 to December, 1985, and
WHEREAS, Mrs. Starliper did perform her duties with
255
dignity and profes -ional integrity, and
WHEREAS, due to "rs. 5tarliper'= efforts, her community
has become a better place to live and work.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of the County of Frederick, Virginia, does hereby express its
sincere appreciation to Margaret Starliper for her unselfish service to
Frederick County.
BE IT FURTHER RESOLVED, that a true copy of this
resolution be delivered to Mrs. Starliper.
RESOLVED this 29th day of January, 1986.
/s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox
Kenneth Y. Stiles, Chairman Rhoda W. Maddox
/s/ Will L. Owings
Will L. Owings, Vice- Chairman
/s/ Thomas B. Throckmorton
Thomas B. Throckmorton
/s/ Robert M. Rhodes
Robert M. Rhodes
ATTEST:
/s/ John R. Riley, Jr.
John R. Riley, Jr., Clerk
Board of Supervisors
/s/ C. William Orndoff, Jr.
C. William Orndoff, Jr.
Mrs. Starliper was present to accept her resolution.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the above resolution was approved.
MINUTES OF THE REGULAR BOARD MEETING OF JULY 10, 1985,
LAW ENFORCEMENT AND COURTS COMMITTEE REPORT AMENDED
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passed unanimously, the following amendment to the Law Enforcement and
Courts Committee Report of the minutes of the Regular Board Meeting of July
10, 1985 was approved:
Request to amend minutes of Regular Meeting of July 10, 1985, under the
Law Enforcement and Courts Committee Report, "Discussion of Funding the
Support Items Necessary for the Maintenance of Five New Positions in the
Sheriff's Department ", figures to read as follows:
REQUEST TO EXONERATE PENALTY ON PERSONAL PROPERTY TAX BILL
OF COUNTY RESIDENT - APPROVED
Mr. Riley stated that Mr. Don Walter, County resident, had contacted
his office with reference to a penalty assessed to his personal property tax
SALARY
3 1/2%
3 1/2%
EMPLOYEE
1984 -85
JULY 1
JAN. 1
VanMeter, Deputy
$13,152
$13,613
$14,090
Hoover, Deputy
14,181
14,677
15,191
Grim, Correctional Officer
13,588
14,065
14,557
Carper, Correctional Officer
12,970
13,425
13,895
Clark, Deputy
16,449
17,026
17,622
Liggett, Administrative Asst.
20,316
21,028
21,764
Ricci, Investigator
18,582
19,232
19,905
REQUEST TO EXONERATE PENALTY ON PERSONAL PROPERTY TAX BILL
OF COUNTY RESIDENT - APPROVED
Mr. Riley stated that Mr. Don Walter, County resident, had contacted
his office with reference to a penalty assessed to his personal property tax
256
bill. He further stated that Mr. Walter had not received his tax bill until
December 15, 1985 and the bill was due for payment by December 5, 1985.
Mr. Thomas R. Throckmorton asked whose fault it was that the bill was
mailed to the wrong address?
Mr. Riley replied that he was still researching that part of it.
Upon motion made by Robert M. Rhodes, seconded by Thomas R. Throck-
morton and passed unanimously, the exoneration of penalty on the personal
property tax bill of Don Walter, 3443 Forest Ridge Road, Winchester,
Virginia was approved.
REQUEST FROM COUNTY ADMINISTRATOR TO TRANSFER FUNDS FOR
PURCHASE OF A 1986 AUTOAAOBILE - APPROVED
Upon motion made by Will L. Owings, seconded by C. William Orndoff,
Jr., and passed unanimously, the transfer of funds in the amount of
$9,625.00 to replace the automobile currently issued to the County Admini-
strator was approved. The replacement vehicle will be a 1986 Chevrolet
Sedan ordered through State Contract.
SIX YEAR ROAD IMPROVEMENT PLAN OF THE VIRGINIA DEPARTMENT
OF HIGHWAYS AND TRANSPORTATION - APPROVED
Mr. William Bushman, Resident Engineer with the Virginia Department of
Highways and Transportation, appeared before the Board to present the Six-
Year Road Improvement Plan and answer any questions the Board might have.
Mr. Throckmorton asked about Number 7 on the Major Projects listing as
it appeared on the map, it indicated that the road went all the way to Route
7 when in fact it does not.
Mr. Bushman stated that was correct, it does not go to Route 7.
Mrs. Margaret Starliper, resident of Stonewall District, appeared
before the Board to inquire about Route 659 and where it appeared on the
list as far as any type of road improvement was concerned.
Mr. Stiles stated that this is currently #12 on a list of twenty three
projects.
Mr. Bushman stated that this project is slated for fiscal year
1990 -91.
Mrs. Maddox inquired about the status of Route 671.
Mr. Bushman stated that the owner would sell the land for a right -of-
way but would not donate it and the Highway Department does not like to pay
for right -of -ways.
Mr. Orndoff asked about Route 672 and the status of this project.
257
Mr. Bushman stated that the Highway Department is currently in the
process of trying to obtain the right -of -way for this project.
Mr. Orndoff asked about Route 673 to Route 663 stating that this
section of road will need attention in the very near future and that the
curve needs to be widened very badly.
Mr. Throckmorton asked about the possibilities of having some of the
curve taken out on Senseny Road near the creek and the Country Club
entrance.
Mr. Bushman stated that the Highway Department does not have the needed
right -of -way to make any improvements on this section of highway and we are
keeping the vegetation controlled as much as possible.
Mr. Throckmorton asked if the right -of -way is not donated then that
means nothing will be done.
Mr. Bushman replied that it makes it much harder without the right -of-
way being donated.
Mr. Rhodes asked about #16 and the needed right -of -way.
Mr. Kessler, Highway Department Employee, stated that this right -of -way
had been obtained.
Mr. Owings asked about Route 636 and why it did not appear on the
I list.
Mr. Bushman replied that the traffic count was not there as it was only
18 vehicles per day on the section that Mr. Owings inquired about.
Mrs. Maddox asked if there was anything new on the Route 522 North
project that the Board should know.
Mr. Bushman replied that the project would probably start up again in
'April and that there was a lot of interest in this project on different
levels of the Highway Department.
Mr. Orndoff asked if a recount had been done on Route 666.
Mr. Bushman replied no, that the plan was to do this when the other
counts were done later in the year.
Mr. Riley requested that the Highway Department do a study on the Route
150 East corridor from Route 81 East to G. W. Motors.
Upon motion made by Thomas B. Throckmorton, seconded by C. William
IOrndoff, Jr. and passed unanimously, to request the Highway Department to do
la study of the Route 50 East corridor from Route 81 East to G. W. Motors.
Mr. Orndoff asked if there was anything additional on Route 673.
258
Mr. Bushman stated that he understood there was a development scheduled
for that area.
Mr. Rhodes stated that Route 649 is in the wrong district on the
listing for New Hard Surface Road Improvements.
Mr. Orndoff stated that he would like to request that something be done
with 673 between Route 739 and Route 663.
Mr. Stiles concurred with this request and Mr. Riley stated that he had
had two citizens complain to him about this section of road.
Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, to approve the following Six Year Road Improvement
Plan as presented:
M AJOR PROJECTS
Major projects are projects where reconstruction of hard surfaced (paved)
roads is needed for safety reasons. Road width, alignment, strength and
gradient improvements are considered for major projects.
RECOMMENDED SIX -YE MAJOR PROJECT ROAD IMPROVEMENT PLAN
Rank Route
1. 672
2. 628
3. 672
4. 628
From To
749 667
622 638
661 1 -81
638 631
5. 661* 672 663
6. 628 631 732
7. 656 ** 657
8. 621 * ** 622
659 (incl .
intersect.)
Approx.
.6 mi.
S622 incl.
"S" turn
ADT
District
Notes
1461
Stonewall
Start const.
in early 1986
953
Rack Creek
Start const.
in early 1986
679
Stonewall
1986 approx.
const. start
1131
Rack Creek
1987 approx.
const. start
962
Stonewall
New Project
1319
Rack Creek
1989 approx.
const. start
1047
Shawnee
New Project
1132 Rack Creek New Project
*Route 661, Welltown Pike, (Project #7 above) replaced former Project #7,
Route 672 from Route 661 to Route 739. The Committee recommended that minor
improvements be made on Route 672 from Route 661 to Route 739 on poor curves
since this project was dropped from the major project list.
* *Route 656, Greenwood Road, is to include the intersection of Route 656 and
Route 659, Valley Mill Road.
** *Route 621 is to include drainage improvements south of Route 622 and
realignment of "S" turn.
-- The Committee recommended that VDH &T study Route 608 and forward
improvement recommendations for Route 608 for the 1986 Plan Update.
a��
RECOMMENDED SIX -YEAR NEW ROAD HARDSURFACE IMPROVEMENT PLAN
New
hardsurface projects
are road projects where reconstruction of non -
hardsurface roads is considered
primarily
with relation to the
amount of
traffic
served.
Rank
Route From
To
ADT
District
Notes
1.
738 758
end
187
Opequon
New Project
2.
673 739
739E
145
Stonewall
Prev. Proi. Sug.
3.
655 719
Opeq. Crk.
106
Shawnee
New Project
4.
669 11
671
114
Stonewall
New Project
5.
638 759
625
109
Opequon
New Project
6.
671 740
681
121
Gainesboro
R /O /W Available
7.
629 622
608
82
Rack Creek
As much of road
as possible
8.
696 522
694
77
Gainesboro
Prev. Proi. Sug.
9.
676 671
677
63
Gainesboro
Prev. Proi. Sug.
10.
636 640
641
68
Opequon
New Project
11.
668 11
671
111
Stonewall
Prev. 6 -Yr.
Proi. #8
12.
661 660
659
60
Stonewall
New Project
13.
649 648
625
64
Rack Creek
New Project
14.
635 634
627
61
Opequon
New Project
15.
636 641
641N
50
Opequon
New Project
16.
809 817
end
153
Back Creek
New Project
17.
654 .5 mi. S803
1.5 mi. 5803
182
Back Creek
R /O /W Available
18.
666 664
761
83
Stonewall
New Project
19.
736 Entrance
to Glenmont Village
Shawnee
New Project
20.
695 522N
1 mi. N522
Gainesboro
New Project
21.
734 522N
1 mi. S522
Gainesboro
New Project
22.
820 659
end
Shawnee
New Project
The
Committee recognized
that Routes 624,
660,
and 694 listed on the current
plan
are in progress and
should be completed
before this list
of projects is
started.
I
I
BRIDGE AND OTHER SECONDARY ROAD
PROJECT RECOMMENDATIONS
1.
Bridge improvements
were recommended by
the Committee
to be left up to
the discretion of the
Virginia Department
of Highways and Transporta-
tion.
2.
The Committee recommended that the
Virginia Department
of Highways and
Transportation study
the drainage problem
on Route 764
(Lee Avenue)
North of the Winchester City Limits
and recommended that
minor improve-
ments be made if possible.
I
3.
The Committee recommended that the
Virginia Department
of Highways and
Transportation study
Route 608 and
advise
the Committee
regarding road
improvements for Route 608 for the
1986 Plan
Update process.
260
4. The Committee recommended that minor improvements be made to improve
poor curves on Route 672 between Routes 661 and 739.
FINAL PLAT OF HFG PARTNERSHIP - APPROVED
Mr. Watkins, Planning Director, presented this request and stated that
the Planning Commission unanimously recommended approval.
Mr. Gregory, one of the owners, appeared before the Board on behalf of
this request.
Mr. Thomas 13. Throckmorton asked if the plan was being changed.
Mr. Gregory replied no.
Mr. Riley asked if the Board felt it was necessary for this to come
before the Board each time a new section was being requested for redivision
or subdivision.
Mr. Stiles replied that he felt it was necessary.
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, the final plat of HFG Partnership was approved
as presented.
PRELIMINARY MASTER DEVELOPMENT PLAN OF TUDOR SQUARE -
APPROVED WITH CONDITION
Mr. Watkins, Planning Director, presented this request and stated that
the Planning Commission unanimously recommended approval.
Mr. Chuck Maddox, Engineer, appeared before the Board on behalf of the
Petitioner.
The question of who is paying the cost on the road going into West-
minster- Canterbury and whether it would be a private or State maintained
road was asked.
Mr. Stiles stated that it would be State maintained just to the
cul -de -sac and the rest would be private. He referred to the cross -over
needed on Route 522 before Westminster - Canterbury could open.
Mr. Riley stated that the condition could be added that before a final
occupancy would be approved for Tudor Square, the cross -over would have to
he completed.
Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff,
Jr. and passed unanimously, the preliminary master development plan of Tudor
Square was approved with the condition that before a final occupancy permit
is issued, the cross -over on Route 522 will be completed.
FIRE AND RESCUE COMMITTEE REPORT
261
Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the
following report and stated that it was for information only and no action
was necessary:
The Fire and Rescue Committee met on January 20, 1986, at 7:30 P.M., in
the Round Hill Fire Company facility. All Fire Companies were represented.
Bill Orndoff (Stonewall Supervisor), Wayne Miller (Public Works Committee)
and Bob Harriman were also present. The following items were discussed:
1. Items Requiring Board Action
None.
II. Items Not Requirinq Roard Action
A. Mr. Walt Cunningham of Greenwood Fire Company had indicated
that because of a busy schedule, he would prefer not to continue as
Chairman. The Committee elected Frank Weller of Stephens City as Chairman
and Robert Whitacre as Assistant Chairman.
B. The Companies were asked to up -date the equipment portion of
the Five Year Plan and prepare a financial statement for 1985; both items
are to be submitted to the Committee at the February 17th meeting.
C. The Committee appointed by vote two representatives to the
Subcommittee studying the Fire Administrator position. The Committee
members are as follows: Will Owings (Chairman), Wayne Miller, Bud Robinson,
Perry Silva and Homer Sanders.
D. The next meeting is scheduled for February 17, 1986, at 7:30
P.M., at the Round Hill (Co. 15) facility.
DEPARTMENTAL QUARTERLY REPORTS
The Departmental Ouarterly Reports were presented.
Mr. Stiles stated that the reports were for the Roard's information and
asked if any Board Members had any questions or comments.
There were none.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
CI k, Board of Su rvisors
C a rman, Board Supervisors